|
AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 2, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Presentation by McAllen Chamber of Commerce for discussion and action, if necessary, seeking approval/support from Commissioners' Court members for the opportunity to bid on the 2015 County Judges and Commissioners Annual Conference to be held in McAllen
B.
Discussion, consideration action to appoint individual(s) to begin dialogue or negotiations with various entities in regards to Donna bridge investment.
C.
Approval of list of nominations for the Hidalgo County Appraisal District Board
D.
Approval of Contract with DHR/City of Edinburg for use of the Conference Center for the ACA event scheduled for November 8, 2013 and authorization for the County Judge to sign any associated documents.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Presentation and discussion by Hollis Rutledge & Associates on the recapturing of funds through federal and state agencies and other sources.
8.
District Attorney's Office - Roy Cazares:
A.
Title IV-E Legal Services & Child Welfare Services Contracts:
1. Approval of Title IV-E Legal Services (contract # 23941008) and Child Welfare Services (contract # 23941009) Budgets for October 1, 2013 - September 30, 2014.
2. Approval for County Judge to sign the following documents:
a. Budgets
b. Signature Authority Designation
c. Additional Authorized Signature Designation (Mr. Ray Eufracio, County Auditor)
d. Purchase Client Services Contract Amendment Title IV-E-Legal #23941008
e. Purchase Client Services Contract Amendment Title IV-E-Child Welfare #23941009
f. Federal Funding Accountability and Transparency Act (FFATA)
1. Approval of Title IV-E Legal Services (contract # 23941008) and Child Welfare Services (contract # 23941009) Budgets for October 1, 2013 - September 30, 2014.
2. Approval for County Judge to sign the following documents:
a. Budgets
b. Signature Authority Designation
c. Additional Authorized Signature Designation (Mr. Ray Eufracio, County Auditor)
d. Purchase Client Services Contract Amendment Title IV-E-Legal #23941008
e. Purchase Client Services Contract Amendment Title IV-E-Child Welfare #23941009
f. Federal Funding Accountability and Transparency Act (FFATA)
9.
Sheriff's Office:
A.
1. Authorization to purchase (7) Cell Phone Line additions through the County's membership/participation with Contract DIR-SDD-1780 through Sprint.
2. Authorization and approval of cell phone plan for the following:
2. Authorization and approval of cell phone plan for the following:
| Qty | Service Plan | Rate |
| 7 | Business Advantage 200 Including Unlimited Tex & Unlimited Data | $45.59 |
| 7 | Premium Data | $10.00 |
| Total Cell Phones: 7 | ||
| Estimated Monthly Rate: $389.13 |
B.
Presentation, discussion and authorization to submit the Motorola 800 MHz Transition Administrator Waiver of Privilege and Confidentiality Agreement as part of the 800MHz Band Reconfiguration with the authority for the County Judge to sign the required documentation subject to legal approval.
C.
Sheriff's Office OCDETF - (1284):
1. Approval of FY2014 Overtime program agreement (Investigation Number SW-TXS-0910) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $14,000.00.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
4. Approval of appropriation of funds in the amount of $14,000.00.
1. Approval of FY2014 Overtime program agreement (Investigation Number SW-TXS-0910) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $14,000.00.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
4. Approval of appropriation of funds in the amount of $14,000.00.
10.
Health & Human Services Department - Eddie Olivarez
A.
1. Requesting approval of the Certification of Revenue in the amount of $89,642.00. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $89,642.00.
2. Requesting approval to appropriate the MAC budget in the amount of $89,642.00.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Adult Probation - Arnold K. Patrick:
A.
Monitoring Compliance for High Risk Offenders Grant (1289):
1. Approval to accept the Monitoring Compliance for High Risk Offenders grant, award no. DJ-11-A10-2725301-01, in the amount of $40,083.64 from the Office of the Governor (OOG) under the Edward Byrne Memorial Justice Assistance Grant Program for the period of October 1, 2013 to September 30, 2014.
2. Approval of Certification of Revenues as certified by the County Auditor for the Monitoring Compliance for High Risk Offenders grant.
3. Approval to appropriate funds from Monitoring Compliance for High Risk Offenders grant in the amount of $40,083.64.
4. Authorization to pay overtime reimbursable under the grant terms and conditions.
1. Approval to accept the Monitoring Compliance for High Risk Offenders grant, award no. DJ-11-A10-2725301-01, in the amount of $40,083.64 from the Office of the Governor (OOG) under the Edward Byrne Memorial Justice Assistance Grant Program for the period of October 1, 2013 to September 30, 2014.
