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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 5, 2014 10:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Authorization for Judge Ramon Garcia to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form to be submitted by the Hidalgo County Housing Authority for their Annual Year Capital Fund Program application.
B.
Approval to process the following invoices as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
|
Xerox Corporation |
Invoice Date | Invoice No. | Amount |
| 12/01/2013 | 071376573 | $233.10 | |
| 01/01/2014 | 071874499 | $233.10 | |
| 02/02/2014 | 072510671 | $233.10 |
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Allstate Insurance Company in the amount of $2,110.48 to settle auto accident with County vehicle. (Sheriff Office)
D.
Approval to accept settlement check from USAA Garrison Property & Casualty Insurance Company in the amount of $335.10 to settle auto accident with County vehicle. (Constable Precinct 3)
E.
Approval to accept settlement check from National Union Fire Insurance Company in the amount of $901.98 to settle auto accident with County vehicle. (HIDTA Task Force)
F.
Approval of 2014 Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
G.
Environmental Compliance:
Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2013 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county
Reporting the submittal of Hidalgo County's Tier 2 Chemical Inventory Report for 2013 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by the county
8.
Constables:
A.
Constable Pct. 3-LBSP (1284) :
1. Authorization and approval to accept the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0030 in the amount of $46,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2014 (LBSP-14)
5. Approval to appropriate funds for LBSP-14 in the amount of $46,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0030 in the amount of $46,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2014 (LBSP-14)
5. Approval to appropriate funds for LBSP-14 in the amount of $46,000.00.
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
Requesting approval to submit a request for increase in Bioterrorism Discretionary grant funds in the amount of $11,334.00 with a local match funding requirement of $1,259.00.
D.
Requesting approval to apply for the 2014 Binational Health Council funding in an amount up to $6,500.00.
E.
Public hearing to consider public comments for the Rules for Regulation of Food Establishments in the Unincorporated Areas of Hidalgo County, pursuant to Texas Health & Safety Code Ann. Section 437.001 ET Seq., as amended; 25 Texas Administrative Code Section 229.161 - 229.171, 229.173 - 229.175, as amended; 25 Texas Administrative Code section 229.373, as amended.
Topics for discussion include:
1. Fee changes
2. Permit application process
3. Inspections
4. Parking, water and electricity agreements
5. Push cart regulations
6. Flea market requirements
7. Mobile food vendor requirements
Topics for discussion include:
1. Fee changes
2. Permit application process
3. Inspections
4. Parking, water and electricity agreements
5. Push cart regulations
6. Flea market requirements
7. Mobile food vendor requirements
F.
Discussion, consideration and approval of the Rules for Regulation of Food Establishments in the Unincorporated Areas of Hidalgo County, pursuant to Texas Health & Safety Code Ann. Section 437.001 ET Seq., as amended; 25 Texas Administrative Code Section 229.161 - 229171, 229173 - 229.175, as amended; 25 Texas Administrative Code section 229.373, as amended.
10.
Adult Probation - Arnold K. Patrick:
A.
Applications for Adult Probation for the 2015 Grant Cycle of the Criminal Justice Division (CJD) of the Governor's Office
1. DWI Court Program
a. Permission to apply for the continuation of the DWI Court Program
b. Permission to be appointed the Authorized Official for the DWI Court Program
2. Veterans Treatment Court Program
a. Permission to apply for the continuation of the Veterans Treatment Court Program
b. Permission to be appointed the Authorized Official for the Veterans Treatment Court Program
3. Monitoring Compliance for High Risk Offenders Program
a. Permission to apply for the continuation of the Monitoring Compliance for High Risk Offenders Program
b. Permission to be appointed the Authorized Official for the Monitoring Compliance for High Risk Offenders Program
4. Prostitution Prevention Court Program
a. Permission to apply for the continuation of the Prostitution Prevention Court Program
b. Permission to be appointed the Authorized Official for the Prostitution Prevention Court Program
1. DWI Court Program
a. Permission to apply for the continuation of the DWI Court Program
b. Permission to be appointed the Authorized Official for the DWI Court Program
2. Veterans Treatment Court Program
a. Permission to apply for the continuation of the Veterans Treatment Court Program
b. Permission to be appointed the Authorized Official for the Veterans Treatment Court Program
3. Monitoring Compliance for High Risk Offenders Program
a. Permission to apply for the continuation of the Monitoring Compliance for High Risk Offenders Program
b. Permission to be appointed the Authorized Official for the Monitoring Compliance for High Risk Offenders Program
4. Prostitution Prevention Court Program
a. Permission to apply for the continuation of the Prostitution Prevention Court Program
b. Permission to be appointed the Authorized Official for the Prostitution Prevention Court Program
11.
