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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 19, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Approval to process the following Xerox invoices as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice Dates | Monthly Amt. | Total Amount |
|---|---|---|
| February - November 2013 | 233.10 | $2,331.00 |
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Executive Office:
Requesting approval to reimburse employee Estanislado Ramos, III the amount of $ 58.35 for fuel purchase made for county vehicle due to fuel card not working at the pump, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Requesting approval to reimburse employee Estanislado Ramos, III the amount of $ 58.35 for fuel purchase made for county vehicle due to fuel card not working at the pump, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
D.
Children's Advocacy Center d/b/a Estrella's House (1100):
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval of 2013 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00.
4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
1. Discussion, consideration, and action regarding funding request in the amount of $50,000.00 from the Children's Advocacy Center, d/b/a Estrella's House.
2. Discussion, consideration, and action on Declaration of Support to the Children's Advocacy Center, d/b/a Estrella's House.
3. Approval of 2013 appropriation of funds for the Child Advocacy Center in the amount of $50,000.00.
4. Approval to authorize County Treasurer to issue check in the amount of $50,000.00 to the Children's Advocacy Center d/b/a Estrella's House after review and processing procedures are completed by the County Auditor.
E.
Approval to authorize Valde Guerra, Executive Officer to sign documents pertaining to Right of Way (permits, closing statements, invoices, plats, etc.)
F.
1. Approval of Hidalgo County Blood Drive on December 9, 2013 at the Hidalgo County Courthouse (10:30 am-3:00 pm)
2. Approval of 2014 Hidalgo County UBS Blood Drives at Hidalgo County Courthouse
2. Approval of 2014 Hidalgo County UBS Blood Drives at Hidalgo County Courthouse
8.
District Attorney's Office - Roy Cazares:
A.
DA Border Prosecution Grant-BPU (1281):
1. Approval to accept the Border Prosecution Unit Grant in the amount of $230,000.00, effective 09/01/2013-08/31/2014.
2. Approval of certification of revenues for the BPU Grant.
3. Approval of appropriation of the BPU Grant funds.
4. Approval of the following personnel actions:
5. Approval of Salary Schedule.
1. Approval to accept the Border Prosecution Unit Grant in the amount of $230,000.00, effective 09/01/2013-08/31/2014.
2. Approval of certification of revenues for the BPU Grant.
3. Approval of appropriation of the BPU Grant funds.
4. Approval of the following personnel actions:
Action |
Slot No. |
Position Title |
Current Budgeted Salary |
Proposed Budgeted Salary |
| Salary Adjustment- Decrease |
0001 | Assistant District Attorney III | $80,500.00 | $79,000.00 |
| Salary Adjustment- Decrease |
0004 | Assistant District Attorney IV | $81,197.00 | $78,000.00 |
5. Approval of Salary Schedule.
9.
Sheriff's Office:
A.
DOJ - USMS - U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $25,000.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $25,000.00 for USMS overtime funding.
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $25,000.00.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $25,000.00 for USMS overtime funding.
B.
Sheriff's Office - OCDETF (1284)
1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF Grant Contract.
3. Approval to appropriate OCDETF Grant Award in the amount of $15,800.00(in reference to Investigation Number SW-TXS-0910).
1. Approval of Organized Crime Drug Enforcement Task Forces (OCDETF) Agreement between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office/Houston Division Office OCDETF Strike Force Group D-81.
2. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF Grant Contract.
3. Approval to appropriate OCDETF Grant Award in the amount of $15,800.00(in reference to Investigation Number SW-TXS-0910).
C.
State Criminal Alien Assistance Program (SCAAP) Grant:
Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2013 Grant in the amount of $27,222.00
Authorization and approval to accept the State Criminal Alien Assistance Program (SCAAP) 2013 Grant in the amount of $27,222.00
D.
Approval to process the following Superior Alarms invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice# | Date: | Amount: |
| 396607 | 05/01/2012 | $180.00 |
| 457252 | 11/04/2013 | $60.00 |
E.
Approval to process the following O'reilly Auto Parts invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice# | Date: | Amount: |
| 351189 | 1/30/2013 | $78.99 |
| 394205 | 7/25/2013 | $6.00 |
| 404688 | 9/10/2013 | $192.68 |
10.
Health & Human Services Department - Eddie Olivarez
A.
Update on activities of Employee Wellness Committee
B.
Pursuant to Chapter 465 Local Drug and Alcohol Education Programs, Sec.465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.
C.
Pursuant to Health & Safety Code Chapter 121, requesting approval to appoint Dr. Ivan Melendez, Medical Director, as the Hidalgo County Local Health Authority for the period of December 6, 2013 to December 5, 2015.
D.
1. Requesting approval of the Certification of Revenue in the amount of $25,000.00. These funds are from the Tuberculosis program income projected to be collected during the fiscal year ending 08/31/14.
2. Requesting approval of the budget appropriation in the amount of $25,000.00.
2. Requesting approval of the budget appropriation in the amount of $25,000.00.
E.
1. Requesting approval of the Certification of Revenue in the amount of $106,712.55. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $106,712.55.
2. Requesting approval to appropriate the MAC budget in the amount of $106,712.55.
F.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
G.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment (dual band base stations and dual band radios) for the Mercedes Fire Department. Purchase will be made from Motorola (contract # RA05-12) an approved vendor through Hidalgo County's membership and participation with H-GAC. The total amount of purchase is $78,569.30 (quote attached) for the Mercedes Fire Department funded thru FY 26 (2013) Mercedes – Fire Station/Equipment line item.
B.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of the following:
1. (1) Unit in the City of Granjeno in the amount of $55,890.00 to Argo Construction, LLC.
2. (1) Unit in the City of Granjeno and (1) unit in the City of Mercedes in the amount of $72,850.00 to A-One Insulation
1. (1) Unit in the City of Granjeno in the amount of $55,890.00 to Argo Construction, LLC.
2. (1) Unit in the City of Granjeno and (1) unit in the City of Mercedes in the amount of $72,850.00 to A-One Insulation
C.
Requesting approval of a program amendment for Hidalgo County Urban County Program for the City of Palmview, the proposed program amendment is for the Fiscal Year 25 (2012) work plan. The Program Amendment will include an additional street improvements project to allow for the completion of the Bentsen Palm Drive Bridge Project. The existing street improvement project will also be completed.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) San Juan Street Improvement funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of architectural services for an Urban County Program Year 26 (2013) San Juan Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) San Juan Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Halff Associates, Inc. | 95.34% | 1 |
| Cruz-Hogan Consultants, Inc. | 94.34% | 2 |
| Javier Hinojosa Engineers | 90.67% | 3 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of architectural services for an Urban County Program Year 26 (2013) San Juan Street Improvements project.
12.
Colonia Access Program: Agapito Vargas:
A.
1. Approval to renew Border Colonia Access Program (BCAP) Financial Agreement.
2. Approval to revise correspondence dated 30th July 2013 and approved by CC on 6th August 2013. Revised letter will delete one (1) project and add eight (8) additional project for the final BCAP Financial Agreement.
Delete:
Blue Star Enterprises: (CSJ: 3C1080111)
Add:
Barbosa-Lopez No.3: (CSJ: 3C1080642)
Flora Subdivision: (CSJ: 3C1080270)
La Pampa: (CSJ: 3C1080394)
Martin: (CSJ: 3C1080894)
Southern Valley Estates: (CSJ: 3C10800691)
Las Fuentes: (CSJ: 3C1080411)
Havana Lomas No.4: (CSJ: 3C1080310)
Havana Lomas No.5: (CSJ: 3C1080311)
2. Approval to revise correspondence dated 30th July 2013 and approved by CC on 6th August 2013. Revised letter will delete one (1) project and add eight (8) additional project for the final BCAP Financial Agreement.
Delete:
Blue Star Enterprises: (CSJ: 3C1080111)
Add:
Barbosa-Lopez No.3: (CSJ: 3C1080642)
Flora Subdivision: (CSJ: 3C1080270)
La Pampa: (CSJ: 3C1080394)
Martin: (CSJ: 3C1080894)
Southern Valley Estates: (CSJ: 3C10800691)
Las Fuentes: (CSJ: 3C1080411)
Havana Lomas No.4: (CSJ: 3C1080310)
Havana Lomas No.5: (CSJ: 3C1080311)
13.
Precinct #1 - Comm. Cuellar:
A.
Resolution in Honor of Andy Veliz
14.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval to submit application for Electricity Services with deposit and application fees in the amount of $125.00 for the new Botanical Greenhouse located at the San Juan CRC Center at 509 E. Earling Road, San Juan, TX, payable to Magic Valley Electric Cooperative, Inc., with authority for County Auditor to complete review and processing procedures and for County Treasurer to issue payment.
15.
Precinct #4 - Comm. J. Palacios:
A.
Pct. #4- Misc. Reimbursements (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Edinburg Effluent Line and Faysville Drain Project.
2. Approval of 2013 appropriation of funds for Pct. #4 Edinburg Effluent Line and Faysville Drain Project in the amount of $22,737.79 for labor, fuel, and equipment for pay periods 15 & 17 .
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Edinburg Effluent Line and Faysville Drain Project.
2. Approval of 2013 appropriation of funds for Pct. #4 Edinburg Effluent Line and Faysville Drain Project in the amount of $22,737.79 for labor, fuel, and equipment for pay periods 15 & 17 .
B.
Requesting authorization for survey metes & bounds for utility easement for Pct. #4 Motor Pool Project located at 1124 N. M Rd.
16.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (First Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
B.
Approval of rental payment from the General Fund in the amount of $11,250 for lease of office space (3304 W. Alberta Rd., Edinburg, TX) for the Urban County Program for the month of December 2013.
C.
1. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
2. Approval of 2013 appropriation of funds in the total amount of $1,211,000.00 for the San Carlos Community Resource Center project.
2. Approval of 2013 appropriation of funds in the total amount of $1,211,000.00 for the San Carlos Community Resource Center project.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Discussion and consideration with applicable action to procure the services of a consultant for the audit of billing/invoices from Hidalgo County's electric power providers (i.e. Reliant Energy, MVEC, CPL, Others);
2.
Human Resources Dept:
a. Acceptance and approval of the continuation of the Professional Services Agreement (reviewed and approved by legal counsel) between Hidalgo County Human Resources Department and i-Docket.com, LLC for the provision of the Sapphire Human Resource (HR)software package so as to assist Hidalgo County in providing efficient HR services county-wide including the continuation of services through the life term of the software package in place by the department user; and
a. Acceptance and approval of the continuation of the Professional Services Agreement (reviewed and approved by legal counsel) between Hidalgo County Human Resources Department and i-Docket.com, LLC for the provision of the Sapphire Human Resource (HR)software package so as to assist Hidalgo County in providing efficient HR services county-wide including the continuation of services through the life term of the software package in place by the department user; and
b. Approval to pay as claims Invoices #285914 and 286922 in the amount of $300.00 each invoice with remaining month of December's invoice thru Requisition #245375 with next year's term of January-December of 2014 monthly billing thru the 2014 Adopted Budget thus allowing Human Resource Department to submit a requisition at that time.
3.
Presentation of tabulation for action by Commissioner's Court to award to multiple vendors that submitted the lowest and best bids (by category/item and meeting
all specifications and requirements) with approval of contracts for "Janitorial Supplies, Industrial Chemicals & Supplies" for RFB 2013-147-10-09-YZV.
4.
Acceptance of the responses received as "qualified" for award for: "Title Company Services-POOL" (as listed in the RFP Acceptance Sheet attached hereto) and approval of the contract(s). (RFP No.: 2013-152-10-09-CGA)
B.
Pct. 4
1.
Recommendation by project architect, Mata Garcia Architects, LLP, for Commissioners' Court to award the Base Bid with Alternates 1 and 3 to lowest bidder meeting all specifications, Couric Enterprises, LLC dba Foremost Construction in the total amount of $1,211,000.00 for the project: Hidalgo County Precinct No. 4 "Construction of a Community Resource Center in San Carlos" (Bid No. 2013-072A-11-06-MSS).
2.
A. Requesting approval of
"Clarification" to caption a), b) & c) under
AI-41735 (approved by CC 11/12/13), to reflect for the purposes of negotiating a
"Professional ENGINEERING Services" agreement and
NOT "Surveying Services" for
JOB SPECIFIC PROJECT: FM 1925 (FM 907 - EAST OF SH 68) within
HIDALGO COUNTY PRECINCT No. 4.
B. Acceptance and approval of Work Authorization No. 1 in the amount of ( $ 9,803.44) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) "Construction Materials Testing" for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES FOR THE EMERGENCY SERVICES LINN-SAN MANUEL PROJECT).
C. Requesting approval of the final negotiated professional services agreement# C-13-281-11-19 with LAZCAMREA, LLC d/b/a FULCRUM CONSULTING SERVICES for the purposes of "Professional Engineering Services" for JOB SPECIFIC PROJECT: WAREHOUSE FACILITY at Hidalgo County Precinct No. 4.;
D. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of ($ 1,068.00) submitted by LAZCAMREA, LLC d/b/a FULCRUM CONSULTING SERVICES contracted engineering firm for professional engineering services in connection to Contract# C-13-281-11-19 for JOB SPECIFIC PROJECT: WAREHOUSE FACILITY at Hidalgo County Precinct No. 4.
B. Acceptance and approval of Work Authorization No. 1 in the amount of ( $ 9,803.44) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) "Construction Materials Testing" for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (CONSTRUCTION MATERIAL TESTING SERVICES FOR THE EMERGENCY SERVICES LINN-SAN MANUEL PROJECT).
C. Requesting approval of the final negotiated professional services agreement# C-13-281-11-19 with LAZCAMREA, LLC d/b/a FULCRUM CONSULTING SERVICES for the purposes of "Professional Engineering Services" for JOB SPECIFIC PROJECT: WAREHOUSE FACILITY at Hidalgo County Precinct No. 4.;
D. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of ($ 1,068.00) submitted by LAZCAMREA, LLC d/b/a FULCRUM CONSULTING SERVICES contracted engineering firm for professional engineering services in connection to Contract# C-13-281-11-19 for JOB SPECIFIC PROJECT: WAREHOUSE FACILITY at Hidalgo County Precinct No. 4.
C.
Sheriff's Office
1.
a. Action to amend the Sole Source Declaration (approved-CC-03/13/12-AI#31263) for Elections Department) with Environmental Systems Research Institute to add the Hidalgo County Sheriff's Office and any future applicable County elected offices, departments, programs or agencies including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services under Environmental Systems Research Institute (ESRI);
b. Approval for the continuation of the software maintenance services (detailed under background)with ending term of October 31, 2014 thru requsition #245642 for the amount of $4,000.00 and thereafter on yearly basis pursuant to the aforementioned line item through the life term use by department user including the signing of required document by County Judge, Court Member.
b. Approval for the continuation of the software maintenance services (detailed under background)with ending term of October 31, 2014 thru requsition #245642 for the amount of $4,000.00 and thereafter on yearly basis pursuant to the aforementioned line item through the life term use by department user including the signing of required document by County Judge, Court Member.
2.
Requesting authority to advertise and approval of procurement packet (specifications/plans, legal notice, etc) for "Hidalgo County Adult Detention Center and Law Enforcement Facility Repairs and/or Replacement" RFB #2013-133A-12-11-YSS.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Subrogation Claim against Juan Jose Prado and Erasmo Luna.
E.
Claim of Alfredo Elicerio
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Subrogation Claim against Juan Jose Prado and Erasmo Luna.
E.
Claim of Alfredo Elicerio
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn