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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 11, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval of Resolution in support for the application of Orchard Estates, LP to the Texas Department of Housing and Community Affairs for 2014 Competitive Nine-Percent Housing Tax Credits and for the Development of Orchard Estates Apartments to be located on 10+/- Acres of Land on the East Side of Stewart Road, North of Mile 4 in the ETJ of Alton, Hidalgo County, Texas 78573
D.
Approval to accept settlement check from GEICO Insurance Company in the amount of $1,199.92 on behalf of Adult Probation to settle auto accident. (Adult Probation)
E.
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2014 county allocation of required local match in the amount of $850,076.00 for DSHS Contract #2014-039599-001 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Approval of payment to Tropical Texas Behavioral Health for FY 2014 county allocation match in the amount of $159,334.00 for psychiatric emergency crisis services - DSHS Contract #2014-0398293 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
TOTAL PAYMENT AMOUNT $ 1,009,410.00
1. Approval of payment to Tropical Texas Behavioral Health for FY 2014 county allocation of required local match in the amount of $850,076.00 for DSHS Contract #2014-039599-001 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Approval of payment to Tropical Texas Behavioral Health for FY 2014 county allocation match in the amount of $159,334.00 for psychiatric emergency crisis services - DSHS Contract #2014-0398293 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
TOTAL PAYMENT AMOUNT $ 1,009,410.00
F.
Approval of 2014 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $ 270,000.00.
G.
Approval of 2014 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $ 30,000.00
H.
Approval of 2014 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $ 30,000.00
6.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
B.
Constable Pct. #1:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Vendor Invoice No. Date Amount
LexisNexis 12802H-20130930 09/30/13 $174.00
LexisNexis 12802H-20131031 10/31/13 $174.00
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Vendor Invoice No. Date Amount
LexisNexis 12802H-20130930 09/30/13 $174.00
LexisNexis 12802H-20131031 10/31/13 $174.00
C.
Constable Pct #2 (1284): Approval of appropriation of the 2012 Operation Stonegarden Grant funds for the Constable Pct#2 Department in the total amount of $6,294.68 for Phase 3 and Phase 4.
D.
Constable Pct. #2:
Requesting approval and authorization to submit the FY 2013 Chapter 59 Asset Forfeiture Report, as required by the Attorney General of Texas
Requesting approval and authorization to submit the FY 2013 Chapter 59 Asset Forfeiture Report, as required by the Attorney General of Texas
E.
Constable Pct. #2:
Presentation and discussion of the 2013 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 2 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Presentation and discussion of the 2013 Racial Profiling Report as presented by the Hidalgo County Constable Pct. 2 Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
F.
Constable Pct. #4 (1284):
Approval of appropriation of the 2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 Department in the total amount of $5,900.79 for Phase 4.
Approval of appropriation of the 2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 Department in the total amount of $5,900.79 for Phase 4.
G.
Constable Pct. #4:
Requesting authorization for the County Judge to execute the following the FY 2013 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 4.
Requesting authorization for the County Judge to execute the following the FY 2013 Equitable Sharing Agreement and Certification Report - Hidalgo County Constable Precinct 4.
7.
Human Resources - Esther Cortez:
A.
County Judge's Office (1100) / Department of Budget & Management (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule(s).
1. Approval of the following personnel actions:
| Action | Dept/ Program |
Slot No. |
Position Title | Proposed/ Budgeted Salary |
| Delete | 110-006 | 0033 | Administrative Aide II | $36,050.00 |
| Delete | 115-001 | 0029 | Budget Analyst I | $38,222.00 |
| Create | 110-006 | 0037 | Director of Special Projects | $31,500.00 |
| 115-001 | 0031 | |||
| $31,500.00 |
2. Approval of revised salary schedule(s).
B.
Health and Human Services (1100):
1. Approval to create two (2) full time new positions as follows:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create two (2) full time new positions as follows:
| Action | Dept/Program | Slot No. | Position Title | Proposed Budgeted Salary |
| Create | 240-005 | 001 | Coordinator II | $ 46,000.00 |
| Create | 240-005 | 002 | Coordinator I | $ 40,000.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
C.
Precinct #4 Road Maintenance & Precinct #4 BCAP (1200):
1. Approval of the following personnel actions effective 02/11/14:
2. Approval of Precinct #4 BCAP revised salary schedule.
1. Approval of the following personnel actions effective 02/11/14:
| Action | Dept./Program | Slot No. | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| N/A | Rd Maint. (124-007) |
0004 | Accounts Payable Specialist III | $43,701.00 | $43,701.00 |
| Delete allocation | BCAP (124-019) |
0003 | $3,357.00 | -0- |
2. Approval of Precinct #4 BCAP revised salary schedule.
8.
Sheriff's Office:
A.
Operation Stonegarden (1284):
Authorization and approval to de-obligate remaining amounts in fourteen (14) of the participating cities and two (2) of the Hidalgo County Constable Precincts (PCT. 2, and PCT. 3) and transferring of amounts to the 2011 Operation Stonegarden Sheriff's Office grant budget.
Authorization and approval to de-obligate remaining amounts in fourteen (14) of the participating cities and two (2) of the Hidalgo County Constable Precincts (PCT. 2, and PCT. 3) and transferring of amounts to the 2011 Operation Stonegarden Sheriff's Office grant budget.
| Alamo - $1,633.50 | Penitas - $4,085.80 |
| Alton - $10,623.09 | Pharr - $3,649.96 |
| Donna - $3,901.16 | San Juan - $3,203.48 |
| Edinburg - $6,359.64 | Sullivan City - $1,144.30 |
| Hidalgo - $15,102.50 | Weslaco - $24,834.34 |
| La Joya - $5,058.08 | Pct. #2 - $938.83 |
| Mercedes - $9,217.21 | Pct. #3 - $1,095.70 |
| Mission - $843.76 | |
| Palmhurst - $6,537.27 |
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
Discussion and approval to accept Deed Without Warranties from Texas Health and Human Services Commission to the John Austin Pena Memorial Center.
D.
Requesting approval of the letter of support to the University of Texas Pan American proposal for the U.S. Department of Health and Human Services funding of "Nursing Education, Practice, Quality and Retention Program".
E.
Requesting approval to submit a funding proposal to participate in a contract funded through an Exceptional Item awarded to the Department of State Health Services by the 83rd Legislative Session. The purpose of these funds is to augment local health department epidemiological capacity for outbreak and disaster response with special emphasis on foodborne illness investigations.
10.
Adult Probation - Arnold K. Patrick:
A.
1. Requesting permission to apply for a Prostitution Prevention Court Program Grant for operation through August 2014.
2. Requesting approval of Resolution naming Authorized Official for the Prostitution Prevention Court Program.
2. Requesting approval of Resolution naming Authorized Official for the Prostitution Prevention Court Program.
11.
Facilities Management:
A.
Facilities Management:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Date | Amount |
| Waste Management | 4912163-1177-0 | 02/01/2014 | 100.16 |
| Waste Management | 4910181-1177-4 | 01/01/2014 | 117.03 |
| Waste Management | 4912164-1177-8 | 02/01/2014 | 117.03 |
| Waste Management | 4910182-1177-2 | 01/01/2014 | 123.08 |
| Waste Management | 4912165-1177-5 | 02/01/2014 | 123.08 |
| Total: | 580.38 |
12.
Community Service Agency:
A.
Requesting approval for the 2014 CEAP [Comprehensive Energy Assistance Program] Contract No. 58140001799.
13.
IT Department - Renan Ramirez
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 11/30/2013 | 144290 | Icon/Civic Plus |
$5,700.00
|
14.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval for the Hidalgo County HIDTA Task Force Investigators to be paid instead of banking extra-duty hours from January 1, 2014 - December 31, 2014.
B.
HIDTA Chapter 59 (1251):
Approval of 2013 appropriation of funds in the amount of $1,224.13 for HIDTA Chapter 59 funds.
Approval of 2013 appropriation of funds in the amount of $1,224.13 for HIDTA Chapter 59 funds.
15.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Geotechnical and Construction Material Testing Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Precinct No. 2, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 for South Fork Drain Project..
3. Authority to negotiate a professional engineering service- contract with the No. 1 ranked firm of
for the provision of geotechnical and construction material testing services for an Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Precinct No. 2, South Fork Drainage Improvements project located in Hidalgo County, Texas, from west Cage Boulevard to the USIBWC Floodway
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Precinct No. 2, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 for South Fork Drain Project..
| Professional Geo-tech Services | Grade | Ranked |
| Raba Kistner, Inc. | 98.6% | |
| Terracon Consultants, Inc. | 94.6% | |
| PSI Laboratories, Inc. | 92.6% |
3. Authority to negotiate a professional engineering service- contract with the No. 1 ranked firm of
for the provision of geotechnical and construction material testing services for an Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Precinct No. 2, South Fork Drainage Improvements project located in Hidalgo County, Texas, from west Cage Boulevard to the USIBWC Floodway
B.
Urban County Program, on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Rojas construction (lowest bidder meeting all specifications and/or requirements) for the Texas General Land Office Round 2.1(GLO Contract No. 12-406-000-6453/DRS210068) in the amount of $252,442.00. The project consists of flood & drainage improvements within Precinct No. 1, Hidalgo County for the Delta Area Connector/East Lateral Colonia Infrastructure II Improvements, Olivarez #7, Olivarez # 9 and Olivarez # 18.
C.
Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Vanguard Engineering, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office Round 2.1 (GLO Contract No. 12-406-000-6453/DRS210068) in the amount of $450,635.00. The project consists of flood & drainage improvements within Precinct No.1, Hidalgo County for the Delta Area Connector/ East Lateral Colonia Infrastructure Improvements for Acre Tract, Chapa North and Chapa South Subdivisions.
D.
The Urban County Program is requesting the award of a bid and approval of a contract under the Owner-Occupied Rehabilitation Program for the following:
1. (1) Unit in the City of Edcouch for rehabilitation in the amount of $ 27,750.00 to ARGO Construction.
1. (1) Unit in the City of Edcouch for rehabilitation in the amount of $ 27,750.00 to ARGO Construction.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Palmview Street Improvement funds.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Palmview Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| SAMES Engineering | 97% | 1 |
| L & G Engineering | 92.67% | 2 |
| Perez Consulting Engineering | 90.34% | 3 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of engineering services for an Urban County Program Year 26 (2013) Palmview Street Improvements project.
16.
Elections Administration - Yvonne Ramon:
A.
Discussion and recommendation by Commissioner's Court on creating a County Electioneering Policy or possibly amending the existing Open Grounds Policy due to Senate Bill 259.
17.
Public Defender's Office - Jaime Gonzalez:
A.
Requesting authority to enter into a (36) month software renewal license subscription agreement for the Hidalgo County Public Defender's Office and Justice Works, LLC through requisition 249340 for the amount of $2.00 per every new case opened.
18.
WIC - Norma Longoria:
A.
Requesting approval to process the following ATT invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. P.O. #700367.
| Vendor | Acct# | Billing Date | Amount |
| AT&T | 956-581-9768 | Dec.11 thru Jan.10, 2014 | 29.34 |
| AT&T | 956-702-7740 | Dec.13 thru Jan.12, 2014 | 58.68 |
| AT&T | 512-A37-6040(13 Accounts) | Dec.13 thru Jan.12, 2014 | 1,899.39 |
| AT& T | 956-519-8551 | Dec.23 thru Jan.22, 2014 | 31.39 |
| AT&T | 956-519-7161 | Dec.23 thur Jan.22, 2014 | 31.39 |
| AT&T | 956-581-9768 | Jan.11 thru Feb.10, 2014 | 29.41 |
| AT&T | 956-381-8620 | Jan.9 thru Feb.8, 2014 | 631.21 |
| AT&T | 956-318-1609 | Jan.9 thru Feb.8, 2014 | 88.20 |
| AT&T | 956-702-7740 | Jan.13 thru Feb.12,2014 | 58.82 |
| AT&T | 956-783-5471 | Jan.3 thru Feb.2,2014 | 51.62 |
| AT&T | 956-783-7251 | Jan.3 thru Feb.2. 2014 | 31.28 |
| AT&T | 512-A37-6040 | Jan.13 thru Feb. 12,2014 | 2,064.85 |
19.
Auditor's Office - Ray Eufracio:
A.
1. Approval of Ceritification of Revenues as certified by the County Auditor for various TXDOT projects.
2. Approval of 2013 appropriation of funds for various TXDOT projects in the total amount of $3,268,799.80.
2. Approval of 2013 appropriation of funds for various TXDOT projects in the total amount of $3,268,799.80.
20.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Vista Ridge Acres Phase V – Pct. 1 (Jack McClelland)
b. Lantana Acres No. 8 Subdivision – Pct. 1(The Three Grandes)
2. Preliminary Approval
a. El Ramadero Subdivision – Pct. 4 (O.S. Wyatt, Jr)
b. Resubdivision of Lots 52,53,54 & Lot B, Caledonia Estates Ph I – Pct. 4(Wild Mesquite LLC)
c. Ruiz Subdivision – Pct. 4 (Mario Ruiz)
d. Cash America Subdivision – Pct. 4 (Vaquero Hidalgo Partners, LLC)
3. Final Approval
a. Concho Heights Subdivision – Pct. 4 (Kyndel Bennett)
b. San Joaquin Subdivision – Pct. 1 (Herb Scurlock)
c. La Frontera Estates Phase IV – Pct. 1 (Allen Cohrs)
d. Zavedra-Vera Subdivision – Pct. 4 (Matias Vera)
e. Rio Rico North Subdivision – Pct. 1 (Paul Daniec)
f. RSBR DG San Carlos Subdivision – Pct. 4 (Jose M. Cantu)
g. Replat of Lot B Los Compadres Subdivision – Pct. 1 (Julio Cardona)
4. Final Approval with Financial Guarantee
a. Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd.)
b. Ranchitos Escondidos Phase I – Pct. 4 (Forrest Runnels, Jr.)
a. Vista Ridge Acres Phase V – Pct. 1 (Jack McClelland)
b. Lantana Acres No. 8 Subdivision – Pct. 1(The Three Grandes)
2. Preliminary Approval
a. El Ramadero Subdivision – Pct. 4 (O.S. Wyatt, Jr)
b. Resubdivision of Lots 52,53,54 & Lot B, Caledonia Estates Ph I – Pct. 4(Wild Mesquite LLC)
c. Ruiz Subdivision – Pct. 4 (Mario Ruiz)
d. Cash America Subdivision – Pct. 4 (Vaquero Hidalgo Partners, LLC)
3. Final Approval
a. Concho Heights Subdivision – Pct. 4 (Kyndel Bennett)
b. San Joaquin Subdivision – Pct. 1 (Herb Scurlock)
c. La Frontera Estates Phase IV – Pct. 1 (Allen Cohrs)
d. Zavedra-Vera Subdivision – Pct. 4 (Matias Vera)
e. Rio Rico North Subdivision – Pct. 1 (Paul Daniec)
f. RSBR DG San Carlos Subdivision – Pct. 4 (Jose M. Cantu)
g. Replat of Lot B Los Compadres Subdivision – Pct. 1 (Julio Cardona)
4. Final Approval with Financial Guarantee
a. Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd.)
b. Ranchitos Escondidos Phase I – Pct. 4 (Forrest Runnels, Jr.)
B.
1. Preliminary Approval
a. La Homa Crossing Phase II – Pct. 3 (Manuel Cantu, Jr.)
b. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
c. Acres of Santa Cruz Phase II – Pct. 3 (Richard Ruppert)
a. La Homa Crossing Phase II – Pct. 3 (Manuel Cantu, Jr.)
b. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
c. Acres of Santa Cruz Phase II – Pct. 3 (Richard Ruppert)
21.
Precinct #2 - Comm. H. Palacios:
A.
Requesting acceptance and approval of Work Authorization No.8 (with an estimated cost of $23,565.50) as submitted by Millennium Engineers Group, Inc., Contract #C-13-185-06-18, for Construction Materials Engineering Services for the Hidalgo County Precinct No.2, Equipment and Maintenance Facility Compound Project to parking area and civil improvements.
22.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution honoring Christian Villarreal for being named 2013 Boys and Girls Club RGV Youth of the Year
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| Vendor | Invoice No. | Amount |
| Pueblo Tires LTD | 5005113 | $119.99 |
| Pueblo Tires LTD | 5007219, 5007464, 5007486, 5007476, 5007575, 5007626 | $87.00 |
| Mobile Relays Partners, LTD | AIR0032816 | $865.90 |
C.
Requesting authorization for title reports, survey, metes and bounds for the Sunflower Park/CRC Sanitary Sewer Improvements and Partial Road Abandonment of Holmes Road Project.
Project Limits: Holmes Road between State Highway 107 and Mile 17 Road
Project Limits: Holmes Road between State Highway 107 and Mile 17 Road
D.
Requesting approval to reimburse funds expensed through the Urban County Program to avoid a finding from the U.S. Department of Housing and Urban Development, so that we may remit to the U.S. Treasury and make the funds available to the Precinct for eligible projects.
E.
Right of Way:
Approval of land acquisition from Gary Jackson & Michael Kromeier - Alberta Drain, Parcels 4 & 5
Approval of land acquisition from Gary Jackson & Michael Kromeier - Alberta Drain, Parcels 4 & 5
23.
Budget & Management - Sergio Cruz:
A.
Update, discussion and options available for refunding of outstanding bonds and authorizing finance team to proceed with preparing refunding of County bonds.
B.
1. Approval of 2014 Certification of Revenues, as certified by the County Auditor, for proceeds from the sale of assets to Hidalgo County DD No.1
2. Approval of 2014 appropriation of funds in the amount of $43,000.00 for Precinct No.4 (Mile 22 1/2) road project.
2. Approval of 2014 appropriation of funds in the amount of $43,000.00 for Precinct No.4 (Mile 22 1/2) road project.
C.
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement - Amendment#1 between Hidalgo County and Texas Department of Transportation for Mile 2N from SH495 to Moorefield Road project. (CSJ: 0921-02-323)
2. Authority for the County Judge to sign the Advance Funding Agreement - Amendment#1
3. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $9,097.00 to cover the estimated share of Preliminary Engineering Direct State Costs and with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
2. Authority for the County Judge to sign the Advance Funding Agreement - Amendment#1
3. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $9,097.00 to cover the estimated share of Preliminary Engineering Direct State Costs and with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
D.
CETRZ:
Discussion and presentation of the County Energy Transportation Reinvestment Zone (CETRZ) possible boundaries and Board Member appointments.
Discussion and presentation of the County Energy Transportation Reinvestment Zone (CETRZ) possible boundaries and Board Member appointments.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Pursuant to Article 13.3.3.1, AIA-Form of Agreement between HC & Alcocer-Garcia Associates, project architect for: Renovations/Remodeling of 1st & 2nd Floors of former Administration Building located at 100 E. Cano, Edinburg, Texas confirmation of notification to architect (through Purchasing Dept. after full consultation with Executive Officer) to proceed and engage services of appropriate professional services consultant to assess substance found by General Contractor in an area (as yet not surveyed due to continuous occupancy); or, in the alternative:
B. Through HC's membership/participation with The Interlocal Purchasing System (TIPS), authority to accept and approve proposals awarded TIPS vendor (AAMECC) for the testing of identified suspicious (possibly ACM) including the writing of specifications for abate/remediation and monitoring services including the issuance of applicable POs.
B. Through HC's membership/participation with The Interlocal Purchasing System (TIPS), authority to accept and approve proposals awarded TIPS vendor (AAMECC) for the testing of identified suspicious (possibly ACM) including the writing of specifications for abate/remediation and monitoring services including the issuance of applicable POs.
2.
Approval for the automatic extension of a successive one (1) year term (as provided in the letter of engagement) with
The J. Ramirez Law Firm, fka, Ramirez & Guerrero, for continued provision of services as Bond Counsel for Hidalgo County.
3.
Consideration and applicable action on the following option items in connection with Financial Advisory Services Provider for Hidalgo County:
a. Approval to exercise the County's option to renew the two (2) additional years under the same rates, terms and conditions with First Southwest Company for the provision of "Financial Advisory Services" in connection to RFP No: 2010-343-11-10-YZV-Financial Advisory Services project; and/or
b. Action for Hidalgo County to exercise the thirty (30) days written Notice of Termination to First Southwest Company as provided in the Agreement, more specifically under Section IV-Termination and thus agree that only services provided and expenses incurred to the date of termination will be due and payable; and, if applicable,
c. Authority to advertise a Request for Proposals (with qualifications) for the engagement and contracting of a professional Financial Advisory Services Provider for Hidalgo County, including approval of basic draft scope of services, requirements and qualifications used in the last solicitation of same.
4.
A. Discussion and status on current reports of possible and/or impending sale of local PBS station KMBH and it's impact on re-broadcast of Hidalgo County Commissioners Court meetings;
B. Discussion and applicable action to exercise HC option to approve sending the thirty (30) day Notice of Termination (as stipulated in current agreement);
C. Discussion and applicable action on alternative options
B. Discussion and applicable action to exercise HC option to approve sending the thirty (30) day Notice of Termination (as stipulated in current agreement);
C. Discussion and applicable action on alternative options
B.
Pct. 1
1.
Approval of a Professional Engineering Service Agreement as reviewed and approved by legal with Chanin Engineering LLC for the purposes of "Engineering Services" for project specific "Delta Lake Pavilion-Hidago County Precinct One" in the amount of $7,500.00 as approved for negotations by CC on 08/20/13 through County's protocol from the "POOL" of Engineering.
2.
Presentation of sole responsible, lowest and best bid received as detailed in tabulation sheet contained herein and meeting all specifications and/or requirements for the purpose of award with approval of contract for Request for Sealed Quotes (as yearly amount purchased does not exceed statutory bid limit) titled: Waste Water Management System" through project No.: 2014-015-01-10-SGS.
C.
Pct. 4
1.
Request by Time Warner Cable Texas, LLC, dba, Time Warner Cable for Hidalgo County Commissioners Court to accept, approve and execute a Right of Entry Agreement so as to have ROE and provide TWCBC services to Nuestra Clinica Del Valle's Mobile structure at address 300 North 86th Street-Edinburg, Texas a County-owned property.
2.
a. Requesting approval of a "professional engineering services" agreement#
C-13-188-02-11 with
TEDSI INFRASTRUCTURE GROUP, INC., for the purposes of "Professional Engineering Services" for "Job Specific" -
PROJECT:"The Reconstruction of Mon Mack Rd from Mile 11 N. Rd north for 0.4 miles" located withinHidalgo County Precinct No. 4;
b. Requesting approval of Work Authorization No. 1 ($ 25,000.00) from TEDSI INFRASTRUCTURE GROUP, INC. for "Professional Engineering Services" in connection to agreement# C-13-188-02-11 for: "Job Specific" PROJECT- "The Reconstruction of Mon Mack Rd from Mile 11 N Rd north for 0.4 miles" located within Hidalgo County Precinct No. 4;
c. Requesting approval of a "professional engineering services" agreement# C-13-189-02-11 with TEDSI INFRASTRUCTURE GROUP, INC., for the purposes of "Professional Engineering Services" for "Job Specific" - PROJECT:"The Reconstruction of Roosevelt Rd Roosevelt Rd from the junction with Owassa Rd to FM 1423 (Valverde Rd)" located within Hidalgo County Precinct No. 4;
d. Requesting approval of Work Authorization No. 1 ($ 55,250.00) from TEDSI INFRASTRUCTURE GROUP, INC. for "Professional Engineering Services" in connection to agreement# C-13-189-02-11 for: "Job Specific" PROJECT- "The Reconstruction of Roosevelt Rd from the junction with Owassa Rd to FM 1423 (Valverde Rd)" located within Hidalgo County Precinct No. 4;
e. Requesting approval of a "professional engineering services" agreement# C-13-334-02-11 with TERRACON CONSULTANTS, INC. for the purposes of "Professional Engineering Services" for "Job Specific" - PROJECT: "Mile 17 ½
(between Ware Road and West R.O.W. of HCID No. 1 Canal) located within Hidalgo County Precinct No. 4;
f. Requesting approval of Work Authorization No. 1 ($ 15,010.00) from TERRACON CONSULTANTS, INC. for "Professional Engineering Services" in connection to agreement# C-13-334-02-11 for: "Job Specific" PROJECT- "Mile 17 ½ (between Ware Road and West R.O.W. of HCID No. 1 Canal)" located within Hidalgo County Precinct No. 4
g. Acceptance and approval of Amendment No.1 to WA#1 (to clarify and correct Attachment D-Warehouse Foundation Plan erroneously listed as "20 x 60" and should reflect as "40 x 60") in connection to Agreement (C-13-281-11-19) with LAZCAMREA, LLC d/b/a FULCRUM CONSUTLING SERVICES for the purposes of a "Warehouse Facility" for Hidalgo County Precinct No. 4.
b. Requesting approval of Work Authorization No. 1 ($ 25,000.00) from TEDSI INFRASTRUCTURE GROUP, INC. for "Professional Engineering Services" in connection to agreement# C-13-188-02-11 for: "Job Specific" PROJECT- "The Reconstruction of Mon Mack Rd from Mile 11 N Rd north for 0.4 miles" located within Hidalgo County Precinct No. 4;
c. Requesting approval of a "professional engineering services" agreement# C-13-189-02-11 with TEDSI INFRASTRUCTURE GROUP, INC., for the purposes of "Professional Engineering Services" for "Job Specific" - PROJECT:"The Reconstruction of Roosevelt Rd Roosevelt Rd from the junction with Owassa Rd to FM 1423 (Valverde Rd)" located within Hidalgo County Precinct No. 4;
d. Requesting approval of Work Authorization No. 1 ($ 55,250.00) from TEDSI INFRASTRUCTURE GROUP, INC. for "Professional Engineering Services" in connection to agreement# C-13-189-02-11 for: "Job Specific" PROJECT- "The Reconstruction of Roosevelt Rd from the junction with Owassa Rd to FM 1423 (Valverde Rd)" located within Hidalgo County Precinct No. 4;
e. Requesting approval of a "professional engineering services" agreement# C-13-334-02-11 with TERRACON CONSULTANTS, INC. for the purposes of "Professional Engineering Services" for "Job Specific" - PROJECT: "Mile 17 ½
(between Ware Road and West R.O.W. of HCID No. 1 Canal) located within Hidalgo County Precinct No. 4;
f. Requesting approval of Work Authorization No. 1 ($ 15,010.00) from TERRACON CONSULTANTS, INC. for "Professional Engineering Services" in connection to agreement# C-13-334-02-11 for: "Job Specific" PROJECT- "Mile 17 ½ (between Ware Road and West R.O.W. of HCID No. 1 Canal)" located within Hidalgo County Precinct No. 4
g. Acceptance and approval of Amendment No.1 to WA#1 (to clarify and correct Attachment D-Warehouse Foundation Plan erroneously listed as "20 x 60" and should reflect as "40 x 60") in connection to Agreement (C-13-281-11-19) with LAZCAMREA, LLC d/b/a FULCRUM CONSUTLING SERVICES for the purposes of a "Warehouse Facility" for Hidalgo County Precinct No. 4.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional appraisal services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for Brewster Park-Land Exchange project in Precinct No. 4.
C. Authority for the Purchasing Department to negotiate a professional appraisal services contract with the No. 1 ranked firm of __________________________ for: Brewster Park-Land Exchange project in Precinct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for Brewster Park-Land Exchange project in Precinct No. 4.
| Evaluator | HLH Appraisal Services | Integra Realty Resources Austin | George J. Salazar |
| Evaluator | 94 | 93 | 96 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional appraisal services contract with the No. 1 ranked firm of __________________________ for: Brewster Park-Land Exchange project in Precinct No. 4.
D.
Health & Human Services Dept.
1.
Acceptance and approval of a negotiated Consulting Services Contract with Kevin Nolting, dba, Nolting Consulting LLC for the provision of "The Medicaid 1115 Waiver Texas Healthcare Transformation And Quality Improvement Program" as Commissioners Court previously approved exemption of a professional service on December 20, 2013-AI#41730.
2.
Presentation of responsible, lowest and best bid received as detailed in tabulation sheet contained herein and meeting all specifications and/or requirements for the purpose of award with approval of contract for RFB titled: Hidalgo County Health & Human Services Department- " Funeral and Burial Services for Hidalgo County Qualified Indigent Families" through project No.: 2014-008-01-08-SGS.
E.
Elections Department
1.
A. Acceptance and approval of a claim from STAPLES ADVANTAGE Invoice #3212575992 in the amount of $17.34 arising from PO#699546 as supplies are used through the year as detailed in Memo dated 01-29-14 and do not fall under the HC Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses;
B. Requesting exception from Hidalgo County's adopted Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses(as not applicable) for all upcoming duly requisitioned and processed POs due to unknown amount of people that will be attending at any of the meetings/trainings that are conducted by Elections and as further explained and detailed in Memo dated 01-30-14.
B. Requesting exception from Hidalgo County's adopted Accounting Procedures Manual, Non-Travel Meals, Refreshments, and Related Expenses(as not applicable) for all upcoming duly requisitioned and processed POs due to unknown amount of people that will be attending at any of the meetings/trainings that are conducted by Elections and as further explained and detailed in Memo dated 01-30-14.
F.
Sheriff's Office
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications/requirements for the purpose of award and approval of contract for Request of Bid titled: Hidalgo County Sheriff's Office- " Repair-Installation & Removal of Communication & Radio Tower Misc. Equipment" through project No.: 2014-001-02-11-SGS.
2.
a. As recommended by HC S/O for HCCC to exercise and approved County's option to terminate (under Article 11-Termination and Suspension) as stated in the current agreement with Prodigy Construction Management, LLC, for "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project," by providing/forwarding a thirty (30) day written notice of termination citing budgetary constraints as cause;
b. Requesting acceptance and approval of Invoice No. 4 in the amount of $12,363.76, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-13-010-03-05, construction management services for the "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project".
b. Requesting acceptance and approval of Invoice No. 4 in the amount of $12,363.76, from contracted vendor, Prodigy Construction Management, LLC in connection with contract C-13-010-03-05, construction management services for the "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project".
3.
Acceptance and approval of claims arising from PO#s 693384 & 696430 to Mike Young Printing for the following:
Invoice #21506 for $156.75;
Invoice #21573 for $ 89.98
which constitute amounts due to check printing overruns that the Sheriff's Department accepted/kept and is utilizing but not included in original requisition or POs.
Invoice #21506 for $156.75;
Invoice #21573 for $ 89.98
which constitute amounts due to check printing overruns that the Sheriff's Department accepted/kept and is utilizing but not included in original requisition or POs.
G.
Co. Wide
1.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County-Electrical Materials & Supplies-RFB No. 2013-278-12-18-MEG.
25.
Open Forum
26.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause No. D-1-GV-14-000052; Greg Abbott, Attorney General of Texas v. Hidalgo County, Texas and Arturo Guajardo Jr., in his official capacity as Hidalgo County Clerk
D.
Cause No. C-2940-11-D; County of Hidalgo, Texas v. Insurors Indemnity Company v. Total Commitment, LLC, Pedro A. & Sylvia L. Gutierrez
E.
Cause No. 7:12-cv-116 Luis Caudillo v. Hidalgo County Sheriff's Department
F.
CL-14-0359-E; Mary Lou Gomez v. Hidalgo County
G.
C-0582-14-E; Cynthia Cantu v. Sarai Navarro and County of Hidalgo
H.
County v. MERS (Mortgage Electronic Registration Systems)
I.
Auto Loss Claim 13-08-23-0230
J.
Auto Loss Claim 13-11-05-0920
27.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause No. D-1-GV-14-000052; Greg Abbott, Attorney General of Texas v. Hidalgo County, Texas and Arturo Guajardo Jr., in his official capacity as Hidalgo County Clerk
D.
Cause No. C-2940-11-D; County of Hidalgo, Texas v. Insurors Indemnity Company v. Total Commitment, LLC, Pedro A. & Sylvia L. Gutierrez
E.
Cause No. 7:12-cv-116 Luis Caudillo v. Hidalgo County Sheriff's Department
F.
CL-14-0359-E; Mary Lou Gomez v. Hidalgo County
G.
C-0582-14-E; Cynthia Cantu v. Sarai Navarro and County of Hidalgo
H.
County v. MERS (Mortgage Electronic Registration Systems)
I.
Auto Loss Claim 13-08-23-0230
J.
Auto Loss Claim 13-11-05-0920
28.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
29.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
30.
Adjourn