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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 14, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Civil Service (1100)
B.
2013 - Pct. #2 Parks (1100)
C.
2013 - District Clerk (1100)
D.
2013 - Executive Office (1100)
E.
2013 - District Attorney's Office / Autopsies (1100)
F.
2013 - Human Services (1100)
G.
2013 - Tax Office (1100)
H.
2013 - 332nd District Court (1100)
3.
2014 Intradepartmental transfers:
A.
2014 - Public Affairs (1100)
B.
2014 - Pct. #1 R&B (1200)
C.
2014 - Pct. #1 R&B (1200)
D.
2014 - CW Mech Shop (1200)
E.
2014 - Pct 2 Adm (1200)
F.
2014 - Pct 2 Rd Maint (1200)
G.
2014 - Pct 2 Sanitation (1100)
H.
2014 - Pct 2 Parks (1100)
I.
2014 - Pct. 2 CRC Alamo (1100)
J.
2014 - Pct #4 Adm (1200)
K.
2014 - Pct. #4 Sanitation (1100)
L.
2014 - Planning Department (1100)
M.
2014 - Tax Office (1100)
N.
2014 - Constable Pct. #1 (1100)
O.
2014 - Purchasing Dept. ( 1100)
P.
2014 - Dept. of Budget & Management (1100)
Q.
2014 - WIC (1292)
R.
2014 - Constable Pct. 1 (1100)
S.
2014 - Treasurer's Office (1100)
T.
2014 - Constable Precinct #3 (1100)
U.
2014 - 398th District Court (1100)
4.
2013 Interdepartmental transfers:
A.
Co Wide Admin (1100):
Approval of 2013 interdepartmental transfer from General Litigation to Co Wide Admin Contingency in the amount of $7,667.94.
Approval of 2013 interdepartmental transfer from General Litigation to Co Wide Admin Contingency in the amount of $7,667.94.
B.
District Clerk & Const Pct 4 (1100):
Approval of 2013 interdepartmental transfer from Co Wide Admin Contingency to District Clerk and Constable Pct #4 in the total amount of $7,667.94 to cover postage and fuel expenditures.
Approval of 2013 interdepartmental transfer from Co Wide Admin Contingency to District Clerk and Constable Pct #4 in the total amount of $7,667.94 to cover postage and fuel expenditures.
5.
2014 Interdepartmental transfers:
A.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Planning Dept in the amount of $12,289.92.
B.
2014 Public Defender (1100): Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Public Defender in the amount of $10,000.00
6.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
7.
Membership Dues:
A.
398th District Court (1100):
Approval to pay the Texas Department of Licensing & Regulations (TDLR) the amount of $50.00 (Req. #249397) in relation to the 2014 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay the Texas Department of Licensing & Regulations (TDLR) the amount of $50.00 (Req. #249397) in relation to the 2014 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
Auditor's Office:
Requesting approval to pay 2014 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 248979) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2014 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition 248979) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
8.
Headstart:
A.
Discussion/Approval of Financial Report: December 2013
B.
Discussion/Approval of Children's Applications for 2013-2014
C.
Approval of Learning Accomplishment Profile Diagnostic (LAP-D) Mid Report
D.
Approval of Special Services Monthly Report
E.
Approval of Texas Department of agriculture Meals and Snacks Monthly Report: December 2013
9.
Budget & Management:
A.
Self-Funded (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 12/16-31/2013 in the amount of $89,277.57 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $686,049.55 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/21/13 to 01/03/14.
2. Approval of wire transfer to cover claims paid.
| 12/21-27/13 | $338,530.91 |
| 12/28-31/13 | $157,284.86 |
| 01/01-03/14 | $190,233.78 |
| TOTAL | $686,049.55 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office-Polygraph Examiner for (Pre-Employment, Criminal, Suitability)" RFB No.: 2014-018-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
B.
Seeking ratification of fully executed Change Order No. 3 reflecting an increase of $3,813.73 and 15 calendar days for additional sidewalks and barricade modifications with contractor Texas Cordia Construction LLC for Dimas 2 & 3 Subdivision, Pct. No. 1 as submitted though project engineer TEDSI Infrastructure Group (C-CAP-12-112-12-28.)
C.
Approval for County to exercise the holdover provision option, as provided in the current contract for: Lease of Office Space-City of Roma for Hidalgo County WIC Program under the same rates, terms, and conditions with Cantu Realty LLC- E-13-042-01-08 so as to have no lapse in services while procurement process is completed.
D.
Acceptance and approval of payment for Invoice #3445 in the amount of $40,326.29 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA #2) for Thomas Road project.
E.
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contract) with RGV Education Broadcasting, Inc., under the same terms and condition for: "Delay Broadcasting and/or Record and Delay Broadcasting of Hidalgo County Commissioners' Court Meeting" for Hidalgo County.
F.
Acceptance and approval of payment for Invoice # 3460 in the amount of $ 4,400.00 for professional services rendered & submitted by Ramiro Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA#4) for the Gearhart project.
G.
Acceptance and approval of Invoice# M180115 ($4,805.50) for processing and payment as submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract #C-13-044-03-20 under (WA#1-PO#-695232) for PROJECT: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4.