Urban County - Diana Serna:
A.
Discussion, consideration and approval to accept counter offer to purchase a tract of land known as Parcels 2,3,4,6,8,9,10,11 and 12 for the Delta Area Connector / East Lateral Project (GLO 12-406-000-6453/DRS 210068).
B.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment (spreaders, quick kick ram support and twinline hose) for the Mercedes Fire Department. Purchase will be made from Wilson Fire Rescue (contract # EE08-13) an approved vendor through Hidalgo County's membership and participation with H-GAC. The total amount of purchase is $7,230.00 (quote attached) for the Mercedes Fire Department funded thru FY 26 (2013) Mercedes – Fire Station/Equipment line item and the city's general funds.
C.
Urban County Program on behalf of the City of Progreso is requesting authority to purchase playground equipment for the Progreso City Park. Purchase will be made from American Parks Company (contract # 423-13), an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $42,000.00 (quote attached) for the Progreso City Park funded thru FY's 24 & 26 (2011 & 2013) Progreso – Park, Recreational Facilities funds.
12.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Maiz Acres No. 5 Subdivision – Pct. 1 (Evon Harbison)
2. Preliminary Approval
a. Campbell Estates Subdivision – Pct. 1 (David Campbell)
b. Rojas Subdivision – Pct. 4 (Rafael Rojas)
3. Final Approval
a. Huisache Acres No. 10 Subdivision – Pct. 4 (Rick Harbison)
b. Idea Quest Subdivision – Pct. 4 (Idea Public School)
c. RSBR DG (FM 2812) Subdivision – Pct. 4 (Esdgar Cantu)
d. Aurora Valley Phase 3 Subdivision – Pct. 1 (Mike Rhodes)
4. Final Approval with Financial Guarantee
a. Eduardo's No. 12 Subdivision – Pct. 3 (Diana Izaguirre)
a. Maiz Acres No. 5 Subdivision – Pct. 1 (Evon Harbison)
2. Preliminary Approval
a. Campbell Estates Subdivision – Pct. 1 (David Campbell)
b. Rojas Subdivision – Pct. 4 (Rafael Rojas)
3. Final Approval
a. Huisache Acres No. 10 Subdivision – Pct. 4 (Rick Harbison)
b. Idea Quest Subdivision – Pct. 4 (Idea Public School)
c. RSBR DG (FM 2812) Subdivision – Pct. 4 (Esdgar Cantu)
d. Aurora Valley Phase 3 Subdivision – Pct. 1 (Mike Rhodes)
4. Final Approval with Financial Guarantee
a. Eduardo's No. 12 Subdivision – Pct. 3 (Diana Izaguirre)
13.
Precinct #2 - Comm. H. Palacios:
A.
1. Approval of interlocal agreement between the Regional Mobility Authority (RMA) and the County of Hidalgo, Tx to provide Right of Way Acquisition Services in which a portion of the proposed roadway is within the County for the US 281/Military Highway Overpass, State Highway 365, and International Bridge Trade Corridor Projects.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Regional Mobility Authority (RMA) in the acquisition of right of way for the US 281/Military Highway Overpass, State Highway 365, and International Bridge Trade Corridor Projects.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the Regional Mobility Authority (RMA) in the acquisition of right of way for the US 281/Military Highway Overpass, State Highway 365, and International Bridge Trade Corridor Projects.
B.
Appointment/Reappointment of Hidalgo County Regional Mobility Authority (HCRMA) member.
C.
Precinct 2 ICA W/SJ-Eldora & Sgt Trevino Rd (1200):
Approval of 2014 appropriation of funds from Pct 2 Road & Bridge fund balance in the total amount of $682,929.86 to fund construction contract# 13-293-12-20 with Texas Cordia Construction, LLC for "Hidalgo County Pct 2 Lowering of Canal Crossing & Road Widening at Eldora & Sgt Trevino Road.
Approval of 2014 appropriation of funds from Pct 2 Road & Bridge fund balance in the total amount of $682,929.86 to fund construction contract# 13-293-12-20 with Texas Cordia Construction, LLC for "Hidalgo County Pct 2 Lowering of Canal Crossing & Road Widening at Eldora & Sgt Trevino Road.
D.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No | Amount |
| Mobile Relays Partners, LTD | AIR0032819 | $30.00 |
| Mobile Relays Partners, LTD | AIR0032822 | $36.00 |
| Mobile Relays Partners, LTD | AIR0032824 | $79.99 |
| Mobile Relays Partners, LTD | AIR0032820 | $137.97 |
| Mobile Relays Partners, LTD | AIR0032818 | $875.90 |
E.
Pct 2 Road & Bridge (1200):
Approval of 2014 appropriation of funds into Various Precinct 2 Road & Bridge Projects in the amount of $650,000.00 to fund project expenditures from (1200) fund balance.
Approval of 2014 appropriation of funds into Various Precinct 2 Road & Bridge Projects in the amount of $650,000.00 to fund project expenditures from (1200) fund balance.
14.
Budget & Management - Sergio Cruz:
A.
1. Presentation, discussion, and direction on Sanitation Program.
2. Presentation and discussion of Tire Shredding Project.
3. Presentation, discussion and status update of various budget initiatives.
2. Presentation and discussion of Tire Shredding Project.
3. Presentation, discussion and status update of various budget initiatives.
B.
Precinct No.4 TxDOT Projects:
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation from FM 1925 (Kenyon Road to FM907) CSJ: 1803-02-028 with authority for the County Judge to sign required documentation.
2. Approval of Agreement for Right of Way Procurement for FM 1925 (from Kenyon Road to FM 907) CSJ: 1803-02-033 with authority for the County Judge to sign required documentation.
3. Approval of Agreement for Right of Way Procurement for FM 2220 (from Mile 5 to FM 1924) CSJ: 2094-01-044.
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation from FM 1925 (Kenyon Road to FM907) CSJ: 1803-02-028 with authority for the County Judge to sign required documentation.
2. Approval of Agreement for Right of Way Procurement for FM 1925 (from Kenyon Road to FM 907) CSJ: 1803-02-033 with authority for the County Judge to sign required documentation.
3. Approval of Agreement for Right of Way Procurement for FM 2220 (from Mile 5 to FM 1924) CSJ: 2094-01-044.
C.
County Energy Transportation Reinvestment Zone (CETRZ):
1. Discussion, consideration and approval of an Order authorizing the creation of a County Energy Transportation Reinvestment Zone (segment of FM1017).
2. Approval and appointment of members of CERTZ Advisory Committee
3. Discussion, consideration and approval to apply for the FY2014 County Transportation Infrastructure Fund Grant Program
4. Discussion, authorization and approval of designating Wallace Road and Brushline Road Projects to be funded by the County Transportation Infrastructure Grant Program
5. Discussion, consideration and approval of accepting county road report(s) to be included in the minutes of the Commissioner's Court
1. Discussion, consideration and approval of an Order authorizing the creation of a County Energy Transportation Reinvestment Zone (segment of FM1017).
2. Approval and appointment of members of CERTZ Advisory Committee
3. Discussion, consideration and approval to apply for the FY2014 County Transportation Infrastructure Fund Grant Program
4. Discussion, authorization and approval of designating Wallace Road and Brushline Road Projects to be funded by the County Transportation Infrastructure Grant Program
5. Discussion, consideration and approval of accepting county road report(s) to be included in the minutes of the Commissioner's Court
D.
Budget Appropriations:
1.
Precinct 4 TxDOT (1315):
Approval of 2014 appropriation of funds in the total amount of $19,465.00 for FM 2220 (Ware Road) TxDOT project (ROW CSJ:2094-01-044;CONST CSJ: 2094-01-038).
Approval of 2014 appropriation of funds in the total amount of $19,465.00 for FM 2220 (Ware Road) TxDOT project (ROW CSJ:2094-01-044;CONST CSJ: 2094-01-038).
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 1
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/ or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County PCT 1- " Hauling Services for all Road Materials" through project No.: 2014-017-02-12-MEG.
2.
Acceptance and approval to purchase One (1) New 2014 Cat Model CT660 Roll-Off Truck with standard equipment through Hidalgo County's Membership participation with National Joint Powers Alliance (NJPA) awarded Contract #060311-CAT in the amount of $151,697.38.
B.
Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (as needed basis) for various precinct projects in Precinct No. 2.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (as needed basis) for various precinct projects in Precinct No. 2.
| Evaluators | R. Gutierrez Engineering | S & G Engineering | R. E. Garcia and Associates |
| Scores | 97 | 94 | 82 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: (as needed basis) for various precinct projects in Precinct No. 2.
2.
A. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't Code, Chapter 262, Section .024 (a)(7) "an item that can be obtained from only one source.";
B. Approval of a "Sole Source Declaration" with AEP Texas Central Company with authority to enter into a "Contribution-In-Aid-of Construction Agreement" in the amount of $10,951.41 commencing with the new Precinct. #2 Equipment & Maintenance Facility for the installation/extension of an overhead single phase and thereafter for any other applicable elected office, department, program, agency (from all eligible and applicable funding sources).
B. Approval of a "Sole Source Declaration" with AEP Texas Central Company with authority to enter into a "Contribution-In-Aid-of Construction Agreement" in the amount of $10,951.41 commencing with the new Precinct. #2 Equipment & Maintenance Facility for the installation/extension of an overhead single phase and thereafter for any other applicable elected office, department, program, agency (from all eligible and applicable funding sources).
3.
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department for: Hidalgo County Precinct No. 2 -"Gearhart Drive Paving and Drainage Improvements"-RFB No. 2014-078-04-02-MSS.
C.
Pct. 3
1.
Acceptance and approval of the following claims/invoices with Safehouse Security Systems for the provision of security monitoring services at the Penitas Landfill-Precinct 3 with the authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
Invoice #120532- $20.00-01/01/14-01/31/14
Invoice #121024- $20.00-02/01/14-02/28/14
Invoice #120532- $20.00-01/01/14-01/31/14
Invoice #121024- $20.00-02/01/14-02/28/14
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional appraisal services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (as needed basis) for Fair Market Appraisal for County Owned Property located within Hidalgo County Precinct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (as needed basis) for Fair Market Appraisal for County Owned Property located within Hidalgo County Precinct No. 4.
| evaluators | HLH Appraisal Services | Intrega Realty Resources | Leonel Garza Jr., & Associates |
| Evaluator | 93 | 91 | 96 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional appraisal services contract with the No. 1 ranked firm of __________________________ for: (as needed basis) for Fair market Appraisal for County Owned Property located within Hidalgo County Precinct No. 4.
2.
Requesting authority to advertise the construction with approval of plans and specifications developed/drafted by project architect, Mata-Garcia Architects, L.L.P. for Hidalgo County Precinct No. 4 -Construction of The Linn - San Manuel Emergency Service Facility . RFB No. 2014-067-04-02-MSS.
E.
WIC
1.
Acceptance and approval of "First Amendment" to the current lease agreement with WIC Program to reflect name change of lessor from A&J Martinez, LP to Julcar, LLC.
F.
Sheriff's Office
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/ or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County Sheriff's Office- "Polygraph Examiner for (Pre-Employment, Criminal, Suitability)" through project No.: 2014-018-02-05-MEG.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-2643-11-C; Thomas Fonseca et al v. City of Weslaco and County of Hidalgo
D.
Claim of Veronica Espinoza
E.
Claim of Juan L. Fonseca
F.
Claim of Carlos Silva
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-2643-11-C; Thomas Fonseca et al v. City of Weslaco and County of Hidalgo
D.
Claim of Veronica Espinoza
E.
Claim of Juan L. Fonseca
F.
Claim of Carlos Silva
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn