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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 25, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
0.
2014 - DBM-Budget Division (1100)
A.
2014 - DBM-Health Insurance Division (2201)
B.
2014 - 430th District Court (1100)
C.
2014 - County Auditor's Office (1100)
D.
2014 - Facilities Management (1100)
E.
2014 - Pct. #4 CRC (1100)
F.
2014 - Pct. #4 Parks (1100)
G.
2014 - Pct. #1 R&B (1200)
H.
2014 - Jail / Adult Detention Facility (1100)
I.
2014 - Tax Office (1100)
J.
2014 - Elections Department (1283)
K.
2014 - 93rd District Court (1100)
L.
2014 - 430th District Court (1100)
M.
2014 - 449th District Court (1100)
N.
2014 - CCL #2 (1100)
O.
2014 - Elections Dept. (1100)
P.
2014 - 449th District Court (1100)
Q.
2014 - 389th District Court (1100)
R.
2014 - Pct. #1 Sanitation (1100)
S.
2014 – Constable Pct. #4 (1100)
T.
2014 - 398th Dist. Court (1100)
U.
2014 - Jail / Adult Detention Facility (1100)
V.
2014 - Health & Human Services Dept. - Immunization (1293)
W.
2014 - Texas A&M AgriLife Extension Service (1100)
X.
2014 - Auxiliary Court (1100)
Y.
2014 - Health & Human Services Dept. - TB Control (1293)
Z.
2014 - District Attorney (1252)
3.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
4.
WIC
A.
1. Requesting approval to pay Clia Laboratory Program for the Certificate of Waiver for Hidalgo County WIC Program in the amount of $150.00 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor- Requisition #251812.
2. Requesting approval to pay for the Hidalgo County Baby Cafe 224 and Edinburg Baby Cafe BC277 License Renewal Fee in the amount of $150.00 (each) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor Requisition #251813.
3. Requesting approval to pay Rio Grande City Police Department Alarm permit for the Rio Grande City WIC in the amount of $25.00 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Requesting approval to pay for the Hidalgo County Baby Cafe 224 and Edinburg Baby Cafe BC277 License Renewal Fee in the amount of $150.00 (each) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor Requisition #251813.
3. Requesting approval to pay Rio Grande City Police Department Alarm permit for the Rio Grande City WIC in the amount of $25.00 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
5.
Monthly Fee Reports:
A.
District Clerk:
Fee Report for the Month of January 2014 $548,397.86
Fee Report for the Month of January 2014 $548,397.86
B.
District Clerk
Revised November 2013 Monthly Fee Report $443,066.07
Revised November 2013 Monthly Fee Report $443,066.07
6.
Executive Officer - Valde Guerra:
A.
Right of Way:
Houston Pipe Line Company LP:
* Across and under Chihuahua Road approximately 0.61 miles (approx. 3,212 feet) north of FM 1427, Military Road.
* Across and under 3 Mile Line Road approximately 0.35 miles (approx. 1,865 feet) west of Iowa Rd.
* Across and under Moorefield Road approximately 1.6 miles (8,466 feet) north of FM 681
North Alamo Water Supply Corporation:
Pueblo De Palmas Subdivision No. 15
* 16" Bore 230 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 500 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 762 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 50 feet east from the centerline of Cesar Chavez Road- Boring South to North
* 16" Bore 960 feet east from the centerline of Cesar Chavez Road- Boring South to North
Houston Pipe Line Company LP:
* Across and under Chihuahua Road approximately 0.61 miles (approx. 3,212 feet) north of FM 1427, Military Road.
* Across and under 3 Mile Line Road approximately 0.35 miles (approx. 1,865 feet) west of Iowa Rd.
* Across and under Moorefield Road approximately 1.6 miles (8,466 feet) north of FM 681
North Alamo Water Supply Corporation:
Pueblo De Palmas Subdivision No. 15
* 16" Bore 230 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 500 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 762 feet north from the centerline of Ramseyer Road- Boring East to West
* 16" Bore 50 feet east from the centerline of Cesar Chavez Road- Boring South to North
* 16" Bore 960 feet east from the centerline of Cesar Chavez Road- Boring South to North
7.
Membership Dues:
A.
Tax Office (1100):
Request approval of 2014 Tax Assessor-Collectors Association membership dues with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following individuals: Pablo "Paul" Villarreal, Fernando Cantu, Neida S. Chavana, Sandra D. Diaz, Julio C. Espinosa, Rodolfo Flores, Joe E. Jaramillo, Melinda G. Mendoza & Eva Mireles.
Request approval of 2014 Tax Assessor-Collectors Association membership dues with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor for the following individuals: Pablo "Paul" Villarreal, Fernando Cantu, Neida S. Chavana, Sandra D. Diaz, Julio C. Espinosa, Rodolfo Flores, Joe E. Jaramillo, Melinda G. Mendoza & Eva Mireles.
B.
District Clerk (1100):
Requesting approval to pay the following 2014 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2014 County & District Clerks' Association of Texas $110.00 (req. 248998)
2) 2014 Texas District Court Alliance (TDCA) $50.00 (req. 248983)
3) 2014 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 248996)
Requesting approval to pay the following 2014 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2014 County & District Clerks' Association of Texas $110.00 (req. 248998)
2) 2014 Texas District Court Alliance (TDCA) $50.00 (req. 248983)
3) 2014 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 248996)
8.
Headstart:
A.
Approval of Financial Monthly Report: January 2014
B.
Approval of Children's Applications Monthly Report for 2013-2014
C.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: January 2014
D.
Approval of Special Services Monthly Report: January 2014
9.
Auditor's Office:
A.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $650,589.12 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/01/14 to 02/14/14.
2. Approval of wire transfer to cover claims paid.
| 02/01-07/14 | $377,090.78 |
| 02/08-14/14 | $273,498.34 |
| TOTAL | $650,589.12 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured 2202 Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 02/01-15/2014 in the amount of $ 91,378.99 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval for substitution/clarification purposes, the revised "Invoices" noted & detailed below/herein (org. CC action 12-20-13) submitted by Godinez Communications including the revised "Attachment C-Project Work Schedule" of Work Authorization No. 3-PO#669756-Contract #C-11-117-08-02 for: "Professional Consulting Services To Assist, Assess, Review and Facilitate Hidalgo County's revenue and Expenditure Efficiencies In Various Public And Private Sector (including All funding Sources, Programs, and Entities)" so as to permit the Auditor's review and processing procedures for HC Treasurer to issue payment/check:
1. Invoice No. HC-PCT4-001-$4,675.00-01/04/12 thru 01/31/12
2. Invoice No. HC-PCT4-002-$3,390.00-02/01/12 thru 02/29/12
3. Invoice No. HC-PCT4-003-$14,365.00-03/01/12 thru 03/30/12
4. Invoice No. HC-PCT4-004-$540.00-04/01/12 thru 04/30/12
5. Invoice No. HC-PCT4-005-$1,195.00-05/01/12 thru 05/31/12
6. Invoice No. HC-PCT4-006-$1,270.00-06/01/12 thru 06/30/12
7. Invoice No. HC-PCT4-007-$2,750.00-07/01/12 thru 07/31/12
8. Invoice No. HC-PCT4-008-$2,195.00-01/02/13 thru 01/31/13
9. Invoice No. HC-PCT4-009-$7,705.00-02/01/13 thru 02/28/13
10. Invoice No. HC-PCT4-010-$3,950.00-03/01/13 thru 03/31/13
11. Invoice No. HC-PCT4-011-$2,215.00-04/01/13 thru 04/30/13
12. Invoice No. HC-PCT4-012-$4,085.00-05/01/13 thru 05/31/13
13. Invoice No. HC-PCT4-13-$3,160.00-06/01/13 thru 06/30/13
14. Invoice No. HC-PCT4-14-$915.00-07/01/13 thru 07/31/13
Total amount: $52,410.00
1. Invoice No. HC-PCT4-001-$4,675.00-01/04/12 thru 01/31/12
2. Invoice No. HC-PCT4-002-$3,390.00-02/01/12 thru 02/29/12
3. Invoice No. HC-PCT4-003-$14,365.00-03/01/12 thru 03/30/12
4. Invoice No. HC-PCT4-004-$540.00-04/01/12 thru 04/30/12
5. Invoice No. HC-PCT4-005-$1,195.00-05/01/12 thru 05/31/12
6. Invoice No. HC-PCT4-006-$1,270.00-06/01/12 thru 06/30/12
7. Invoice No. HC-PCT4-007-$2,750.00-07/01/12 thru 07/31/12
8. Invoice No. HC-PCT4-008-$2,195.00-01/02/13 thru 01/31/13
9. Invoice No. HC-PCT4-009-$7,705.00-02/01/13 thru 02/28/13
10. Invoice No. HC-PCT4-010-$3,950.00-03/01/13 thru 03/31/13
11. Invoice No. HC-PCT4-011-$2,215.00-04/01/13 thru 04/30/13
12. Invoice No. HC-PCT4-012-$4,085.00-05/01/13 thru 05/31/13
13. Invoice No. HC-PCT4-13-$3,160.00-06/01/13 thru 06/30/13
14. Invoice No. HC-PCT4-14-$915.00-07/01/13 thru 07/31/13
Total amount: $52,410.00
B.
Requesting approval of payment for Invoice # 1246 ($2,504.00) submitted by Aranda & Associates, Inc. in connection to C-13-335-12-10 (PO# 703537) for Job Specific: Brewster Park Project.
C.
1. Requesting approval to exercise the
second (2nd) & FINAL of the additional two (2) one (1) year option to extend with
VSL d/b/a
Video Sounds & Light, Inc. in connection to contract# E-13-111-03-12 (C-12-035-03-06) for the purposes of "Repairs, Removal & Installation of Mobile Radios, Computers and Other Misc., for Hidalgo County, under the same rates, terms and conditions in connection to and as provided in the current contract, effective, 03/06/14.
2. Requesting approval to exercise the second (2nd) & FINAL of the additional two (2) one (1) year option to extend with Yoder Enterprises, Inc. d/b/a Advanced Paging in connection to contract# E-13-110-03-12 (C-12-017A-03-20) for the purposes of "Pager Services" for Hidalgo County, under the same rates, terms and conditions as provided in the current contract, effective, 03/20/14.
2. Requesting approval to exercise the second (2nd) & FINAL of the additional two (2) one (1) year option to extend with Yoder Enterprises, Inc. d/b/a Advanced Paging in connection to contract# E-13-110-03-12 (C-12-017A-03-20) for the purposes of "Pager Services" for Hidalgo County, under the same rates, terms and conditions as provided in the current contract, effective, 03/20/14.
D.
Requesting approval of payment for Partial Invoice #2 in the amount of $3,435.74 (Pct 1, 3rd Call, La Milpa Subdivision) (C-CAP-12-193-07-10) as submitted by project engineer SAM Engineering and Surveying.
E.
1. Authority to exercise the
third (3rd) and FINAL year of the additional three (3) one (1) year options to extend/renew as provided in the current agreement in connection to contract#
E-13-069-02-12 (C-10-272-02-08) with
SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Installation & Removal of Radios, Computers and Other Emergency Miscellaneous Equipment (on an as needed basis) for Hidalgo County Sheriff's Office, effective, 03/01/14.
2. Authority to exercise the third (3rd) year of the additional nine (9) one (1) year options to extend/renew as provided in the current agreement in connection to contract# E-13-070-02-12 (C-11-026-03-21) with O.E. Investments, LTD., for the purposes of the: Lease of Tower Space for the Hidalgo County Sheriff's Office, effective, 03/01/14.
2. Authority to exercise the third (3rd) year of the additional nine (9) one (1) year options to extend/renew as provided in the current agreement in connection to contract# E-13-070-02-12 (C-11-026-03-21) with O.E. Investments, LTD., for the purposes of the: Lease of Tower Space for the Hidalgo County Sheriff's Office, effective, 03/01/14.
F.
Edinburg Tax Office-Bookkeeping Department:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP5002SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249861 in the amount of $212.13/month-equipment, B/W impressions @ $64.00/month-service with a total of $276.13/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP5002SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249861 in the amount of $212.13/month-equipment, B/W impressions @ $64.00/month-service with a total of $276.13/month, effective upon approval.
G.
County Court at Law #1:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #252201 in the amount of $216.22/month-equipment, B/W impressions @ $48.30/month-service & color impressions @ $128.40/month-service with a total of $392.92/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #252201 in the amount of $216.22/month-equipment, B/W impressions @ $48.30/month-service & color impressions @ $128.40/month-service with a total of $392.92/month, effective upon approval.
H.
Precinct #4, through Roman Rodriquez, Director of Road & Bridge is formally requesting the removal of fixed assets from the inventory due to theft as detailed and supported in documentation attached.
I.
Pct 4 - CAP
1. Recommending for HCCC to reject all bids received for "Drainage Spillway Construction for Hoehn Drive Subdivision" (RFB# CAP-13-274-09-18-YSI) as Hidalgo County 's agreement with TxDoT expired prior to completing procurement process;
2. Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the above mentioned Pct 4 BCAP project (CC approved 08-27-13) once agreement is in place.
1. Recommending for HCCC to reject all bids received for "Drainage Spillway Construction for Hoehn Drive Subdivision" (RFB# CAP-13-274-09-18-YSI) as Hidalgo County 's agreement with TxDoT expired prior to completing procurement process;
2. Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the above mentioned Pct 4 BCAP project (CC approved 08-27-13) once agreement is in place.
J.
Requesting approval for Hidalgo County to exercise the first of two (2); one (1) year options as provided under the current contract for "Voluntary (Post Tax) Emergency Air Ambulance Services" under the same rates, terms and conditions with "Air Evac EMS d/b/a Air Evac Lifeteam. (C-12-108-03-01)
K.
The Hidalgo County District Clerk's office is requesting authorization to remove fixed assets from their inventory list, description of said items attached herein as Exhibit "A".
L.
Acceptance and approval invoice #15-$18,500.00 & #16-$6,170.00 submitted by Alcocer Garcia Associates, Inc., contracted architect: "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.31-08-07.
M.
Precinct 4-CRC Center:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP 301SPF through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249797 in the amount of $44.45/month-equipment & B/W impressions @ $27.50/month-service with a total of $71.95/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP 301SPF through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249797 in the amount of $44.45/month-equipment & B/W impressions @ $27.50/month-service with a total of $71.95/month, effective upon approval.
N.
1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract for: "Professional Physician Services for Inmates" for H. C. Sheriff's Office, under the same rates terms and conditions with Dr. Marin Garza E-13-089-02-26 and Dr. Gumaro Garza E-13-089a-02-26 effective March 03, 2014 thru May 01, 2014 or (upon completion of the procurement process which ever is most advantageous to H.C.);
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H. C. Sheriff's Office "Professional Physician Services for Inmates" RFQ No. 2014-009 including the authority to re-advertise project in the event that no packets are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc.) as attached hereto for H. C. Sheriff's Office "Professional Physician Services for Inmates" RFQ No. 2014-009 including the authority to re-advertise project in the event that no packets are received and/or are rejected and project is still required.
O.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities) on an "as needed basis"- "SS-1 Emulsified Asphalt and Delivery Services" RFB No.: 2014-038-00-00-SGS. Including the re-advertising of project in the event no bids responses are received and/ or are rejected and project is still required.
P.
449th District Court:
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249560 in the amount of $193.04/month-equipment, B/W impressions @ $69.00/month & color impressions @ $175.48 = $244.48/month-service with a total of $437.52/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-SDD-1674 through Requisition #249560 in the amount of $193.04/month-equipment, B/W impressions @ $69.00/month & color impressions @ $175.48 = $244.48/month-service with a total of $437.52/month, effective upon approval.
Q.
Acceptance and approval of the one (1) year renewal as stipulated and provided in the following listed contracts for the RFB's 2013-025-02-05 and 2013-064-03-20-Pipes-Reinforced Concrete Tongue & Groove Rubber Gasket Joint Pipe, Polyethylene Pipe, Polyvinyl Chloride (PVC) Pipe, Corrugated PVC, Steel Storm Sewer Pipes, Manholes & Additional Miscellaneous Items" under the same rates, terms and conditions:
A. ACT Pipe & Supply;
B. L & R PRECAST CONCRETE WORKS;
C. RIO VALLEY PIPE;
D. CONTECH PIPES;
E. FERGUSON PIPES;
F. HLD SUPPLY WATERWORKS.
A. ACT Pipe & Supply;
B. L & R PRECAST CONCRETE WORKS;
C. RIO VALLEY PIPE;
D. CONTECH PIPES;
E. FERGUSON PIPES;
F. HLD SUPPLY WATERWORKS.