2. Approval of Certification of Revenues as certified by the County Auditor for the Monitoring Compliance for High Risk Offenders grant.
3. Approval to appropriate funds from Monitoring Compliance for High Risk Offenders grant in the amount of $40,083.64.
4. Authorization to pay overtime reimbursable under the grant terms and conditions.
12.
IT Department - Renan Ramirez
A.
INFORMATION TECHNOLOGY:
Authorization and approval to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to purchase wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: | Description: | Employee Name: | Service Plan: | Equipment Cost: | Requisition: |
| 3 | Data Cards | Office Use | 4G Unlimited Mobile Broadband Plan @ 37.99 + $5.00 taxes/fees X 3 = $128.97/mo | $0 | 243686 |
13.
Elections Administration - Yvonne Ramon:
A.
Discussion, consideration and action on proposed solutions to Senate Bill 100 (enacted 2011) and Senate Bill 1402 (enacted 2009) as it affects potential changes to how elections are administered for political subdivisions in Hidalgo County relating to the adoption of election procedures necessary to implement the federal Military and Overseas Voter Empowerment Act.
14.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of the Hidalgo County Head Start Program Area Distribution for 2013-2014
B.
Discussion/Approval of Training and Technical Assistance (T-TA) Program Plan
C.
Discussion/Approval of the 2012-2013 Program Information Report (PIR)
D.
Discussion/Approval of Bid Award and Contract to Bidder Meeting all Specifications for the Lease of Classroom Space in the Following Area: a. Bid #2013-006-09-06: Classroom Space Weslaco Area
E.
Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and Melody Kids Care, LLC
F.
Requesting Authority/Approval to Purchase Service with Time Warner Business Class Through the Department of Information Resources, Contract #DIR-TEX-AN-NG-CTSA-008 for: 1.Fiber Dedicated Internet Access, 50x50 Mbps With No Installation Charge (HUB Site-Admin) $1,824.00 Monthly Charge 2. Coax Cable SOHO HSD 15x2 Mbps with No Installation Charge (40 Sites)$3,104.00 Monthly Charge 3. Coax Cable SOHO HSD 35x5 Mbps (1 Site) with No Installation Charge $299.52
G.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1)Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2013
15.
Facilities Management - Daniel Flores:
A.
Requesting approval of the following invoice from ARB to be processed as a claim with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice No. | Vendor | Amount | Account No. |
| 7/22/13 | 010278 | ARB Fire Protection | $ 1,800 | 3-1100-419-40-220-001-0-613 |
16.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Zavedra – Vera Subdivision – Pct. 4 (Matias Vera)
b. Aurora Valley Phase 3 Subdivision – Pct. 1 (Mike Rhodes)
2. Preliminary Approval
a. Concho Heights Unit 2 Subdivision – Pct. 4 (Kyndel Bennett)
3. Final Approval
a. Los Vientos Estates Subdivision – Pct. 4 (Kathryn I. East)
4. Final Approval with Financial Guarantee
b. Vista Ridge Acres Phase IV – Pct. 1 (Jack McClelland)
a. Zavedra – Vera Subdivision – Pct. 4 (Matias Vera)
b. Aurora Valley Phase 3 Subdivision – Pct. 1 (Mike Rhodes)
2. Preliminary Approval
a. Concho Heights Unit 2 Subdivision – Pct. 4 (Kyndel Bennett)
3. Final Approval
a. Los Vientos Estates Subdivision – Pct. 4 (Kathryn I. East)
4. Final Approval with Financial Guarantee
b. Vista Ridge Acres Phase IV – Pct. 1 (Jack McClelland)
17.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval to purchase a certain tract of land known as Parcel 3 for the Thomas Road Project (Pct. 2).
18.
Precinct #3 - Comm. Flores:
A.
Requesting approval to accept
Hotrod Lane through Right of Way Donation Deeds.
B.
Requesting approval of amended Interlocal Cooperation Agreement between the County of Hidalgo and City of Penitas.
19.
Budget & Management - Sergio Cruz:
A.
1. Approval of certification of revenues, as certified by County Auditor, for proceeds from the sale of land, also referred to the Aguilar and Dickerson Ponds to Hidalgo County Drainage District No.1.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gill/Liberty Road Project from Mile 3 to FM 2221.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gill/Liberty Road Project from Mile 3 to FM 2221.
B.
Budget Appropriations:
1.
2013 District Clerk Records Management & Preservation (1235):
Approval of 2013 appropriation of funds for the District Clerk Records Mgmt & Preservation in the amount of $50,795.23 to fund records management & retrieval services for the months of Oct - Dec. 2013.
Approval of 2013 appropriation of funds for the District Clerk Records Mgmt & Preservation in the amount of $50,795.23 to fund records management & retrieval services for the months of Oct - Dec. 2013.
2.
10th St Expansion Project:
A. Approval of Certification of Revenues as certified by the County Auditor for proceeds from the sale of land, also referred to as the Aguilar and Dickerson Ponds to HC DD No.1.
B. Approval of 2013 appropriation of funds in the total amount of $1,187,220.00.
A. Approval of Certification of Revenues as certified by the County Auditor for proceeds from the sale of land, also referred to as the Aguilar and Dickerson Ponds to HC DD No.1.
B. Approval of 2013 appropriation of funds in the total amount of $1,187,220.00.
3.
Pct.4 Linn-San Manuel Emergency Services Building:
A. Approval of Certification of Revenues as certified by the County Auditor for the proceeds from the sale of land, also referred to the Aguilar and Dickerson Ponds to Hidalgo County Drainage District No.1.
B. Approval of 2013 Appropriation of funds in the total amount of $78,000.00.
A. Approval of Certification of Revenues as certified by the County Auditor for the proceeds from the sale of land, also referred to the Aguilar and Dickerson Ponds to Hidalgo County Drainage District No.1.
B. Approval of 2013 Appropriation of funds in the total amount of $78,000.00.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" for all General Fund Budgets and any other applicable budgets for the following:
a. Cut-off date for the submission of Requisitions by Friday, October 18, 2013 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 06, 2013 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-13 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2013 budgets.
a. Cut-off date for the submission of Requisitions by Friday, October 18, 2013 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 06, 2013 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-13 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2013 budgets.
B.
Pct. 3
1.
A. Presentation for consideration, discussion, acceptance, and approval of an "Amendment" to the current service contract, between Hidalgo County and L&G Engineering Laboratory, LLC for construction material testing services to revise Exhibit C to include Geo-technical Engineering Services.C-13-071-03-26;
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with a estimated cost of $11,618.96) for "Jara Chinas Rd./CR 1400 Project-Phase 1" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3. C-13-071-03-26.
B. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with a estimated cost of $11,618.96) for "Jara Chinas Rd./CR 1400 Project-Phase 1" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County Precinct No. 3. C-13-071-03-26.
C.
Pct. 4
1.
A. Acceptance and approval of the final negotiated AIA Forms of Agreement with MATA-GARCIA ARCHITECTS, LLP, in connection to the: Design and Construction of the LINN SAN MANUEL EMERGENCY SERVICES BUILDING for PRECINCT 4.
B. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 (an increase in the amount of
$ 20,020.00) for current contract with L&G Consulting Engineering, Inc. for the Job Specific Project: "FM 1925-from Kenyon Road to FM 907 (Alamo Road,") for Hidalgo County Precinct No. 4., under contract #C-11-234-09-13
B. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 (an increase in the amount of
$ 20,020.00) for current contract with L&G Consulting Engineering, Inc. for the Job Specific Project: "FM 1925-from Kenyon Road to FM 907 (Alamo Road,") for Hidalgo County Precinct No. 4., under contract #C-11-234-09-13
D.
Colonia Access Program Pct. 4
1.
Requesting approval to reject all bids submitted for "Road & Drainage Construction for Trenton Terrace Subdivision" (RFB #CAP-13-193-07-24-YSI) as bids received were higher than the budgeted amount for the project.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
EEOC Charge #451-2012-01549; Severo Ochoa
EEOC Charge #451-2013-00286; Severo Ochoa
EEOC Charge #451-2013-00286; Severo Ochoa
D.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
E.
Claim of Debora Puente
F.
Claim of Martha Barreda
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
EEOC Charge #451-2012-01549; Severo Ochoa
EEOC Charge #451-2013-00286; Severo Ochoa
EEOC Charge #451-2013-00286; Severo Ochoa
D.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
E.
Claim of Debora Puente
F.
Claim of Martha Barreda
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn