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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 10, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2014-2015.
B.
Discussion, consideration, and approval of Letter of Support for the Rio Grande Regional Water Authority (RGRWA).
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
District Attorney's Office - Roy Cazares:
A.
Authorization and approval to accept the Memorandum of Understanding between the Hidalgo County District Attorney's Office and the Hidalgo County Health and Human Services Department.
9.
Tax Office - Paul Villarreal:
A.
Approval to process the following invoices as claims for AT&T account#: (956) 584-7501 447 9 in the amount of $102.09 with authority for County Treasurer to issue payment after review & auditing procedures are completed.
| For the month of: | Amount |
| June 7, 2013 | $20.22 |
| July 7, 2013 | $20.52 |
| August 7, 2013 | $20.39 |
| September 7, 2013 | $20.48 |
| October 7, 2013 | $20.39 |
| Total: | $102.09 |
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Emergency Management - Oscar Montoya:
A.
Requesting consideration and authorization for Hidalgo County to execute a Memorandum of Understanding between Hidalgo County and City of McAllen and establishing ownership of the core radio controller purchased under the Assistance to Firefighters Grant.
12.
IT Department - Renan Ramirez
A.
| Invoice Date | Invoice | Vendor | Amount |
| 11/03/13 | 803358989 | AT & T Long Distance | $297.59 |
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
13.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award a bid and approval a contract under the Owner-Occupied Rehabilitation Program for the following:
1. (1) Unit in the City of Mercedes for demolition and reconstruction in the amount of $56,350.00 to A-One Insulation.
1. (1) Unit in the City of Mercedes for demolition and reconstruction in the amount of $56,350.00 to A-One Insulation.
B.
Request authorization to enter into a 60-month lease agreement for a DM100 Digital Mailing System with Pitney Bowes, Inc an awarded vendor through BuyBoard contract #: 407-12 in the amount of $70.00/month. The Lease will commence with billing cycle 1/30/14. The lease includes the re-set, (EMA) Maintenance, rates for scale, confirmation services that save on certified/overnight & second days.
C.
The Urban County Program is requesting the award of bids and approval of contracts under the Owner-Occupied Rehabilitation Program for the following:
1. (1) Unit in the City of Granjeno for demolition and reconstruction in the amount of $55,890.00 to Argo Construction,LLC
2. (1) Unit in the City of Granjeno for rehabilitation in the amount of $16,500.00 to A-One Insulation.
1. (1) Unit in the City of Granjeno for demolition and reconstruction in the amount of $55,890.00 to Argo Construction,LLC
2. (1) Unit in the City of Granjeno for rehabilitation in the amount of $16,500.00 to A-One Insulation.
D.
Requesting approval of a program amendment for Hidalgo County Urban County Program for the City of Donna, the proposed program amendment is for the Fiscal Year 21 (2008) work plan. The Program Amendment will create a new street improvements project to allow for the construction of Victoria Road (from Business 83 to Sites Road), within the City of Donna boundaries.
E.
The Urban County Program on behalf of the Hidalgo County Precinct No. 3 is requesting approval of amendment to professional service agreement with Javier Hinojosa Engineering, to increase agreement in the amount of $7,200.00 utilizing CDBG FY (2008) Street Improvements project funds.
F.
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1987 thru 2008
14.
Elections Administration - Yvonne Ramon:
A.
1. Discussion, consideration and action for posting Early Voting rosters on the Hidalgo County Elections Department's website as per Election Code Section 87.121 Early Voting Rosters.
2. Discussion, consideration and action for posting Election Day roster on the Hidalgo County Elections Department's website.
2. Discussion, consideration and action for posting Election Day roster on the Hidalgo County Elections Department's website.
15.
Planning Department - Raul Sesin:
A.
Discussion and Possible Action to execute the LPA Standard Utility Agreement for FM 681 with Sharyland Water Supply Corporation and AEP Texas Central Co. (AEP-TCC).
16.
Precinct #1 - Comm. Cuellar:
A.
Pct. #1 R&B (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor - El Mesquite Subdivision and Mid Valley Estates Subdivision.
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $119,246.61.
1. Approval of Certification of Revenues as certified by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor - El Mesquite Subdivision and Mid Valley Estates Subdivision.
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $119,246.61.
17.
Precinct #2 - Comm. H. Palacios:
A.
1. Approval of Interlocal Cooperation Agreement between Military Highway Water Supply Corporation and County of Hidalgo, Texas to extend 10" potable water supply line.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Military Highway Water Supply Corporation in the extension a 10" potable water supply line for the Precinct 2 Equipment & Maintenance Facility Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Military Highway Water Supply Corporation in the extension a 10" potable water supply line for the Precinct 2 Equipment & Maintenance Facility Project.
18.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Precinct No.4 Road Project:
A. Approval of Certification of Revenues by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $549,575.00 for FM 1925 road project.
A. Approval of Certification of Revenues by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2013 appropriation of funds in the amount of $549,575.00 for FM 1925 road project.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for discussion, consideration and applicable action for the engagement of professional consulting services provider in connection with securing funding from: Settlement BP Deepwater Horizon Restoration Project including, but not limited to, the following options:
A. Exemption from competitive bidding requirements under Texas Local Government Code, Chapter, 262.024(a)(4) a professional service to negotiate an agreement;
B. Procure a professional consulting services contract by formally publishing/advertising a solicitation for a Request for Proposals (with qualifications) for same.
A. Exemption from competitive bidding requirements under Texas Local Government Code, Chapter, 262.024(a)(4) a professional service to negotiate an agreement;
B. Procure a professional consulting services contract by formally publishing/advertising a solicitation for a Request for Proposals (with qualifications) for same.
2.
Acceptance and approval to exercise the option to extend the current inter-local cooperation agreement for an additional one (1) year (as stipulated/detailed in agreement) between Hidalgo County and the City of Edinburg for MSW & Tire disposal services.
3.
Request by lessor, Triple R Medical Facilities (with recommendation from UCP Director to CC to approve) for additional days on the acceptance date of construction of the "Lease of Office Space for Urban County Program" with extension through end of December 2013 through project #C-13-177-07-23.
B.
Pct. 4
1.
a. Requesting approval of a
professional architectural
"on call"
services agreement with
RABA-KISTNER, INC. for the purposes of Repairs/Renovations/Remodeling and/or Additions/Alterations on a "per project basis" for County owned Buildings/Structures located within Hidalgo County Precinct No. 4, through the forms of an AIA Agreement and as selected for negotiations through County's protocol under the "POOL" of Architects.
b. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the "FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)" located within Hidalgo County Precinct No. 4;
c. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (AMATERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
d. Requesting approval of Work Authorization No. 1 ($ 549,575.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the "FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)" located within Hidalgo County Precinct No. 4.
e. Requesting approval of a "professional surveying services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of (Job Specific) "Surveying Services" for: "BREWSTER PARK PROJECT" located within Hidalgo County Precinct No. 4.
b. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the "FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)" located within Hidalgo County Precinct No. 4;
c. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (AMATERRA ENVIRONMENTAL, INC.) with adherence to insurance provisions required by said article;
d. Requesting approval of Work Authorization No. 1 ($ 549,575.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to Job Specific Project: Environmental Assessment, Public Involvement, Schematic and Hydrologic Design for the "FM 1925 (from FM 907 (Alamo Road) East to East of SH68 (Uresti Street)" located within Hidalgo County Precinct No. 4.
e. Requesting approval of a "professional surveying services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of (Job Specific) "Surveying Services" for: "BREWSTER PARK PROJECT" located within Hidalgo County Precinct No. 4.
C.
Budget & Management
1.
Approval for HC to exercise the first (1st) (of two (2) possible) one (1) year extensions as provided in the RFP #2010-195-09-22-YSI Property & Casualty Insurance with acceptance and approval of detailed schedule of premiums/fees as attached hereto as 2014 Coverage Summary for Property and Casualty Insurance policies in the total amount of $2,590,729.00 effective January 01, 2014 through January 01, 2015 with authority for County Treasurer to issue payment(s)/check(s) after review, audit and processing procedures completed by County Auditor with the authority for Valde Guerra, HCCC's Executive Officer to sign any applicable documentation.
2.
A. Presentation of scoring grid below (for the purposes of ranking by CC as qualified to continue process) of the responses received and evaluated in connection with RFP No. 13-155-11-20-YSI "Excess Workers' Compensation Insurance" in order to proceed forward with the negotiation portions of the procurement process:
| Montalvo Insurance Agency | The Klement Agency | |
| Evaluator 1 | 94 | DNMS* |
| Evaluator 2 | 87 | DNMS* |
| Evaluator 3 | 87 | DNMS* |
| Average Score | 89 | DNMS* |
| CC Rank | - |
*Does Not Meet the Specifications/Requirements approved by Hidalgo County
B. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor Montalvo Insurance for: Excess Workers' Compensation Insurance.
3.
a. Presentation of scoring grid below (for the purposes of ranking by CC) of the responses received and evaluated in connection with RFP No. 13-154-11-06-YSI "Quality Claims Administration Services for Workers' Compensation", in order to proceed forward with the negotiation portion of the procurement process:
| Tristar Risk Management | One-To-One Claims | |
| Evaluator 1 | 97 | 81 |
| Evaluator 2 | 95 | 87 |
| Evaluator 3 | 96 | 76 |
| Average Score | 96 | 81 |
| CC Rank |
b. Requesting authority for Purchasing Department to enter into negotiations with the number one (1) ranked proposer/vendor ___________________________for Quality Claims Administration Services for Workers Compensation.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
E.
EEOC Charge No. 451-2014-00350; Eugenia Andrade
F.
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
G.
Subrogation Claim Against Erasmo Luna
H.
Subrogation Claim Against Noe Vela-Castillo
I.
Claim of Elda Martinez
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
1. 115.05 ACRE TRACT OF LAND, LOTS 10, 15 & 16 SECTION 277 TEXAS MEXICAN RAILWAY
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
E.
EEOC Charge No. 451-2014-00350; Eugenia Andrade
F.
C-1989-12-B Domingo Gonzalez v. County of Hidalgo, in the 93rd Judicial District Court of Hidalgo County, Texas
G.
Subrogation Claim Against Erasmo Luna
H.
Subrogation Claim Against Noe Vela-Castillo
I.
Claim of Elda Martinez
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn