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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 18, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Approval of Resolution in support for the application of GCM Housing Alton, Ltd to the Texas Department of Housing and Community Affairs for 2014 Competitive 9% Housing Tax Credits and for the Development of Bella Vista Apartments to be located on 15.87+/- Acres on Shary Road between 4 mile road and 5 mile road in the ETJ of Alton, Hidalgo County, Texas 78573
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from IOC Company L.L.C. in the amount of $123.96 to settle water line damage and water loss on County property. (Precinct 3)
D.
Approval to accept settlement check from Dairyland County Mutual Insurance Company in the amount of $877.80 to settle auto accident with County vehicle. (Sheriff Office)
E.
Approval of Alarm Permit Application for Mcallen Police Department Crime Records Office for alarm service at county building located at 300 E. Hackberry with authority for Executive Officer to sign application
8.
Constables:
A.
Constable Pct. 1 LEOSE (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2014 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2014 appropriation of funds for the Constable Prct. 1 - LEOSE (1220) in the amount of $1,486.61.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2014 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2014 appropriation of funds for the Constable Prct. 1 - LEOSE (1220) in the amount of $1,486.61.
B.
Constable Pct. 1:
Presentation and discussion of 2013 Racial Profiling Report as presented by Hidalgo County Constable Pct. 1 Department in accordance with Article 2.134 of the Texas Code Of Criminal Procedures
Presentation and discussion of 2013 Racial Profiling Report as presented by Hidalgo County Constable Pct. 1 Department in accordance with Article 2.134 of the Texas Code Of Criminal Procedures
C.
Constable Pct#4 Investigation HB65 (1231):
Approval of 2014 appropriation of funds in the amount of $1,060.00 into the Constable Pct 4 Investigation HB65 Fund to pay invoice for court costs and fees.
Approval of 2014 appropriation of funds in the amount of $1,060.00 into the Constable Pct 4 Investigation HB65 Fund to pay invoice for court costs and fees.
9.
Sheriff's Office:
A.
Pursuant to Texas Local Government Code section 157.903, consideration and approval of indemnification in the amount of $60.00 for an uncollectible return deposit check.
B.
Requesting approval to process invoice #013114 as claim to Gloria Flores Interpreting Services in the amount of $250.00 for sign language services provided for an inmate and for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
10.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and Pharr- San Juan - Alamo I.S.D. The purpose of this Agreement is Public Health Preparedness and Response.
B.
Requesting approval of the Interlocal Cooperation Agreement between The County of Hidalgo and La Joya I.S.D. The purpose of the Agreements is Public Health Preparedness and Response.
C.
Requesting approval of the Memorandum of Agreement between Remote Area Medical Foundation and The County of Hidalgo. Remote Area Medical Foundation in conjunction with Operation Lone Star will provide free expanded medical services to the residents of Hidalgo County.
D.
Requesting approval to accept the Tuberculosis Prevention and Control - State grant contract amendment #2014-001417-01. The purpose of this amendment is to add additional language regarding Reporting and Medications and Supply Inventory Management in Section I and updates to the Performance Measures in Section II. The effective date of this Amendment is 03/18/14.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Adult Probation - Arnold K. Patrick:
A.
Brief update/report on the success of the Alternative Incarceration Program (AIP)
12.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of Hidalgo County Precinct No. 3 is requesting approval of amendment to the professional service agreement with Hinojosa Engineering, Inc., to increase agreement in the amount of $4,974.00 utilizing CDBG FY (2011) Street Improvements project funds.
B.
Urban County Program on behalf of Hidalgo County Precinct No. 2 is requesting authority to purchase solar lights for Whitewing and Road Runner Colonias from Facility Solutions Group (contract # 368-10) an approved vendor through Hidalgo County's membership and participation with the State of Texas Buy Board. The total cost for the purchase and installation is $230,551.20 (quote attached hereto) to include shipping and handling, installation and discounts as requested by the Hidalgo County Precinct No. 2 for the UCP FY 26 (2013) Street Improvement funds.
C.
Urban County Program, on behalf of Precinct No. 1, is requesting consideration and approval to amend the construction contract for Rojas Construction for the Texas General Land Office (GLO Contract No. 12-406-000-6453/DRS210068). The construction contract will reflect a decrease from 240 to 120 consecutive calendar days for the Delta Area Connector/ East Lateral Colonia Infrastructure Olivarez # 7, Olivarez # 9, and Olivarez # 18.
D.
The Urban County Program – Neighborhood Stabilization Program grant funds have expired effective March 7, 2014. Therefore, discussion, consideration, and approval is requested to delete the following position:
| Action | Program | Slot No. | Position Title | Budgeted Salary |
| Delete | Neighborhood Stabilization Program | G0001 | UCP Coordinator I | 38,222.00 |
13.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates
14.
