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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval of Letter of Support for Ocean Trust and the South Padre Island EDC.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Introduction of TXDOT District Engineer, Toribio Garza by Armando "Mando" Martinez, State Representative, District 39
D.
Pursuant to Article §81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners' Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: _________________
Day of the Week: ___________________
Time of the Day: ____________________a.m./p.m. for the calendar year of 2014
HIDALGO COUNTY COMMISSIONERS' COURT
Week of the Month: _________________
Day of the Week: ___________________
Time of the Day: ____________________a.m./p.m. for the calendar year of 2014
E.
Discussion, consideration and action on extending the enrollment period of the Sick Leave Pool
F.
Facilities Management:
Authority for Executive Officer to sign the Inspection Response Form from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers for the Elections Warehouse
Authority for Executive Officer to sign the Inspection Response Form from Texas Department of Licensing and Regulation - Compliance Division - Architectural Barriers for the Elections Warehouse
G.
Approval of Revised General, No-Litigation and Signature Identification Certificate of Hidalgo County, Texas regarding RMA Series 2013 bonds
8.
Human Resources - Esther Cortez:
A.
Elections Department (1100):
1. Discussion, consideration and approval to create the following ten (10) temporary full time positions not to exceed six (6) months effective 01/01/2014 through 06/30/2014:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Discussion, consideration and approval to create the following ten (10) temporary full time positions not to exceed six (6) months effective 01/01/2014 through 06/30/2014:
| Slot# | Position Title | Proposed Budget Salary |
| T157 | Elections Clerk | $8,818.00/yr |
| T158 | Elections Clerk | $8,818.00/yr |
| T159 | Elections Clerk | $8,818.00/yr |
| T160 | Elections Clerk | $8,818.00/yr |
| T161 | Elections Clerk | $8,818.00/yr |
| T162 | Elections Clerk | $8,818.00/yr |
| T163 | Elections Clerk | $8,818.00/yr |
| T164 | Elections Clerk | $8,818.00/yr |
| T165 | Elections Clerk | $8,818.00/yr |
| T166 | Elections Clerk | $8,818.00/yr |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
B.
Sheriff's Office (1100):
1. Approval of the following personnel actions, effective next full pay period, 12/30/2013 and calendar year 2014:
2. Approval of revised salary schedule(s).
1. Approval of the following personnel actions, effective next full pay period, 12/30/2013 and calendar year 2014:
| Action | Slot# | Position Title | Budgeted Allowance Amount |
| Delete Clothing Allowance | 0137 | (SR) Deputy Sheriff (Step III) | $500.00 |
| Add Clothing Allowance | 0189 | Deputy Sheriff (Step II) | $500.00 |
2. Approval of revised salary schedule(s).
C.
Tax Office (1100):
1. Approval to delete four (4) vacant positions and create five (5) new full-time positions as follows, effective 01/01/2014:
2. Approval of revised salary schedule.
1. Approval to delete four (4) vacant positions and create five (5) new full-time positions as follows, effective 01/01/2014:
| Action | Position Title |
Slot # | Budgeted Salary/ Allowance |
| Delete | Deputy Clerk I | 0054 | $27,351.00 |
| Delete | Deputy Clerk I | 0085 | $26,014.00 |
| $750.00 (Allowance) |
|||
| Delete | Deputy Clerk I | 0087 | $26,014.00 |
| Delete | Deputy Clerk I | 0102 | $26,014.00 |
| Create | Data Entry Clerk II | 0153 | $20,250.00 |
| Create | Clerk II | 0154 | $20,250.00 |
| Create | Clerk II | 0155 | $20,250.00 |
| Create | Clerk II | 0156 | $20,250.00 |
| Create | Clerk II | 0157 | $20,250.00 |
2. Approval of revised salary schedule.
D.
Crim. Auxiliary Court (1100):
1. Approval to create the following full-time position effective 12/30/2013 and calendar year 2014:
2. Approval of interdepartmental transfer(S).
3. Approval of revised salary schedule.
JAG Grant (1282):
1. Approval to delete the following full-time position effective 12/31/13 and calendar year 2014:
2. Approval to reclassify salaries and fringe benefit expenditures of the (1) Bailiff position to general fund for the period of 09/01/2013 through 12/31/2013.
3. Approval of JAG Grant salary schedule.
1. Approval to create the following full-time position effective 12/30/2013 and calendar year 2014:
| Slot # | Position Title | Proposed Budgeted Salary |
Proposed Longevity |
Proposed Interpreter Pay |
| 0005 | Bailiff | $36,050.00 | $1,200.00 | $6,000.00 |
2. Approval of interdepartmental transfer(S).
3. Approval of revised salary schedule.
JAG Grant (1282):
1. Approval to delete the following full-time position effective 12/31/13 and calendar year 2014:
| Slot # | Position Title | Budgeted Salary | Longevity Pay | Interpreter Pay |
| G002 | Bailiff | $39,786.00 | $1,200.00 | $6,000.00 |
2. Approval to reclassify salaries and fringe benefit expenditures of the (1) Bailiff position to general fund for the period of 09/01/2013 through 12/31/2013.
3. Approval of JAG Grant salary schedule.
E.
Planning Department (1100):
1. Approval to create two (2) full-time positions as follows, effective 01/01/2014:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create two (2) full-time positions as follows, effective 01/01/2014:
| Action | Slot # | Position Title | Proposed Budgeted Salary |
| Create | 0022 | GIS Clerk II | $23,695.00 |
| Create | 0023 | GIS Clerk II | $23,695.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
F.
Information Technology (1100):
1.Approval to delete one (1) full time vacant position as follows, effective 01/01/2014:
2. Approval of revised salary schedule.
1.Approval to delete one (1) full time vacant position as follows, effective 01/01/2014:
| Action | Position Title | Slot # | Budgeted Salary |
| Delete | GIS Operator IV | 0025 | $52,132.00 |
2. Approval of revised salary schedule.
G.
Pct 2 Sanitation & Pct 2 CRC's (1100):
1. Approval of the following personnel actions, effective 1/1/2014:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
1. Approval of the following personnel actions, effective 1/1/2014:
| Action | Department | Slot No. | Position Title | Budgeted Salary |
| Delete | Pct 2 Sanitation | 0001 | Office Clerk | $29,761.00 |
| Delete | Pct 2 Sanitation | 0006 | Attendant | $27,830.00 |
| Create | Pct 2 CRC-San Juan | 0007 | Clerk I | $20,592.00 |
| Create | Pct 2 CRC-Alamo | 0005 | Clerk I | $20,592.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
H.
DA State Supplement (1281):
1. Approval to create the following temporary part-time positions not to exceed six (6) months to begin 1/01/2014 - 06/30/2014:
2. Approval to waive posting of the positions.
3. Approval of revised salary schedule.
1. Approval to create the following temporary part-time positions not to exceed six (6) months to begin 1/01/2014 - 06/30/2014:
| Slot # | Position Title | Budgeted Salary/ Rate of Pay |
| T013 | Clerk I | $7,056.00 Annual/ $9.00 Hrly |
| T014 | Clerk I | $7,047.00 Annual/ $9.00 Hrly |
| T015 | Clerk I | $6,682.83 Annual/ $8.47 Hrly |
2. Approval to waive posting of the positions.
3. Approval of revised salary schedule.
I.
DA Pretrial Intervention Prg (1225):
1. Approval of the 2014 Intervention Program Budget in the amount of $337,120.05.
2. Approval of revised salary schedule.
1. Approval of the 2014 Intervention Program Budget in the amount of $337,120.05.
2. Approval of revised salary schedule.
J.
District Attorney (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
DA - Bad Checks (1222):
1. Approval to appropriate the 2014 Bad Checks fund Budget.
2. Approval of the following personnel action(s):
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | Technician II | 0104 | $28,094.00 | -0- |
| Create | Administrative Assistant I | 0107 | -0- | $28,094.00 |
2. Approval of revised salary schedule.
DA - Bad Checks (1222):
1. Approval to appropriate the 2014 Bad Checks fund Budget.
2. Approval of the following personnel action(s):
| Action | Position Title | Slot# | Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | Adminsistrative Assistant V | 0007 | $44,583.00 | -0- |
3. Approval of revised salary schedule.
K.
DA - HB 65 (1223)
1. Approval to appropriate the 2014 District Attorney's Office Investigation HB65 Fund Budget.
2. Approval to delete one (1) full time vacant Criminal Investigator I, slot number 0058 budgeted at $35,000.00.
3. Approval of salary increases for various positions as listed on exhibit A, effective 01/01/2014.
4. Approval to create two (2) temporary part-time positions not to exceed six months beginning 01/01/2014 - 06/30/2014:
7. Approval of revised salary schedule.
1. Approval to appropriate the 2014 District Attorney's Office Investigation HB65 Fund Budget.
2. Approval to delete one (1) full time vacant Criminal Investigator I, slot number 0058 budgeted at $35,000.00.
3. Approval of salary increases for various positions as listed on exhibit A, effective 01/01/2014.
4. Approval to create two (2) temporary part-time positions not to exceed six months beginning 01/01/2014 - 06/30/2014:
| Slot# | Position Title | Budgeted Salary |
| T107 | Clerk IV | $8,320.00 |
| T108 | Criminal Investigator I | $5,999.00 |
5. Approval to waive posting of the positions.
6. Approval to change the employment status from Full-time to Part-time; Slot# 101; Employee No. 199923.
7. Approval to create the following temporary part-time positions not to exceed six (6) months beginning 5/1/2014 - 10/31/2014:
6. Approval to change the employment status from Full-time to Part-time; Slot# 101; Employee No. 199923.
7. Approval to create the following temporary part-time positions not to exceed six (6) months beginning 5/1/2014 - 10/31/2014:
| Slot # | Position Title | Budgeted Salary/ Rate of Pay |
| T0102 | Clerk I | $3,456.00 Annual/ $9.00 Hrly |
| T0103 | Clerk I | $3,456.00 Annual/ $9.00 Hrly |
| T0104 | Clerk I | $3,456.00 Annual/ $9.00 Hrly |
| T0105 | Clerk I | $3,456.00 Annual/ $9.00 Hrly |
| T0106 | Clerk I | $3,456.00 Annual/ $9.00 Hrly |
7. Approval of revised salary schedule.
L.
HIDTA Chapter 59 (1251) / HIDTA Task Force (1291):
1. Approval of appropriation of funds for the 2014 HIDTA Task Force Chapter 59 Asset Forfeiture fund (1251).
2. Approval of the following personnel actions, effective 01/01/2014:
1. Approval of appropriation of funds for the 2014 HIDTA Task Force Chapter 59 Asset Forfeiture fund (1251).
2. Approval of the following personnel actions, effective 01/01/2014:
| Action | Position Title | Slot # | Dept/ Program |
Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | Criminal Investigator II | G007 | Task Force (270-003) |
$50,000.00 | -0- |
| G007 | Chapter 59 (270-011) |
$ 7,000.00 | -0- | ||
| Salary Adjustment (Decrease) |
Intelligence Research Specialist |
G010 | Task Force (270-003) |
$37,000.00 | $35,885.00 |
3. Approval to redistribute cost allocations as follows, effective 01/01/14:
| Action | Position Title | Slot # | Dept/ Program |
Current Cost Allocation Distrib. (%) |
Proposed Cost Allocation Distrib. (%) |
| Redistribution | Criminal Investigator III | G014 | Task Force (270-003) |
80.65% | 100% |
| G024 | Chapter 59 (270-011) |
19.35% | -0- | ||
| Redistribution | Accountant III | G009 | Task Force (270-003) |
82.18% | 100% |
| G009 | Chapter 59 (270-011) |
17.82% | -0- | ||
| Redistribution | Assistant Commander | G008 | Task Force (270-003) |
75.76% | 100% |
| G008 | Chapter 59 (270-011) |
24.24% | -0- | ||
| Redistribution | Commander | G001 | Task Force (270-003) |
75.00% | 100% |
| G001 | Chapter 59 (270-011) |
25.00% | -0- |
4. Approval of revised salary schedules.
HIDTA E-Sharing Treasury Fund (1252):
1. Approval of appropriation of funds for the 2014 HIDTA E-Sharing Treasury Fund (1252).
2. Approval of 2014 HIDTA E-Sharing Treasury Fund - Overtime.
HIDTA US Justice (1254):
1. Approval of appropriation of funds for the 2014 HIDTA E-Sharing Justice Fund (1254).
M.
