|
AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 5, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution honoring Veterans Treatment Court Program and Veterans Day
B.
Resolution honoring the UTPA Pharmacy Program
C.
Discussion, consideration, and action to amend the Hidalgo County Tax Increment Reinvestment Zone (TIRZ) Policy.
D.
1. Presentation by American Traffic Solutions
2. Discussion, consideration, and possible action regarding installation of safety cameras in Hidalgo County School Zones.
2. Discussion, consideration, and possible action regarding installation of safety cameras in Hidalgo County School Zones.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Presentation and acceptance of Audit Reports submitted by the Emergency Services District No. 1 and Emergency Services District No. 3 for year ended 12/31/12
D.
Order Acknowledging Consent of Assignment by First Hartford Realty Co. under Economic Development Agreement dated October 1, 2013
E.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $1,065.75 to settle auto accident with County vehicle. (Precinct 1)
F.
Approval of Resolution designating the area to conduct public sale of real property at auction, as allowed by Chapter 51 of the Property Code
G.
Approval of 2014 Proposed Holidays
8.
Health & Human Services Department - Eddie Olivarez
A.
Consideration and approval of Contract for Out Stationed Assigned Specialists in Health Care Facilities at:
1. Knapp Medical Center
2. Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP (McAllen Medical Center & Edinburg Regional Medical Center)
5. Doctors Hospital at Renaissance
1. Knapp Medical Center
2. Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP (McAllen Medical Center & Edinburg Regional Medical Center)
5. Doctors Hospital at Renaissance
B.
1. Pursuant to Texas Local Government Code Section 157.903, requesting approval of indemnification of an uncollectible fee in the amount of $5.00.
2. Requesting approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $5.00 payable to Hidalgo County Health & Human Services Dept. to replenish the Health Clinics Immunization fund account.
2. Requesting approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $5.00 payable to Hidalgo County Health & Human Services Dept. to replenish the Health Clinics Immunization fund account.
C.
Requesting approval to participate in the MEMORANDUM OF UNDERSTANDING (MOU) FOR RECEIPT OF SYNDROMIC SURVEILLANCE INFORMATION (BIOSENSE): LHD & DSHS
D.
1. Requesting approval to submit NACCHO grant application. The purpose of this funding is aimed at supporting local public health departments in undertaking accreditation preparation activities.
2. Requesting approval of the contract / Agreement language.
3. Requesting approval for County Judge to sign NACCHO Contract.
2. Requesting approval of the contract / Agreement language.
3. Requesting approval for County Judge to sign NACCHO Contract.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
9.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm
for a Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| LeFEVRE Environmental & Management Consultants | 90.33% | |
| Hinojosa Engineering | 89.67% | |
| R.E. Garcia Engineering | 82% |
for a Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements project.
B.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase tables and chairs for the children's area at the Library. Purchase will be made from Library Interiors of Texas (contract # 414-12) an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase is $6,775.44 (quote attached) for the Mercedes Library funded thru FY 26 (2013) Mercedes – Public Service (general) line item.
C.
Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (2) Units in the City of Edcouch, (1) unit in the City of Mercedes and (1) unit in the City of San Juan in the amount of $170,760.00 to 3 General Construction Inc.
1. (2) Units in the City of Edcouch, (1) unit in the City of Mercedes and (1) unit in the City of San Juan in the amount of $170,760.00 to 3 General Construction Inc.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for geotechnical and construction material testing services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) geotechnical and construction material testing services firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements funds.
3. Authority to negotiate a geotechnical and construction material testing services contract with the highest ranked firm for an Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) geotechnical and construction material testing services firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Precinct No.1 - Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| RABA Kistner | 91% | |
| MEG Engineers | 89.33% | |
| TERRACON | 88.67% |
E.
Urban County Program on behalf of the City of Weslaco is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC for a 12-inch Recycle line at the Water Treatment Plant located within the City of Weslaco. Total contract amount of $432,705.00 utilizing UCP - City of Weslaco FY's 24 & 25 (2011 & 2012) water/sewer improvement funds.
F.
Urban County Program, on behalf of the Precinct No. 3, is requesting approval of a best and final negotiated contract for surveying services with CVQ Land Surveyors, in the amount of $21,600.00 utilizing Texas General Land Office (GLO) funds for drainage improvements.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Alamo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Alamo – Water/Sewer Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm
for a Urban County Program Year 26 (2013) City of Alamo - Water/Sewer Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Alamo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Alamo – Water/Sewer Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Quintanilla, Headley & Associates | 97.67% | |
| R. Gutierrez Engineering | 93% | |
| R.E. Garcia Engineering | 88.67% |
for a Urban County Program Year 26 (2013) City of Alamo - Water/Sewer Improvements project.
10.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and the City of Weslaco for their election to be held on November 5, 2013.
B.
Approval of Full Contract for Election Services between Hidalgo County and South Texas College for their bond election to be held on November 5, 2013.
11.
Precinct #3 - Comm. Flores:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between the City of McAllen, City of Palmhurst, and City of Alton and County of Hidalgo for the improvements to Shary Road (FM494) from FM 1924(Mile 3) to SH 107.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project Shary Road (FM494) from FM 1924 (Mile 3) to SH 107 pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project Shary Road (FM494) from FM 1924 (Mile 3) to SH 107 pursuant to the approval of the Interlocal Agreement as stated above.
12.
Head Start Program - Teresa Flores:
A.
Discussion, Approval and Appointment of One (1) Community Representative by Each Members of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(7) Beginning October 2013 (Commissioner Hector "Tito" Palacios)
13.
Precinct #4 - Comm. J. Palacios:
A.
Resolution honoring the Edinburg Consolidated Independent School District Board of Trustees for being recognized as the 2013 Texas Outstanding School Board of the Year by the Texas Association of School Administrators
B.
Consideration and Approval to purchase a certain tract of land also known as Parcel 9 for the Trenton Drainage Project (Pct.4).
14.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Precinct No.1(1303):
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the Raymondville Drainage project to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $1,455,877.00 for purchase of heavy equipment.
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the Raymondville Drainage project to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $1,455,877.00 for purchase of heavy equipment.
2.
Precinct No.4 Road Projects (1303):
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the Raymondville Drainage Project sale to Hidalgo County DD No.1 for the following appropriations.
B. Approval of 2013 appropriation of funds in the total amount of $139,595.61 for Tex-Mex road project.
C. Approval of 2013 appropriation of funds in the total amount of $81,415.35 for Trenton road project.
D. Approval of 2013 appropriation of funds in the total amount of $81,414.83 for Wisconsin road project.
E. Approval of 2013 appropriation of funds in the total amount of $209,425.29 for Curry road project.
F. Approval of 2013 appropriation of funds in the total amount of $9,803.44 for Linn San Manuel Emergency Facility Project - Geo Technical Services.
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the Raymondville Drainage Project sale to Hidalgo County DD No.1 for the following appropriations.
B. Approval of 2013 appropriation of funds in the total amount of $139,595.61 for Tex-Mex road project.
C. Approval of 2013 appropriation of funds in the total amount of $81,415.35 for Trenton road project.
D. Approval of 2013 appropriation of funds in the total amount of $81,414.83 for Wisconsin road project.
E. Approval of 2013 appropriation of funds in the total amount of $209,425.29 for Curry road project.
F. Approval of 2013 appropriation of funds in the total amount of $9,803.44 for Linn San Manuel Emergency Facility Project - Geo Technical Services.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
a. Presentation by Alamo Insurance Group (Hidalgo County Health Insurance Consultant) of the scoring grid for the proposals received (for the purpose of ranking by Commissioner's Court) in response to the County's RFP for "Third Party Administration, Individual Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment". (Project No.: 2013-143-10-16-CGA);
TPA and Medical Plan:
1)_____________________________
2) _____________________________
Group Term Life and Accidental Death and Dismemberment:
1)_____________________________
2) _____________________________
b. Requesting authority for consultant to commence negotiations (including best and final offer) with the number one ranked proposer.
TPA and Medical Plan:
1)_____________________________
2) _____________________________
Group Term Life and Accidental Death and Dismemberment:
1)_____________________________
2) _____________________________
b. Requesting authority for consultant to commence negotiations (including best and final offer) with the number one ranked proposer.
2.
Acceptance and approval of "Amendment#3" to the AIA B-141-1997 Standard Form of Agreement with Alcocer Garcia Associates, Inc., for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect the removal of facility to house County Commissioners' Court Chambers construction, the revisions to construct County Commissioners' Court and/or offices spaces for Public Relations Office, and revise cost estimate.
B.
Pct. 2
1.
A. Discussion, consideration, and action on a recommendation by project engineer, Cruz-Hogan Consultants, Inc. to award to lowest bidder meeting all specifications; Texas Cordia Construction, LLC in the amount of $682,929.86 for Bid No. 2013-293-10-23-SMA "Hidalgo County Precinct No. 2-Lowering of Canal Crossings & Road Widening at Eldora & Sgt. Trevino Roads;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
C.
Pct. 3
1.
Approval of Closing Documents for Sale of Real Property to Dr. Sonia Trevino and authority for County Judge to execute same for "A 1.40 acre tract of land being all of Lots 1 thru 9, and former alley lying east of Lots 1, 2,3 West of Lots 4 thru 9, Block 212. The original town site of Mission, Hidalgo County, Texas, according to the map or plat thereof recorded in Volume 0, page 49, Map Records, Hidalgo County, according to Warranty Deed record in Volume 2095, Page 903 and Warranty Deed Recorded Under County Clerks Document Number 361424, Official Records, Hidalgo County, Texas.
D.
Pct. 4
1.
Approval of a "Clarification" of AI-40857 (CC 10-2-14) to include "Sub-Contractor's Letter" to SA#2 for WA#1 pursuant to Art. 14 to engage the services of (sub-cont.) ROD'S SURVEYING, INC. (to increase amount to $ 20,020.00) for current contract with L&G Consulting Engineering, Inc. for "Job Specific Project": "FM 1925-from Kenyon Road to FM 907 (Alamo Road,") for Hidalgo County Precinct No. 4., under contract #C-11-234-09-13.
2.
Presentation for discussion, consideration, acceptance and approval for County Judge to execute the North Alamo Water Supply Corporation Service Agreement for the installation of the water meter for the Precinct No. 4 -Former Restitution Center Building on "M" Road Project, in Edinburg, TX.
E.
IT Department:
1.
a. Discussion, consideration, and approval of Amendment No. 5 with Texas Conference of Urban Counties to extend term and revise anticipated payment schedule for Fiscal Year 2014 for the integration of the Justice System Court Administration System.
b. Requesting approval to execute an End User and Professional Services License Agreement with Tyler Technologies, Inc. to include additional software module.
c. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc.
b. Requesting approval to execute an End User and Professional Services License Agreement with Tyler Technologies, Inc. to include additional software module.
c. Requesting approval to execute an Amended and Restated Implementation Plan for Phase 1 and Phase 2 with Tyler Technologies, Inc.
F.
Facilities Management:
1.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Date | Invoice # | Vendor Name | Total Invoice | Account # |
| 7/31/13 | 00526043 | Weldinghouse, Inc. | $19.77 | 3-1100-419-40-220-001-0-442 |
| 8/31/13 | 00528617 | Weldinghouse, Inc. | $19.77 | 3-1100-419-40-220-001-0-442 |
| 9/30/13 | 00531155 | Weldinghouse, Inc. | $7.02 | 3-1100-419-40-220-001-0-442 |
| Total | $46.56 |
2.
Acceptance and approval to award the option 1 of the proposal received in the amount of $31,821.38 from Herrera and Hunt, Inc., awarded Job Order Contractor through County's participation with Choice Facility Partners for the project titled: Hidalgo County Facilities Management "Sewer Line Repairs at the Health Department C.O.".
G.
Sheriff's Office
1.
Acceptance and approval of the final construction contract documents (awarded by CC-10/15/13) with Herrera and Hunt, Inc. in the total amount of $259,498.00 for the project: "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment (C-13-258-10-15)."
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
D.
Cause #C-1529-08-1; Dyer v. Hidalgo County & TXDOT
E.
Cause No. C-2508-13-C; Lidia Flores v. Hidalgo County, David Esquivel and Sylvia Esquivel
F.
C-0664-13-I; Iris Judith Serna, Rogelio Castillo Saldana v. County of Hidalgo
G.
C#13-10-16461-CV; State of Texas vs. Elizabeth Moya
H.
Subrogation Claim as against Juan Jose Prado and Erasmo Luna
I.
Notice of Claim - Karina A. Bocanegra
J.
Claim of Karina Pena
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain
D.
Cause #C-1529-08-1; Dyer v. Hidalgo County & TXDOT
E.
Cause No. C-2508-13-C; Lidia Flores v. Hidalgo County, David Esquivel and Sylvia Esquivel
F.
C-0664-13-I; Iris Judith Serna, Rogelio Castillo Saldana v. County of Hidalgo
G.
C#13-10-16461-CV; State of Texas vs. Elizabeth Moya
H.
Subrogation Claim as against Juan Jose Prado and Erasmo Luna
I.
Notice of Claim - Karina A. Bocanegra
J.
Claim of Karina Pena
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn