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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 11, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - Public Affairs (1100)
B.
2014 - Pct. #1 Admin. (1200)
C.
2014 - Pct. #1 R&B (1200)
D.
2014 - Pct. #1 Parks (1100)
E.
2014 - Pct. #4 Sanitation (1100)
F.
2014 - Pct. #4 Rd. Maint. (1200)
G.
2014 - Pct. 4 Parks (1100)
H.
2014 - Jail / Adult Detention Center (1100)
I.
2014 - Texas A&M AgriLife Extension Service (1100)
J.
2014 - Health & Human Services Dept. / Medicaid Adm (1293)
K.
2014 - Hidalgo County Sheriff's Office (1100)
L.
2014 - County Clerk's Office (1100)
M.
2014 - Constable Pct. #2 (1100)
N.
2014 - 449th District Court (1100)
O.
2014 - Safety Division (1100)
3.
2014 Interdepartmental transfers:
A.
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $1,505.61 for equipment & vehicle repair & maintenance expenditures.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $1,505.61 for equipment & vehicle repair & maintenance expenditures.
4.
Interfund transfers:
A.
CO 2002 (1332)
Approval of 2014 interfund transfer from K-Mart Property (1301) and Pct. 4 New Adm Bldg (1301) to CO 2004 (1332) in the amount of $1,160.15.
Approval of 2014 interfund transfer from K-Mart Property (1301) and Pct. 4 New Adm Bldg (1301) to CO 2004 (1332) in the amount of $1,160.15.
B.
CO 2004 (1334)
Approval of 2014 interfund transfer from Horizon Building (1301) and K-Mart Property (1301) to CO 2004 (1334) in the amount of $22,529.69.
Approval of 2014 interfund transfer from Horizon Building (1301) and K-Mart Property (1301) to CO 2004 (1334) in the amount of $22,529.69.
C.
CO 2006 (1336)
Approval of 2014 interfund transfer from K-Mart Property (1301) to CO 2006 (1336) in the amount of $9,040.00.
Approval of 2014 interfund transfer from K-Mart Property (1301) to CO 2006 (1336) in the amount of $9,040.00.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Membership Dues:
A.
Sheriff's Department:
Requesting approval of 2014 membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino in the amount of $530.00. (Requisition #252447)
Requesting approval of 2014 membership dues to the National Sheriff's Association for Sheriff Guadalupe Trevino in the amount of $530.00. (Requisition #252447)
B.
398TH D.C. (1100):
Approval to pay annual membership dues to the National Association of Women Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $210.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor. (Req. # 252679)
Approval to pay annual membership dues to the National Association of Women Judges for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $210.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by county auditor. (Req. # 252679)
7.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $858,092.06 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/15/14 to 02/28/14.
2. Approval of wire transfer to cover claims paid.
| 02/15-21/14 | $357,154.46 |
| 02/22-28/14 | $500,937.60 |
| TOTAL | $858,092.06 |
2. Approval of wire transfer to cover claims paid.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
PRECINCTS 1-2-3-4:
Approval to exercise the County's option to extend the one (1) year renewal as allowed under each contract as follows:
1) Valley Caliche Products,Inc.- Contract #C-13-011-04-09 for "Type D Hot Mix Asphalt-Gravel" with same rates, terms and conditions; and
2) Frontera Materials-Contract #C-13-011A-04-09 for "Type D Hot Mix Asphalt-Limestone" with same rates, terms and conditions.
Approval to exercise the County's option to extend the one (1) year renewal as allowed under each contract as follows:
1) Valley Caliche Products,Inc.- Contract #C-13-011-04-09 for "Type D Hot Mix Asphalt-Gravel" with same rates, terms and conditions; and
2) Frontera Materials-Contract #C-13-011A-04-09 for "Type D Hot Mix Asphalt-Limestone" with same rates, terms and conditions.
B.
1. Requesting approval of payment for Invoice # 11324742 in the amount of $94,221.70 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension-WA#2 Project.
2. Requesting approval of payment for Invoice # 11324744 in the amount of $12,880.80 submitted by L&G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM2220 (Ware Rd.) Project.
3. Requesting approval of payment for Invoice # 11324746 in the amount of $12,431.15 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 688820) for the 10th Street Extension- WA#1 Project.
2. Requesting approval of payment for Invoice # 11324744 in the amount of $12,880.80 submitted by L&G Engineering in connection to C-13-178-08-20 (PO# 696996) for the FM2220 (Ware Rd.) Project.
3. Requesting approval of payment for Invoice # 11324746 in the amount of $12,431.15 submitted by L&G Engineering in connection to C-12-126-10-16 (PO# 688820) for the 10th Street Extension- WA#1 Project.
C.
Approval of Request for Payment-Application No. 3 in the amount of $206,251.65 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
D.
Acceptance and approval of Change Order No. 2 for the amount ($5,790.00) credit to project resulting from keeping existing Automatic Transfer Switch in lieu of proposed, lubricating and cleaning existing ATS, relocating existing Generator annunciator panel, installation of new annunciator, clarification on number of days requested on Change Order 1 for it to be of a total of (19) calendar days instead thirteen (13), and addition of seven (7) days for the extension of fire rated raceway for a total number of calendar days for contract completion of 126 days for Contract No. C-13-258-10-15 with Herrera & Hunt, Inc. as reviewed/approved by the engineer of record, Halff Associates, Inc. for: Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment Project" with authority for County Judge, or Court Member to execute document.
E.
HIDTA Task Force:
Requesting approval & authority to enter into a 24-month commercial alarm monitoring services and execute the required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval:
Requesting approval & authority to enter into a 24-month commercial alarm monitoring services and execute the required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following department through the requisition mentioned below, effective upon approval:
| Requisition | Location | Conditions Monitored | Monthly | Account Number |
| 252786 | 3100 S. Closner (Main) Edinburg, TX | Burglar, Panic & Low Battery | $25.00 | 4-1252-412-00-270-012-0-413 |
| 252786 | 3100 S. Closner (Vault) Edinburg, TX | Burglar, Panic & Low Battery | $25.00 | 4-1252-412-00-270-012-0-413 |
F.
Tax Office:
Requesting authority to purchase the renewal service/maintenance through a purchase order with the company's response as to acceptance of a purchase order, and not an executed agreement, with Pitney Bowes through requisition #252328 for the auto mail opener serial #0027945 at $576.00/year- effective: 3/1/2014 - 3/28/2015-4-1100-415-15-140-001-0-432.
Requesting authority to purchase the renewal service/maintenance through a purchase order with the company's response as to acceptance of a purchase order, and not an executed agreement, with Pitney Bowes through requisition #252328 for the auto mail opener serial #0027945 at $576.00/year- effective: 3/1/2014 - 3/28/2015-4-1100-415-15-140-001-0-432.
G.
Planning Department:
Requesting authority to enter into an annual software support renewal agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract DIR-SDD-1697 for the following through requisition #252472 effective: 4/27/2014 – 4/26/2015 (4-1100-419-10-210-001-0-336).
Requesting authority to enter into an annual software support renewal agreement through our membership/participation with (DIR) Department of Information Resources awarded vendor DLT Solutions, Inc. contract DIR-SDD-1697 for the following through requisition #252472 effective: 4/27/2014 – 4/26/2015 (4-1100-419-10-210-001-0-336).
H.
Requesting approval of payment for Invoice # M181710 in the amount of $1,535.00 as submitted by Halff in connection to C-13-098-04-16 (PO# 691376) for the San Manuel Linn Beautification Project.
I.
Acceptance and approval No. 17-$5,569.12 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
J.
Acceptance and approval of the County Clerk's Department request for the continuation of the renewal agreement for 10 licenses-fees, fines & court costs collections with I-Plow.com, LLC (CC approved 8/22/2011-Consent AI-28109-attached) through requisition #250854 for PO of $9,800.00 ($980.00/each X10 + 3 additional licenses at $300.00/each) for a total of $10,700.00 including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment in place and thus avoid any work stoppage.