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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 28, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Jail (1100)
3.
2014 Intradepartmental transfers:
A.
2014 - Facilities Management (1100)
B.
2014 - DBM-Visiting Judges (1100)
C.
2014 - JP Pct. 3 Pl. 1 (1100)
D.
2014 - Pct. #1 Sanitation (1100)
E.
2014 - Pct. #1 R&B (1200)
F.
2014 - Pct. #1 Administration (1200)
G.
2014 - Pct. #4 Rd Maint (1200)
H.
2014 - Insect Eradication (1100)
I.
2014 - Civil Service (1100)
J.
2014 - Human Resources (1100)
K.
2014 - Sheriff Federal Sharing / US Treasury (1228)
L.
2014 - Co. Wide Comm. System (1100)
M.
2014 - Tax Office (1100)
N.
2014 - County Court at Law#4 (1100)
O.
2014 - Insurance (1100)
P.
2014 - J.P. 1 Pl. 2 (1100)
Q.
2014 - 449th District Court (1100)
R.
2014 - 449th District Court (1100)
S.
2014 - 430th District Court (1100)
T.
2014 - 398th District Court (1100)
U.
2014 - D.A.'s Office / Autopsies (1100)
V.
2014 - Health & Human Services Dept. - RLSS / LPHS (1293)
W.
2014 - Health & Human Services Dept. / H.D. Adm (1293)
X.
2014 - Health & Human Services Dept. - CPS / HAZARDS - (1293)
Y.
2014 - Health & Human Services Dept. / Immunizations (1293)
4.
2014 Interdepartmental transfers:
A.
Pct. #4 CO2010(1342):
Approval of 2014 interdepartmental transfer within CO2010A&B Program126 to Program123 in the amount of $11,965.63.
Approval of 2014 interdepartmental transfer within CO2010A&B Program126 to Program123 in the amount of $11,965.63.
B.
Court Modulars (1100):
Approval of 2014 interdepartmental transfer from Facilities Management (Program 001) to Courts Modular (Program 048) in the amount of $499.64 to fund the purchase of baby changing tables needed.
Approval of 2014 interdepartmental transfer from Facilities Management (Program 001) to Courts Modular (Program 048) in the amount of $499.64 to fund the purchase of baby changing tables needed.
C.
Co Wide Law Enf (1100):
Approval of 2014 interdepartmental transfer from various accounts to Co Wide Law Enf in the amount of $5,650 to fund other services expenditures.
Approval of 2014 interdepartmental transfer from various accounts to Co Wide Law Enf in the amount of $5,650 to fund other services expenditures.
D.
Predatory Animals (1100):
Approval of 2014 interdepartmental transfer from RGV Food Bank (Dept 125) to Predatory Animals (Dept 125) in the amount of $6,792.00 for predatory animal control
Approval of 2014 interdepartmental transfer from RGV Food Bank (Dept 125) to Predatory Animals (Dept 125) in the amount of $6,792.00 for predatory animal control
E.
Mailing Services (1100):
Approval of 2014 interdepartmental transfer from Texas DPS (Dept. 125) to Mailing Services (Dept. 125) in the amount of $12,000.00 to fund lease of postage machine.
Approval of 2014 interdepartmental transfer from Texas DPS (Dept. 125) to Mailing Services (Dept. 125) in the amount of $12,000.00 to fund lease of postage machine.
F.
Executive Office (1100):
Approval of 2014 interdepartmental transfer from Texas DPS (Dept 125) to Executive Office (Dept 125) in the amount of $17,566.28 for operational expenses
Approval of 2014 interdepartmental transfer from Texas DPS (Dept 125) to Executive Office (Dept 125) in the amount of $17,566.28 for operational expenses
G.
Co Wide Admin (1100):
Approval of 2014 interdepartmental transfer from Jury Fees to Co Wide Adm. Contingency in the amount of $90,731.65.
Approval of 2014 interdepartmental transfer from Jury Fees to Co Wide Adm. Contingency in the amount of $90,731.65.
H.
Insurance (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Admin. - Contingency in the amount of $90,731.65 to fund the property and casualty insurance paid to Montalvo Insurance.
Approval of 2014 interdepartmental transfer from Co. Wide Admin. - Contingency in the amount of $90,731.65 to fund the property and casualty insurance paid to Montalvo Insurance.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
District Clerk:
Fee Report for the Month of December 2013 $441,934.12
Fee Report for the Month of December 2013 $441,934.12
7.
Executive Officer - Valde Guerra:
A.
Right of Way Permits:
* North Alamo Water Supply Corporation: Cliff Harbison Subdivision: Will be encasing an existing 8" waterline 75 feet east of the centerline of FM 88 on both the north and south sides of Mile 16N.
* North Alamo Water Supply Corporation: Cliff Harbison Subdivision: Will be encasing an existing 8" waterline 75 feet east of the centerline of FM 88 on both the north and south sides of Mile 16N.
B.
Approval of 457 Plan Hardship withdrawal requests for employee #068942 & 089761
8.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A5720.00.000.0001.00 | DAVID CROOK | $6,010.75 |
| M2200.10.000.0001.00 | BAC TAX SERVICES | $3,500.02 |
9.
Membership Dues:
A.
Precinct #1 (1100):
Approval of 2014 IRWA Membership Dues for Roy Gonzales and Danny Guzman in the amount of $ 410.00 (Req.#250283 & 250288)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of 2014 IRWA Membership Dues for Roy Gonzales and Danny Guzman in the amount of $ 410.00 (Req.#250283 & 250288)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B.
Constable Pct. #1 (1100):
Requesting approval to renew the membership for the 2014 Justice of the Peace and Constables Association of Texas for the following 16 individuals: Constable Celestino Avila Jr., Chief Deputy Jose Espinosa, Sergeant Martin Blanco, Pedro Escalon, Raul Lozano Jr., John Paul Sauceda, Sara Flores, Julio Gonzales, Daniel Marichalar, Mario Cavazos, Salvador Quiroz, Diomar Glavan, Abimael Garcia, Roberto Alvarez, Rosario Aguilar and Samantha Delgadillo.
Requisition number (249510) in the total amount of $585.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to renew the membership for the 2014 Justice of the Peace and Constables Association of Texas for the following 16 individuals: Constable Celestino Avila Jr., Chief Deputy Jose Espinosa, Sergeant Martin Blanco, Pedro Escalon, Raul Lozano Jr., John Paul Sauceda, Sara Flores, Julio Gonzales, Daniel Marichalar, Mario Cavazos, Salvador Quiroz, Diomar Glavan, Abimael Garcia, Roberto Alvarez, Rosario Aguilar and Samantha Delgadillo.
Requisition number (249510) in the total amount of $585.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
Self-Funded (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 01/01-15/2014 in the amount of $45,138.34 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $866,569.25 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/04/14 to 01/17/14.
2. Approval of wire transfer to cover claims paid.
| 01/04-10/14 | $515,479.75 |
| 01/11-17/14 | $351,089.50 |
| TOTAL | $866,569.25 |
2. Approval of wire transfer to cover claims paid.
C.
Acceptance and approval of request for payment of invoice dated 11/6/2012 in the amount of $2,995.62 as submitted by the Lower Rio Grande Valley Development Council for the prorated preventative maintenance fees in connection with the "Regional Interoperability Communications Systems" Project (approved CC Regular 9/28/10 18.A.) with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval to exercise the option to renew/extend for a one (1) year extension (as permitted in contracts) under same rates, terms and conditions with:
1. A Sign Language Company for: "Sign Language Interpreting Services (Courtroom Only)" for Hidalgo County.
1. A Sign Language Company for: "Sign Language Interpreting Services (Courtroom Only)" for Hidalgo County.
2. South Texas Interpreters for the Deaf for: "Sign Language Interpreting Services (Non-Courtroom Only)" for Hidalgo County.
B.
Acceptance and approval of Work Authorization No. 2 in the amount of ($ 11,956.63) submitted by L&G ENGINEERING LABORATORY contracted engineering firm for "professional laboratory services" or (On Call) "Geo Technical & Construction Materials Testing Services" for projects located within Hidalgo County Precinct #4, under Contract# C-13-220-08-13 - PROJECT: (GEO TECH SERVICES- FOR THE SAN CARLOS (CRC) COMMUNITY RESOURCE CENTER CONSTRUCTION PROJECT carried by, MATA-GARCIA ARCHITECTS & CONTRACTED CONSTRUCTION COMPANY - FOREMOST CONSTRUCTION).
C.
Pct. 2
1. Requesting acceptance and approval of final payment in the amount of $62,354.46 for installation of "Lights to South Tower Park Facility"submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for Project#2013-121-OGG-Project Lights to South Tower Park Facility.
1. Requesting acceptance and approval of final payment in the amount of $62,354.46 for installation of "Lights to South Tower Park Facility"submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for Project#2013-121-OGG-Project Lights to South Tower Park Facility.
D.
Pct 2
1. Requesting acceptance and approval of final payment in the amount $17,043.13 for installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as may be needed at the restroom facility" at the Lopezville Baseball Park submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .
2. Requesting acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for "Project #2013-249-OGG-Project Installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as need at the restroom facility" at the Lopezville Baseball Park.
1. Requesting acceptance and approval of final payment in the amount $17,043.13 for installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as may be needed at the restroom facility" at the Lopezville Baseball Park submitted by Herrera & Hunt, Inc., awarded through HCDE - Choice Facility Partners (JOC) .
2. Requesting acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, Herrera & Hunt, Inc. reflecting the completion date of 01/22/2014 for "Project #2013-249-OGG-Project Installation of "electrical to include, but not limited to, lighting/materials and any other appurtenances as need at the restroom facility" at the Lopezville Baseball Park.
E.
Pct. 2 is requesting acceptance and approval of payment of Invoice #R2013-00156 in the amount of $737.00 submitted by contracted architect, ERO Architects in connection with, "New Vehicle Maintenance Facility "C-13-096-07-09.
F.
County Clerk:
Requesting authority to enter into a 36-month new (capital) lease agreement for a Contex SD 3615 MFP Scanner and approval to execute required lease agreement with Ricoh USA, Inc. through requisition #250124 in the amount of $238.05/month, effective: Upon approval (4-1237-415-40-180-003-0-780)
G.
Requesting authority to advertise and approval of procurement packet (i.e.,specifications-requirements,legal notice,draft contract etc.,)as attached hereto for Hidalgo County Sheriff's Office-"DNA Testing Lab Services"RFB No.:2014-011-SMA; including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
H.
Acceptance and approval for Invoice# 9 in the amount of $28,486.60 (Additional Services), from Gignac & Associates Architects LLP., contracted architect for "Design & Construction of Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area." (C-08-051-01-30) as reviewed and recommended & opinioned by HC DAs Office.
I.
Acceptance and approval of the continuation of the Membership Agreement between National Joint Powers Alliance and Hidalgo County (previously approved by cc on 02/01/11), thus allowing the County to continue being a member of the "Municipal Contracts Agency" for the utilization of the procurement resources that are compliant with statutory bidding requirements.
J.
Acceptance and approval of Invoice #11324712 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
K.
Requesting approval of payment for Invoice #3472 in the amount $71,572.35 for professional services submitted by Ramiro Gutierrez Engineering Corporation, Contract C-12-314-01-29 (wa#2), for the Thomas Road project.
L.
Acceptance and approval of payment for Invoice #2013-00155 in the amount of $5,263.13 for professional services rendered & submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment and Maintenance Facility.
M.
Approval of Application for Payment No. 4 in the amount of $88,571.25 from Reim Construction, Inc., contracted vendor for Ramirez No. 1, 2, & 3 Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-048-05-07).
N.
Requesting clarification and approval to the agreement (previously approved by CC on 1/31/12-AI#30697) with Safeguard Mini Storage, LLC for the 93rd District Court. to continue the ongoing self service rental on a month-to month basis after the lease term ends or until termination by either party thereafter as stated on the Agreement.
O.
1. Approval for Hidalgo County to exercise the last year extension option (as provided under the current contracts) for "Title Report Services-Pool" for Hidalgo County under the same rates, terms and conditions with "So. Texas Land Investigations-C-12-031-02-21 and Valley Land Title-C-12-031A-02-21.; or in the alternative;
2. Authority to advertise a Request for Proposal for "Title Report Services-Pool" for Hidalgo County.
2. Authority to advertise a Request for Proposal for "Title Report Services-Pool" for Hidalgo County.
P.
Requesting authority to extend/renew the first of two (2); one (1) year options as provided under section 1.2 of the current lease agreements for "Lease of Parcels for Citizens collection Sites; One (1) Mercedes and One (1) in Donna for Hidalgo County Precinct No. 1, under the same rates, terms and conditions. (C-12-1-0-01-29-Ray Jones and C-12-190A-01-29-Ray Jones)