|
CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 19, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - County Court #7 (1100)
B.
2013 - Pct. #1 CO2006 (1336)
C.
2013 - Pct.1 Sanitation (1100)
D.
2013 - Pct.1 Parks (1100)
E.
2013 - Pct. 1 R&B (1200)
F.
2013 - Pct. #2 CW Mechanic Shop (1200)
G.
2013 - Pct. #2 / County Wide Mechanic Shop (1200)
H.
2013 - Pct. #2 Adm. (1200)
I.
2013- Pct. #4 Rd. Maint (1200)
J.
2013 - Health & Human Services Dept. (1293)
K.
2013 - Health & Human Services Dept. (1293)
L.
2013 - Health & Human Services Dept. (1293)
M.
2013 - Health & Human Services Dept. (1293)
N.
2013 - J.P. Pct. 4 Pl. 2 (1100)
O.
2013 - Constable Pct. #2 (1100)
P.
2013 - Auxiliary Court (1100)
Q.
2013 - J.P. 1 Pl 1 (1100)
R.
2013 - Facilities Management (1100)
S.
2013 - Department of Budget & Management (1100)
T.
2013 - Constable Pct. #2 (1100)
U.
2013 - Tax Office (1100)
V.
2013 - Safety Division (1100)
W.
2013 - District Attorney's Office (1222)
X.
2013 - District Attorney's Office (1100)
Y.
2013 - District Attorney's Office (1100)
Z.
2013 - Elections Department (1100)
AA.
2013 - Elections (1100)
BB.
2013 - Executive Office (1100)
CC.
2013 - Hidalgo County Sheriff's Office (1100)
DD.
2013 - Hidalgo County Sheriff's Office (1100)
EE.
2013 - Hidalgo County Sheriff's Office (1100)
FF.
2013 - Sheriff's Office (1284)
GG.
2013 - 370th District Court (1100)
HH.
2013 - Planning Dept. (1100)
3.
2013 Interdepartmental transfers:
A.
Jail (1100):
Approval of 2013 interdepartmental transfer from Sheriff program (001) to Jail program (002) in the amount of $25,000.00 to fund water bill expenditures for the remaining of the year.
Approval of 2013 interdepartmental transfer from Sheriff program (001) to Jail program (002) in the amount of $25,000.00 to fund water bill expenditures for the remaining of the year.
B.
2013 - Various Departments (1100): Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to various accounts in the total amount of $804,554.00 to fund various expenditures.
C.
Pct. 2 Administration (1200): Approval of 2013 interdepartmental transfer from Pct. 2 Road Maintenance into Pct 2 Administration in the amount of $4,500.00.
4.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
County Treasurer:
A.
Approval of the Hidalgo County Monthly Investment Report for the month of July 2013, August 2013 and September 2013.
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal requests for employee #032603 & 122335
B.
Requesting approval of invoice for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Palacios & Associates | 9/12/13 / 1637 | 2717.05 | Valadez, B. v. County |
7.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| W3800.00.681.0000.93 | America's Reverse Title Inc. | $5,843.40 |
B.
| Account Number | Payer | Amount |
| G6200.00.000.0006.00 | Bac Tax Services C/O Corelogic Services LLC | $6,435.15 |
8.
Membership Dues:
A.
County Clerk (1100):
Requesting approval to pay the 2013-2014 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013-2014 County & District Clerks' Association of Texas (CDCAT) Membership Dues in the amount of $110.00 for Arturo Guajardo, Jr., with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
County Clerk (1100):
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Budget & Management:
A.
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
B.
Fire Marshal - Fire Calls Sweep (1100):
Approval to transfer General Fund lapsed fire calls funds from Various Departments to the Co. Wide Adm.-Contingency account.
Approval to transfer General Fund lapsed fire calls funds from Various Departments to the Co. Wide Adm.-Contingency account.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting action to amend action taken on 12/28/2012 on AI-35856 for vehicle maintenance and repair services to add the following vendors for county owned vehicles and equipment from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process:
1. Eagle Automotive
2. Collision Specialist
3. Mission Quick Lube
4. Royal Automotive
5. Economy Tires & Wheels
6. M&J Auto Parts
1. Eagle Automotive
2. Collision Specialist
3. Mission Quick Lube
4. Royal Automotive
5. Economy Tires & Wheels
6. M&J Auto Parts
B.
Acceptance & approval of Application for Payment No. 1 in the amount of $17,280.00, from Reim Construction, Inc., contracted vendor for Ramirez No. 1, 2, & 3 Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-048-05-07.)
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Sheriff's Office-Purchase of Medical Supplies & Equipment" Bid No. 2013-156-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
D.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L&G Consulting Engineers, Inc.:
1. Invoice No. 11324599 - $2,207.55 for FM 681 (from FM2221 to SH107)
2. Invoice No. 11324600 - $1,443.40 for FM 681 (from FM2221/FM492, FM681 to FM364)
3. Invoice No. 11324576 - $133,905.00 for Liberty Road Project
4. Invoice No. 11324575 - $8,930.80 for Tom Gill/Liberty Road Project
5. Invoice No. 11324586 - $6,477.07 for Mile 2 (Moorefield Rd W. to SH364)
6. Invoice No. 11324570 - $5,680.00 for La Homa ROW (SH495 to FM1924)
7. Invoice No. 11324587 - $4,047.55 for Mile 2 N. (Inspiration to Moorefield Rd)
1. Invoice No. 11324599 - $2,207.55 for FM 681 (from FM2221 to SH107)
2. Invoice No. 11324600 - $1,443.40 for FM 681 (from FM2221/FM492, FM681 to FM364)
3. Invoice No. 11324576 - $133,905.00 for Liberty Road Project
4. Invoice No. 11324575 - $8,930.80 for Tom Gill/Liberty Road Project
5. Invoice No. 11324586 - $6,477.07 for Mile 2 (Moorefield Rd W. to SH364)
6. Invoice No. 11324570 - $5,680.00 for La Homa ROW (SH495 to FM1924)
7. Invoice No. 11324587 - $4,047.55 for Mile 2 N. (Inspiration to Moorefield Rd)
E.
Acceptance and approval of payment of Invoice #2013-00122 in the amount of $167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse."C-13-122-07-17
F.
Authority to exercise the final year extension option as provided under current contract for Hidalgo County-"Laboratory Services (E-12-295-11-27) and Additional Laboratory Services" (C-13-040-03-20), under the same rates, terms, and conditions with Quest Diagnostics, Inc.
G.
Acceptance and approval of five (5) Invoices (identified & listed below) for processing and payment submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract# C-13-044-03-20 under (WA#1-PO#-695232) for the following project: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4;
1) M175595 - $ 5,948.16
2) M176375 - $ 19,956.50
3) M177327 - $ 10,582.50
4) M178528 - $ 3,647.84
5) M178542 - $ 823.06
2) M176375 - $ 19,956.50
3) M177327 - $ 10,582.50
4) M178528 - $ 3,647.84
5) M178542 - $ 823.06
H.
Acceptance and approval to exercise the County's option to extend the second (2nd) year of the two (2)-one (1) year renewal as provided with VSL Tech d/b/a Video Sound & Light under Contract #C-11-229-12-12 for the provision of the "Repair, Installation & Removal Of Emergency Equipment, Radios & Misc. Equipment-Hidalgo County District Attorney & HIDTA", under the same rates, terms and conditions with renewal effective date of December 16, 2013 with ending date of December 15, 2014.
I.
Acceptance and approval of request for payment of Invoice #20131668 for $30,820.00 through Work Authorization #3 submitted by TEDSI Infrastructure Group for Mile 2 West Project under contract #C-08-226-09-30.
J.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office-" Repair-Installation & Removal of Communication & Radio Tower Misc. Equipment" RFB No. 2014-001-SGS. Including the re-advertising of project in the event no bid responses are received and / or are rejected and project is still required.
K.
1. Acceptance and approval for processing and payment of the detailed invoices herein/below submitted by L & G Consulting Engineers,Inc.:
a. Inv. #11324607-$55,515.00- WA#1-PO#696996 for: "JOB SPECIFIC PROJECT"-FM 2220 (Ware Road)- Contract# C-13-178-08-10;
b. Inv.#11324612-$32,612.05-Contract#C-12-126-10-16- WA#1-PO#688820 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
c. I n v.#11324593-$111,770.95-Contract#C-12-126-10-16- WA#2-PO#700265 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
2. Acceptance and approval for processing and payment of Inv. #OCT2013-$30,710.50 submitted by Le Fevre Engineering and Management Consulting, LLC.,-Contract #C-13-132-06-25 WA#1-PO#694985 for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I"
with all projects located in Precinct #4.
a. Inv. #11324607-$55,515.00- WA#1-PO#696996 for: "JOB SPECIFIC PROJECT"-FM 2220 (Ware Road)- Contract# C-13-178-08-10;
b. Inv.#11324612-$32,612.05-Contract#C-12-126-10-16- WA#1-PO#688820 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
c. I n v.#11324593-$111,770.95-Contract#C-12-126-10-16- WA#2-PO#700265 for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925);
2. Acceptance and approval for processing and payment of Inv. #OCT2013-$30,710.50 submitted by Le Fevre Engineering and Management Consulting, LLC.,-Contract #C-13-132-06-25 WA#1-PO#694985 for "JOB SPECIFIC PROJECT": "Sunflower Road Park Project Phase I"
with all projects located in Precinct #4.