Precinct 3 Rd. Maintenance (1200):
1. Approval to create the following full-time temporary position not to exceed (6) months beginning 01/01/2014 -06/30/2014:
2. Approval to waive posting of the position.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
1. Approval to create the following full-time temporary position not to exceed (6) months beginning 01/01/2014 -06/30/2014:
| Slot# | Position Title | Proposed Budgeted Salary |
| T098 | Office Clerk | $9,360.00 |
2. Approval to waive posting of the position.
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule.
9.
Sheriff's Office:
A.
Requesting approval for reimbursement to Francisco Sanchez in the amount of $10.00. Reimbursement is being requested due to employee having to pay for fuel expense out of pocket after staying without gas in County vehicle.
10.
District Clerk - Laura Hinojosa:
A.
1. Public Hearing regarding the proposed increases in the Records Archive Fee and Records Management & Preservation Fee in accordance with HB 1513, enacted by the Texas Legislature during the 83rd Regular Legislative Session.
2. Discussion, consideration and approval of temporary increases in the Records Archive Fee and the Records Management and Preservation Fee in the amount of $10 per applicable filing, effective January 1, 2014 through September 1, 2019.
3. Approval of the revised Preservation and Restoration Plan in accordance with Subchapter D, Chapter 51 of the Texas Government Code, which reflects the temporary fee increases pursuant to HB 1513.
2. Discussion, consideration and approval of temporary increases in the Records Archive Fee and the Records Management and Preservation Fee in the amount of $10 per applicable filing, effective January 1, 2014 through September 1, 2019.
3. Approval of the revised Preservation and Restoration Plan in accordance with Subchapter D, Chapter 51 of the Texas Government Code, which reflects the temporary fee increases pursuant to HB 1513.
11.
Health & Human Services Department - Eddie Olivarez
A.
Health Administration (1293):
1. Approval to appropriate the Health Administration budget in the amount of $150,000.00 for the period of 01/01/2014 to 12/31/2014.
2. Approval of Salary Schedule.
1. Approval to appropriate the Health Administration budget in the amount of $150,000.00 for the period of 01/01/2014 to 12/31/2014.
2. Approval of Salary Schedule.
B.
Requesting approval to accept the CPS/HAZARDS Public Health Emergency Preparedness grant contract amendment #2014-001134-01. The purpose of this amendment is to add language to the Statement of Work, update programmatic reporting requirements - FSR and B13A, add and update Special Provisions, plus update Exhibits A & B. The effective date of this amendment is 12/20/13.
C.
Health Care Funding District:
1.
a. Public Hearing to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2014 and how the revenue derived from those payments is to be spent.
b. Consideration and Possible Approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
c. Consideration and Possible Approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payments required by Hidalgo County Health Care Funding District.
d. Consideration and approval to assess mandatory payment & set assessment date
b. Consideration and Possible Approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
c. Consideration and Possible Approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payments required by Hidalgo County Health Care Funding District.
d. Consideration and approval to assess mandatory payment & set assessment date
2.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
IT Department - Renan Ramirez
A.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 08/01/2013 | 512 A01-0439 | AT&T Local | $21,450.79 |
| 09/01/2013 | 512 A01-0439 | AT&T Local | $21,980.75 |
| 10/01/2013 | 512 A01-0439 | AT&T Local | $14,522.63 |
| 11/01/2013 | 512 A01-0439 | AT&T Local | $17,288.74 |
B.
Health & Human Services Dept.:
Approval to process the following ATT invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to process the following ATT invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Statement Date | Amount |
| ATT | 805227770 | 09/03/13 | $34.66 |
| ATT | 805227770 | 10/03/13 | $34.60 |
| ATT | 805227770 | 11/03/13 | $42.64 |
| Total | $111.90 |
13.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval of claims/invoices from Superior Alarms with authority of Hidalgo County Treasurer to issue payment for the total amount of $400.00 after auditing procedures are complete by the County Auditor. The claims/invoices are as follows:
1. May 2013 Invoice No. 436960 $25.00
2. May 2013 Invoice No. 436961 $25.00
3. June 2013 Invoice No. 439886 $25.00
4. June 2013 Invoice No. 439887 $25.00
5. July 2013 Invoice No. 443156 $25.00
6. July 2013 Invoice No. 443157 $25.00
7. Aug 2013 Invoice No. 446340 $25.00
8. Aug 2013 Invoice No. 446341 $25.00
9. Sept 2013 Invoice No. 449551 $25.00
10. Sept 2013 Invoice No. 449552 $25.00
11. Oct 2013 Invoice No. 452634 $25.00
12. Oct 2013 Invoice No. 452635 $25.00
13. Nov 2013 Invoice No. 455893 $25.00
14. Nov 2013 Invoice No. 455894 $25.00
15. Dec 2013 Invoice No. 459072 $25.00
16. Dec 2013 Invoice No. 459073 $25.00
1. May 2013 Invoice No. 436960 $25.00
2. May 2013 Invoice No. 436961 $25.00
3. June 2013 Invoice No. 439886 $25.00
4. June 2013 Invoice No. 439887 $25.00
5. July 2013 Invoice No. 443156 $25.00
6. July 2013 Invoice No. 443157 $25.00
7. Aug 2013 Invoice No. 446340 $25.00
8. Aug 2013 Invoice No. 446341 $25.00
9. Sept 2013 Invoice No. 449551 $25.00
10. Sept 2013 Invoice No. 449552 $25.00
11. Oct 2013 Invoice No. 452634 $25.00
12. Oct 2013 Invoice No. 452635 $25.00
13. Nov 2013 Invoice No. 455893 $25.00
14. Nov 2013 Invoice No. 455894 $25.00
15. Dec 2013 Invoice No. 459072 $25.00
16. Dec 2013 Invoice No. 459073 $25.00
14.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of La Joya, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) La Joya Street Improvement funds.
3. Authority to negotiate a professional engineering service agreement with the No. 1 ranked firm of
for the provision of professional engineering services for an Urban County Program Year 26 (2013) La Joya Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of La Joya, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) La Joya Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Hinojosa Engineering, Inc. | 93.67% | 1 |
| Quintanilla, Headley & Associates | 93.34% | 2 |
| Perez Consulting Engineers | 87.67% | 3 |
3. Authority to negotiate a professional engineering service agreement with the No. 1 ranked firm of
for the provision of professional engineering services for an Urban County Program Year 26 (2013) La Joya Street Improvements project.
B.
Urban County Program on behalf of the City of Weslaco is requesting authority to purchase puzzle computer desks for their Public Library. Purchase will be made from Brodart Co. (contract # 407-12) an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase is $4,667.00 (quote attached) for the Weslaco Library funded through FY 26 (2013) Weslaco – Public Service (general) line item
C.
Urban County Program on behalf of the City of Elsa is requesting authority to purchase playground equipment for the Mario Leal Park. Purchase will be made from American Parks Company (contract # 423-13), an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $65,250.80 (quote attached) for the VFW Memorial Park funded thru FY 26 (2013) Elsa – Park, Recreational Facilities line item.
15.
Elections Administration - Yvonne Ramon:
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor. Invoice Date Vendor Amount 10/03/2013 De Alba Bakery $160.00.
B.
1. Discussion, consideration and approval of March 4, 2014 Primary Election Early Voting poll locations.
2. Discussion, consideration and approval of March 4, 2014 Primary Election Early Voting Mobile Unit sites for Mobile Unit 1 and Mobile Unit 2
2. Discussion, consideration and approval of March 4, 2014 Primary Election Early Voting Mobile Unit sites for Mobile Unit 1 and Mobile Unit 2
16.
WIC - Norma Longoria:
A.
1. Requesting approval of payment to Baby Cafe Invoice # RENINV3005US for the Baby Cafe License Renewal Fee in the amount of $100.00. P.O. #700476
2. Requesting ratification of payments of the following invoices from Argus for the months of July - August 2013, due to contract expired on June 22. 2013. As per the auditors.
2. Requesting ratification of payments of the following invoices from Argus for the months of July - August 2013, due to contract expired on June 22. 2013. As per the auditors.
| Date-Service Date | Account# | Invoice # | Amount |
| 6/1/13-7/1- 7/30/13 | 1420470 | 22374029 | 20.57 |
| 7/1/13- 8/1-8/30/13 | 1420470 | 22521762 | 20.57 |
| 8/1/13- 9/1-9/30/13 | 1420470 | 22683256 | 20.57 |
| 6/1/13-7/1-7/30/13 | 1405570 | 22373968 | 87.00 |
| 7/1/13-8/1-8/30/13 | 1405570 | 22532706 | 87.00 |
| 8/1/13-9/1-9/30/13 | 1405570 | 22683198 | 87.00 |
| 6/1/13-7/1-7/30/13 | 1390814 | 22373904 | 20.90 |
| 7/1/13-8/1-8/30/13 | 1390814 | 22532639 | 20.90 |
| 8/1/13-9/1-9/30/13 | 1390814 | 22683134 | 20.90 |
| 6/1/13-7/1-7/30/13 | 1402221 | 22373957 | 44.00 |
| 7/1/13-8/1-8/30/13 | 1402221 | 22532689 | 44.00 |
| 8/1/13-9/1-9/30/13 | 1402221 | 22683191 | 44.00 |
| 6/1/13-7/1-7/30/30 | 1344381 | 22373682 | 62.70 |
| 7/1/13-8/1-8/30/13 | 1344381 | 22532430 | 62.70 |
| 8/1/13-9/1-9/30/13 | 1344381 | 22682917 | 62.70 |
| 6/1/13-7/1/-7/30/13 | 1407832 | 22373977 | 25.75 |
| 7/1/13-8/1/-8/3/13 | 1407832 | 22532713 | 25.75 |
| 8/1/13-9/1-9/30/13 | 1407832 | 22683204 | 25.75 |
17.
Auditor's Office - Ray Eufracio:
A.
Request approval to process payments as listed in Exhibit A after review and audit procedures are completed by the County Auditor. Checks issued will be included in the check register for approval on January 7, 2014.
18.
Planning Department - Raul Sesin:
A.
Discussion and possible action to authorize removal/relocation of encroachment from County Road
right-of-way
right-of-way
B.
1. Preliminary Approval
a. San Marcos Subdivision – Pct. 4 (Richard Scurlock)
b. RG Estates Phase 1 Subdivision – Pct. 4 (RG Estates LLC)
2. Final Approval
a. RSBR DG San Carlos Subdivision – Pct. 4 (Jose M. Cantu)
b. Mystical Star Subdivision – Pct. 4 (Hermina Cuevas)
3. Final Approval with Financial Guarantee
a. Vaquero Estates Phase 3 Subdivision – Pct. 1 (Norberto Salinas)
a. San Marcos Subdivision – Pct. 4 (Richard Scurlock)
b. RG Estates Phase 1 Subdivision – Pct. 4 (RG Estates LLC)
2. Final Approval
a. RSBR DG San Carlos Subdivision – Pct. 4 (Jose M. Cantu)
b. Mystical Star Subdivision – Pct. 4 (Hermina Cuevas)
3. Final Approval with Financial Guarantee
a. Vaquero Estates Phase 3 Subdivision – Pct. 1 (Norberto Salinas)
19.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and procedures are completed by County Auditor.
| Vendor | Invoice No. | Amount |
| SOS Technologies | 7577 | $240.00 |
| SOS Technologies | 7578 | $240.00 |
| Matt's Building Materials | 01-27984-00 | $2,654.46 |
| Rush Truck Center | 91898865 | $1,381.36 |
| Rush Truck Center | 91998389 | $4,150.47 |
20.
Precinct #4 - Comm. J. Palacios:
A.
Approval to process the following Argus (ASG) invoice as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Invoice Date | Amount |
| Argus/ASG | 10/01/13 | $134.40 |
21.
Budget & Management - Sergio Cruz:
A.
Report and approval of emergency transfers for the period of January through December 2013.
B.
Salary Schedule - Various Depts.
1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective 01/01/2014.
2. Approval of transfer(s).
2. Approval of revised salary schedule(s).
1. Approval to correct salary schedule discrepancies adopted during the budget process as listed in Exhibit A, effective 01/01/2014.
2. Approval of transfer(s).
2. Approval of revised salary schedule(s).
C.
Discussion, consideration and approval of all personnel actions approved after September 24, 2013 (2014 Budget Adoption date) as listed below, to be effective 01/01/2014:
1. Sheriff's Office (1100): Approval to delete/add clothing allowance as previously approved by CC on 10/26/2013 and 11/26/2013:
2. Crim DA (1100): Approval to remove/authorize auto allowance as previously approved by CC 10/15/2013:
3. 206th District Court (1100):Approval to increase interpreter pay allowance to one (1) Assistant Court Coordinator position,(Slot #003), in the amount of $3,000.00, as previously approved by CC on 11/12/2013.
4. DWI Court Grant (1297): Approval to authorize the decrease/ removal of supplemental pay allowance for the following employees, as previously approved by CC on 10/22/2013:
5. Approval of revised salary schedules.
1. Sheriff's Office (1100): Approval to delete/add clothing allowance as previously approved by CC on 10/26/2013 and 11/26/2013:
| Action | Slot No. | Position Title | Budgeted Allowance Amount |
| DELETE | 0058 | DEPUTY SHERIFF | $500.00 |
| DELETE | 0079 | DEPUTY SHERIFF | $500.00 |
| DELETE | 0082 | (SR) DEPUTY SHERIFF (STEP IV) | $500.00 |
| DELETE | 0121 | (SR) DEPUTY SHERIFF (STEP II) | $500.00 |
| ADD | 0023 | SERGEANT (STEP II) | $500.00 |
| ADD | 0064 | DEPUTY SHERIFF (STEP II) | $500.00 |
| ADD | 0188 | DEPUTY SHERIFF (STEP II) | $500.00 |
| DELETE | 0122 | DEPUTY SHERIFF | $500.00 |
| DELETE | 0166 | DEPUTY SHERIFF (STEP II) | $500.00 |
| ADD | 0162 | (SR) DEPUTY SHERIFF (STEP III) | $500.00 |
| ADD | 0193 | DEPUTY SHERIFF (STEP II) | $500.00 |
2. Crim DA (1100): Approval to remove/authorize auto allowance as previously approved by CC 10/15/2013:
| Action | Slot No. | Position Title | Budgeted Allowance Amount |
| REMOVE | 0053 | CRIMINAL INVESTIGATOR I | $3,600.00 |
| AUTHORIZE | 0034 | CRIMINAL INVESTIGATOR III | $3,600.00 |
3. 206th District Court (1100):Approval to increase interpreter pay allowance to one (1) Assistant Court Coordinator position,(Slot #003), in the amount of $3,000.00, as previously approved by CC on 11/12/2013.
4. DWI Court Grant (1297): Approval to authorize the decrease/ removal of supplemental pay allowance for the following employees, as previously approved by CC on 10/22/2013:
| Action | Dept | Slot No. | Emp No. | Position Title | Current Allowance Amt | Proposed Allowance Amt |
| DECREASE | CRIM DA (1100) |
0026 | 127531 | ASSISTANT D.A. IV | $9,910.00 | $9,837.00 |
| REMOVE | 139TH DC (1100) |
0002 | 020524 | COURT COORDINATOR | $6,395.00 | -0- |
| REMOVE | 139TH DC (1100) |
0004 | 088439 | ASSISTANT COURT COORD. | $6,395.00 | -0- |
5. Approval of revised salary schedules.
D.
2014 Budget Process:
1. Approval of the 2014 Budget at the Department level.
2. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070C(2).
3. Designate the General Fund and Special Revenue Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.
1. Approval of the 2014 Budget at the Department level.
2. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070C(2).
3. Designate the General Fund and Special Revenue Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.
E.
1. Approval and acceptance of Order dated December 5, 2013 setting salary of Court Reporters for 2014.
2. Approval and acceptance of Order dated December 5, 2013 setting salary of County Auditor, Assistant County Auditors, and Budget of County Auditor for 2014.
2. Approval and acceptance of Order dated December 5, 2013 setting salary of County Auditor, Assistant County Auditors, and Budget of County Auditor for 2014.
F.
Delinquent Fees and Fines:
1. Discussion and endorsement of the implementation of a 60 day Justice of the Peace Amnesty Program
2. Authorization to participate in the 2014 Texas Warrant Round Up Program.
1. Discussion and endorsement of the implementation of a 60 day Justice of the Peace Amnesty Program
2. Authorization to participate in the 2014 Texas Warrant Round Up Program.
G.
1. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
2. Approval of 2013 appropriation of funds in the total amount of $470,946.00 for the Precinct No.2 Equipment & Maintenance Facility Project
2. Approval of 2013 appropriation of funds in the total amount of $470,946.00 for the Precinct No.2 Equipment & Maintenance Facility Project
H.
Jail Landmark (1100):
Approval to designate the amount of $5,125,171.98 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection with the Landmark case settlement agreement, case#C-3123-03-I.
Approval to designate the amount of $5,125,171.98 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection with the Landmark case settlement agreement, case#C-3123-03-I.
I.
Human Services (1100):
Approval to designate the amount of $4,164,601.85 in the year 2013 for expenditures related to the 1115 Waiver Anchor Program.
Approval to designate the amount of $4,164,601.85 in the year 2013 for expenditures related to the 1115 Waiver Anchor Program.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the lowest vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County-Tire Disposal Services- RFB No. 2013-307-12-16-SMA.
2.
A. Acceptance and approval of RFP 2013-292 -"Real Estate Broker Services" packet developed and drafted in collaboration with Executive Office, DBM & Pcts. and Purchasing with final review & comment by legal counsel (i.e. scope of work, requirements, credentials-qualifications, criteria, etc.,) with authority to publish advertisement of same , including, but not limited to the items described in the summary e-mail attached;
B. If applicable, Appointment/Designation of "Evaluation Committee" to score and evaluate "Real Estate Broker Services Responses".
B. If applicable, Appointment/Designation of "Evaluation Committee" to score and evaluate "Real Estate Broker Services Responses".
3.
Discussion and applicable action on the current RFP No. 2013-289-"Self-Insured Health Care Claims Auditing Services" including, but not limited to the following:
A. Cancellation of current RFP in present form;
B. Authority to re-advertise project incorporating current provisions imposed by BCBS of Texas and drafting of procurement packet with collaboration from Mr. Gary Looney, Group Health Insurance Consultant, Legal Counsel, Hon. S. Crain, DBM, Exec. Office and Purchasing Dept.
B. Authority to re-advertise project incorporating current provisions imposed by BCBS of Texas and drafting of procurement packet with collaboration from Mr. Gary Looney, Group Health Insurance Consultant, Legal Counsel, Hon. S. Crain, DBM, Exec. Office and Purchasing Dept.
4.
a. Accept Texas Agri-Life assets purchased thru the Texas A&M System no longer in use and obsolete and to declare as surplus for the purpose of disposition;
b. Approval of property transfer forms as attached with supporting documentation from Texas A&M System.
b. Approval of property transfer forms as attached with supporting documentation from Texas A&M System.
5.
A. Approval of order for exemption from competitive bidding requirements under Texas Local Government Code, Chapter/Section, 262.024 (a)(4), a professional service;
B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 2254- 1) on a basis of demonstrated competence and qualifications to perform the services; and, 2) for a fair and reasonable price (fees permitted by law).
B. Acceptance and approval of a negotiated engagement/agreement/contract with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as drafted and developed by District Attorney's Office confirming compliance with those provisions set forth in Government Code 2254- 1) on a basis of demonstrated competence and qualifications to perform the services; and, 2) for a fair and reasonable price (fees permitted by law).
6.
Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo for YR 2014, in connection with participation in (a) Hidalgo County's "Self-Funded Health Insurance Program, Stop Loss Insurance and Life/AD&D Insurance"; (b) Voluntary Products limited however to Dental and Vision insurance, including execution of document.
7.
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for: "Legal Services to Represent the H. C. Civil Service Commission" for Hidalgo County, under the same rates, terms and conditions with The Espinosa Law Firm E-12-281-11-06 effective January 01, 2014 thru March 01, 2014.
8.
Presentation for consideration, discussion, acceptance, and approval to amend inter-local agreement (C-05-246-05-03) between City of Edinbug and Hidalgo County for "The Disposal of Non-Hazardous Solid Waste " to reflect the cost of $215.00 per 30 cubic yard bins for the disposal of tires.
9.
a. Acceptance and approval of "Amendment#4" to the AIA B-141-1997 Standard Form of Agreement with Alcocer Garcia Associates, Inc., for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to reflect the revisions of the County Judge's Office to include Emergency Management Office, with an additional cost of service for architectural and mechanical/electrical/plumbing (A&E) fees of $6,170.00;
b. Acceptance and approval of final plans & specifications for the County Commissioners' Courtroom Chambers and Office Spaces/Suite for Public Relations Division, and to authorize project architect, Alcocer Garcia Associates, Inc. to proceed to forward documentation to awarded contractor, D. Wilson Construction, to provide final cost of change orde;
c. Acceptance and approval No. 14-$7,873.59 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
b. Acceptance and approval of final plans & specifications for the County Commissioners' Courtroom Chambers and Office Spaces/Suite for Public Relations Division, and to authorize project architect, Alcocer Garcia Associates, Inc. to proceed to forward documentation to awarded contractor, D. Wilson Construction, to provide final cost of change orde;
c. Acceptance and approval No. 14-$7,873.59 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
10.
Pursuant to contract with ERO Architects, a request for approval by architect to permit the subcontracting of HDR Architects and Halff Engineering in connection with "New Hidalgo County Courthouse Schematic Design Phases." C-13-122-07-17
B.
Pct. 1
1.
A. Pursuant to current contract with Holchemont LTD (AIA Contract #C-12-028-07-24)-Article 14.3, a request for approval of Claim from Holchemont LTD. for reimbursement in the amount of $1,593.00 for additional cost of the contractor's extension of the Builders Risk Insurance Coverage due to time delay imposed to contractor by Owner (legal has reviewed and approved such request);
B. Acceptance and approval to increase original PO#680750 (C-12-028-07-24) with Holchemont LTD. as approved by the Architect of record "Alcocer Garcia Associates" thru AIA Document G701-2001 Change Order #004 in the amount of $20,223.00 for change request as outlined in the Summary Of Change Order #004 to include but not limited to the Parking Lot Lights and installation of Gutter and Down Spouts to Front Entry Porch and low roof;
C. Acceptance and approval of "Certificate of Substantial Completion" from contractor, Holchemont LTD., reflecting the completion date of December 11, 2013 for the "Construction of the Constable Precinct One Building-Precinct One," as submitted and certified by project architect, Alcocer Garcia Associates.
B. Acceptance and approval to increase original PO#680750 (C-12-028-07-24) with Holchemont LTD. as approved by the Architect of record "Alcocer Garcia Associates" thru AIA Document G701-2001 Change Order #004 in the amount of $20,223.00 for change request as outlined in the Summary Of Change Order #004 to include but not limited to the Parking Lot Lights and installation of Gutter and Down Spouts to Front Entry Porch and low roof;
C. Acceptance and approval of "Certificate of Substantial Completion" from contractor, Holchemont LTD., reflecting the completion date of December 11, 2013 for the "Construction of the Constable Precinct One Building-Precinct One," as submitted and certified by project architect, Alcocer Garcia Associates.
C.
Pct. 2
1.
Approval to execute awarded (by CC 11-05-13) construction contract with Texas Cordia Construction, LLC for "Hidalgo Co. Pct. 2- Lowering of Canal Crossing & Road Widening at Eldora & Sgt. Trevino Road,"-#C-13-293-12-20.
2.
Approval of Final AIA Document A101 form of agreement between Hidalgo County-Owner and Holchemont, Ltd.-Contractor (Subject to legal counsel review and approval as to form) for Pct. No. 2, "Equipment and Maintenance Facility," and for the project architect, ERO Architects, issue the Notice to Proceed.
D.
Pct. 4
1.
A) Acceptance and approval of the finalization estimated cost of Work Authorization No. 3, Part 2-additional services and hours as detailed in Attachment C in providing communications and public engagement strategies and services to Hidalgo County Precinct 4 to assist raising the awareness and education of County and Precinct 4 services and programs for the community thus allowing PO#669756 to be increased;
B) Acceptance and approval of request for payment of the following invoices as submitted by Godinez Communications amid Work Authorization No. 3-PO#669756-Contract #C-11-117-08-02 for the provision of "Professional Consulting Services To Assist, Assess, Review, And Facilitate Hidalgo County's revenue And Expenditure Efficiencies In Various Public And Private Sector (Including All funding Sources, Programs, And Entities)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
1) Invoice No: HC-PCT4-001-$5,805.00-01/04/12 thru 01/31/12
2) Invoice No: HC-PCT4-002-$4,590.00-02/01/12 thru 02/29/12
3) Invoice No: HC-PCT4-003-$16,335.00-03/01/12 thru 03/30/12
4) Invoice No: HC-PCT4-004-$540.00-04/01/12 thru 04/30/12
5) Invoice No: HC-PCT4-005-$1,485.00-05/01/12 thru 05/31/12
6) Invoice No: HC-PCT4-006-$2,160.00-06/01/12 thru 06/30/12
7) Invoice No: HC-PCT4-007-$4.050.00-07/01/12 thru 07/31/12
8) Invoice No: HC-PCT4-008-$2.565.00-01/02/13 thru 01/31/13
9) Invoice No: HC-PCT4-009-$11,205.00-02/01/13 thru 02/28/13
10) Invoice No: HC-PCT4-010-$5,670.00-03/01/13 thru 03/31/13
11) Invoice No: HC-PCT4-011-$3,645.00-04/01/13 thru 04/30/13
12) Invoice No: HC-PCT4-012-$5,805.00-05/01/13 thru 05/31/13
13) Invoice No: HC-PCT4-013-$3,510.00-06/01/13 thru 06/30/13
14) Invoice No: HC-PCT4-014-$1,215.00-07/01/13 thru 07/31/13
TOTAL AMOUNT: $68,580.00
B) Acceptance and approval of request for payment of the following invoices as submitted by Godinez Communications amid Work Authorization No. 3-PO#669756-Contract #C-11-117-08-02 for the provision of "Professional Consulting Services To Assist, Assess, Review, And Facilitate Hidalgo County's revenue And Expenditure Efficiencies In Various Public And Private Sector (Including All funding Sources, Programs, And Entities)" with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
1) Invoice No: HC-PCT4-001-$5,805.00-01/04/12 thru 01/31/12
2) Invoice No: HC-PCT4-002-$4,590.00-02/01/12 thru 02/29/12
3) Invoice No: HC-PCT4-003-$16,335.00-03/01/12 thru 03/30/12
4) Invoice No: HC-PCT4-004-$540.00-04/01/12 thru 04/30/12
5) Invoice No: HC-PCT4-005-$1,485.00-05/01/12 thru 05/31/12
6) Invoice No: HC-PCT4-006-$2,160.00-06/01/12 thru 06/30/12
7) Invoice No: HC-PCT4-007-$4.050.00-07/01/12 thru 07/31/12
8) Invoice No: HC-PCT4-008-$2.565.00-01/02/13 thru 01/31/13
9) Invoice No: HC-PCT4-009-$11,205.00-02/01/13 thru 02/28/13
10) Invoice No: HC-PCT4-010-$5,670.00-03/01/13 thru 03/31/13
11) Invoice No: HC-PCT4-011-$3,645.00-04/01/13 thru 04/30/13
12) Invoice No: HC-PCT4-012-$5,805.00-05/01/13 thru 05/31/13
13) Invoice No: HC-PCT4-013-$3,510.00-06/01/13 thru 06/30/13
14) Invoice No: HC-PCT4-014-$1,215.00-07/01/13 thru 07/31/13
TOTAL AMOUNT: $68,580.00
2.
a. Acceptance and approval of the AIA Document A101 form of Agreement between Hidalgo County (Owner) and
NM Contracting, LLC awarded contractor in the amount of
($ 462,951.00) for
Project: Building Repairs/Renovations, Additions and/or
Alterations to Restitution Center located at
1124 "M" Road, Edinburg, TX within
Hidalgo County Precinct No. 4, C-13-234A-10-22;
b. Acceptance and approval of the AIA Document A101 form of Agreement between Hidalgo County (Owner) and Couric Enterprises, LLC dba Foremost Construction awarded contractor in the amount of ($ 1, 211.000.00) for Project: Construction of a Community Resource Center in San Carlos,located at the corner of SH 107 and Sunflower Road, Edinburg, TX within Hidalgo County Precinct No. 4, C-13-072A-11-19
c. Consideration and approval of an "Irrevocable Letter of Direction of Contract Funds" as required by bonding company, Syrberus, Inc., for Couric Enterprises, LLC dba Foremost Construction awarded contractor for the project: Hidalgo County Precinct No. 4 "Construction of a Community Resource Center in San Carlos" (C. C. AI #41828, Nov. 19, 2013) and thus directing all contract funds to Syrberus, Inc., 4164 Austin Bluffs Parkway, Suite 362, Colorado Springs, CO 80919, disbursement agent as further specified/detailed document (s) attached herein.
b. Acceptance and approval of the AIA Document A101 form of Agreement between Hidalgo County (Owner) and Couric Enterprises, LLC dba Foremost Construction awarded contractor in the amount of ($ 1, 211.000.00) for Project: Construction of a Community Resource Center in San Carlos,located at the corner of SH 107 and Sunflower Road, Edinburg, TX within Hidalgo County Precinct No. 4, C-13-072A-11-19
c. Consideration and approval of an "Irrevocable Letter of Direction of Contract Funds" as required by bonding company, Syrberus, Inc., for Couric Enterprises, LLC dba Foremost Construction awarded contractor for the project: Hidalgo County Precinct No. 4 "Construction of a Community Resource Center in San Carlos" (C. C. AI #41828, Nov. 19, 2013) and thus directing all contract funds to Syrberus, Inc., 4164 Austin Bluffs Parkway, Suite 362, Colorado Springs, CO 80919, disbursement agent as further specified/detailed document (s) attached herein.
3.
Acceptance and Approval to Award the proposal received in the amount of $9,653.00 from Alpha Building Corporation awarded Job Order Contractor (through the County's participation with Harris County Department of Education/ CHOICE) for the project: Hidalgo County Precinct No. 4 -Linn-San Manuel Beautification Project Cement and Stone Work (Project#2013-039B-11-14-MSS).
E.
Constables
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Constables (12802H)
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Constables (12802H)
F.
Health & Human Services Dept.
1.
a) Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262.024(a)(4), a professional service;
b) Authority for the Purchasing Department to negotiate and enter into a professional service contract with Kevin Nolting dba Nolting Consulting LLC for the provision of consulting service for the "1115 Waiver Anchor Duties-Region 5" project.
G.
Budget & Management
1.
A. Discussion and action to award to Montalvo Insurance Agency and approval of final negotiations (including best and final offers for RFP No. 13-155-11-20-YSI "Excess Workers' Compensation Insurance" (as ranked/approved by CC on 12-10-13);
B. Requesting approval to purchase the insurance coverage and/or services for RFP No. 13-155-11-20-YSI "Excess Workers' Compensation Insurance" as described in the RFP Proposal –Premiums & Fee Schedule as submitted by and through Montalvo Insurance Agency.
B. Requesting approval to purchase the insurance coverage and/or services for RFP No. 13-155-11-20-YSI "Excess Workers' Compensation Insurance" as described in the RFP Proposal –Premiums & Fee Schedule as submitted by and through Montalvo Insurance Agency.
2.
A. Discussion and action to award to Tristar Risk Management and approval of final negotiations (including best and final offers for RFP No. 13-154-11-06-YSI "Quality Claims Administration Services for Workers' Compensation" (as ranked/approved by CC on 12-10-13);
B. Requesting approval to purchase the insurance coverage and/or services for RFP No. 13-154-11-06-YSI "Quality Claims Administration Services for Workers' Compensation" as described in the RFP Proposal–Premiums & Fee Schedule as submitted by and through Tristar Risk Management.
B. Requesting approval to purchase the insurance coverage and/or services for RFP No. 13-154-11-06-YSI "Quality Claims Administration Services for Workers' Compensation" as described in the RFP Proposal–Premiums & Fee Schedule as submitted by and through Tristar Risk Management.
H.
Colonia Access Program Pct. 3
1.
Seeking ratification of fully executed Change Order No. 1 to revise cross section of roadway from bar ditch drainage to curb and gutter section along Thompson Road and add drainage section reflecting an increase of $26,181.98 and an additional 40 calendar days with contractor Texas Cordia Construction, LLC for Regal Estates Subdivision, Pct. No. 3 as submitted though project engineer Javier Hinojosa Engineering (C-CAP-13-192-07-30.)
I.
Sheriff's Office
1.
Requesting approval to enter into an Interlocal Agreement by and between
Tropical Texas Behavioral Health (MHMR) and Hidalgo County for the purposes of "Screening Assessments and Psychiatric Evaluations of County Jail Inmates" for the Sheriff's Office, effective, January 1, 2014.
2.
Recommending award of bid and approval of contract document to sole bidder (Henry Schein Medical Ems) meeting all specifications and/or requirements as attached hereto for: "Hidalgo County Sheriff's Office Purchase of Medical Supplies & Equipmen" RFB No. 2013-156-12-11-SMA.
3.
Acceptance and approval as submitted by Captain Richard Ozuna from Hidalgo County Sheriff's Office and Motorola of the "Change Order Request" to delete the text messenger item numbers from the equipment list and add:
DSGP951MOT94 and
Q FO1-HidalgoCoSDII 00 which will not impact the terms and or amounts of the Lease-Purchase Agreement previously approved by Commissioners Court on October 23, 2012 (AI#34857) thru the H-GAC Contract #RA05-12.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Civil Action No. 7:13-CV-497; Elisa Solis, et al v. Hidalgo County as Administrator for Head Start Program
E.
EEOC Charge No. 451-2014-00350; Eugenia Andrade
F.
Subrogation Claim Against Noe Vela-Castillo
G.
Subrogation Claim Against Elma Vera
H.
Subrogation Claim Against Dora Perez & Maria Rodriguez
I.
Subrogation Claim Against Maria Teresa Zamora
J.
Claim of Blanca E. Alvarez
K.
Claim of AT&T
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-6392-13-I; San Juanita Saldana, et al v. Hidalgo County and Hidalgo County Elections Administrator
D.
Civil Action No. 7:13-CV-497; Elisa Solis, et al v. Hidalgo County as Administrator for Head Start Program
E.
EEOC Charge No. 451-2014-00350; Eugenia Andrade
F.
Subrogation Claim Against Noe Vela-Castillo
G.
Subrogation Claim Against Elma Vera
H.
Subrogation Claim Against Dora Perez & Maria Rodriguez
I.
Subrogation Claim Against Maria Teresa Zamora
J.
Claim of Blanca E. Alvarez
K.
Claim of AT&T
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn