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Agenda for CC REGULAR

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 29, 2013
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
County Judge's Office:
 
A.
Status/Report and/or applicable action on solicitation of a Request for Proposals Project Titled: " RFP-Self Insured Health Care Claims Auditing Services for Hidalgo County Group Health Insurance Program" including, but not limited to, the following:

1.  Acceptance and approval of RFP (Self Insured Health Care Claims Auditing Services" packet (i.e. scope of work, requirements, credentials/qualifications, criteria, etc.) with authority to publish advertisement of same;

2.  Designation/Appointment of Evaluation Committee:
    a.  One named by each member of Commissioners Court;
    b.  Group Health Insurance Consultant;
    c.  Others as may be determined by Commissioners Court
 
B.
Status update regarding the Delinquent Fees and Fines Program.
 
C.
Discussion regarding potential partnership between the Hidalgo County Commuter Rail District (HCCRD) and the Hidalgo County Metropolitan Planning Organization (HCMPO)
 
7.
Executive Officer - Valde Guerra:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
 
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Renovations to Former Administration Building 1st and 2nd Floors 
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
 
C.
Discussion and possible action on the redemption, under Texas Tax Code § 34.21. et seq., of the property "struck off" to Hidalgo County, Trustee in Cause No. T-1569-10-A.
 
D.
Approval to accept settlement check from Payne Weslaco Motors in the amount of $607.17 to settle auto accident with County vehicle. (Precinct 1)
 
E.
Approval to accept settlement check from South Texas Communications, Inc. in the amount of $387.22 on behalf of HIDTA to settle Property damages to vehicle. (HIDTA)
 
F.
Approval to accept settlement check from South Texas Communications, Inc. in the amount of $426.90 to settle Property damages to County vehicle. (Constable P4)
 
G.
Requesting permission by the Edinburg Chamber of Commerce to use the county square for the Night of Lights Parade on Saturday, December 7, 2013 (evening) 
 
H.
Request for use of Hidalgo County Courthouse for 2014 Mock Trail Competition to be held on Saturday, January 18, 2014 and Monday, January 20, 2014 (evening)
 
I.
Requesting permission by Museum of South Texas History to use county parking lots near the museum for use by visitors to the museum for the following events:

EVENT DATE TIME
Dia de los Muertos Event Saturday, 11/2/13 9am to 5pm (after Veterans' Parade has departed)
La Pastorela Sunday, 12/8/13 1pm to 5pm
Pioneer & Ranching Crafts Day Saturday, 2/15/14 9am to 5pm
Fandango! 2014 Saturday, 10/11/14 5:30 pm to 11pm
Dia de los Muertos Event Saturday, 11/1/14 9am to 5pm
 
 
J.
Approval of 2014 Proposed Holidays
 
8.
Constables:
 
A.
Constable Pct. 2:
Approval of Memorandum of Understanding ("MOU") by and between The South Texas Refuge Complex ("STRC") a management unit of the U.S. Fish and Wildlife Service, and agency of the Department of the Interior, and Constable Precinct 2, a law enforcement agency of Hidalgo County, Texas
 
9.
Human Resources - Esther Cortez:
 
A.
Sheriff's Office (1100):
1. Approval of the following personnel actions, effective next full pay period, 11/04/13:

Action Position Title Slot # Budgeted
Allowance Amount
Delete Clothing Allowance Deputy Sheriff 0058 $500.00
Delete Clothing Allowance Deputy Sheriff 0079 $500.00
Delete Clothing Allowance (Sr) Deputy Sheriff (Step IV) 0082 $500.00
Delete Clothing Allowance (Sr) Deputy Sheriff (Step II) 0121 $500.00
Add Clothing Allowance Sergeant (StepII) 0023 $500.00
Add Clothing Allowance Deputy Sheriff (Step II) 0064 $500.00
Add Clothing Allowance (Sr) Deputy Sheriff (Step III) 0137 $500.00
Add Clothing Allowance Deputy Sheriff (Step II) 0188 $500.00

2. Approval of revised salary schedule.
 
10.
Sheriff's Office:
 
A.
Sheriff's Office LBSP Grant (1284):
Authorization and approval to accept an extension for the Local Border Security Program FY 13 (LBSP-13). 
New termination date is 2/28/14.
 
11.
Health & Human Services Department - Eddie Olivarez
 
A.
Health Care Funding District:
 
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
B.
Indigent Health Care Program:
 
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
12.
Emergency Management - Oscar Montoya:
 
A.
Requesting consideration and authorization for Hidalgo County to execute the Amendment to the Interlocal Agreement between Hidalgo County and the Rio Grande Valley Communications Group for the purpose of increasing the number of radio units on the Regional Radio System from 100 radio units to 2,500 radio units.
 
13.
HIDTA - Task Force - Dora Munoz:
 
A.
Pursuant to Texas Local Government code, 263.151 (1), approval to declare as "Salvage Property" (for the purpose of destruction, including authority to remove the following detailed items from the Hidalgo County HIDTA Task Force: ASSET NO. DESCRIPTION ACQUISITION DATE 40821 Palm PDA M515 64MB w/keybd & case 05/13/2003 40822 Palm PDA M515 64MB w/keybd & case 05/13/2003 40823 Palm PDA M515 64MB w/keybd & case 05/13/2003
 
14.
Urban County - Diana Serna:
 
A.
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 2's proposed budget and program amendment for Fiscal Years 25 (2012) original work plan. The proposed amendment will decrease the Street Improvements activity by $61,000.00; increase the Public Services (General) activity and add the following scope of work: the purchase of a fire prevention trailer (educational trailer) for the City of San Juan Fire Department to promote fire safety in their community.

2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 2 Fiscal Year 25 (2012) original work plan. The proposed amendment will decrease the Street Improvements activity by $61,000.00; increase the Public Services (General) activity and add the following scope of work: the purchase of a fire prevention trailer (educational trailer) for the City of San Juan Fire Department to promote fire safety in their community.
 
B.
Urban County Program on behalf of the Precinct No. 1 is requesting authority to purchase fire station equipment for the Monte Alto Volunteer Fire Department. Purchase will be made from Casco Industries, Inc. (contract # 363-10) an approved vendor through Hidalgo County's membership and participation with Buy Board. The total amount of purchase is $11,677.81 (quote attached) for the Monte Alto Volunteer Fire Department funded through FY 23 & 24 (2010 & 2011) Precinct No. 1 – Fire Station/Equipment line item.
 
C.
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1987 thru 2008
 
15.
Elections Administration - Yvonne Ramon:
 
A.
1. Appointment of the Early Voting Ballot Board for the November 5, 2013 Constitutional Amendment Election
2. Appointment of the Central Counting Station for the November 5, 2013 Constitutional Amendment Election
 
16.
Head Start Program - Teresa Flores:
 
A.
Discussion/Approval of the Administrative Plan
 
B.
Discussion/Approval of the 2013 Community Assessment
 
C.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two (2) Year Term on the Lease Agreements for Land (Under same terms and conditions) with the Following Private Entities: ENTITY HEAD START CENTER Daniel Garza Granjeno San Martin de Porres Western Road
 
D.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One and/or Two Year Term on the Interlocal Agreements for Land and/or Building (under same terms and conditions) with the following Entities: Governmental/Municipalities/Housing Authorities/Public Schools:
 
ONE YEAR EXTENSIONS
McAllen Housing Authority McAllen V Vine Terrace
City of Weslaco Weslaco I  

 
TWO YEAR EXTENSIONS
ENTITY HEAD START CENTER ENTITY HEAD START CENTER
City of Alamo (Land) Alamo City of Hidalgo (Land) Hidalgo
City of Alton (Land) Alton La Joya ISD (Land) La Joya
City of Donna (Land) Donna II City of Pharr (Land) Las Milpas I
Edcouch-Elsa ISD Edcouch Monte Alto ISD Monte Alto
Edinburg Housing Edinburg I City of Pharr (Land) Pharr
Edinburg Housing Edinburg II City of Progreso (Land) Progreso
City of Elsa Elsa City of San Juan (Land) San Juan I
 
 
E.
Presentation for Discussion, Consideration and Approval of a Two (2) Year Interlocal Agreement for the Lease of Premises between the City of Mission and Hidalgo County Head Start Program
 
F.
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(7) Beginning October 2013 (Commissioner Hector "Tito" Palacios)
 
17.
Planning Department - Raul Sesin:
 
A.
1. Preliminary Approval
a. Cielo Lindo Subdivision – Pct. 1 (Kyndel Bennett)
b. RSBR DG San Carlos Subdivision – Pct. 4 (Jose Cantu)

2. Final Approval
a. El Pinto Water Tower Subdivision – Pct. 3 (Agua SUD)
b. Josue Subdivision – Pct. 3 (Josue Efrain Gonzalez)

3. Final Approval with Financial Guarantee
a. Loma Verde No. 3 Subdivision – Pct. 4 (Kyle Ruppert)

4. Reimbursement of Financial Guarantee
a. Flamingo Ranches Subdivision – Pct. 4 (BIC Development Corp.)
b. MGM Grand Ranches Ph. 4-A – Pct. 4 (Garco, Ltd)
c. MGM Grand Ranches Ph. 4-B – Pct. 4 (Garco, Ltd)
d. Palace Station Ph. 2 Subdivision – Pct. 4 (Garco, Ltd)
e. Sunset Station Subdivision - Pct. 4 (Garco, Ltd)
 
18.
Precinct #2 - Comm. H. Palacios:
 
A.
Pct 2 Rd Maint (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of Pharr for the Minnesota Rd (I Rd W-Huisache) Road Project.
2. Approval of 2013 appropriation of funds into Pct 2 Rd Maintenance in the amount of $50,000.00.
 
B.
Pct 2 Tower Rd (Moore-Balli) (1303): 
1. Approval of certification of revenues as certified by the County Auditor for proceeds from the sale of asset to Magic Valley Electric COOP  related to the Cesar Chavez Drainage Project.
2. Approval of 2013 appropriation of funds into Pct 2 Tower Rd (Moore-Balli) Project in the amount of $81,165.00.
 
19.
Precinct #3 - Comm. Flores:
 
A.
Requesting approval on Interlocal Cooperation Agreement between the County of Hidalgo and City of
McAllen, City of Palmhurst, and the City of Alton.
 
B.
Requesting approval to rename road known as Circle 6 St. E.  to continue as Rancho Brazil Rd. for an additional 735 ft until it ends at Circle 6 St. N. and Mile 5 1/2 Rd.
 
C.
Requesting approval to process the following invoices as  claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.

Vendor Invoice No. Service Date Amount
A Clean Portoco 02-138480-18 4/1913-7/12/13 $237.00
A Clean Portoco 02-138480-18 7/12/13-8/9/13 $79.00
 
D.
Pct #3 (1315):
Approval of 2013 interdepartmental transfer from TXDot-US 83 Illumination (030) to TXDot-SH495 Abrams (021) in the amount of 340.00.
 
E.
PCT#3 (1315):
Requesting approval of 2013 interdepartmental transfer from TXDot-FM681 to TXDot-FM2221 in the amount of $5000.00.
 
20.
Budget & Management - Sergio Cruz:
 
A.
Presentation and approval of plan of finance to refund certain outstanding bonds for Hidalgo County (rescind AI-41216 - 6.A.1 approved on 10/15/2013).
 
B.
District Clerk:
Discussion, consideration, and possible action in relation to the disbursement of funds held in trust by the District Clerk's office. 
 
C.
Budget Appropriations:
 
1.
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the Raymondville Drainage project sale to Hidalgo County DD No.1 for various appropriations.

B. Approval of 2013 appropriation of funds in the total amount of $1,495,000.00 for various Precinct No.1 road projects.
 
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
Requesting approval to exercise its option to terminate (under Paragraph 1.4-Termination) as stated in the current lease agreement with Patriot Bank,  for "Lease of Office Space-Urban County," by providing/forwarding a Sixty (60) Day written notice of termination as requested by Urban County Director. 
 
2.
Presentation of the responsible vendor (as detailed in tabulation sheet contained herein) submitting the lowest and best   bid meeting all specifications and/or requirement for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County (all funding sources-elected offices, departments, agencies, & programs) -"Concrete Mix & Delivery Services" through project No.: 2013-237-09-04-SGS.
 
3.
Acceptance and approval of an Inter-local Agreement between Hidalgo County and Hidalgo County Drainage District #1 for the purchase of a "tract" of land (further described in Exhibit "A") owned by DD#1 under the statutory provisions detailed in document for the FMV amount of $22,216.00 in order to proceed with the "closing" of a CC approved and pending transaction selling property in Pct. #3 further described in attachments herein to Dr. S. Trevino.
 
B.
Pct. 1
 
1.
A.  Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the lowest vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct 1 - Aggregate Limestone Grade 4 RFB No. 2013-277-10-02-SMA.

B.  Pursuant to Exhibit A - Specifications/Requirements- #16, a request for approval by vendor (Rio Grande Valley Aggregate Inc.) to allow the subcontracting of Southern Star Transport for the delivery of product only on as needed basis.
 
2.
Pct.1 – Claims/Invoices ASG, LLC:
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.

Invoice Date Invoice No. Vendor Name Invoice Total Account No.
10/01/2013 22972908 ASG Security $26.50 3-1200-431-00-121-004-0-413
10/01/2013 23013918 ASG Security $26.65 3-1100-452-00-121-013-0-413

 
3.
Approval to purchase Two (2) new 2014 Cat Model CT660 Roll Off Trucks with standard equipment in addition to the additional specifications listed and attached through County's membership/participation with NJPA (National Joint Powers Alliance) Contract CO-OP awarded vendor, HOLT (Contract #060311-CAT) in the amount of $302,126.36. Project #13-324-OGG
 
C.
Pct. 2
 
1.
Requesting acceptance and approval of work authorization No. 3 (with an estimated cost of $1,033,645.00) as submitted by Tedsi Infrastructure for the Dicker Road project.
 
D.
Pct. 4
 
1.
A.  Requesting approval of an (On Call) "Professional Engineering Services" Agreement with DOS LOGISTICS, INC. for: "Road and Bridge, C.I.P. and Other Projects in General" located within Hidalgo County Precinct No. 4.
 
B.  Requesting approval of an (On Call) "professional surveying services" agreement with DOS LAND SURVEYING for: "Surveying Services" for projects located within Hidalgo County Precinct No. 4.

C.  Requesting approval of an (On Call) professional services agreement with HARVEY L. HEERSSEN d/b/a HLH APPRAISAL SERVICES for the purposes of "Review of Appraisal Services" for projects located within Hidalgo County Precinct No. 4.
 
 
E.
Constables
 
1.
Requesting approval of agreement(s) to award for "Computer Assisted Investigative On-line Research Services" with West a Thomson Reuter Business for Hidalgo County  thru RFSQ 2013-232-07-31-MEG, for 1 User - Constable Pct 4 (1st Year) 120.00 per month (2nd Year) 126.00 per month (3rd Year) 132.30 per month effective 01-01-14.
 
F.
Sheriff's Office:
 
1.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;

B. Requesting approval of a "Sole Source Declaration" for Smiths Detection" including authority to utilize their services as needed to purchase parts, components, annual inspections, certifications, repair & maintenance services for Smiths Detection Equipment.
 
2.
a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024, (a)(7) an item that can be obtained from only one source;

b. Requesting approval of a "Sole Source Declaration" for Safety Vision" including authority to utilize their services as needed to service and repair our Hidalgo County Safety Vision Equipment.
 
G.
Elections Department
 
1.
Presentation of bids received for the purpose of award and approval of contract to the bidder meeting all specifications and/or requirements as attached hereto for request for bids for "Printing and Massive Mail out for Voter Registration Certifications for Elections Department"-Bid No. 13-286.
 
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Pending and/or potential litigation
 
C.
Claim of Adam Tucker
 
D.
Claim of AT&T
 
E.
Claim of John F. Martinez
 
F.
C-0664-13-I; Iris Judith Serna, Rogelio Castillo Saldana v. County of Hidalgo
 
G.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
 
H.
Potential Land Acquisition - Donna Bridge
 
I.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
 
J.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
 
23.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Claim of Adam Tucker
 
D.
Claim of AT&T
 
E.
Claim of John F. Martinez
 
F.
C-0664-13-I; Iris Judith Serna, Rogelio Castillo Saldana v. County of Hidalgo
 
G.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
 
H.
Potential Land Acquisition - Donna Bridge
 
I.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
 
J.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
 
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.
Adjourn