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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 3, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion and action to reschedule/cancel the following court meetings due to closure of offices for scheduled holidays:
Tuesday, December 24, 2013 (holidays - Dec. 24-25, 2013 (Tues./Wed.)
Tuesday, December 31, 2013 (holidays - Dec. 31, 2013 & Jan.1, 2014 (Tues./Wed.)
Tuesday, December 24, 2013 (holidays - Dec. 24-25, 2013 (Tues./Wed.)
Tuesday, December 31, 2013 (holidays - Dec. 31, 2013 & Jan.1, 2014 (Tues./Wed.)
D.
Appointment of Hidalgo County Fire Marshal
E.
Approval to accept settlement check from TML Intergovernmental Risk Pool in the amount of $505.20 to settle auto accident with County vehicle. (Sheriff Office)
F.
Discussion, consideration and possible action regarding closure of county offices due to unforseen cirmcumstances/ emergencies
7.
Constables:
A.
Constable Pct. 3 - LBSP FY2014 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY14 grant with Texas Homeland Security State Administrative Agency (THSSAA), Texas Department of Public Safety.
2. Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY14 grant with Texas Homeland Security State Administrative Agency (THSSAA), Texas Department of Public Safety.
2. Authorization for County Judge, as authorized official, to sign required documents.
B.
Constable Pct. #3 (1284):
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY12 (3rd phase) and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 Department in the total amount of $7,077.62 for Phase 3.
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY12 (3rd phase) and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 Department in the total amount of $7,077.62 for Phase 3.
C.
Constable Pct. 4 - LBSP FY2014 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY14 grant with Texas Homeland Security State Administrative Agency (THSSAA), Texas Department of Public Safety.
2.Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY14 grant with Texas Homeland Security State Administrative Agency (THSSAA), Texas Department of Public Safety.
2.Authorization for County Judge, as authorized official, to sign required documents.
8.
District Clerk - Laura Hinojosa:
A.
Discussion, consideration and approval of temporary increases in the records archive fee and the records management and preservation fee in the amount of $10 per applicable filing, in accordance with HB 1513. In accordance with Subchapter D, Chapter 51 of the Texas Government Code, the district clerk office further requests approval of the updated Preservation and Restoration Plan, which the clerk under a county that adopts a fee under this section is required to prepare.
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
10.
Urban County - Diana Serna:
A.
1) Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 4's proposed budget and program amendment for fiscal years (2008, 2011 & 2012) to decrease Street Improvements funding and increase the Parks, Recreational Facility Improvements line item.
2) Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4 for fiscal years (2008, 2011 & 2012) to decrease the Street Improvements line item and increase Parks, Recreational facility improvements line item allowing for additional funding to the Sunflower Park Project.
2) Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 4 for fiscal years (2008, 2011 & 2012) to decrease the Street Improvements line item and increase Parks, Recreational facility improvements line item allowing for additional funding to the Sunflower Park Project.
B.
Approval of a Resolution for appointment of Diana R Serna as the Section 504, Equal Opportunity/Fair Housing and Labor Standards Officer designated to coordinate compliance for the Urban County Program regarding nondiscrimination requirements implementing Section 504, Equal Opportunity/Fair Housing and Labor Standards.
C.
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1999 thru 2008
11.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Las Carretas Subdivision – Pct. 4 (Nemesio Reyes)
b. Pueblo De Palmas Phase 15 Subdivision – Pct. 4 (J Gary Frisby)
c. Concho Heights Unit 3 Subdivision – Pct. 4 (Kyndel Bennett)
d. Idea Quest Subdivision – Pct. 4 (Idea Public School)
e. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
2. Final Approval with Financial Guarantee
a. Mirage Ranches Subdivision – Pct. 4 (Richard Garza)
b. A & V Subdivision – Pct. 4 (Aldo Quintanilla)
a. Las Carretas Subdivision – Pct. 4 (Nemesio Reyes)
b. Pueblo De Palmas Phase 15 Subdivision – Pct. 4 (J Gary Frisby)
c. Concho Heights Unit 3 Subdivision – Pct. 4 (Kyndel Bennett)
d. Idea Quest Subdivision – Pct. 4 (Idea Public School)
e. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
2. Final Approval with Financial Guarantee
a. Mirage Ranches Subdivision – Pct. 4 (Richard Garza)
b. A & V Subdivision – Pct. 4 (Aldo Quintanilla)
12.
Precinct #4 - Comm. J. Palacios:
A.
Pct. #4- Misc. Reimbursements (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Edinburg Effluent Line and Faysville Drain Project.
2. Approval of 2013 appropriation of funds for Pct. #4 Edinburg Effluent Line and Faysville Drain Project in the amount of 17,765.64 for labor, fuel, and equipment for pay period 16
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Edinburg Effluent Line and Faysville Drain Project.
2. Approval of 2013 appropriation of funds for Pct. #4 Edinburg Effluent Line and Faysville Drain Project in the amount of 17,765.64 for labor, fuel, and equipment for pay period 16
13.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Precinct No.3 Road Project:
A. Approval of 2013 certification of revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $728,425.00 for the Shary Road project.
A. Approval of 2013 certification of revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $728,425.00 for the Shary Road project.
2.
Justice Court Building Security Fund (1245):
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $ 3,307.20 to cover the cost proposal from AL3 Enterprises for the purchase & installation of cameras at Pct.1 JP Offices.
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $ 3,307.20 to cover the cost proposal from AL3 Enterprises for the purchase & installation of cameras at Pct.1 JP Offices.
14.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation of low bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County- "CRS-2 Emulsified Asphalt" through project No.: 2013-298-10-23-SGS.
B.
Pct. 3
1.
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement with L&G Engineering, for "Shary Road (FM 494) from FM 1924 (Mile 3) to SH 107"as approved for negotiations on CC 11/12/13.
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $728,425.00) as submitted by project engineer, L&G Engineering for engineering services for "Preparation of the (1) Environmental Assessment, Public Involvement, Schematic and Hydrologic Design and (2) Surveying for the Shary Rd (FM 494) project from FM 1924 (Mile 3) to SH 107" within Hidalgo County Pct. No. 3.
C.
Co. Wide
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County- "Mailing Services" through project No. 2013-203-09-04-SGS.
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
E.
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
F.
Subrogation Claim Against Noe Vela-Castillo
16.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
E.
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
F.
Subrogation Claim Against Noe Vela-Castillo
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn