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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 2, 2014 8:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
A. Acceptance of resignation from Hidalgo County Sheriff
B. Appointment of Interim Hidalgo County Sheriff
B. Appointment of Interim Hidalgo County Sheriff
7.
County Judge's Office:
A.
1. Presentation by Andrew Canon on their 4th annual Walk N Rolla scheduled for Saturday, April 12, 2014.
2. Approval of Proclamation designating April 12, 2014 as South Texas Juvenile Diabetes Awareness Day.
2. Approval of Proclamation designating April 12, 2014 as South Texas Juvenile Diabetes Awareness Day.
B.
Proclamation Declaring April 2014 as Child Abuse Awareness and Prevention Month
C.
Resolution in Support of the inclusion of a High School level course in the study of Mexican-American History and Culture
8.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Requesting permission by CASA of Hidalgo County, Inc. to use open forum area of the courthouse for Candlelight Vigil to be held on April 02, 2014 - (6:30 pm to 8:00 pm)
9.
Constables:
A.
Constable Pct. #3 STOP Truancy (1285):
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2014-2015 school year:
A. La Joya I.S.D.
B. Mission C.I.S.D.
C. Sharyland I.S.D.
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2014-2015 school year:
A. La Joya I.S.D.
B. Mission C.I.S.D.
C. Sharyland I.S.D.
B.
CONSTABLE PCT 4 LEOSE (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2014 LEOSE (Peace Officer Allocation) funds awarded and received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2014 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,615.28.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2014 LEOSE (Peace Officer Allocation) funds awarded and received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2014 appropriation of funds for Constable Pct 4 - LEOSE (1220) in the amount of $1,615.28.
10.
Human Resources - Esther Cortez:
A.
Human Resources (1100)190-002/190-001
Approval to process the following invoices as claims with the authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
Approval to process the following invoices as claims with the authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
| Vendor | Invoice Date | Invoice No. | Amount |
| Xerox Corporation | 02/20/14 | 072598879 | $ 270.00 |
| Xerox Corporation | 03/03/14 | 072983135 | 259.30 |
| AIM Media | 01/31/14 | 10013320-0114 | 228.22 |
| iDocket | 10/11/13 | 286955 | 300.00 |
| iDocket | 01/31/14 | 290368 | 300.00 |
| iDocket | 03/07/14 | 291758 | 300.00 |
B.
206th District Court (1100):
1. Approval of the following personnel action:
2. Approval of revised salary schedule.
1. Approval of the following personnel action:
| Action | Slot # | Position Title | Proposed Budgeted Salary |
| Create | 0006 | Court Clerk | $ 26,000.00 |
2. Approval of revised salary schedule.
C.
District Attorney - Bad Checks (1222):
1. Approval of the following personnel action(s):
2. Approval of revised salary schedule.
1. Approval of the following personnel action(s):
| Action | Position Title | Slot No. |
Dept/ Program |
Budgeted Salary |
| Delete | Developer & System Engineer | 0003 | 080-006 | $75,594.00 |
2. Approval of revised salary schedule.
D.
District Attorney's Office (General Fund 1100 / DA Investigation 1223):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule(s).
1. Approval of the following personnel actions:
| Action | Position Title | Slot No. | Dept/ Program |
Current Budgeted Salary |
Proposed Budgeted Salary |
| Delete | Administrative Assistant IV | 0059 | Gen Fund (080-002) |
$34,469.00 | -0- |
| 0035 | DA Inv. (080-007) |
$6,991.00 | -0- | ||
| Create | Accountant III | 0108 | Gen Fund (080-002) |
-0- | $34,469.00 |
| 0119 | DA Inv. (080-007) |
-0- | $6,991.00 |
2. Approval of revised salary schedule(s).
E.
Texas Agrilife Extension Service (1100):
1. Authorization and approval to remove auto allowance from the following positions, effective next full pay period 04/07/14:
2. Approval of revised salary schedule.
1. Authorization and approval to remove auto allowance from the following positions, effective next full pay period 04/07/14:
| Action | Dept/ Program |
Slot # |
Position Title | Budgeted Allowance Amount |
| Remove Auto Allowance | 380-001 | 0002 | 4-H Youth Outreach Coordinator | $2,873.00 |
| Remove Auto Allowance | 380-001 | A005 | County Extension Agent - Agriculture |
$4,838.00 |
| Remove Auto Allowance | 380-001 | A006 | County Extension Agent - Family & Consumer Science |
$4,838.00 |
| Remove Auto Allowance | 380-001 | 0007 | Family & Consumer Science Program Assistant |
$2,873.00 |
| Remove Auto Allowance | 380-001 | A008 | County Extension Agent - Family Resources |
$4,838.00 |
2. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to rescind action taken by Commissioner's Court on 03/11/14 for AI-43331. The Agreement for shredding services provided by Lonestar Shredding is not needed as services will be provided by Hidalgo County - County Clerk's Office.
B.
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Sliding Fee Schedules effective April 2, 2014. The Sliding Fee Schedules have been revised based on the Federal Poverty Level.
C.
1. Requesting approval to accept the Preparedness and Prevention Community Preparedness Section / Bioterrorism Discretionary grant contract amendment #2014-045408-001A. The purpose of this Amendment is to add additional funds to purchase equipment and to reallocate funds to reflect actual costs for discretionary project BP2-LHD-76.
2. Requesting approval of the Certification of Revenue in the amount of $5,999.00.
3. Requesting approval of the budget appropriation in the amount of $6,666.00. This amount includes $667.00 in local matching funds.
2. Requesting approval of the Certification of Revenue in the amount of $5,999.00.
3. Requesting approval of the budget appropriation in the amount of $6,666.00. This amount includes $667.00 in local matching funds.
D.
Infectious Disease Control grant (1293):
1. Requesting approval to accept the Infectious Disease Control grant contract #2014-045531-001 in the amount of $34,692.00 for the period of 04/01/2014 to 08/31/2014.
2. Approval of the Certification of Revenue in the amount of $34,692.00.
3. Approval of the Budget Appropriation.
4. Approval of the Salary Schedule.
1. Requesting approval to accept the Infectious Disease Control grant contract #2014-045531-001 in the amount of $34,692.00 for the period of 04/01/2014 to 08/31/2014.
2. Approval of the Certification of Revenue in the amount of $34,692.00.
3. Approval of the Budget Appropriation.
4. Approval of the Salary Schedule.
E.
Requesting approval to process the following invoice as a claim after auditing procedures are completed by county auditor.
| Vendor | Invoice # | Invoice Date | Amount |
| Maverick Shredding | 56572 | 12/25/13 | $58.00 |
| Total | $58.00 |
F.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
G.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
IT Department - Renan Ramirez
A.
INDIGENT DEFENSE
Authorization and approval to continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1780 for SPRINT for the following:
Authorization and approval to continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1780 for SPRINT for the following:
| Qty: | Description: | Employee Name: | Service Plan: | MDN: |
| 1 | Data Card | Office Use | Mobile Broadband Unlimited @ $37.99 + $5.00 = $42.99 per month | 956-207-7195 |
13.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring April 2014 Fair Housing Month, and authorizing County Judge and County Clerk to sign any and all documents
B.
The Urban County Program is requesting the award of bid and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the City of Mercedes in the amount of $44,450.00 to A-One Insulation.
1. (1) Unit in the City of Mercedes in the amount of $44,450.00 to A-One Insulation.
C.
Urban County Program on behalf of Precinct No.1 is requesting approval for the purchase and installation of sprinkler systems at the Sunset Park baseball fields from Green Thumb Irrigation & Landscaping in the total amount of $10,756.00, utilizing FY 21 (2008) Parks, Recreational Facility funds.
D.
Urban County Program on behalf of the City of Alton is requesting authority to purchase fire station equipment through Hidalgo County's membership and participation with Buyboard approved vendor Casco Industries, (contract # 363-10) in the amount of $90,724.16 (two quotes attached hereto) to include shipping fees. City of Alton funds under UCP Years 22, 23 & 24 (2009, 2010 & 2011) Fire Station/ Equipment funds will be utilized.
E.
Requesting approval of a program amendment for the City of La Villa to its Urban County Program FYs' 16, 18, 24, 25 & 26 (2003, 2005, 2011, 2012 & 2013) work plans. The amendment will delete the following project descriptions: construction of a belt filter press and an aerobic digester at the wastewater treatment plant and the planning, design and new construction of a 100,000 gallon water elevated storage tank, will also add a new activity for the wastewater treatment plant.
14.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and AGUA Special Utility District for their election to be held on May 10, 2014.
15.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting approval to submit a permit application to the United States Army Corps of Engineers by R. Gutierrez Engineering Corporation on behalf of Hidalgo County, to obtain a permit for the Precinct 2 Tower Rd Project.
2. Authorization for the County Judge to sign all pertinent documents.
2. Authorization for the County Judge to sign all pertinent documents.
16.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and procedures are completed by County Auditor.
| Vendor | Invoice No. | Amount | PO No. |
| Mobile Relays Partners, LTD | AIR0032821 | $1170.83 | 702576 & 702898 |
| Mobile Relays Partners, LTD | AIR0032963 | $439.96 | 704247 |
| Mobile Relays Partners, LTD | AIR0033104 | $415.96 | 706254 |
17.
Precinct #4 - Comm. J. Palacios:
A.
Appointment of member to the Housing Authority Board
B.
Approval of Amended and Restated Interlocal Cooperation Agreement between County of Hidalgo, ECISD, City of McAllen and Hidalgo County Drainage District #1 - for road and drainage improvements to irrigation canal crossing on Mile 17 1/2 and terminating at Ware Rd.
18.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to accept an extension for Award No. G12SS0002A-Modification 1 (1291). New termination date is 12/31/14.
19.
Budget & Management - Sergio Cruz:
A.
Approval and appointment of members of County Energy Transportation Reinvestment Zone (CETRZ) Advisory Committee.
B.
Budget Appropriations:
1.
Sheriff (1100):
Approval of 2014 appropriation of funds for Sheriff in the amount of $6,766.11 to fund the purchase of a replacement vehicle.
Approval of 2014 appropriation of funds for Sheriff in the amount of $6,766.11 to fund the purchase of a replacement vehicle.
2.
Pct. 1 R & B (1200):
Approval of 2014 appropriation of funds from the R & B unreserved fund balance for Pct. 1 Rd. Maint (fund 1200, program 005) in the amount of $95,000.00 to fund various operating expenditures.
Approval of 2014 appropriation of funds from the R & B unreserved fund balance for Pct. 1 Rd. Maint (fund 1200, program 005) in the amount of $95,000.00 to fund various operating expenditures.
3.
CO's 2006 (1336):
Approval of 2014 unappropriation of funds from CO's Series 2006 (1336) in the amount of $24,380.26.
Approval of 2014 unappropriation of funds from CO's Series 2006 (1336) in the amount of $24,380.26.
4.
Precinct No.4 (1303):
Approval of 2014 appropriation of funds from (1303) fund balance in the amount of $42,614.00 for change order #1 from NM Contracting, LLC for building renovations/repair to Restitution Center on "M" Road project.
Approval of 2014 appropriation of funds from (1303) fund balance in the amount of $42,614.00 for change order #1 from NM Contracting, LLC for building renovations/repair to Restitution Center on "M" Road project.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Appointment and/or designation by Commissioner's Court of a committee to evaluate/grade and score the proposals received (03-19-14) for RFP No. 2014-061-03-19-YZV "Financial Advisory Services", as detailed in procurement packet.
2.
a. Requesting approval of Change Order No. 1 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $128,787.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document;
b. Acceptance and approval of an Amendment No. 2 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company, for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to remove the allowance schedules and re-direct to Betterment Allowance;
c. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
d. Approval of Construction Change Directive #5 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) for the access control in an amount $1,025.00.
b. Acceptance and approval of an Amendment No. 2 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company, for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to remove the allowance schedules and re-direct to Betterment Allowance;
c. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
d. Approval of Construction Change Directive #5 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) for the access control in an amount $1,025.00.
B.
Pct. 4
1.
a. Acceptance and approval of Request for Payment Applications No. 1 in the amount of $137,981.80, as submitted by NM Contracting , LLC, awarded contractor for the Hidalgo County Precinct No. 4 -"Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX" and as certified for payment by project architect, Dannenbaum Engineering-Contract # C-13-234A-10-22;
b. Acceptance and approval of Change Order No. 1 in the amount of $24,663.00 resulting in changes as reflected on supporting documentation including but not limited to removing alternate 2 (kitchen appliances), and adding: prep and paint metal roof, gutters and downspouts, electrical and data boxes for classroom, mill work with laminated tops with an addition of thirty three (33) calendar days for completion of project for Contract No. C-13-234A-10-22 with NM Contracting , LLC as drafted/reviewed/approved by project architect, Dannenbaum Engineering Company for: Hidalgo County Precinct No. 4 -"Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX" with authority for County Judge, or Court Member to execute document.
b. Acceptance and approval of Change Order No. 1 in the amount of $24,663.00 resulting in changes as reflected on supporting documentation including but not limited to removing alternate 2 (kitchen appliances), and adding: prep and paint metal roof, gutters and downspouts, electrical and data boxes for classroom, mill work with laminated tops with an addition of thirty three (33) calendar days for completion of project for Contract No. C-13-234A-10-22 with NM Contracting , LLC as drafted/reviewed/approved by project architect, Dannenbaum Engineering Company for: Hidalgo County Precinct No. 4 -"Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX" with authority for County Judge, or Court Member to execute document.
C.
Health & Human Services Dept.
1.
Pursuant to Texas Local Government Codes Ann., Chapter 271, Sections .101 & .102 (with both entities being political subdivisions of the State of Texas), requesting acceptance and approval of the Cooperative Purchasing Program Agreement between the Harris County Hospital District d/b/a/ Harris Health System and Hidalgo County thus allowing Hidalgo County Department of Health and Human Services to utilize (and eventually purchase) the software system and other pertinent related items in connection with 1115 Medicaid Waiver Project contract with Performance Logic, Inc. (awarded vendor through-Request For Proposal Job. No: 13/0077 by HCHD,dba,HHS).
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
E.
Claim of Concepcion Cuellar and Norma Gomez, Ind. and as Reps. of the Estate of Brenda Gomez-Cuellar (deceased)
F.
Claim of Victoria County Juvenile Services
G.
Claim of AT&T
H.
Claim of Hidalgo County vs Raul Rodriguez, Jr. and Yesenia Sias
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
D.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
E.
Claim of Concepcion Cuellar and Norma Gomez, Ind. and as Reps. of the Estate of Brenda Gomez-Cuellar (deceased)
F.
Claim of Victoria County Juvenile Services
G.
Claim of AT&T
H.
Claim of Hidalgo County vs Raul Rodriguez, Jr. and Yesenia Sias
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn