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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 28, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
Proclamation in Support of the Children's Advocacy Center, Estrella's House
B.
Approval of "Hidalgo County Night with The Killer Bees" on March 22, 2014
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion, consideration and action on rescheduling/cancelling the meeting of Tuesday, February 4, 2014 due to court members absence while attending conference
7.
Constables:
A.
Constable Pct #3 (1284):
Approval of appropriation of the 2012 Operation Stonegarden Grant funds for the Constable Precinct #3 Department in the total amount of $7,077.63 for Phase 4.
Approval of appropriation of the 2012 Operation Stonegarden Grant funds for the Constable Precinct #3 Department in the total amount of $7,077.63 for Phase 4.
B.
Constable Precinct #3:
Approval to process the following Spikes Motor Company invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Spikes Motor Company 09-12-2013 $120.00
Approval to process the following Spikes Motor Company invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Spikes Motor Company 09-12-2013 $120.00
C.
Constable Pct. 3:
Approval to process the following Lexis Nexis invoices as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Date: Invoice Number: Amount:
09-30-2013 12802H-20130930 $174.67
10-31-2013 12802H-20131031 $174.67
11-30-2013 12802H-20131130 $174.67
12-31-2013 12802H-20131231 $174.67
Approval to process the following Lexis Nexis invoices as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Date: Invoice Number: Amount:
09-30-2013 12802H-20130930 $174.67
10-31-2013 12802H-20131031 $174.67
11-30-2013 12802H-20131130 $174.67
12-31-2013 12802H-20131231 $174.67
8.
Human Resources - Esther Cortez:
A.
Sheriff's Office (1100):
1. Approval of the following personnel actions, effective next full pay period, 02/10/2014:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective next full pay period, 02/10/2014:
| Action | Slot# | Position Title | Budgeted Allowance Amount |
|---|---|---|---|
| Delete Clothing Allowance | 0180 | Deputy Sheriff (Step II) | $500.00 |
| Add Clothing Allowance | 0142 | Deputy Sheriff (Step II) | $500.00 |
2. Approval of revised salary schedule.
B.
Precinct #3- Parks (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
Action |
Dept/ Program |
Slot No. |
Position Title |
Budgeted Salary |
Proposed Salary |
| Delete | 123-008 | 0001 | Park Director | $44,664.00 | -0- |
| Delete | 123-008 | 0012 | Maintenance I | $28,840.00 | -0- |
| Create | 123-008 | 0018 | Maintenance Supervisor | -0- | $34,000.00 |
2. Approval of revised salary schedule.
9.
Sheriff's Office:
A.
State Criminal Alien Assistance Program (SCAAP) Grant (1284):
1. Authorization and approval for Certification of Revenues for SCAAP 2013
2. Authorization and approval for Appropriation of funds for SCAAP 2013 in the amount of $27,222.00
1. Authorization and approval for Certification of Revenues for SCAAP 2013
2. Authorization and approval for Appropriation of funds for SCAAP 2013 in the amount of $27,222.00
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Emergency Management - Oscar Montoya:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for the Texas Safe Shelter Initiative Grant awarded by the Federal Emergency Management Administration through the State of Texas Division of Emergency Management.
2. Approval of the 2013 appropriation of funds for the Texas Safe Shelter Initiative Grant from the Federal Emergency Management Administration through the State of Texas Division of Emergency Management in the amount of $2,400,000.00.
2. Approval of the 2013 appropriation of funds for the Texas Safe Shelter Initiative Grant from the Federal Emergency Management Administration through the State of Texas Division of Emergency Management in the amount of $2,400,000.00.
12.
Community Service Agency:
A.
1. Requesting approval for the 2014 CSBG [Community Service Block Grant] Contract No. 61140001850.
2. Requesting approval for the 2014 NTN [Neighbor to Neighbor Agreement]
2. Requesting approval for the 2014 NTN [Neighbor to Neighbor Agreement]
13.
HIDTA - Task Force - Dora Munoz:
A.
Approval to process Video Sound & Lights invoices (Invoice#13-1253 for $245.00 and invoice#13-1251 for $110.00) as claims with authority for the County Treasurer to issue the $355.00 payment/check after auditing procedures are completed by County Auditor's Office.
14.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Edcouch – Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm
for a Urban County Program Year 26 (2013) City of Edcouch - Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Edcouch – Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Fulcrum Consulting Services | 94.33% | |
| HALFF Associates, Inc. | 93.33% | |
| R. Gutierrez Engineering Corporation | 91.33% |
for a Urban County Program Year 26 (2013) City of Edcouch - Street Improvements project.
B.
The Urban County Program on behalf of Hidalgo County Precinct No. 4, is requesting consideration and action to award and enter into a construction contract with CAS Companies, LP for a Parks, Recreational Improvements project in the amount of $780,382.50, utilizing funds from the UCP Year 21, 23, 24, 25 & 26 (2008, 2010, 2011, 2012 & 2013) Parks, Recreational Facility Improvements line item and Precinct No. 4 County Park funds from line item : 4-1100-452-00-124-0009-0-890.
C.
The Urban County Program is requesting that the County of Hidalgo submit payment to HUD for the
amount of 133.92 on behalf of Hidalgo County Precinct # 2. The amount 133.92 was drawn on 10/18/2006 for the advertisement of a Street Improvement activity in the floodplain which was subsequently cancelled. HUD is
now requesting reimbursement due to cancellation.
amount of 133.92 on behalf of Hidalgo County Precinct # 2. The amount 133.92 was drawn on 10/18/2006 for the advertisement of a Street Improvement activity in the floodplain which was subsequently cancelled. HUD is
now requesting reimbursement due to cancellation.
15.
Elections Administration - Yvonne Ramon:
A.
1. Appointment of the Early Voting Ballot Board for the March 4, 2014 Primary Election
2. Appointment of the Central Counting Station for the March 4, 2014 Primary Election
2. Appointment of the Central Counting Station for the March 4, 2014 Primary Election
B.
Discussion, consideration and approval for the Hidalgo County Elections Department to post forms online as turned in by candidates. The forms include but are not limited to:
1. Appointment of a Campaign Treasurer By A Judicial Candidate (Form JCTA)
2. Judicial Candidate/Officeholder Campaign Finance Report (Form JC/OH)
3. Appointment of A Campaign Treasurer By A Candidate (Form CTA)
4. Candidate/Officeholder Campaign Finance Report (Form C/OH)
1. Appointment of a Campaign Treasurer By A Judicial Candidate (Form JCTA)
2. Judicial Candidate/Officeholder Campaign Finance Report (Form JC/OH)
3. Appointment of A Campaign Treasurer By A Candidate (Form CTA)
4. Candidate/Officeholder Campaign Finance Report (Form C/OH)
C.
Court action to approve the La Joya Youth Service Center to be an Early Voting substation location for the March 4, 2014 Primary Election from February 18, 2014 until February 28, 2014.
16.
Precinct #4 - Comm. J. Palacios:
A.
Right of Way:
Approval of land acquisition from Idalia I. Ruiz/Javier Garza - Alberta Drain, Parcel 8
Approval of land acquisition from Idalia I. Ruiz/Javier Garza - Alberta Drain, Parcel 8
B.
1. Approval of Certification of Revenues by the County Auditor for the Mile 17 1/2- Russell Road project (Russell Road to Ware Road).
2. Approval of 2014 appropriation of funds in the amount of $177,318.25 for the Mile 17 1/2- Russell Road project.
2. Approval of 2014 appropriation of funds in the amount of $177,318.25 for the Mile 17 1/2- Russell Road project.
17.
Budget & Management - Sergio Cruz:
A.
Approval of Amendment Two (2) to the Administrative Services Agreement by and between Blue Cross and Blue Shield of Texas and Hidalgo County, with authority for the County Judge to sign the required documents.
B.
Budget Appropriations:
1.
County Clerk's Record Archive (1100): Approval of 2014 appropriation of funds in the amount of $6,000.00.
2.
A. Approval of 2014 certification of revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
B. Approval of 2014 appropriation of funds in the amount of $107,000.00 for Precinct No.4 Roosevelt Road Project.
C. Approval of 2014 appropriation of funds in the amount of $175,000.00 for Precinct No.4 Alberta Road Project.
D. Approval of 2014 appropriation of funds in the amount of $70,000.00 for Precinct No.4 Monmack Road Project.
E. Approval of 2014 appropriation of funds in the amount of $185,000.00 for Precinct No.4 Canton Road Project.
F. Approval of 2014 appropriation of funds in the amount of $94,929.92 for Precinct No.4 Curry Estates Road Project.
G. Approval of 2014 appropriation of funds in the amount of $105,000.00 for Precinct No.4 Curry Estates Drainage Project.
B. Approval of 2014 appropriation of funds in the amount of $107,000.00 for Precinct No.4 Roosevelt Road Project.
C. Approval of 2014 appropriation of funds in the amount of $175,000.00 for Precinct No.4 Alberta Road Project.
D. Approval of 2014 appropriation of funds in the amount of $70,000.00 for Precinct No.4 Monmack Road Project.
E. Approval of 2014 appropriation of funds in the amount of $185,000.00 for Precinct No.4 Canton Road Project.
F. Approval of 2014 appropriation of funds in the amount of $94,929.92 for Precinct No.4 Curry Estates Road Project.
G. Approval of 2014 appropriation of funds in the amount of $105,000.00 for Precinct No.4 Curry Estates Drainage Project.
3.
Pct. 1 TxDOT (1315):
A. Approval of 2013 interfund transfer from Certificate of Obligations 2001 (Fund 1331, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $5,391.00.
B. Approval of 2013 interfund transfer from Certificate of Obligations 2004 (Fund 1334, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $7,818.61.
C. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $9,608.28.
D. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $6,945.80.
E. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to FM493 (M10n - SH107) (Fund 1336, program# 049) Road Project in the amount of $16,733.20
F. Approval of 2013 Un-appropriation of funds TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $29,763.69.
A. Approval of 2013 interfund transfer from Certificate of Obligations 2001 (Fund 1331, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $5,391.00.
B. Approval of 2013 interfund transfer from Certificate of Obligations 2004 (Fund 1334, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $7,818.61.
C. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $9,608.28.
D. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $6,945.80.
E. Approval of 2013 interfund transfer from Certificate of Obligations 2006 (Fund 1336, Program# 040) to FM493 (M10n - SH107) (Fund 1336, program# 049) Road Project in the amount of $16,733.20
F. Approval of 2013 Un-appropriation of funds TxDOT - Mile 2 West (Mile 12 - US83) (Fund 1315, program# 040) Road Project in the amount of $29,763.69.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Adm. Bldg. Renov. 1st./2nd. Floors Project-Accept & approve final re-design plans & specifications for CC Chambers to add Public Affairs Div. and the County Judge's Suite to include Emergency Management Office as presented by project architect, Alcocer Garcia Associates, Inc. with authorization to proceed to forward documentation to awarded contractor, D. Wilson Construction so as to continue the project without any further delays due to documentation with said re-designs and other construction change directives to be included and presented to CC through a Change Order on 2-04-14.
2.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the lowest vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County-Construction Building Materials & Supplies-RFB No. 2013-252-12-18-SMA.
3.
Presentation of tabulation grid (for action by Commissioner's Court) to award to multiple vendors that submitted the lowest and best bids (by category/item and meeting all specifications and requirements) with approval of contracts for "Specialty Printing and Related Services" for RFB 2013-153.
4.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C);
B. Approval of a "Sole Source Declaration" for AT&T for the provision of long distance telephone and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect while telephone systems in place;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase telephone and other related services offered only from AT&T and as sole sourced herein.
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase telephone and other related services offered only from AT&T and as sole sourced herein.
B.
Health & Human Services Dept.
1.
A. Pursuant to Texas Local Government, 263.152, discussion and approval to declare as "surplus"
1) Asset Tag# 38960 Animal Cage
2) Asset Tag# 38961 Animal Cage
3) Asset Tag# 38962 Animal Cage
B. Requesting authority to remove said personal property from the Hidalgo County Health and Human Services inventory list.
1) Asset Tag# 38960 Animal Cage
2) Asset Tag# 38961 Animal Cage
3) Asset Tag# 38962 Animal Cage
B. Requesting authority to remove said personal property from the Hidalgo County Health and Human Services inventory list.
C.
Sheriff's Office
1.
Request approval to reject all bids received (as over the funding available) for Hidalgo County Sheriff's Office project: "Adult Detention Center and Law Enforcement Facility Repairs and/or Replacement" (RFB #2013-133A-12-11-YSS) with authority to re-advertise project with modified specifications.
2.
Approval to exercise County's option to terminate (under Article 11-Termination and Suspension) as stated in the current agreement with Prodigy Construction Management, LLC, for "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project," by providing/forwarding a thirty (30) day written notice of termination citing budgetary constraints as cause.
D.
County Clerk
1.
Acceptance and approval to utilize through the Department of Information Resources (DIR) Contract #DIR-SDD-1647 between State of Texas, acting by and through the Department of Information Resources and Xerox State & Local Solutions, Inc. as successor to ACS State & Local Solutions, Inc. (as per Amendment No. 2) thus allowing Hidalgo County-Clerk Department to utilize services offered under this contract for the Record Management and Imaging System.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause No. D-1-GV-14-000052; Greg Abbott, Attorney General of Texas v. Hidalgo County, Texas and Arturo Guajardo Jr., in his official capacity as Hidalgo County Clerk
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause No. D-1-GV-14-000052; Greg Abbott, Attorney General of Texas v. Hidalgo County, Texas and Arturo Guajardo Jr., in his official capacity as Hidalgo County Clerk
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn