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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 15, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
1. Discussion, consideration & action to adopt a plan of finance to refund certain outstanding bonds for the County of Hidalgo.
2. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024(a)(4), a professional service.
3. Authority to engage and approval to contract with the firm of Estrada Hinojosa & Company, Inc. for the provision of financial services in connection with refunding options for Hidalgo County obligations.
4. Approval to designate Estrada Hinojosa & Company, Inc. as the Senior Underwriter for the plan of finance.
2. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024(a)(4), a professional service.
3. Authority to engage and approval to contract with the firm of Estrada Hinojosa & Company, Inc. for the provision of financial services in connection with refunding options for Hidalgo County obligations.
4. Approval to designate Estrada Hinojosa & Company, Inc. as the Senior Underwriter for the plan of finance.
B.
Introduction of Jaime E. Tijerina as newly-appointed Judge of 92nd State District Court
C.
Resolution in honor of McAllen ISD Andrew Jackson Elementary for winning the 7th Annual Scholastic Summer Challenge
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept two settlement checks from Gallagher Bassett Services in the amount of $4,721.48 and $898.95 to settle auto accident involving a County vehicle and County Utility Trailer. (Precinct 4)
8.
Human Resources - Esther Cortez:
A.
Sheriff's Office
Sheriff (1100) / Courthouse Security (1241)/ COPS Universal Hiring Grant (1284):
1. Approval of employees reassignment as follows, pursuant to Section 3.49 of the Civil Service Commission Rules:
Sheriff (1100) / Courthouse Security (1241)/ COPS Universal Hiring Grant (1284):
1. Approval of employees reassignment as follows, pursuant to Section 3.49 of the Civil Service Commission Rules:
| FROM | TO | ||||||
| Employee # |
Slot# | Position Title | Dept No./ Name |
Slot # | Position Title | Dept No./ Name |
|
| 157058 | 0166 | Deputy Sheriff (Step II) |
280-001 Sheriff |
0009 | Deputy Sheriff (Step II) |
125-032 Courthouse Security |
|
| 175633 | 0009 | Deputy Sheriff (Step II) |
125-032 Courthouse Security |
0166 | Deputy Sheriff (Step II) |
280-001 Sheriff |
|
| 098957 | 0004 | DeputySheriff (Step II) |
280-022 COPS Hiring 13 |
0007 | Deputy Sheriff (Step II) |
125-032 Courthouse Security |
|
| 0383 | 280-001 Sheriff |
||||||
| 171395 | 0007 | Deputy Sheriff (Step II) |
125-032 Courthouse Security |
0004 | Deputy Sheriff (Step II) |
280-022 COPS Hiring 13 |
|
| 0383 | 280-001 Sheriff |
9.
District Attorney's Office - Roy Cazares:
A.
Crim DA (1100):
1. Approval of the following personnel actions, effective next full payperiod, 10/21/2013:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective next full payperiod, 10/21/2013:
| Action | Slot # | Position Title | Allowance Amount |
| Remove Auto Allowance | 0053 | Criminal Investigator I | 3,600.00 |
| Authorize Auto Allowance | 0034 | Criminal Investigator III | 3,600.00 |
2. Approval of revised salary schedule.
10.
Sheriff's Office:
A.
Pursuant to Hidalgo County Cellular Telephone Policy (Sprint Contract: DIR-SDD-1780), presention for consideration, acceptance and approval of Cellular Phone Request Form (Data Access Request).
1. Approval for requisiton # 243596 for 1 Tri Fi Modems at no charge and 1 Sierra Tri Fi Modems Unlimited Data Access at $42.99 per month.
1. Approval for requisiton # 243596 for 1 Tri Fi Modems at no charge and 1 Sierra Tri Fi Modems Unlimited Data Access at $42.99 per month.
11.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Fire Marshal's Office - Juan Martinez:
A.
Requesting approval to process the following invoices as claims with the authority from County Treasurer to issue check after auditing procedures are completed by County Auditor, to reimburse $85.00 to Deputy Fire Marshal Rolando Casas and $85.00 to Deputy Fire Marshal Eric Sanchez for paying their Texas Commission on Fire Protection Wildland Fire Protection Certifications out of their own pocket due to check not being cut on time to meet payment deadline.
13.
Emergency Management - Oscar Montoya:
A.
Requesting consideration and authorization for Hidalgo County to execute the Second Amendment to the 2009 LEAP/SHSP Grant Interlocal Cooperation Agreement between Hidalgo County and City of McAllen for the purpose of transferring equipment for the Regional Radio System.
14.
HIDTA - Task Force - Dora Munoz:
A.
Approval to process the following AT&T invoices as claims with authority for the County Treasurer to issue payment after auditing procedures are complete by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| AT&T | 956-381-0444-7233 | 08/09/13 | $168.68 |
| AT&T | 956-381-0444-7233 | 09/09/13 | $186.83 |
| Total | $355.51 |
15.
Urban County - Diana Serna:
A.
Requesting authorization for Lone Star National Bank to close the following account:
ACCOUNT # BALANCE
Conference Account 71015655 $ 0.00
ACCOUNT # BALANCE
Conference Account 71015655 $ 0.00
B.
The Urban County Program on behalf of the City of Weslaco is requesting approval and award of best and final negotiated contract with Raba Kistner Consultants, Inc. in the amount of $6,306.85 utilizing CDBG Year 24 (2011) funds for the City of Weslaco – Water/Sewer Improvements.
C.
1) Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 3's proposed budget and program amendment for Forfeited and Recaptured Funds for fiscal years (2004, 2008, 2010, 2011, 2012, & 2013) and surplus funds in fiscal year (2009). The proposed amendment will increase Street improvements funding and add bridge improvements to Mile 2.
2) Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 3 for Forfeited and Recaptured Funds for fiscal years (2004, 2008, 2010, 2011, 2012, & 2013) and surplus funds in fiscal year (2009). The proposed amendment will increase Street improvements funding and add bridge improvements to Mile 2.
2) Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 3 for Forfeited and Recaptured Funds for fiscal years (2004, 2008, 2010, 2011, 2012, & 2013) and surplus funds in fiscal year (2009). The proposed amendment will increase Street improvements funding and add bridge improvements to Mile 2.
D.
1. Hold a Public Hearing to consider public comments for Hidalgo County's request to submit a Performance Statement and Budget Amendment for the Self-Help Center Program Contract #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC).
2. Requesting approval to submit Performance Statement & Budget Amendment #1 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC) and authorize the County Judge to act as the County's Authorized Signatory in all matters pertaining to the County's participation in the TDHCA Colonia Self-Help Center Program.
2. Requesting approval to submit Performance Statement & Budget Amendment #1 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC) and authorize the County Judge to act as the County's Authorized Signatory in all matters pertaining to the County's participation in the TDHCA Colonia Self-Help Center Program.
E.
The Urban County Program on behalf of the City of Hidalgo is requesting approval of amendment to professional service agreement with EGV Architects, Inc., to increase agreement in the amount of $39,679.73 utilizing CDBG FY (2010) Non-Residential Historical Preservation project funds to develop a Preservation Master Plan as requested by the Texas Historical Commission.
16.
Elections Administration - Yvonne Ramon:
A.
Approval of Interlocal Agreement between Hidalgo County and Rockwell County that will allow Hidalgo County to participate in the Texas Effective Absentee Systems for Elections (EASE) Grant project. This grant will help 50 Texas Counties to provide greater access to online services and tools in order to make the voting process easier and simpler for our growing population of military and overseas voters with authorization for County Judges to sign all pertinent documents. Will include:
1. Sample Ballot Delivery - The LiveBallot Sample Ballot technology gives any voter, regardless of ability, access to an online, audio-enabled, voter specific sample ballot. LiveBallot allows every voter an equal opportunity to learn about the candidates and issues appearing on the ballot before they go to the polls. Access to a sample ballot will help all voters be better informed and will increase participation levels among voters with disabilities.
2. Military and Overseas Ballot Delivery - Rockwall County leads a consortium of 50 Texas counties, representing more than 15,500 Military and Overseas Texans by applying for and being awarded the fully-funded Federal Voting Assistance EASE 2.0 Grant. The name of our Consortium is Your Texas ? Your Vote. The goal of Your Texas ? Your Vote is to provide greater access to online services and tools in order to make the voting process easier and simpler for our growing population of Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) voters.
1. Sample Ballot Delivery - The LiveBallot Sample Ballot technology gives any voter, regardless of ability, access to an online, audio-enabled, voter specific sample ballot. LiveBallot allows every voter an equal opportunity to learn about the candidates and issues appearing on the ballot before they go to the polls. Access to a sample ballot will help all voters be better informed and will increase participation levels among voters with disabilities.
2. Military and Overseas Ballot Delivery - Rockwall County leads a consortium of 50 Texas counties, representing more than 15,500 Military and Overseas Texans by applying for and being awarded the fully-funded Federal Voting Assistance EASE 2.0 Grant. The name of our Consortium is Your Texas ? Your Vote. The goal of Your Texas ? Your Vote is to provide greater access to online services and tools in order to make the voting process easier and simpler for our growing population of Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) voters.
B.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Edcouch for their election to be held on November 5, 2013.
C.
Discuss, amend and approve Early Voting poll site changes: 1. Extend voting hours through 7 p.m. on 10/30/2013 at the STC Mid Valley Campus in Weslaco.
17.
Head Start Program - Teresa Flores:
A.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning October 2013 (Commissioner Hector "Tito" Palacios)
18.
WIC - Norma Longoria:
A.
WIC Grant (1292):
1. Approval of contract between DSHS and Hidalgo County for the Provision of WIC Services for FY2014, beginning October 1, 2013 to March 31, 2014.
2. Approval for County Judge to sign the following documents:
a. Hidalgo CO. HHS Core Contract 2014
b. Hidalgo CO. HHS Lobby Form
1. Approval of contract between DSHS and Hidalgo County for the Provision of WIC Services for FY2014, beginning October 1, 2013 to March 31, 2014.
2. Approval for County Judge to sign the following documents:
a. Hidalgo CO. HHS Core Contract 2014
b. Hidalgo CO. HHS Lobby Form
B.
Requesting approval to process the following The Monitor invoice as claims with authority for County Treasurer to issue check after procedures are completed by County Auditor. Vendor -The Monitor, Invoice # 40014217, Date-8/3/2013 Amount - $400.00.
19.
Auditor's Office - Ray Eufracio:
A.
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2013 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
20.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval of Supplemental Agreement No. 5 under the current agreement for R. Gutierrez Engineering for the Nolana Loop Project (from FM 1426 to FM 88) to reflect revisions on Exhibit D1.
21.
Precinct #3 - Comm. Flores:
A.
Requesting approval of amended Interlocal Cooperation Agreement between the County of Hidalgo and City of Penitas.
22.
Precinct #4 - Comm. J. Palacios:
A.
Requesting authorization for appraisal, survey, metes and bounds, and title reports for the Sunflower Park/CRC Sanitary Sewer Improvement Project.
B.
Consideration and Approval to purchase a certain tract of land also known as Mile 22 1/2 Road Extension - Jose Juan (J.J.) Avila for Pct. 4.
23.
Budget & Management - Sergio Cruz:
A.
Texas Association of Counties (TAC):
Approval to pay Texas Association of Counties (TAC) the amount of $63,258.31 to cover deficit due to unemployment claims exceeding quarterly deposit for the second quarter of 2013, with authority for County Treasurer to issue payment/check after auditing procedures are completed by the County Auditor.
Approval to pay Texas Association of Counties (TAC) the amount of $63,258.31 to cover deficit due to unemployment claims exceeding quarterly deposit for the second quarter of 2013, with authority for County Treasurer to issue payment/check after auditing procedures are completed by the County Auditor.
B.
10th St Expansion Project WA #2:
A. Approval of Certification of Revenues as certified by the County Auditor for proceeds from the sale of land, also referred to as the Aguilar and Dickerson Ponds to HC DD No. 1.
A. Approval of Certification of Revenues as certified by the County Auditor for proceeds from the sale of land, also referred to as the Aguilar and Dickerson Ponds to HC DD No. 1.
C.
1. Approval of certification of revenues, as certified by County Auditor, for proceeds from the sale of assets to Hidalgo County Drainage District No.1.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gill/Liberty Road Project from Mile 3 to FM 2221.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gill/Liberty Road Project from Mile 3 to FM 2221.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Human Resources:
Requesting approval of the following claims/invoices with iDOCKET.com for the continuous support fee services provided to Hidalgo County Human Resources with the authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval of the following claims/invoices with iDOCKET.com for the continuous support fee services provided to Hidalgo County Human Resources with the authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor Name | Amount | Funding Source |
| 05/11/2013 | 282105 | iDOCKET.com | $300.00 | 3-1100-415-50-190-001-0-336 3-1100-415-50-190-002-0-336 |
| 06/10/2013 | 283051 | iDOCKET.com | $300.00 | 3-1100-415-50-190-001-0-336 3-1100-415-50-190-002-0-336 |
| 07/11/2013 | 284010 | iDOCKET.com | $300.00 | 3-1100-415-50-190-001-0-336 3-1100-415-50-190-002-0-336 |
| 08/11/2013 | 284956 | iDOCKET.com | $300.00 | 3-1100-415-50-190-001-0-336 3-1100-415-50-190-002-0-336 |
B.
Pct. 1
1.
Acceptance and approval of "Second Amendment" (approved as to form by legal) to the existing AIA B101-2007 (Standard Form Of Agreement between Hidalgo County (Owner) and Alcocer Garcia Associates (Architect) of the revision of budget increase request in connection to the architectural services for "Design and Construction Of A New Constable Building" in Precinct No. 1.
C.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 4;
Evaluators HLH Appraisal Services
Score 100
Ranking
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 4
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 4;
Evaluators HLH Appraisal Services
Score 100
Ranking
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 4
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for the (on call services ) in Pct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services for the (on call services ) in Pct No. 4.
| Evaluators | Dos Land Surveying | CVQ Surveyors LLC | R. Gutierrez Engineering Corporation |
| Evaluator 1 | 98 | 95 | 93 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional surveying service (on call services) contract with the No. 1 ranked firm of __________________________ for: the Pct No. 4 projects.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for the (on call services ) in Pct No. 4.
C. Authority for the Purchasing Department to negotiate a professional architectural service (on call services) contract with the No. 1 ranked firm of __________________________ for: the Pct No. 4 projects.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for the (on call services ) in Pct No. 4.
| Evaluator | RABA Kistner | Amtech Building Science, Inc | Mata & Garcia Architects |
| Evaluator 1 | 98 | 94 | 92 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional architectural service (on call services) contract with the No. 1 ranked firm of __________________________ for: the Pct No. 4 projects.
4.
Requesting authority to advertise with approval of plans and specifications developed by project architect Mata-Garcia Architects, L.L.P. for Hidalgo County Precinct No. 4 -Construction of a Community Resource Center in San Carlos. RFB No. 2013-072A-11-06-MSS.
D.
Sheriff's Office
1.
Recommendation by project engineer, Halff Associates, Inc. for Commissioner's Court to award to lowest bidder meeting all specifications: Herrera and Hunt, Inc. in the amount of $259,498.00 for Bid No. 2013-258-09-25-MSS Hidalgo County Sheriff's Office "Facility Modifications to Incorporate Motorola and 911 Equipment."
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
D.
Cause No. C-1590-12-C, Mirthala Lopez v. Juan Vasquez and Hidalgo County, Texas; in the 139th Judicial District Court of Hidalgo County
E.
Brian Valadez vs Hidalgo County
F.
Claim of Leonor Ortiz Torres
G.
Claim of Yessica Rojas Ortiz
H.
County of Hidalgo vs Hiram Maldonado
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
D.
Cause No. C-1590-12-C, Mirthala Lopez v. Juan Vasquez and Hidalgo County, Texas; in the 139th Judicial District Court of Hidalgo County
E.
Brian Valadez vs Hidalgo County
F.
Claim of Leonor Ortiz Torres
G.
Claim of Yessica Rojas Ortiz
H.
County of Hidalgo vs Hiram Maldonado
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn