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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 21, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
Presentation by Albert Morales of Advocacy Alliance Center of Texas in recognition of Yvonne Ramon, Elections Administrator.
B.
Recognition of Adelita Figueroa-Munoz for receiving the Superior Service Award in the Distinguished Career Category from the Texas A&M AgriLife Extension Service – Director's Office
C.
1. Approval to apply for the Juvenile Accountability Block Grant (JABG) for 2014 from the Governor's Criminal Justice Division (CJD).
2. Authorization for County Judge to sign (electronically certify) application as authorized official.
3. Approval of resolution to apply for the Juvenile Accountability Block Grant (JABG)
2. Authorization for County Judge to sign (electronically certify) application as authorized official.
3. Approval of resolution to apply for the Juvenile Accountability Block Grant (JABG)
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Update on 2013 Services Provided by Tropical Texas MHMR
7.
Constables:
A.
CONSTABLE PCT 4:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Date | Invoice Amount |
| Lexis Nexis | 12802H-20130930 | 9/30/2013 | $174.00 |
| Lexis Nexis | 12802H-20131031 | 10/31/2013 | $174.00 |
8.
Human Resources - Esther Cortez:
A.
Precinct #3- Parks (1100) / Executive Office (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Dept/ Program |
Slot # |
Position Title | Proposed Budget Salary |
| Delete | 123-008 | 0002 | Park Coordinator | $39,963.00 |
| Create | 125-001 | 0018 | Environmental Compliance Monitor II | $39,963.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
9.
Sheriff's Office:
A.
1. Approval to authorize for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
10.
Health & Human Services Department - Eddie Olivarez
A.
HidalGo Fit Program Update
B.
Discussion and update on the amendments to the existing Hidalgo County Rules for Regulation of Food Establishments in the Unincorporated Area of Hidalgo policy.
C.
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec.121.006, requesting approval of the Full-Pay Schedule of Fees to be effective 01/21/14.
D.
Requesting approval to accept the Interlocal Cooperation Agreement between Hidalgo County and City of Edcouch. The purpose of the Agreement is for County to transfer surplus animal cages to City in accordance with Texas Local Government Code 263.152.
E.
1. Requesting approval of the Equipment Purchase Agreement with Superior Alarms with approval to have county judge sign the Agreement.
2. Requesting approval of the Superior Alarms Commercial Alarm Monitoring Agreement and the Addendum for the following Health Dept. clinic locations with approval to have county judge sign the Agreements and Addendum.
2. Requesting approval of the Superior Alarms Commercial Alarm Monitoring Agreement and the Addendum for the following Health Dept. clinic locations with approval to have county judge sign the Agreements and Addendum.
| Clinic | Location | Monitoring Services |
| Edinburg | 3105 E. Richardson | Security Monitoring |
| Elsa | 708 Edinburg | Security Monitoring |
| McAllen | 300 E. Hackberry | Security Monitoring |
| Pharr | 300 W. Hall Acres | Security Monitoring |
| Weslaco | 1901 N. Bridge | Security Monitoring |
| Edinburg Clinic | 3105 E. Richardson | Fire Monitoring |
| Weslaco | 1901 N. Bridge | Fire Monitoring |
| Mission | 211 N. Schuerback Rd. | Fire & Security Monitoring |
| Edinburg Central Office | 1304 S. 25th Ave | Security Monitoring |
F.
Consideration and approval to assess mandatory payment & set assessment dates for Fiscal Year 2014 for the Hidalgo County Health Care Funding District.
G.
1. Requesting approval to accept the RLSS / LPHS grant Amendment #2014-001052-01. The purpose of this amendment is to increase the contract amount by $24,021.00.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval to appropriate the increase in funding in the amount of $24,021.00.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval to appropriate the increase in funding in the amount of $24,021.00.
H.
Requesting approval to process the following invoices from Superior Alarms as claims after auditing procedures are completed by county auditor.
| Location | Date | Invoice No. | Period | Amount |
| Pharr | 01/01/13 | 424192 | 01/01/13 - 06/30/13 | $90.00 |
| Pharr | 07/01/13 | 443391 | 07/01/13 - 12/31/13 | $90.00 |
| Elsa | 03/01/13 | 429257 | 03/01/13 - 08/31/13 | $120.00 |
| Elsa | 09/01/13 | 448312 | 09/01/13 - 02/28/14 | $120.00 |
| Edinburg (1) | 03/01/13 | 429256 | 03/01/13 - 08/31/13 | $360.00 |
| Edinburg (1) | 09/01/13 | 448311 | 09/01/13 - 02/28/14 | $360.00 |
| McAllen | 04/01/13 | 433986 | 04/01/13 - 09/30/13 | $120.00 |
| McAllen | 10/01/13 | 452834 | 10/01/13 - 03/31/14 | $120.00 |
| Weslaco | 05/01/13 | 435689 | 05/01/13 - 10/31/13 | $120.00 |
| Weslaco | 11/01/13 | 454668 | 11/01/13 - 04/30/14 | $120.00 |
| Edinburg | 05/01/13 | 435688 | 05/01/13 - 10/31/13 | $240.00 |
| Edinburg | 11/01/13 | 454667 | 11/01/13 - 04/30/14 | $240.00 |
| Mission | 09/19/13 | 451201 | 09/01/13 - 02/28/14 | $120.00 |
| Total | $2,220.00 |
I.
Requesting approval to process the following invoices as claims after auditing procedures are completed by county auditor.
| Vendor | Account No. | Invoice Date | Amount |
| Time Warner | 8260180040016386 | 09/06-10/05 | $272.75 |
| Time Warner | 8260180040016386 | 10/06-11/05 | $272.75 |
| Time Warner | 8260180040016386 | 11/06-12/05 | $272.75 |
| Time Warner | 8260180040016386 | 12/06-01/05 | $273.10 |
| Total | $1,091.35 |
J.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
K.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
IT Department - Renan Ramirez
A.
2013 Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 07/03/2013 | 8260 18 035 0341754 | Time Warner Cable | $644.92 |
| 07/23/2013 | 8260 18 035 0341754 | Time Warner Cable | $644.92 |
| 08/23/2013 | 8260 18 035 0341754 | Time Warner Cable | $670.36 |
| 09/23/2013 | 8260 18 035 0341754 | Time Warner Cable | $658.75 |
| 10/23/2013 | 8260 18 035 0341754 | Time Warner Cable | $688.97 |
| 11/23/2013 | 8260 18 035 0341754 | Time Warner Cable | $698.87 |
12.
Urban County - Diana Serna:
A.
Requesting approval to amend the Proyecto Azteca Community-Based Development Organization (CBDO) contract, under the Neighborhood Stabilization Program (NSP3). The amendment will reallocate $80,000 to be utilized for an additional single-family housing unit.
B.
The Urban County Program on behalf of Hidalgo County Precinct No. 3, is requesting consideration and action to award and enter into a construction contract with Foremost Paving, Inc. for a Street Improvements project in the amount of $351,280.00, utilizing funds from the UCP Year 17, 21, 23 & 24, (2004, 2008, 2009, 2010 & 2011 Street Improvements line item).
C.
1. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source."
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $24,158.34 for the installation of primary poles and street lights within the City of La Joya.
2. Approval of a "Sole Source Declaration" with authority to enter into a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company in the amount of $24,158.34 for the installation of primary poles and street lights within the City of La Joya.
D.
Request approval to declare and dispose the assets listed on Exhibit "A" and Exhibit "B" surplus and
clear inventory list.
clear inventory list.
13.
Elections Administration - Yvonne Ramon:
A.
Requesting approval of the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Vendor | Invoice # | Amount |
| 11/20/13 | Information Management Solutions | 18052 | $450.00 |
14.
Precinct #1 - Comm. Cuellar:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of Weslaco for the Mile 9 N (Mile 6W to Mile 5 1/2W) - Sugarcane Rd. project.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement stated above.
15.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval of the following claims/invoices with authority for County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
ROAD MAINTENANCE:
CW SHOP:
ROAD MAINTENANCE:
| Date | Invoice # | Vendor Name | Invoice Amt. | Account # |
| 06/30/2013 | 00523362 | Weldinghouse Inc. | 89.27 | 3-1200-431-00-122-006-0-442 |
| 07/31/2013 | 00526029 | Weldinghouse Inc. | 87.79 | 3-1200-431-00-122-006-0-442 |
| 08/31/2013 | 00528604 | Weldinghouse Inc. | 85.66 | 3-1200-431-00-122-006-0-442 |
| 09/30/2013 | 00531143 | Weldinghouse Inc. | 82.89 | 3-1200-431-00-122-006-0-442 |
| 10/31/2013 | 00533891 | Weldinghouse Inc. | 85.66 | 3-1200-431-00-122-006-0-442 |
| 11/30/2013 | 00536216 | Weldinghouse Inc. | 82.89 | 3-1200-431-00-122-006-0-442 |
| 12/31/2013 | 00538508 | Weldinghouse Inc. | 85.66 | 3-1200-431-00-122-006-0-442 |
| Total | $599.82 |
CW SHOP:
| Date | Invoice # | Vendor Name | Invoice Amount | Account # |
| 06/30/2013 | 00523308 | Weldinghouse Inc. | 12.75 | 3-1200-431-00-122-004-0-442 |
| 07/31/2013 | 00525974 | Weldinghouse Inc. | 8.72 | 3-1200-431-00-122-004-0-442 |
| 08/31/2013 | 00528552 | Weldinghouse Inc. | 6.59 | 3-1200-431-00-122-004-0-442 |
| 09/30/2013 | 00531092 | Weldinghouse Inc. | 6.38 | 3-1200-431-00-122-004-0-442 |
| 10/31/2013 | 00533839 | Weldinghouse Inc. | 6.59 | 3-1200-431-00-122-004-0-442 |
| 11/30/2013 | 00536164 | Weldinghouse Inc. | 6.38 | 3-1200-431-00-122-004-0-442 |
| 12/31/2013 | 00538456 | Weldinghouse Inc. | 6.59 | 3-1200-431-00-122-004-0-442 |
| Total | $54.00 |
16.
Precinct #4 - Comm. J. Palacios:
A.
1. Approval of Agreement between the County of Hidalgo, Texas and North Alamo Water Supply Corporation
2. Approval of Modified Non-Standard Water/Sewer Service Agreement
2. Approval of Modified Non-Standard Water/Sewer Service Agreement
B.
Right of Way:
Approval of land acquisition from Kurt & Jennifer Morgan - Alberta Drain, Parcel 3
Approval of land acquisition from Kurt & Jennifer Morgan - Alberta Drain, Parcel 3
C.
Right of Way:
Approval of land acquistion from Jose & Abel Salazar - Alberta Drain, Parcel 1
Approval of land acquistion from Jose & Abel Salazar - Alberta Drain, Parcel 1
17.
Budget & Management - Sergio Cruz:
A.
Status update and discussion on refunding of outstanding bonds.
B.
Presentation and discussion on Capital Improvement Fund request for repairs and renovations to the Hidalgo County Detention Center.
C.
Sanitation Program
Presentation and discussion regarding options and alternatives concerning the possible privatization of solid waste collection in Hidalgo County.
Presentation and discussion regarding options and alternatives concerning the possible privatization of solid waste collection in Hidalgo County.
D.
Precinct No.3 TxDOT-SH364
1. Acceptance and approval on Advance Funding Agreement-Amendment#1 for SH364 from (SH495 to FM1924) TxDOT project CSJ: 2966-01-009
2. Authority for County Judge to sign Advance Funding Agreement-Amendment#1
1. Acceptance and approval on Advance Funding Agreement-Amendment#1 for SH364 from (SH495 to FM1924) TxDOT project CSJ: 2966-01-009
2. Authority for County Judge to sign Advance Funding Agreement-Amendment#1
E.
1115 WAIVER PROGRAM (1100):
1. Approval to undesignate the amount of $4,164,601.85 in the year 2014 for expenditures related to the 1115 Waiver Program.
2. Approval of 2014 appropriation of funds in the amount of $4,164,601.85 to fund program expenditures.
1. Approval to undesignate the amount of $4,164,601.85 in the year 2014 for expenditures related to the 1115 Waiver Program.
2. Approval of 2014 appropriation of funds in the amount of $4,164,601.85 to fund program expenditures.
F.
Budget Appropriations:
1.
Pct. #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2013 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $62,838.30 (Labor Reimbursements - January & February 2013).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2013 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $62,838.30 (Labor Reimbursements - January & February 2013).
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Acceptance of the responses received as "qualified" for award for: "Title Company Services-POOL" (as listed in the RFP Acceptance Sheet attached hereto) and approval of the contract(s). (RFP No.: 2013-152-10-09-CGA)
2.
Requesting action to amend AI-42466 (CC 1/7/14) for vehicle maintenance and repair services for county owned vehicles and equipment / heavy equipment / machinery parts & repairs from the vendors identified and detailed on attached list through the established and approved procedures for the requisition and purchase order process
3.
Acceptance and approval of pre-qualified firms submitting Statements of Qualifications for establishment of a "Pool" (as listed on the RFQ Acceptance Sheets attached hereto) for engagement through the established statutory and local protocol (i.e. nomination by user, ranking by cc, negotiation of an agreement, etc.) on an "As Needed basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
a. Architectural Services (RFQ No. 2014-002-12-11-YSS)
b. Engineering Services (RFQ No. 2014-003-12-11-YZV)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2014-004-12-11-SMA)
d. Construction Management Services (RFQ No. 2014-005-12-11-MSS)
e. Real Estate Appraiser Services (RFQ No. 2014-006-12-11-SGS)
f. Surveyor Services (RFQ No. 2014-007-12-11-MEG)
with the effective date of said "pools" February 09, 2014 through March 15, 2015.
a. Architectural Services (RFQ No. 2014-002-12-11-YSS)
b. Engineering Services (RFQ No. 2014-003-12-11-YZV)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2014-004-12-11-SMA)
d. Construction Management Services (RFQ No. 2014-005-12-11-MSS)
e. Real Estate Appraiser Services (RFQ No. 2014-006-12-11-SGS)
f. Surveyor Services (RFQ No. 2014-007-12-11-MEG)
with the effective date of said "pools" February 09, 2014 through March 15, 2015.
B.
Pct. 1
1.
Requesting authority to purchase heavy machinery and/or equipment detailed herein from John Deere awarded vendor through Hidalgo County's participation/membership with TASB Buyboard Contract #373-11 to include but not limited to ;
a. Three (3) JD 5100E Utility Tractors in an amount not to exceed $ $125,772.30 and;
b. three (3) JD CX15-10ft. Flex Wing Rotary Cutter-540 RPM Stump Jumpers in the total amount not to exceed $41,338.50;
for a combined total of (a) & (b) in the amount of $167,110.80 which pricing includes, delivery, TASB fees & warranties. (Project #2014-037-OGG)
a. Three (3) JD 5100E Utility Tractors in an amount not to exceed $ $125,772.30 and;
b. three (3) JD CX15-10ft. Flex Wing Rotary Cutter-540 RPM Stump Jumpers in the total amount not to exceed $41,338.50;
for a combined total of (a) & (b) in the amount of $167,110.80 which pricing includes, delivery, TASB fees & warranties. (Project #2014-037-OGG)
C.
Pct. 2
1.
Acceptance and approval to execute an "On Call" professional engineering services contract with Raba Kistner Consultants Inc. for, "Construction Material Testing for All Projects" for Precinct No. 2 as approved for negotiations on 11/26/13.
D.
Pct. 3
1.
Pursuant to contract with L&G Engineering, (article 14) to C-13-333-12-03, a request for approval by engineer to permit the subcontracting of R.O.W. Surveying Services, LLC in connection with "Shary Road (FM 494) Project."
E.
Health & Human Services Dept.
1.
Presentation of bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes (RFSQ) title Hidalgo County-Turnkey Burial Services Including Cemetery Plots for Unidentified Pauper Remains" RFSQ 2014-036-01-15-YZV.
F.
District Attorney
1.
Acceptance and approval of the amended contract (CC approved-12/20/13-AI#42343) with Dr. Norma Jean Farley, MD/forensic pathologist for the provision of autopsies & related services as developed by District Attorney's Office confirming compliance with such provisions thus allowing the routing for execution of document.
G.
Co. Wide
1.
A. Presentation and acceptance of the scoring grid in connection with the sole response received for the purposes of ranking in order to proceed to the next phase of proposal process for:"Credit Card Payment Services- Hidalgo County"-RFP No. 2013-196-12-27-MEG;
B. Acceptance and approval of the final negotiated services agreement with awarded vendor, Easy Access, Inc., for "Credit Card Payment Services- Hidalgo County". RFP No. 2013-196-MEG, including a "Best and Final Offer (BAFO) with EZ Access.
B. Acceptance and approval of the final negotiated services agreement with awarded vendor, Easy Access, Inc., for "Credit Card Payment Services- Hidalgo County". RFP No. 2013-196-MEG, including a "Best and Final Offer (BAFO) with EZ Access.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Potential Litigation - Cause #7:13-cv-00602; Johnny Earl Course v. Guadalupe "Lupe" Trevino, et al
D.
C-0108-14-B; Shelia Pruitt-Orr v. City of Hidalgo & Hidalgo County
E.
Claim of Miguel A. Castillo
F.
Claim of Rose Cisnero
G.
Claim of Hidalgo County vs Jose Eli Guerra
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Potential Litigation - Cause #7:13-cv-00602; Johnny Earl Course v. Guadalupe "Lupe" Trevino, et al
D.
C-0108-14-B; Shelia Pruitt-Orr v. City of Hidalgo & Hidalgo County
E.
Claim of Miguel A. Castillo
F.
Claim of Rose Cisnero
G.
Claim of Hidalgo County vs Jose Eli Guerra
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn