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Agenda for CC CONSENT

CONSENT AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
February 11, 2014
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
 
2.
2013 Intradepartmental transfers:
 
A.
2013 - HIDTA (1251)
 
3.
2014 Intradepartmental transfers:
 
A.
2014 - Tax Office (1100)
 
B.
2014-Jail Dept. / Sheriff's Dept. (1100)
 
C.
2014 - Pct. #1 Parks (1100)
 
D.
2014 - Pct. #1 Sanitation (1100)
 
E.
2014 - Pct. #1 R&B (1200)
 
F.
2014 - Pct. 2 CRC - Alamo (1100)
 
G.
2014 - Pct. 2 CRC - San Juan (1100)
 
H.
2014 - Pct #2 Parks (1100)
 
I.
2014 - Pct. #2 / Countywide Shop (1200)
 
J.
2014 - Pct. #2 / CW Mech Shop (1200) 
 
K.
2014 - Pct #2 Sanitation (1100) 
 
L.
2014 - Pct #2 Rd Maint (1200)
 
M.
2014 - Pct. 2 Road Maintenance (1200)
 
N.
2014 - Pct. #4 CRC (1100)
 
O.
2014 - Pct. #4 Rd. Maint. (1200)
 
P.
2014 - Pct. #4 Parks (1100)
 
Q.
2014 - Pct. #4 Adm. (1200)
 
R.
2014 - Executive Office (1100)
 
S.
2014 - J.P. 4 Pl. 1 (1100)
 
T.
2014 - Public Defender's (1100)
 
U.
2014 - Public Defender's Juvenile Section (1282)
 
V.
2014 - Pauper Burial (1100)
 
W.
2014 - 332nd District Court  (1100) 
 
X.
2014 - 370th District Court  (1100)
 
Y.
2014 – Constable Pct. #4 (1100)
 
Z.
2014 - J.P. Pct. 5, Pl. 1 (1100) 
 
AA.
2014 - J.P. Pct. 2, Pl. 1 (1100)
 
BB.
2014 - Human Services (1100)
 
CC.
2014 - Fire Marshal's Office (1100)
 
DD.
2014 - District Clerk (1100) 
 
EE.
2014 - Constable Pct. #3 (1100) 
 
FF.
2014 - County Court #7 (1100)
 
GG.
2014 - 93rd District Court (1100) 
 
HH.
2014 - I. T. Department (1100)
 
II.
2014 - I.T. Department (1100)
 
JJ.
2014 - Justice of the Peace Pct 1 PL 1   (1100)
 
KK.
2014 - WIC (1292)
 
LL.
2014 - Health & Human Services Dept. / RLSS  (1293)
 
MM.
2014 - Health & Human Services Dept. / RLSS (1293)
 
NN.
2014 - Purchasing Dept. (1100)
 
OO.
2014 - Facilities Management (1100) 
 
PP.
2014 - Facilities Management (1100)
 
QQ.
2014 - Hidalgo County Sheriff's Office (1100)
 
RR.
2014 - Hidalgo County Sheriff's Office (1284)
 
SS.
2014 - County Clerk's Office (1100) 
 
TT.
2014 - Texas A&M AgriLife Extension Service (1100)
 
UU.
2014 - Constable Pct. #1  (1100)
 
VV.
2014 - Jail  (1100)
 
WW.
2014 - Fire Marshal's Office (1100)
 
XX.
2014 - Fire Marshal's Office (1100)
 
YY.
2014 - County Clerk (1100)
 
ZZ.
2014 - Constable Pct. #2 (1100)
 
a.
2014 - Constable Pct. #2 (1100)
 
b.
2014 - 389th District Court (1100) 
 
c.
2014 - 389th District Court (1100) 
 
d.
2014 - Justice Court Tech (1242)
 
4.
2013 Interdepartmental transfers:
 
A.
TXDOT-M2N (MOOREFIELD-LA HOMA) (1315):
Approval of 2014 interdepartmental transfer within fund 1315 from program (045) to program (094) in the total amount of $168,120.69 to fund AFA Amendment#1 for Mile 2N from SH495-Moorefield road project. 
 
5.
2014 Interdepartmental transfers:
 
A.
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $200,000.00.
 
B.
Pct 2 Adm (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $44,770.00 to fund operating expenditures. 
 
C.
Pct. 2 Road Adm. (1200):
Approval of 2014 interdepartmental transfer from Pct. 2 Road Maint. into Pct. 2 Road Adm. in the amount of $8,980.00 to fund various expenditures.
 
D.
Pct. 4 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (007) to program (005) in the amount of $5,000.00.
 
E.
2014 Tax Office (1100):
Approval of 2014 interdepartmental transfer from Countywide Adm.- Contingency to Tax Office in the amount of $8,268.00 to fund the lease of a folder/inserter machine from Pitney Bowes.
 
F.
2014- Sheriff's Department / Jail (1100)

Approval of 2014 interdepartmental transfer from Sheriff program (001) to Jail program (002) in the amount of $14,235.00 to fund telephone expenditures for the fiscal year.
 
6.
Interfund transfers:
 
A.
 TXDOT (1315): Approval of 2014 Interfund Transfer from Pct.1 Drainage Improvements Project (fund 1200, Program #052) to TXDOT-US83 Illumination (fund 1315, program #031) in the amount of $12,000.00 to fund lighting services for Expressway 83 in the Pct. 1 area.
 
B.
Precinct No.3
Approval of 2014 interfund transfer from TxDOT Fund 1315 to Certificates of Obligatoin Series 2009 in the total amount of $241,629.31. 
 
7.
Planning Department:
 
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
 
8.
Budget & Management:
 
A.
County Auditor - Court Reporter (1100): Acceptance of revised/corrected Order dated December 05, 2013 setting salary of Court Reporters, effective January 01, 2014.
 
B.
Self-Funded (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 01/16-31/2014 in the amount of $ 91,443.53 and requesting approval of wire transfer.
 
C.
1.  Approval of reimbursement in the amount of $764,396.79 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/18/14 to 01/31/14.
01/18-24/14 $347,814.07
01/25-31/14 $416,582.72
TOTAL $764,396.79

2.  Approval of wire transfer to cover claims paid.
 
9.
Auditor's Office:
 
A.
Discussion, consideration and approval to process the City of Pharr 2012 TIRZ payment, in the amount of $7,783.02 pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 1, City of Pharr.
 
10.
Monthly Fee Reports:
 
A.
District Clerk
Revised November 2013 $443,066.07
Revised December 2013 $441,934.12
 
B.
District Clerk:  October/November 2013 Revised Monthly Reports
 
11.
County Treasurer:
 
A.
Approval of the Hidalgo County Monthly Investment Reports for the month of October 2013, November 2013 and December 2013.
 
12.
Executive Officer - Valde Guerra:
 
A.
Approval of payment for invoice dated 2/4/2014 in the amount of $9,678.00 as submitted by Montalvo Insurance Agency for the adjustments to the 2013 County Wide Commercial Property Policy #3584670, as listed below, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.

Coverage Change Effective date of change Property Address
Added Building 1/1/2013 10th & McIntyre, Edinburg, Texas (Modular Buildings)
Added Building 1/10/2013 3003 E. Mile 11th North, Weslaco, Texas (Pct. 1 Sheriff Substation)
Deleted Contents 1/11/2013 1615 S. Closner, Edinburg, Texas (Mediplex)
Added Contents 1/25/2013 3304, 3312, & 3320 W. Alberta Rd, Edinburg, Texas (Urban County)
 
B.
Right of Way Permits:
North Alamo Water Supply:
Terry Palms Subdivision:  Boring Terry Road using 2-inch H.D.P.T. at 806 feet and 981 feet North of the center line of Benito A. Ramirez Road.
 
C.
Approval of 457 Plan Hardship withdrawal request for employee #115487
 
13.
Tax Refunds:
 
A.
Account Number Payer Amount
A1800.00.029.0002.05 Jackson Gary L $3,525.61
G5600.00.004.0001.00 Inter National Bank $2,586.34
I4087.00.000.0001.00 Inter National Bank $2,600.83
K2400.00.000.0024.00 Lone Star National Bank $6,367.49
K2400.00.000.0024.02 Lone Star National Bank $6,367.49
K2400.99.000.0089.07 Perdue Brandon Fielder Collins & Mott $3,727.00
M5200.00.167.0007.00 Inter National Bank $5,001.69
 
14.
Membership Dues:
 
A.
Sheriff's Dept.  (1100):
Requesting approval for 2014 membership dues to the FBI LEEDA for Sheriff Guadalupe Trevino, Chief of Staff Patricia Medina, Commanders Juan Montemayor, Gabriel Castaneda and Daniel Garcia and Captains Gerardo Lopez and Norberto Leal for the amount of $50.00 each ($350 total) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. - Requisition# 251038
 
B.
Constable Pct. 2 (1100):
Requesting approval to pay membership dues to the "Justice of the Peace and Constables Association" in the total amount of $515.00 (Req. #250988), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor for the following employees: Constable Martin Cantu, Chief Deputy Armando Campos, Constable Clerk Roxanna De la Cruz, Jose Hinojosa, Deputies: Carlos Elizondo, Roberto Perez, Fernando Gaitan, Senaida Alonzo, Juan Arenas, Mario Mireles, Leobardo Ortiz, Javier Rodriguez, Ramiro Martinez, and Jamie Puente.
 
C.
County Treasurers Office (1100):
Requesting approval to pay the 2014 annual membership dues for the County Treasurer's Association of Texas for County Treasurer Norma G. Garcia in the amount of $150.00 (Req. #251175) with authority for County Treasurer to issue check after review, audit, and processing procedures by the County Auditor.
 
15.
Urban County:
 
A.
Request for approval of one (1) applicant in the City of Edcouch and one (1) applicant in the City of Mercedes under the HOME Owner-Occupied Housing Rehabilitation Program.
 
16.
Purchasing Dept:
Notes:
A.  FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B.  ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Acceptance of proposals submitted by AAMECC, LLC awarded vendor thru County's participation with TIPS /TAPS Contract No. 1042513 for indoor air quality (IAQ) consulting services for the following facilities:

1. Precinct #1 Constable Building, located at 1900 Joe Stephens Ave, Weslaco Texas in the amount of $1,376.25;
2. Precinct #1 Multi Purpose Center, located at 1902 Joe Stephens Ave, Weslaco, TX in the amount of $3,523.75.
 
B.
Requesting authority to advertise a request for bids and approval of procurement packet (legal notice, specifications, draft contract, etc.) as attached hereto for: "Mats-Dust Mops and Shop Rags" for Hidalgo County.  (RFB No.: 2014-016-CGA), including re-advertising of same/project in the event no bids are received and/or rejected and services are still required.
 
C.
County Court at Law #1:
Acceptance and approval for the County Court at Law #1 to request for the continuation of the annual renewal software subscription support service with Gigatron Software Corporation to include through the allowance of requisition#249724 for a purchase order in the amount of $724.00/year with the company's response as to acceptance of purchase order, and not executed document, through the life term of the equipment in place and thus avoid any work stoppage.  (4-1100-412-00-021-001-0-336).
 
D.
Sheriff's Law Enforcement Office:
Requesting clarification and approval to the agreement for the continuation of the annual renewal total track subscription (CC approved 6/22/2010-AI#-11 E. 21663) with LeadsOnline, LLC response to accept the purchase order honoring the previous signed agreement through a requisition #250106 in the amount of $792.00/year.  Effective:  02/1/2014 - 01/31/2015 or until termination by either party (4-1100-421-00-280-001-0-342).
 
E.
Tax Office:
Requesting authority to continue the ongoing self-service storage rental agreement and execute required agreement with Danaby Rentals, Inc. for the Tax Office in the amount of $145.00/month = $1,740.00/year through requisition #248816 and/or until termination by either party thereafter as stated on the Agreement.-(4-1100-415-15-140-001-0-441).
 
F.
Tax Office/Sheriffs Substation:
Requesting approval & authority to enter into a 1 year commercial alarm monitoring services and execute the required commercial alarm monitoring / equipment purchase agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval;
Requisition Location Conditions Monitored Yearly Monitoring - Purchase Account Number
251192 300 E. Hackberry, McAllen, Texas Burglar, Panic, Low Battery & Cell $360.00 - $175.00 4-1100-415-00-115-002-0-413 / 431
 
G.
County Clerk-Collections Department:
Requesting authority to purchase a monthly subscription renewal of internet service access through a purchase order with the company's response as to acceptance of purchase order, and not an executed agreement, with The Source for PublicData, LP D/B/A PublicData.com through requisition #249775 at $75.00 per month.  Starting 1/1/2014 until termination by either party.  (4-1100-415-40-180-001-0-342).
 
H.
Requesting approval to purchase the renewal of the Remote Support Services - Open Text RightFax Support Primary Fax Server-Right Fax & Advanced Replacement-RightFax Fax Server software maintenance through our membership/participation with (DIR) Department of Information awarded vendor, MTM Technologies contract DIR-SDD-1469 in the total amount of $6,422.03/year through the following requisition #248901, effective 2/24/2014-2/23/2015 (4-1100-415-00-200-002-0-336):
 
I.
Acceptance and approval to exercise the County's option to extend the second (2nd) year of the two (2) -one (1) year renewals with Mary Ann Peralez d/b/a Breath Test Services (Original Contract #C-11-231-02-21) for the "Administer and Supervise Alcohol Services-Hidalgo County under the same rates, terms and conditions.
 
J.
1. Requesting authority to accept and approval software maintenance support with Prime Source Technologies, LLC. an awarded vendor through our membership/participation with GSA # GS-35F-0480T for the Health & Human Services Department through the following services with no document to sign other than accepting County Purchase Order and  thereafter will continue for the term to coincide with their GSA contract;

2. Authority to purchase current upgrade thru GSA contractor Prime Source Technologies, LLC. and thereafter all years updates thru 2017.


1. Software Support Renewal-WebEOC professional Standard Edition  $ 8,795.48
2. Software Support Renewal-WebEOC (per redundant server) $ 781.82
 
K.
CONSTABLE PRECINCT NO. 1:
Clarification purposes only of amount reflected on caption of previous agenda item #42167 (CC approved-01/07/14) to stipulate the correct amount $13,869.64 of Invoice Seven (7) as submitted by Alcocer Garcia Associates through Contract #10-320-02-08-PO#660264 for Professional Architectural Services for the Design and Construction Of A New Constable Building" in Hidalgo County Precinct #1.
 
L.
Tax Office:
Requesting authority to enter into a 12-month renewal software maintenance agreement through our membership/participation with Department of Information Resources (DIR) awarded vendor CASO Document Management, contract #DIR-SDD-1429 and execute required software maintenance agreement, through requisition #248883 in the amount of $9,708.08, effective 1/1/2014 - 12/31/2014 (4-1100-415-15-140-001-0-336).
 
M.
Approval of Application for Payment No. 1 in the amount of $37,659.24 from Texas Cordia Construction, LLC, contracted vendor for Regal Estates Subdivisions (Pct. 3) as submitted by Javier Hinojosa Engineering, project engineer through (C-CAP-13-192-07-30.)
 
N.
Acceptance and approval of two (2) Invoices (identified & listed below) for processing and payment submitted by HALFF ASSOCIATES, INC., in connection to "on call" Contract# C-13-044-03-20 under (WA#1-PO#-695232) for the following project: "Renovation of 911/Radio Communications Office at Sheriff's Office" located in Precinct No. 4;

1) M181010 - $ 1,373.00
2) M181044 - $ 50.34
 
O.
Requesting authority to advertise a request for bids and approval of procurement packet (i.e. legal notice, specifications, draft contract, etc.) as attached hereto for: "Striping of County Roads, County Owned Parking Lots & Misc. Owned Sites" for Hidalgo County (All funding Sources) RFB No.: 2014-012-CGA, including re-advertising of same project in the event no bids are received and/or rejected and services/project is still required.
 
P.
Approval of Application for Payment No. 4 in the amount of $88,571.25 from Reim Construction, Inc., contracted vendor for Ramirez No. 1, 2, & 3 Subdivisions (Pct. 3) as reviewed and submitted by Javier Hinojosa Engineering, project engineer (C-CAP-13-048-05-07).
 
Q.
Pct. #4:
Requesting approval of payment for Invoice # 3004-14 ($4,225.00) submitted by Mata-Garcia Architects, LLP, in connection to C-13-072-09-03 (PO# 700944) for Job Specific: The New Community Resource Center (CRC) Facility/Building in San Carlos, Texas located within Hidalgo County Precinct No. 4.