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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 21, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Sheriff's Office-Jail Commissary (2102)
B.
2013 - Elections Dept. (1100)
C.
2013 - Elections Department (1100)
D.
2013 - Pct. #2 / CW Shop (1200)
E.
2013 - Pct. #1 R&B (1200)
F.
2013 - Pct. #1 Parks (1100)
G.
2013 - Pct. #2 Road Maint. (1200)
3.
2014 Intradepartmental transfers:
A.
2014 - J.P. PCT 4 Pl. 2 (1100)
B.
2014 - Constable Pct. #1 (1100)
C.
2014 – Constable Pct. 4 (1100)
D.
2014 - Facilities Management (1100)
E.
2014 - Fire Marshal's Office (1100)
F.
2014 - Health & Human Services Dept. (1100)
G.
2014 - District Clerk (1100)
H.
2014 - Elections (1100)
I.
2014 - Probate Court (1100)
J.
2014 - Pct. #1 R&B (1200)
K.
2014 - Pct. #4 CRC (1100)
L.
2014 - Pct. #4 Parks (1100)
M.
2014 - Pct. #4 Adm (1200)
4.
2013 Interdepartmental transfers:
A.
Pct.1 Sanitation (1100):
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (013) to program (001) in the amount of $2,500.
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (013) to program (001) in the amount of $2,500.
B.
Pct.1 C.O.'S (1342):
Approval of 2013 interdepartmental transfer within C.O.'s Fund 1342 from program (104) to program (041) in the amount of $6,353.32.
Approval of 2013 interdepartmental transfer within C.O.'s Fund 1342 from program (104) to program (041) in the amount of $6,353.32.
5.
2014 Interdepartmental transfers:
A.
Pct.1 General Fund (1100):
Approval of 2014 interdepartmental transfer within General Fund 1100 from program (013) to program (050) in the amount of $8,630.00.
Approval of 2014 interdepartmental transfer within General Fund 1100 from program (013) to program (050) in the amount of $8,630.00.
B.
Precinct No.1
Approval of 2014 interdepartmental transfer within fund (1303) from program# (112) to program# (113) in the total amount of $750,000.00
Approval of 2014 interdepartmental transfer within fund (1303) from program# (112) to program# (113) in the total amount of $750,000.00
C.
Pct. 2 Adm. (1200):
Approval of interdepartmental transfer from Pct. 2 Road Maint. to Pct. 2 Adm. in the amount of $10,000.00.
Approval of interdepartmental transfer from Pct. 2 Road Maint. to Pct. 2 Adm. in the amount of $10,000.00.
D.
Urban County (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Other to Urban County in the amount of $15,233.00 to fund various accounts.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Other to Urban County in the amount of $15,233.00 to fund various accounts.
E.
Co Wide Adm (1100):
Approval of 2014 interdepartmental transfer from General Litigation to Co. Wide Adm-Contingency in the amount of $142,363.00.
Approval of 2014 interdepartmental transfer from General Litigation to Co. Wide Adm-Contingency in the amount of $142,363.00.
F.
Tax Office (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $142,363.00 to fund the purchase of an OPEX AS7200i processing machine.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $142,363.00 to fund the purchase of an OPEX AS7200i processing machine.
6.
Interfund transfers:
A.
Pct.3 (TXDOT):
Approval of 2014 interfund transfer from Certificates of Obligation Series 2009 (Fund 1339, Program#049,074) to TxDOT (Fund 1315, Program#045) in the total amount of $595,849.00 for SH364 TxDOT project.
Approval of 2014 interfund transfer from Certificates of Obligation Series 2009 (Fund 1339, Program#049,074) to TxDOT (Fund 1315, Program#045) in the total amount of $595,849.00 for SH364 TxDOT project.
7.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
8.
Executive Officer - Valde Guerra:
A.
Right of Way Permits:
1. David O. Salinas: Bore an 8" Sanitary sewer line under Oblate Street of Caledonia Estates, Phase I.
2. Melden & Hunt, Inc. :
* Pueblo de Palmas Phase 15 for Storm drain line: Crossing No. 1: A proposed 15" RCP culvert drain line crossing Cesar Chavez Road approximately 25.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install this 15" RCP culvert drain line. Crossing No.2: A proposed 30" RCP storm drain line crossing Cesar Chavez Road approximately 492.60' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install the 30" storm drain line.Crossing No. 3: A proposed 18" RCP storm drain line crossing Cesar Chavez Road approximately 536.20' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez road and install the 18" RCP storm drain line. Crossing No. 4: A proposed 36" RCP storm drain line crossing Cesar Chavez Road approximately 1388.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install a 36" RCP storm drain line. Crossing No. 5: A proposed 36" storm drain line crossing Cesar Chavez Road approximately 1455.90' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install the 36" RCP storm drain line.
*Pueblo de Palmas Phase 15 for 8" sewer line: Crossing No.1: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 183.00' north of Ramseyer Road. The Contractor shall open cut Chavez Road and install a 8" PVC sanitary sewer line for all 3 crossings. Crossing No.2: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 453.00' north of Ramseyer Road. Crossing No.3: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 723.00' north of Ramseyer Road.
* Pueblo de Palmas Phase 15 for 8" water line: Crossing No.1: A proposed 8" PVC water line crossing Cesar Chavez approximately 227.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install a 12" PVC casing for the 8" waterline for 1-3 crossings. Crossing No. 2: A proposed 8" PVC water line crossing Cesar Chavez Road approximately 497.00' north of Ramseyer Road. Crossing No.3: A proposed 8" PVC water line crossing Cesar Chavez Road approximately 767.00' north of Ramseyer Road. Crossing No.4: A proposed 8" PVC water line bored and crossing Ramseyer Road approximately 57.50' east of Cesar Chavez Road. The Contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" waterline. Crossing No.5: A proposed 8" PVC water line bored and crossing Ramseyer Road approximately 955.28' east of Cesar Chavez Road. The Contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" waterline.
1. David O. Salinas: Bore an 8" Sanitary sewer line under Oblate Street of Caledonia Estates, Phase I.
2. Melden & Hunt, Inc. :
* Pueblo de Palmas Phase 15 for Storm drain line: Crossing No. 1: A proposed 15" RCP culvert drain line crossing Cesar Chavez Road approximately 25.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install this 15" RCP culvert drain line. Crossing No.2: A proposed 30" RCP storm drain line crossing Cesar Chavez Road approximately 492.60' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install the 30" storm drain line.Crossing No. 3: A proposed 18" RCP storm drain line crossing Cesar Chavez Road approximately 536.20' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez road and install the 18" RCP storm drain line. Crossing No. 4: A proposed 36" RCP storm drain line crossing Cesar Chavez Road approximately 1388.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install a 36" RCP storm drain line. Crossing No. 5: A proposed 36" storm drain line crossing Cesar Chavez Road approximately 1455.90' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install the 36" RCP storm drain line.
*Pueblo de Palmas Phase 15 for 8" sewer line: Crossing No.1: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 183.00' north of Ramseyer Road. The Contractor shall open cut Chavez Road and install a 8" PVC sanitary sewer line for all 3 crossings. Crossing No.2: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 453.00' north of Ramseyer Road. Crossing No.3: A proposed 8" PVC sanitary sewer line crossing Cesar Chavez Road approximately 723.00' north of Ramseyer Road.
* Pueblo de Palmas Phase 15 for 8" water line: Crossing No.1: A proposed 8" PVC water line crossing Cesar Chavez approximately 227.00' north of Ramseyer Road. The Contractor shall open cut Cesar Chavez Road and install a 12" PVC casing for the 8" waterline for 1-3 crossings. Crossing No. 2: A proposed 8" PVC water line crossing Cesar Chavez Road approximately 497.00' north of Ramseyer Road. Crossing No.3: A proposed 8" PVC water line crossing Cesar Chavez Road approximately 767.00' north of Ramseyer Road. Crossing No.4: A proposed 8" PVC water line bored and crossing Ramseyer Road approximately 57.50' east of Cesar Chavez Road. The Contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" waterline. Crossing No.5: A proposed 8" PVC water line bored and crossing Ramseyer Road approximately 955.28' east of Cesar Chavez Road. The Contractor shall bore Ramseyer Road and install a 12" PVC casing for the 8" waterline.
9.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M4550.00.001.0003.00 | CORELOGIC | $5,359.55 |
| S2950.00.000.0367.11 | SELENE FINANCE | $2,543.53 |
10.
Membership Dues:
A.
County Auditor:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #249573) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Raymundo Eufracio, CPA, Hidalgo County Auditor, in the total amount of $150.00 (Requisition #249573) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
Tax Office (1100):
Requesting approval of membership dues payment to Texas School Assessor Collectors in the amount of $55.00 for Pablo (Paul) Villarreal Jr. with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of membership dues payment to Texas School Assessor Collectors in the amount of $55.00 for Pablo (Paul) Villarreal Jr. with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
Constable Pct. #4 (1100):
Requesting approval to renew 2014 Justice of the Peace and Constables Association of Texas, Inc. (JPCA) memberships in the total amount of $655.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor for the following:
Constable Jose E. Guerra
Chief Deputy Joel Rivera
Sergeant Aaron L. Moreno
Sergeant Horaldo Sanchez
Deputy Constable Michael Anzaldua
Deputy Constable Martin B. Brown
Deputy Constable Albert A. Collins
Deputy Constable David Garza
Deputy Constable Carlos Gonzales
Deputy Constable Teodoro A. Lemus
Deputy Constable Robert Lugo
Deputy Constable Armando Patlan
Deputy Constable Romeo Pena
Deputy Constable Raul Salinas
Deputy Constable David T. Sanchez
Deputy Constable Joaquin Vasquez
Constable Clerk Nayla Munoz
Constable Clerk Melanie Gutierrez
Requesting approval to renew 2014 Justice of the Peace and Constables Association of Texas, Inc. (JPCA) memberships in the total amount of $655.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor for the following:
Constable Jose E. Guerra
Chief Deputy Joel Rivera
Sergeant Aaron L. Moreno
Sergeant Horaldo Sanchez
Deputy Constable Michael Anzaldua
Deputy Constable Martin B. Brown
Deputy Constable Albert A. Collins
Deputy Constable David Garza
Deputy Constable Carlos Gonzales
Deputy Constable Teodoro A. Lemus
Deputy Constable Robert Lugo
Deputy Constable Armando Patlan
Deputy Constable Romeo Pena
Deputy Constable Raul Salinas
Deputy Constable David T. Sanchez
Deputy Constable Joaquin Vasquez
Constable Clerk Nayla Munoz
Constable Clerk Melanie Gutierrez
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Pct 1" "Hauling Services of all Road Materials" RFB No.: 2014-017-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
B.
Facilities Management:
Requesting authority to enter into a 36-month new copier (capital) lease for a MP C4503 and maintenance agreements through our membership participation with (DIR) Texas Department of Information Resources awarded vendor RICOH Americas Corporation contract #1674 thru requisition 248884 commencing upon approval.
Requesting authority to enter into a 36-month new copier (capital) lease for a MP C4503 and maintenance agreements through our membership participation with (DIR) Texas Department of Information Resources awarded vendor RICOH Americas Corporation contract #1674 thru requisition 248884 commencing upon approval.
C.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324671-$17,618.52 for "Tom Gill/Liberty Rd Project";
2. Invoice No. 11324672-$167,625.00 for "Liberty Road Project";
3. Invoice No. 11324676-$61,420.00 for "Mile 3";
4. Invoice No. 11324683-$572.94 for "Mile 2 (Moorefield Rd West to SH 364);
5. Invoice No. 11324713-$51,862.50 for "FM 494-Shary Road Project
1. Invoice No. 11324671-$17,618.52 for "Tom Gill/Liberty Rd Project";
2. Invoice No. 11324672-$167,625.00 for "Liberty Road Project";
3. Invoice No. 11324676-$61,420.00 for "Mile 3";
4. Invoice No. 11324683-$572.94 for "Mile 2 (Moorefield Rd West to SH 364);
5. Invoice No. 11324713-$51,862.50 for "FM 494-Shary Road Project
D.
Acceptance and approval of final payment Invoice # 8503 in the amount of $ 3,500.00 for professional services rendered & submitted by Quintanilla, Headley and Associates, Inc. through Contract C-13-240-09-24 for the Cesar Chavez (Business 83 to Carroll Road) project.
E.
Requesting approval of payment for Invoice# M179306 ($ 856.00) as submitted by HALFF ASSOCIATES, INC., in connection to Contract#C-10-340-10-19 under (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System".
F.
1. Acceptance and approval of request for payment of invoice # 7892 for $9,803.44 through Work Authorization #3 submitted by L&G Engineering Laboratory LLC for the Emergency Services Facility San Manuel/Linn Project under contract C-13-220-08-13 (PO# 701382).
2. Acceptance and approval of request for payment of invoice # 11324690 for $165,216.70 through Work Authorization #2 submitted by L&G Consulting Engineers Inc for the 10th Street Extension Project under contract C-12-126-10-16 (PO# 700265).
3. Acceptance and approval of request for payment of invoice # 11324689 for $49,793.10 through Work Authorization # 1 submitted by L&G Consulting Engineering Inc for the 10th Street Extension Project under contract C-12-126-10-16 (PO# 688820).
4. Acceptance and approval of request for payment of invoice # 11324694 for $1,255.50 through Work Authorization #1 submitted by L&G Consulting Engineering Inc for the FM 1925 Project (Limits: Kenyon Rd to FM 907) (PO# 663995).
5. Acceptance and approval of request for payment of invoice # 11324659-A for $56,135.00 through Work Authorization #1 submitted by L&G Consulting Engineering Inc for the FM 2220 (Ware Rd.) Project (Limits: From Mile 3 N (FM 1924) to Mile 5 (FM 676)) (PO# 696996).
6. Acceptance and approval of request for payment of invoice # 7890 for $3,881.36 through Work Authorization #1 submitted by L&G Engineering Laboratory, LLC for the Sunflower Park (PO# 699600).
2. Acceptance and approval of request for payment of invoice # 11324690 for $165,216.70 through Work Authorization #2 submitted by L&G Consulting Engineers Inc for the 10th Street Extension Project under contract C-12-126-10-16 (PO# 700265).
3. Acceptance and approval of request for payment of invoice # 11324689 for $49,793.10 through Work Authorization # 1 submitted by L&G Consulting Engineering Inc for the 10th Street Extension Project under contract C-12-126-10-16 (PO# 688820).
4. Acceptance and approval of request for payment of invoice # 11324694 for $1,255.50 through Work Authorization #1 submitted by L&G Consulting Engineering Inc for the FM 1925 Project (Limits: Kenyon Rd to FM 907) (PO# 663995).
5. Acceptance and approval of request for payment of invoice # 11324659-A for $56,135.00 through Work Authorization #1 submitted by L&G Consulting Engineering Inc for the FM 2220 (Ware Rd.) Project (Limits: From Mile 3 N (FM 1924) to Mile 5 (FM 676)) (PO# 696996).
6. Acceptance and approval of request for payment of invoice # 7890 for $3,881.36 through Work Authorization #1 submitted by L&G Engineering Laboratory, LLC for the Sunflower Park (PO# 699600).
G.
1. Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County and L&R Precast Concrete, for "Pre-Cast Safety End Treatments" under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County " Pre-Cast Safety End Treatment" RFB No.: 2014-010-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County " Pre-Cast Safety End Treatment" RFB No.: 2014-010-MEG. Including the re-advertising of project in the event no Bids, responses are received and/or are rejected and project is still required.
H.
Acceptance and approval of payment of Invoice #2014-0001 in the amount of $167,310.00 submitted by contracted architect, ERO Architects in connection with, "Schematic Design Phase for the New Hidalgo County Courthouse"C-13-122-07-17.
I.
Requesting acceptance and approval of Invoice No. 13159-2 in the amount of $3,854.34, from contracted engineer, Chanin Engineering, LLC, in connection with contract C-13-133-07-09, structural engineering services for the "Adult Detention and Law Enforcement Facility Repairs and/or Replacements".
J.
Add/Delete Fuel Cards/Drivers:
1. Sheriff Office - Delete Driver
2. Constable Pct No. 1 - Fuel Card
3. Constable pct No. 3- Fuel Card
4. Health and Human Services- Fuel Cards
1. Sheriff Office - Delete Driver
2. Constable Pct No. 1 - Fuel Card
3. Constable pct No. 3- Fuel Card
4. Health and Human Services- Fuel Cards
K.
Add/Delete Fuel cards/users
1. Health and Human Services - Fuel Card user
2. Fire Marshal's Office - Fuel Cards
1. Health and Human Services - Fuel Card user
2. Fire Marshal's Office - Fuel Cards