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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 11, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in Honor of Judge Carlos Villalon, Jr.
B.
Discussion, consideration, and approval of Amendments to the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County MPO Transportation Policy Committee on February 20, 2014.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Pronto General Agency in the amount of $556.00 to settle auto accident with County vehicle. (Sheriff Office)
D.
Approval to accept settlement check from State Farm Insurance Company in the amount of $6,766.11 to settle total loss auto accident with County vehicle. (Sheriff Office)
E.
Approval of 2014 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $ 270,000.00.
8.
Constables:
A.
Constable Pct. 4- Local Border Security Program (1284) :
1. Authorization and approval to accept the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0031 in the amount of $75,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2014 (LBSP-14).
5. Approval to appropriate funds for LBSP-14 in the amount of $75,000.00.
1. Authorization and approval to accept the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0031 in the amount of $75,000.00.
2. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY2014 (LBSP-14).
5. Approval to appropriate funds for LBSP-14 in the amount of $75,000.00.
9.
Human Resources - Esther Cortez:
A.
Sheriff's Office (1100):
1. Approval of the following personnel actions, effective next full pay period, 03/24/2014.
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective next full pay period, 03/24/2014.
| Action | Position Title | Slot No. | Budgeted/Proposed Allowance Amount |
| Delete Clothing Allowance | Deputy Sheriff | 0209 | $500.00 |
| Add Clothing Allowance | Deputy Sheriff (Step II) | 0120 | $500.00 |
2. Approval of revised salary schedule.
10.
Sheriff's Office:
A.
Presentation and discussion of the 2013 Racial Profiling Report as presented by the Hidalgo County
Sheriff's Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Sheriff's Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
11.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval of the Secure Shredding Service Agreement between Lonestar Shredding - Rio Grande Valley and Hidalgo County Health & Human Services Dept. The Agreement is for shredding services provided by Lonestar.
B.
Approval to process the following Time Warner invoices as claims with authority for County Treasurer to isssue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Statement Date | Amount |
| Time Warner | 8260-18-010-0425162 | 10/10/2013 | $1,757.86 |
| Time Warner | 8260-18-010-0425162 | 11/11/13 | $589.25 |
| Time Warner | 8260-18-010-0425162 | 12/10/13 | $589.25 |
| Time Warner | 8260-18-0425162 | 01/10/14 | $587.13 |
| Time Warner | 8260-18-010-0425162 | 02/10/14 | $587.13 |
| Total | $4,110.62 |
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Facilities Management:
A.
Approval to process the following SOS Technologies invoices as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Date | Vendor | Invoice # | Amount |
| 12/27/13 | SOS Technologies | 7661 | $600.00 |
13.
County Auditor - Ray Eufracio:
A.
Authorization to continue making checks for delinquent attorney fees payable to Perdue, Brandon, Fielder, Collins & Mott for the duration of the contract.
14.
IT Department - Renan Ramirez
A.
COMM. PCT. 4
Authorization and approval to purchase new wireless gps service through the County's membership/participation with CONTRACT: DIR-SDD-1777 for AT&T Mobility and with GOVERNMENT CONCTRACT: 4400003839 for UNICOM GOVERNMENT, INC. for the following:
Authorization and approval to purchase new wireless gps service through the County's membership/participation with CONTRACT: DIR-SDD-1777 for AT&T Mobility and with GOVERNMENT CONCTRACT: 4400003839 for UNICOM GOVERNMENT, INC. for the following:
| Qty: | Description: | Employee Name: | Service Plan: | Equipment Cost: | Requisition: |
| 4 | GPS DATA | Office Use | Pooled Telemetry Connect-1MB @ $6.65 (dir rate) X 4 (gps units) = $26.61 a month | $0 | 252430 |
| 4 | GPS UNIT | Office Use | XIRGO TECHNOLOGIES OBDII - 3G HSPA @ $212.11 X 4 (units) = $848.44 (one time charge) | 252624 | |
| 4 | GPS UNIT | Office Use | OBDII- Pass Through Y Harness @ $23.70 X 4 (units) = $94.80 (one time charge) | 252624 | |
| 4 | SERVICE | Office Use | Rastrac Annual Service Charge @ $60.48 X 12 months = $725.76 | $0 | 252624 |
B.
Authorization and approval to purchase and activate new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: | Description: | Department: | User/ID: | Service Plan: | Equipment Cost: | Requisition: |
| 1 | Data Card | Emergency Management: | Oscar Montoya/ 021032 | 4G Mobile Broadband Unl. @ $37.99 X 10 (March-Dec.2014) = $379.90 | $0 | 249446 |
| 1 | Data Card | Executive Office | Office Use | 4G Mobile Broadband Unl. @ $37.99 X 10 (March-Dec.2014) = $379.90 | $0 | 252439 |
| 1 | Data Card | Fire Marshal | Sulema Cavazos/187305 | 4G Mobile Broadband Unl. @ $37.99 X 10 (March-Dec.2014) = $379.90 | $0 | 249780 |
| 1 | Cell Phone | Fire Marshal | Victor Ramirez/ 201103 | America's Choice II 1000 Share Email 7 Data-N&W + TXT-IN Unl. @ $74.98 + $5.00(taxes/fees) = $79.98 X 10(March-Dec.2014) = $799.80 | $0 | 249780 |
| 1 | Cell Phone | Fire Marshal | John D. Franz/ 201073 | America's Choice II 1000 Share Email 7 Data-N&W + TXT-IN Unl. @ $74.98 + $5.00(taxes/fees) = $79.98 X 10(March-Dec.2014) = $799.80 | $0 | 249780 |
15.
Urban County - Diana Serna:
A.
Requesting approval of a program amendment for the City of Progreso's Urban County Program FY 26 (2013) work plan. The amendment will delete the current streets and add new streets to the work plan.
B.
Urban County Program, on behalf of the Hidalgo County Precinct No. 2, is requesting approval of a best and final negotiated contract for construction material testing services with Raba Kistner in the amount of $48,834.23 utilizing General Land office (GLO) funds for South Fork Drain project in Pharr, Texas.
C.
1. Urban County Program, on behalf of Precinct No. 3, is requesting approval of a contract extension with CVQ Land Surveyors for an additional six (6) months in order to collect information regarding title reports and complete surveying services for the General Land Office (GLO) contract No. 12-406-000-6453/DRS210068 project known as Penitas Drain
D.
The Urban County Program on behalf of the City of La Joya, is requesting consideration and action to approve a purchase order to Fresno Construction in the amount of $24,999.60 for a Parks, Recreational Facility Improvements project, utilizing funds from the UCP Years 22 & 23 (2009 & 2010).
16.
WIC - Norma Longoria:
A.
1. Approval of Proclamation declaring March 2014 as National Nutritional Month.
2. Approval of Proclamation declaring March 12, 2014 as Registered Dietitian Day.
2. Approval of Proclamation declaring March 12, 2014 as Registered Dietitian Day.
17.
Pct. #1 - Comm. Cuellar:
A.
Presentation on Cesar Chavez Foundation
18.
Precinct #2 - Comm. H. Palacios:
A.
Requesting authorization and approval to enter into a Standard Service Agreement with Military Highway Water Supply Corporation for a 2" Water Meter for Precinct 2 Equipment & Maintenance Facility.
B.
1. Approval of Interlocal Agreement between Hidalgo County Drainage District No. 1 and the County of Hidalgo, Texas, for the construction of a drainage project in conjunction with a County road project (Gearhart).
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to coordinate the construction of a drainage system for both the Pct 2 Gearhart Rd project and the Drainage District Northside Village/Hidden Valley Subdivision Drainage Improvement Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to coordinate the construction of a drainage system for both the Pct 2 Gearhart Rd project and the Drainage District Northside Village/Hidden Valley Subdivision Drainage Improvement Project.
C.
Pct 2 Gearhart Drive Road & Drainage Imrpv (1200):
Approval of 2014 appropriation of funds into Pct 2 Gearhart Drive Road & Drainage Improvement project in the amount of $220,000.00 to fund project expenditures from (1200) fund balance.
Approval of 2014 appropriation of funds into Pct 2 Gearhart Drive Road & Drainage Improvement project in the amount of $220,000.00 to fund project expenditures from (1200) fund balance.
19.
Precinct #4 - Comm. J. Palacios:
A.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No. | Amount |
| Arguindegui Oil Co. | B368255-IN | $4,955.59 |
| Arguindegui Oil Co. | B372199-IN | $130.56 |
| Mobile Mini, Inc. | 122157612, 122157613, 12215680, 122158092, 122158093, 12215889, 122158888, 122158946 | $1,282.00 |
20.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration and approval of co-manager for refunding of outstanding bonds, designation policy and liability split.
2. Approval of structuring fee and offering document preparation fee for refunding of outstanding bonds.
2. Approval of structuring fee and offering document preparation fee for refunding of outstanding bonds.
B.
Approval and appointment of members of County Energy Transportation Reinvestment Zone (CETRZ) Advisory Committee.
C.
Budget Appropriations:
1.
Special Revenue & Internal Service Funds:
Approval of 2014 appropriation of funds to fund various PO rollovers.
Approval of 2014 appropriation of funds to fund various PO rollovers.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
a. Requesting approval of Construction Change Directive No. 2 ($73,651.00-includes item 1,2,3 &4 re-designs for CC chambers to include Public Affairs & County Judge's suites to add Emergency Mgmt plus Vaults) in connection with the "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building" from contracted vendor, D. Wilson Construction Company, and as recommended by project architect, Alcocer Garcia Associates with authority for County Judge or Court member to execute document;
b. Requesting approval of Change Order No. 1 (increase-reflects CCD #s 1 & 2) in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $81,802.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates, with authority for County Judge to execute document.
2.
a. Requesting acceptance of the scoring grid for the proposals received (for the purpose of ranking by Commissioner's Court) in response to the County's RFP for "Placement, Housing and Supervision of Inmates"-RFP No.: 2014-028-2-12CGA);
1)_____________________________
2) _____________________________
b. Requesting authority for Purchasing Department to commence negotiations (including best and final offer) with the number one ranked proposer.
1)_____________________________
2) _____________________________
b. Requesting authority for Purchasing Department to commence negotiations (including best and final offer) with the number one ranked proposer.
3.
Acceptance of proposal submitted by RL Abatement, Inc. in the amount of $6,900.00 (thru county's participation with TIPS/TAPS Contract No. 1032813) for asbestos abatement services for the Old Administration Building (100 E. Cano-Edinburg) in areas with same ACM as previously identified in Raba Kistner's survey (remediation not done due to County's necessity to occupancy/use of office space at time of original abatement in all other unoccupied areas).
4.
Approval of the final requirements/scope of services for the "Real Estate Broker Services" project for Hidalgo County. (Previously approved by CC meeting on 12-20-13 for authority to advertise pending final approval by CC and legal counsel.)
B.
Facilities Management:
1.
Acceptance and approval to award proposal received from CAS Companies in the amount of $40,358.35 (through Hidalgo County's membership/participation with Tips/Taps Contract #10012413) for the provision of labor, to include materials including, but not limited to any other appurtenances, as may be needed for installation of a HEPPA Evacuation System/ Filters to the HC Autopsy Facility and evidenced by a properly executed purchase order.
C.
Pct. 1
1.
CONSTABLE PRECINCT ONE:
Acceptance and approval to increase original PO#680750 (C-12-028-07-24) with Holchemont LTD. as recommended by the Architect of record "Alcocer Garcia Associates" thru AIA Document G701-2001 Change Order No. 005 in the amount of $7,720.13 for change request as outlined in the Summary Of Change Order No. 005 including, but not limited to, the electrical transformer and extension of time to complete original punch-list (CC approved 12-31-13-AI #42269).
D.
Pct. 3
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/ or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County Precinct 3- "Garbage Collection at Los Ebanos Pavilion" through project No.: 2014-019-01-15-SGS.
2.
Pursuant to contract with L&G Engineering, (article 14) to C-13-305-10-07, a request for approval by engineer to permit the subcontracting of AmaTerra Environmental Inc., in connection with "Mile 3."
E.
Pct. 4
1.
Accept and approve final negotiated "professional appraisal services" agreement with
George Jaime Salazar, II d/b/a
APPRAISAL HAUS for
"Job Specific" Project:
Appraisal Services for Brewster Park
at Precinct 4, as approved for negotiations by CC on 02-11-14.
F.
Sheriff's Office
1.
Presentation of responsible, lowest, best bid received (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for the purpose of award with approval of contract for RFB titled: Hidalgo County Sheriff's Office- "DNA Testing Lab Services Bid No.: 2014-011-02-19-SMA.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
CL-14-1250-H; Dora D. Rodriguez v. Elizabeth Mendoza, Alberto Garza and Deputy Constable Raul A. Salinas, Jr. et al
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
E.
Cause #C-1529-08-1; Dyer v. Hidalgo County
F.
Oscar Reyna v. County of Hidalgo
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
CL-14-1250-H; Dora D. Rodriguez v. Elizabeth Mendoza, Alberto Garza and Deputy Constable Raul A. Salinas, Jr. et al
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
E.
Cause #C-1529-08-1; Dyer v. Hidalgo County
F.
Oscar Reyna v. County of Hidalgo
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn