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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 5, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - DBM - Co Wide Adm (1100)
B.
2013 - Elections Department (1100)
C.
2013 - Facilities Management (1100)
D.
2013 - HIDTA (1251)
E.
2013 - HIDTA Task Force (1291)
F.
2013 - HIDTA US Justice (1254)
G.
2013 - HIDTA US Treasury (1252)
H.
2013 - Budget & Management (1100)
I.
2013 - Tax Office (1100)
J.
2013 – Pct. #1 Rd Maint (1200)
K.
2013 - Pct 2 Thomas Rd (1200)
L.
2013 - Pct. 2 CRC (1100)
M.
2013 - Pct. 3 Rd Maint (1200)
N.
2013 - Pct. #4 Rd. Maint (1200)
O.
2013 - Pct. #4 CRC (1100)
P.
2013 - Jail (1100)
Q.
2013 - Health & Human Services Dept. (1100)
R.
2013 - Health & Human Services Dept. (1100)
S.
2013 - District Clerk (1100)
T.
2013 - Safety Division (1100)
U.
2014 - WIC (1292)
V.
2013 - Constable Pct. #2 (1100)
W.
2013 - Planning Dept. (1100)
X.
2013 - Fire Marshal (1100)
Y.
2013 - BCAP (1200)
Z.
2013 - Purchasing (1100)
AA.
2013 - 389th District Court (1100)
BB.
2013 - Master Court #1 (1100)
CC.
2013 - County Court @ Law #8 (1100)
DD.
2013 - Adult Probation Alt Incarceration Prg (1100)
EE.
2013 - Adult Probation Drug Court (1100)
FF.
2013 - County Judge (1100)
3.
2013 Interdepartmental transfers:
A.
2013 - Various Departments (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $1,174.15 to fund bank fee expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $1,174.15 to fund bank fee expenditures.
B.
Sheriff's Federal Sharing - U.S. Treasury (Fund 1228):
Approval of 2013 interdepartmental transfer from program (006) to program (083) in the amount of $80,000 to fund proposal form Herrera & Hunt for "Facility Modifications to incorporate Motorola & 911."
Approval of 2013 interdepartmental transfer from program (006) to program (083) in the amount of $80,000 to fund proposal form Herrera & Hunt for "Facility Modifications to incorporate Motorola & 911."
C.
CO Wide Comm Systems (1100):
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to CO Wide Comm Systems in the amount of $194,623.5 to fund the proposal form Herrera & Hunt for "Facility Modifications to Incorporate Motorola & 911" at the Sheriffs Office.
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to CO Wide Comm Systems in the amount of $194,623.5 to fund the proposal form Herrera & Hunt for "Facility Modifications to Incorporate Motorola & 911" at the Sheriffs Office.
D.
Facilities Management (1100):
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to Facilities Management in the amount of $31,821.38 to fund the proposal form Herrera & Hunt for the repairs to the sewer line at the Health Department.
Approval of 2013 interdepartmental transfer from CO Wide Adm-Contingency to Facilities Management in the amount of $31,821.38 to fund the proposal form Herrera & Hunt for the repairs to the sewer line at the Health Department.
E.
District Attorney's Office (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to District Attorney's Autopsies in the amount of $40,000 to fund pending obligations.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to District Attorney's Autopsies in the amount of $40,000 to fund pending obligations.
F.
JP Pct. 3 Pl. 2 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 3 Pl. 2 in the amount of $5,000.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to JP Pct. 3 Pl. 2 in the amount of $5,000.00 to fund various operating expenditures.
G.
Pct.1 (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program (no.005) to MILE17N(FM88-FM1015) program (no.085) in the total amount of $1,355.68.
Approval of 2013 interdepartmental transfer from RD Maint. program (no.005) to MILE17N(FM88-FM1015) program (no.085) in the total amount of $1,355.68.
H.
Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd in the amount of $182,929.86 to fund road project expenditures.
Approval of 2013 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 ICA W/SJ-El Dora & Sgt Treviño Rd in the amount of $182,929.86 to fund road project expenditures.
I.
Pct. 2 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Pct. 2 Parks into Pct 2 Sanitation in the amount of $25,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Parks into Pct 2 Sanitation in the amount of $25,000.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Right of Way - Permits:
A.
Melden & Hunt:
* Crossing No.1: A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0' east of the centerline of Harmonia Drive.
* Crossing No.2 : A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0 west of the centerline of La Claridad Drive.
* Crossing No.1: A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0' east of the centerline of Harmonia Drive.
* Crossing No.2 : A proposed 8" PVC water line bored (54 L.F. x 16" PVC SDR-26 casing) and crossing Canton Road approximately 27.0 west of the centerline of La Claridad Drive.
6.
Tax Refunds:
A.
| Account # | Payer | Amount |
| B1900.06.000.0006.00 | Corelogic | $3,075.88 |
B.
| Account Number | Payer | Amount |
| C4443.01.000.0002.00 | J.R.C & S.G.C.LP | $5,752.03 |
| C4443.01.000.0002.00 | Quiricho LTD | $21.70 |
| C4443.02.000.0005.00 | J.R.C & S.G.C.LP | $6,047.87 |
| C4443.02.000.0005.00 | Quiricho LTD | $22.95 |
| N4470.00.000.0020.00 | Wells Fargo | $4,179.66 |
| P1650.01.000.0000.00 | J.R.C & S.G.C.LP | $17,227.38 |
| P1650.01.000.0000.00 | Quiricho LTD | $80.98 |
| W1000.00.000.0009.00 | Corelogic | $3,042.87 |
| W0100.00.043.0006.14 | Jose Daniel Vallejo | $6,023.80 |
| W4292.01.000.0009.00 | De La Garza Eloy & Norma | $5,098.52 |
| W7150.02.000.0046.00 | Land America | $2,853.54 |
C.
| Account Number | Payer | Amount |
| A1800.00.045.0007.01 | Propel Financial Services LLC | $2,760.47 |
| A1800.00.045.0007.01 | Propel Financial Services LLC | $2,513.50 |
| E8465.99.000.0002.08 | Global Diesel Parts LLC | $3,231.03 |
| G0900.01.005.0008.00 | Corelogic | $3,406.21 |
| H0850.98.003.0037.02 | San Jacinto Title Services | $6,347.69 |
| L0250.00.021.0008.00 | Morales Jose A | $3,220.74 |
| L1721.99.000.0001.05 | Law Office Of Michael J Daley PLLC | $2,557.27 |
| L6228.00.000.0003.00 | Inter National Bank | $3,872.49 |
7.
Membership Dues:
A.
Elections Department (1100):
Requesting approval to pay 2014 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon, in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
Requesting approval to pay 2014 membership dues to the Texas Association of Elections Administrators (TAEA) for Yvonne Ramon, in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
B.
Pct #4:
Requesting authorization to renew the International Right of Way Association (IRWA) membership for 2014 in the total amount of $450.00 for Mr. Joe Ochoa and Mr. Jesus M. Ozuna, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting authorization to renew the International Right of Way Association (IRWA) membership for 2014 in the total amount of $450.00 for Mr. Joe Ochoa and Mr. Jesus M. Ozuna, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Budget & Management:
A.
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of document titled "Statement of Credentials" for Facility Construction and Related Projects (none-road improvements) and modified Legal Notice to be included in the procurement packets to assist Hidalgo County in evaluating bidders/proposers as "responsible" in preparation for bid/proposal award recommendations.
B.
Health & Human Services Department:
Requesting authority to renew the annual a 12-month software maintenance support with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #243219 for the following services with no document to sign other than accepting County Purchase Order-effective dates below
3-1100-441-00-340-003-0-336;
Requesting authority to renew the annual a 12-month software maintenance support with ESI Acquisition Inc. an awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-822 for the Health & Human Services Department through the following requisition #243219 for the following services with no document to sign other than accepting County Purchase Order-effective dates below
3-1100-441-00-340-003-0-336;
| Software Maintenance | Effective | Annually |
| WebEOC Professional V7 Software Support Silver Level | 11/01/13 - 10/31/14 | $9,900.00 |
| WebEOC Redundant Server Software Support | 11/01/13 - 10/31/14 | $ 880.00 |
C.
Emergency Management:
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #244603 in the amount of $232.40/month, effective upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7220P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 through Requisition #244603 in the amount of $232.40/month, effective upon approval.
D.
Acceptance and approval of request for payment of Invoice #20131668 for $30,820.00 through Work Authorization #3 submitted by TEDSI Infrastructure Group for Mile 2 West Project under contract #C-08-226-09-30.
E.
93rd District Court:
Requesting authority to enter into a 36-month new copier (capital) lease for an imageRUNNER4025 Multi-Function System (Network print & scan copier) through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #242542 for the 93rd District Court in the amount of $113.91 + $41.88 for maintenance totaling $155.79/month effective upon approval (3-1100-412-00-002-001-0-780/432).
Requesting authority to enter into a 36-month new copier (capital) lease for an imageRUNNER4025 Multi-Function System (Network print & scan copier) through the County's membership/participation with (TPSS) Texas Procurement & Support Services awarded vendor Canon USA Inc. c/o Canon Financial Services contract 985-L2 through requisition #242542 for the 93rd District Court in the amount of $113.91 + $41.88 for maintenance totaling $155.79/month effective upon approval (3-1100-412-00-002-001-0-780/432).
F.
Requesting authority to exercise the sixty (60)day grace period extension as provided in the current contract for: Specialty Printing Services and Related Supplies" for Hidalgo County, under the same rates, terms and conditions with Scott Merriman Inc - E-12-268-10-23 and Curtis 1000 - E-12-268A-10-23 effective November 16, 2013 thru January 15, 2014 or (upon completion of the procurement process which ever is most advantageous to H.C.).
G.
Acceptance and approval of Change Order No.2 reflecting additional days for project completion due to inclement weather for the Precinct 2 Little Mexico Subdivision and South Tower Estates Paving & drainage project with contractor 2GS, L.L.C. , as submitted through project engineer Raul Sesin (C-13-127-05-21).
H.
Requesting authority to enter into a 36-month new (capital) lease copier for (1) WorkCentre 5845APT through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Hidalgo County Tax Assessor-Collector through Requisitions #244118 in the total amount for each per $182.95/per month, effective upon approval.
I.
Acceptance and approval to exercise the County's option to extend the second (2nd) year of three(3) additional one (1) year term with same rates, terms and conditions as stated on contract with Brown & Brown Lone Star Insurance Services, dba Alamo Insurance Group for "Consulting Services for Self-Funded Insured Group Health" Project.