WIC - Norma Longoria:
A.
1. WIC ADM (1292):
a. Approval to accept the FY 2014 WIC Adm Grant award (No. 2014-045054) in the amount of $5,224,478.00, commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue the provision of WIC Services for FY2014 commencing April 1, 2014 September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Adm Grant.
d. Approval of appropriation of funds for the FY2014 WIC Adm Grant.
e. Approval of FY2014 WIC Adm Grant Salary Schedule.
2. WIC BF ( 1292):
a. Approval to accept the FY 2014 WIC BF Peer Counselor Grant award (No. 2014-045054) in the amount of $342,166.00 commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC BF Peer Counselor Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC BF Peer Counselor Grant.
d. Approval of appropriation of funds for the FY2014 WIC BF Peer Counselor Grant.
e. Approval of FY 2014 WIC BF Peer Counselor Grant Salary Schedule.
3. Registered Dietician(1292):
a. Approval to accept the FY 2014 WIC Registered Dietician Grant award (No. 2014-045054) in the amount of $30,000.00, commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Registered Dietician Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 Registered Dietician Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Registered Dietician Grant.
e. Approval of FY 2014 WIC Registered Dietician Grant Salary Schedule.
4. Lactation Service (1292):
a. Approval to accept the FY 2014 WIC Lactation Services Grant award (No. 2014-045054) in the amount of $30,000.00, commencing April 1, 2014- September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Lactation Services Program for FY 2014 commencing April 1, 2014- September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 WIC Lactation Services Grant.
d. Approval of appropriation of funds for the FY 2014 Lactation Services Grant.
e. Approval of FY2014 WIC Lactation Services Grant Salary Schedule.
5. WIC Mini Obesity Grant (1292):
a. Approval to accept the FY 2014 WIC Obesity Prevention Grant award (No. 2014-045054) in the amount of $10,000.00, commencing April 1, 2014- September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Mini Obesity Prevention Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
a. Approval to accept the FY 2014 WIC Adm Grant award (No. 2014-045054) in the amount of $5,224,478.00, commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue the provision of WIC Services for FY2014 commencing April 1, 2014 September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Adm Grant.
d. Approval of appropriation of funds for the FY2014 WIC Adm Grant.
e. Approval of FY2014 WIC Adm Grant Salary Schedule.
2. WIC BF ( 1292):
a. Approval to accept the FY 2014 WIC BF Peer Counselor Grant award (No. 2014-045054) in the amount of $342,166.00 commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC BF Peer Counselor Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC BF Peer Counselor Grant.
d. Approval of appropriation of funds for the FY2014 WIC BF Peer Counselor Grant.
e. Approval of FY 2014 WIC BF Peer Counselor Grant Salary Schedule.
3. Registered Dietician(1292):
a. Approval to accept the FY 2014 WIC Registered Dietician Grant award (No. 2014-045054) in the amount of $30,000.00, commencing April 1, 2014 - September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Registered Dietician Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 Registered Dietician Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Registered Dietician Grant.
e. Approval of FY 2014 WIC Registered Dietician Grant Salary Schedule.
4. Lactation Service (1292):
a. Approval to accept the FY 2014 WIC Lactation Services Grant award (No. 2014-045054) in the amount of $30,000.00, commencing April 1, 2014- September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Lactation Services Program for FY 2014 commencing April 1, 2014- September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 WIC Lactation Services Grant.
d. Approval of appropriation of funds for the FY 2014 Lactation Services Grant.
e. Approval of FY2014 WIC Lactation Services Grant Salary Schedule.
5. WIC Mini Obesity Grant (1292):
a. Approval to accept the FY 2014 WIC Obesity Prevention Grant award (No. 2014-045054) in the amount of $10,000.00, commencing April 1, 2014- September 30, 2014 pending receipt of amended contract documents.
b. Requesting authorization to continue provision of WIC Mini Obesity Prevention Program for FY 2014 commencing April 1, 2014 - September 30, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Mini Obesity Prevention Grant.
d. Approval of appropriation of funds for the FY2014 WIC Mini Obesity Prevention Grant.
15.
Auditor's Office - Ray Eufracio:
A.
Authorization to continue making checks for delinquent attorney fees payable to Perdue, Brandon, Fielder, Collins & Mott for the duration of the contract.
16.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 Various Funds:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Account No. | Amount |
| Verizon Wireless | 9718984661 | 4-1200-431-00-122-005-0-532 | $65.63 |
| Verizon Wireless | 9718984661 | 4-1200-431-00-122-005-0-532 | $44.68 |
| Verizon Wireless | 9718984671 | 4-1200-431-00-122-004-0-532 | $64.03 |
| Direct TV | 22106413259 | 4-1200-431-00-122-005-0-413 | $33.99 |
| Direct TV | 22325393829 | 4-1200-431-00-122-005-0-412/855 | $35.69 |
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No | Amount |
| Mobile Relays Partners, LTD | AIR0032961 | $30.00 |
| Mobile Relays Partners, LTD | AIR0033102 | $30.00 |
17.
Precinct #4 - Comm. J. Palacios:
A.
Right of Way:
Consideration and approval to purchase a certain tract of land also known as Parcel 14 for the Trenton Drainage Project (Pct 4)
Consideration and approval to purchase a certain tract of land also known as Parcel 14 for the Trenton Drainage Project (Pct 4)
18.
Budget & Management - Sergio Cruz:
A.
Acknowledgement of use of Co-Manager for refunding of outstanding bonds by Senior Underwriter Estrada Hinojosa.
B.
Approval to submit request for funds (unclaimed capital credits) from the Texas Comptroller of Public Accounts as authorized under Section 74.602 of the Texas Property Code, with authority for County Judge to sign the letter of request.
C.
Budget Appropriations:
1.
County Clerks Record Archive (1100): Approval of 2014 appropriation of funds for County Clerks Record Archive in the amount of $408,850.00 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for discussion, consideration, acceptance and approval of the following items in connection to Hidalgo County Breath Test Services as provided by the County's contracted vendor "Mary Ann Peralez d/b/a Breath Test Services amid Contract #E-13-094-02-26:
a) Interlocal Agreements between Hidalgo County and Cities Of Palmview and San Juan for the provision of replacing at the City Police Departments, the County's owned "new" Intoxilyzer Model 5000EN Breath Test Instruments and thus enhancing the joint efforts between County and Cities in testing individuals suspected of driving under the influence of alcohol with Hidalgo County assigned fixed asset numbers detailed below:
City of Palmview Police Department-County Asset No. 60178 with Serial No. 68-014068
City of San Juan Police Department-County Asset No. 60179 with Serial No. 68-014069
b) Approval for Hidalgo County's Fix Asset Division to pick up Hidalgo County's existing Intoxilyzer Breath Test Instruments located at both City Police Departments identified with the Hidalgo County Tag Numbers below:
Palmview Police Department-County Asset No. 31244 with Serial No. 68-002261
San Juan Police Department-County Asset No. 31243 with Serial No. 68-002226
a) Interlocal Agreements between Hidalgo County and Cities Of Palmview and San Juan for the provision of replacing at the City Police Departments, the County's owned "new" Intoxilyzer Model 5000EN Breath Test Instruments and thus enhancing the joint efforts between County and Cities in testing individuals suspected of driving under the influence of alcohol with Hidalgo County assigned fixed asset numbers detailed below:
City of Palmview Police Department-County Asset No. 60178 with Serial No. 68-014068
City of San Juan Police Department-County Asset No. 60179 with Serial No. 68-014069
b) Approval for Hidalgo County's Fix Asset Division to pick up Hidalgo County's existing Intoxilyzer Breath Test Instruments located at both City Police Departments identified with the Hidalgo County Tag Numbers below:
Palmview Police Department-County Asset No. 31244 with Serial No. 68-002261
San Juan Police Department-County Asset No. 31243 with Serial No. 68-002226
2.
Approval of Construction Change Directive #3 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) for the hardware selection option of $73,990.00 (without impact on quality or function) so as to give general contractor, D. Wilson the notice to proceed to order.
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 1;
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 1;
| Evaluator | HLH Appraisal Services |
| Score | 98 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 1.
C.
Pct. 2
1.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 (an increase in the amount of $11,003.00)for current contract with R. Gutierrez Engineering Corporation for the Pct 2 Rancho Blanco Road Project from Alamo to Tower Road. C-12-314-01-29.
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(4) a professional engineering services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call ) Building Repairs/Renovations and/or additions to County Owned Building located within Hidalgo County Precinct No. 4;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call ) Building Repairs/Renovations and/or additions to County Owned Building located within Hidalgo County Precinct No. 4;
| Evaluator(s) | HALFF & Assoicates, Inc. | Cook-Joyce Inc. | Cad Con, Corp. |
| Scores | 98 | 93 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: (on call) Building Repairs/Renovations, Alterations and/or Additions to County- owned Buildings located in Precinct No. 4.
E.
Co. Wide
1.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/ or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County "Pre-Cast Safety End Treatment" through project No.: 2014-010-02-12-MEG.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-1518-14-F; Josephine Carnell and David Mendoza, Jr. v. Hidalgo County, Hidalgo County Drainage District No. 1 and Gerardo Cavazos
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-1518-14-F; Josephine Carnell and David Mendoza, Jr. v. Hidalgo County, Hidalgo County Drainage District No. 1 and Gerardo Cavazos
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn