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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 7, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Approval of Proclamation declaring October 2013 as "Breast Cancer Awareness Month" in Hidalgo County
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
Constables:
A.
Constable Pct. #2 (1100):
Discussion, consideration and approval to appoint Mario Mireles as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
Discussion, consideration and approval to appoint Mario Mireles as Deputy Constable by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
9.
Sheriff's Office:
A.
1. Approval of certification of revenues as certified by the County Auditor's Office.
2. Approval of budget appropriation for $16,400.00.
2. Approval of budget appropriation for $16,400.00.
B.
Approval to process the following O'reilly Auto Parts and Autozone invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
O'really Auto Parts
O'really Auto Parts
| Invoice # | Date: | Amount: |
| 1582-375571 | 05-06-2013 | $19.53 |
| 1582-375752 | 05-07-2013 | $123.92 |
| 1582-376231 | 05-09-2013 | $224.28 |
| 1582-384315 | 06-12-2013 | $202.73 |
| 1582-387066 | 06-24-2013 | $123.67 |
| 1582-388085 | 06-28-2013 | $165.71 |
| 1582-388796 | 07-01-2013 | $238.57 |
| 1582-388938 | 07-02-2013 | $27.51 |
| 1582-389032 | 07-02-2013 | $238.57 |
| 1582-390560 | 07-09-2013 | $238.57 |
| 1582-393502 | 07-22-2013 | $200.59 |
| 1582-394925 | 07-29-2013 | $219.00 |
| 1582-394924 | 07-29-2013 | $219.00 |
| 1582-397351 | 08-08-2013 | 423.99 |
Autozone
| Invoice # | Date: | Amount: |
| 1392710513 | 05-06-2013 | $47.64 |
| 1392710525 | 05-06-2013 | $45.65 |
| 3973071418 | 07-25-2013 | $193.20 |
| 3973057809 | 07-10-2013 | $169.99 |
| 3973057813 | 07-10-2013 | $193.20 |
| 3973088109 | 08-12-2013 | $89.94 |
C.
Approval to process the following Safety Vision invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice # | Date: | Amount: |
| 0512426-IN | 4-26-2013 | $1,142.50 |
| 0512428-IN | 4-26-2013 | $291.45 |
| 0512981-IN | 5-08-2013 | $291.45 |
| 0514145-IN | 5-30-2013 | $291.45 |
10.
Health & Human Services Department - Eddie Olivarez
A.
Approval of Proclamation proclaiming a week in October as Border Binational Health Week.
B.
Health & Human Services Dept.:
Requesting approval of application for credit with TCI Tire Centers, LLC to purchase vehicle tires from vendor with authority for County Judge to sign credit application.
Requesting approval of application for credit with TCI Tire Centers, LLC to purchase vehicle tires from vendor with authority for County Judge to sign credit application.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Adult Probation - Arnold K. Patrick:
A.
DWI Court:
1. Approval of Resolution establishing Hidalgo County DWI Court pursuant to Texas Government Code, Chapter 121
2. Approval to accept the DWI Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $142,819.20 for the grant period of 09/01/2013 through 08/31/2014.
Veterans Court:
1. Approval of Resolution establishing Hidalgo County Veterans Treatment Court Program pursuant to Texas Government Code, Chapter 121
2. Approval to accept the Veterans Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $84,074.52 for the grant period of 09/01/2013 through 08/31/2014
1. Approval of Resolution establishing Hidalgo County DWI Court pursuant to Texas Government Code, Chapter 121
2. Approval to accept the DWI Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $142,819.20 for the grant period of 09/01/2013 through 08/31/2014.
Veterans Court:
1. Approval of Resolution establishing Hidalgo County Veterans Treatment Court Program pursuant to Texas Government Code, Chapter 121
2. Approval to accept the Veterans Court grant award from the Office of the Governor - Criminal Justice Division in the amount of $84,074.52 for the grant period of 09/01/2013 through 08/31/2014
12.
IT Department - Renan Ramirez
A.
Sheriff's Office:
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account: | Billing Date: | Amount: |
| 956-381-7900-050-3 | 09-09-2013 | $1,715.92 |
B.
Sheriff's Office:
Approval to process the following AT&T invoice as claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following AT&T invoice as claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account: | Billing Date: | Amount: |
| 512-151-5019-861-4 | 9-1-2013 | $6,603.60 |
C.
Health & Human Services:
Approval to process the following ATT Invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following ATT Invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-682-0824-728-8 | 09/07/13 | $95.37 |
| ATT | 956-581-8596-751-1 | 08/11/13 | $106.55 |
| ATT | 956-682-6155-728-4 | 09/07/13 | $261.92 |
| ATT | 956-387-0118-710-9 | 09/15/13 | $158.42 |
| ATT | 956-581-8596-751-1 | 09/11/13 | $106.55 |
| ATT | 805227770 | 09/03/13 | $34.66 |
| ATT | 857868885 | 07/16/13 | $27.49 |
| Total | $790.96 |
13.
Urban County - Diana Serna:
A.
1. Consideration and approval to submit Amendment No. 4 which will include the budget amendment to the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.
14.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and the City of San Juan for their election to be held on November 5, 2013.
B.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Pharr for their election to be held on November 5, 2013.
C.
Discuss, amend and approve Early Voting poll site changes:
a. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Pecan Campus in McAllen;
b. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Mid Valley Campus in Weslaco;
a. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Pecan Campus in McAllen;
b. Extend voting hours through 7 p.m. on 10/21/2013 and 10/22/2013 at the STC Mid Valley Campus in Weslaco;
D.
Approval of Full Contract for Election Services between Hidalgo County and the City of Palmview for their election to be held on November 5, 2013.
E.
Approval of Full Contract for Election Services between Hidalgo County and the Mercedes Independent School District for their election to be held on November 5, 2013.
15.
TX. Agri-Life Extension Services:
A.
Requesting claim for reimbursement be approved for fuel purchase that was made by Christina Perez, CEA-4-H & Youth Development. Christina attended the 2013 District 12 Program Planning Workshop in Corpus Christi, Texas on September 17-18, 2013, and was forced to pay out of pocket.
16.
Precinct #4 - Comm. J. Palacios:
A.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Invoice Date | Invoice # | Vendor | Amount |
| 05/06/13 | 0050520002 | City of Edinburg | $35.79 |
| 06/03/13 | 0050520002 | City of Edinburg | $73.37 |
| 08/06/13 | WIEC0032842 | Holt CAT | $354.95 |
| 07/08/13 | 2R-22620 | Metro Electric, Inc. | $1,035.20 |
| 04/30/13 | 00517986 | Weldinghouse | $51.01 |
| 05/31/13 | 00520778 | Weldinghouse | $52.72 |
| 07/26/13 | 00525381 | Weldinghouse | -$4.21 |
| 07/26/13 | 00525383 | Weldinghouse | -$4.35 |
| 07/31/13 | 00526001 | Weldinghouse | $52.72 |
| 08/31/13 | 00528578 | Weldinghouse | $52.72 |
| 09/19/13 | N/A | First State Security and Alarms | $77.50 |
17.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
2013 Court Reporter Service (1239):
Approval of 2013 appropriation of funds in the amount of $59,517.80 to fund court costs & investigation expenditures.
Approval of 2013 appropriation of funds in the amount of $59,517.80 to fund court costs & investigation expenditures.
2.
General Obligation Refunding Bonds:
A. Approval of 2013 appropriation of funds from fund (1435) in the amount of $50.00 for agent fees.
B. Approval of 2013 appropriation of funds from fund (1436) in the amount of $50.00 for agent fees.
C. Approval of 2013 appropriation of funds from fund (1438) in the amount of $50.00 for agent fees.
A. Approval of 2013 appropriation of funds from fund (1435) in the amount of $50.00 for agent fees.
B. Approval of 2013 appropriation of funds from fund (1436) in the amount of $50.00 for agent fees.
C. Approval of 2013 appropriation of funds from fund (1438) in the amount of $50.00 for agent fees.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" for all General Fund Budgets and any other applicable budgets for the following:
a. Cut-off date for the submission of Requisitions by Friday, November 16, 2012 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 7, 2012 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-12 for which there is not a proper invoice and physical recept of goods and/or services will be charged to the 2014 budgets.
a. Cut-off date for the submission of Requisitions by Friday, November 16, 2012 for goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e. MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for the submission of Requisitions by Friday, December 7, 2012 on goods and/or services that require sufficient time to order and receive prior to 12-31-13, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-12 for which there is not a proper invoice and physical recept of goods and/or services will be charged to the 2014 budgets.
2.
Presentation of bid(s) received for the purpose of award and approval of contract(s) by CC to vendors submitting lowest pricing and meeting all specifications and/or requirements as attached hereto for: Hidalgo County-Purchase of Uniforms & Accessories for Hidalgo Cty. Law Enforcement Agencies through RFB No. 2013-088-07-24-SMA.
3.
Acceptance and approval of an Amendment No. 1 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company,for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect the cost of $3,375,220.00 as approved in CC on 9/24/13.
B.
Pct. 1
1.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Date | Invoice No. | Vendor Name | Total Invoice | Account No. |
| 09/01/13 | 22809579 | ASG SECURITY | 26.50 | 3-1200-431-00-121-005-0-413 |
| 09/01/13 | 22809581 | ASG SECURITY | 23.45 | 3-1100-452-00-121-013-0-413 |
| 07/01/13 | 22547072 | ASG SECURITY | 26.65 | 3-1100-452-00-121-013-0-413 |
| 09/01/13 | 22851289 | ASG SECURITY | 26.65 | 3-1100-452-00-121-013-0-413 |
2.
Pursuant to contract with TEDSI Infrastructure Group, Article 14 of Contract #C-08-227-02-09 the request for approval by engineer to permit the subcontracting of subconsulting services in connection to Work Authorization No. 2 previously approved on August 6, 2013 for the "Mile 6W Project" in Precinct One.
3.
CONSTABLE PRECINCT ONE:
Accepance and approval of Request for Payment Application No.9 in the amount of $11,149.76 and Payment Application No. 10 in the amount of $20,504.76 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Accepance and approval of Request for Payment Application No.9 in the amount of $11,149.76 and Payment Application No. 10 in the amount of $20,504.76 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
4.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Date | Invoice # | Vendor Name | Total Invoice | Account # |
| 7/31/13 | 00526024 | Weldinghouse, Inc. | $55.78 | 3-1200-431-00-121-005-0-442 |
| 7/31/13 | 00526025 | Weldinghouse, Inc. | $24.38 | 3-1100-452-00-121-013-0-442 |
| Total | $80.16 |
C.
Colonia Access Program Pct. 3
1.
Acceptance and approval of the following for C-CAP-13-192-07-30 Road & Drainage Construction for Regal Estates Subdivision (Pct 3) between Hidalgo County and Texas Cordia Construction, LLC as submitted through project engineer Javier Hinojosa Engineering:
A. Final construction contract (CC previously approved to award on 07-30-13) in the amount of $167,630.15;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
A. Final construction contract (CC previously approved to award on 07-30-13) in the amount of $167,630.15;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Cirilo Licea
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Cirilo Licea
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn