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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 8, 2014 8:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
A. Appointment of Interim Constable, Pct. #4
B. Approval to set bond amount for Interim Constable, Pct. #4
C. Approval of bond for Interim Constable, Pct. #4
B. Approval to set bond amount for Interim Constable, Pct. #4
C. Approval of bond for Interim Constable, Pct. #4
7.
Constables:
A.
Constable Precinct No. 4:
1. Discussion, consideration, and approval to appoint the persons listed below as Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011:
2. Discussion, consideration, and approval to appoint the persons listed below as Reserve Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012:
1. Discussion, consideration, and approval to appoint the persons listed below as Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011:
| Michael E. Anzaldua | Robert Lugo, Jr |
| David Trinidad Sanchez | Teodoro A. Lemus, Jr |
| Raul A. Salinas | David Garza, Jr |
| Carlos Gonzalez, Jr | Albert Allen Collins |
| Joaquin Vasquez | Romeo Pena, Jr |
| Martin Bradley Brown | Aaron L. Moreno |
| Armando Patlan | Horaldo Sanchez |
2. Discussion, consideration, and approval to appoint the persons listed below as Reserve Deputy Constable by Constable ____________,Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012:
| William Blake Sutton | Robert Vela, Jr |
| Lee P. Foster | Dwight F. Yoder |
| Peter L. Palmer | Homer Garza |
| James Moon | Orlando Lopez |
8.
Budget & Management - Sergio Cruz:
A.
Approval of Orders Authorizing The Issuance, Sale And Delivery Of Hidalgo County, Texas Limited Tax Refunding Bonds, Series 2014a (Tax-Exempt) And Hidalgo County, Texas Limited Tax Refunding Bonds, Series 2014b (Taxable) Pursuant To The Provisions Of Texas Government Code, Sections 1207 Et Seq.; Levying A Continuing Direct Annual Ad Valorem Tax; Authorizing The Refunding Of Certain Outstanding Obligations; Authorizing The Execution Of A Bond Purchase Contract; Approving An Official Statement, And Making Other Provisions Regarding Such Bonds And Matters Incident Thereto.
B.
Budget Appropriations:
1.
CO2002 (1332):
Approval of 2014 appropriation of funds in the amount of $4,872.24.
Approval of 2014 appropriation of funds in the amount of $4,872.24.
2.
CO2004 (1334):
Approval of 2014 appropriation of funds in the amount of $48,111.95.
Approval of 2014 appropriation of funds in the amount of $48,111.95.
9.
County Judge's Office:
A.
The City of Edinburg is requesting a letter of support for the City's Transportation Study Model Project grant application being submitted to the U.S. Department of Transportation – Transportation Investment Generating Economic Recovery (TIGER) Planning Grant
10.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Facilities Management:
Requesting permission to expand/modify Pulmonary Clinic X-ray room and authority to obtain any necessary permits/documents (if applicable) and authorize Executive Officer to sign related documents
Requesting permission to expand/modify Pulmonary Clinic X-ray room and authority to obtain any necessary permits/documents (if applicable) and authorize Executive Officer to sign related documents
11.
District Courts:
A.
139th District Court (1100):
Requesting permission/approval of travel for Judge Bobby Flores to attend the "Judicial Symposium on the Economics and Law of Public Pension Reform" to be held in Charleston, South Carolina on April 27-29, 2014.
Requesting permission/approval of travel for Judge Bobby Flores to attend the "Judicial Symposium on the Economics and Law of Public Pension Reform" to be held in Charleston, South Carolina on April 27-29, 2014.
12.
Human Resources - Esther Cortez:
A.
Sheriff's Office/ Jail (1100):
1. Approval of the following personnel actions, effective 04/08/14:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule(s).
1. Approval of the following personnel actions, effective 04/08/14:
| Action | Position Title | Slot # | Dept. # | Current Budgeted Salary |
Proposed Budget Salary |
| Delete | Chief of Staff | 0370 | 280-001 | $ 77,250.00 | -0- |
| Delete | Administrative Assistant I | 0389 | 280-002 | $ 24,087.00 | -0- |
| Create | Chief Deputy | 0417 | 280-001 | -0- | $ 87,550.00 |
| Add Clothing Allowance | Chief Deputy | 0417 | 280-001 | -0- | $ 500.00 |
| Add Supplemental Pay | Chief Deputy | 0417 | 280-001 | -0- | $ 1,800.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule(s).
13.
Sheriff's Office:
A.
Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2012 grant extension and authorization for County Judge, as authorized official, to sign (and initial) required documents.
B.
1. Approval of Certification of Revenues by the County Auditor for the Sheriff's Investigation Fund – HB 65 (Fund 1227).
2. Approval to appropriate $316,000.00 from the unreserved fund balance in the Sheriff's Investigation Fund - HB 65 (Fund 1227).
2. Approval to appropriate $316,000.00 from the unreserved fund balance in the Sheriff's Investigation Fund - HB 65 (Fund 1227).
C.
Requesting approval for reimbursement to Deputy Claudio Macias in the amount of $50.00.
14.
Health & Human Services Department - Eddie Olivarez
A.
TDH T.B.ELIM (1293):
1. Requesting approval to accept the Tuberculosis Prevention and Control - Federal grant contract amendment #2014-001400-02. The purpose of this amendment to add a Progress Report to Section 15 of the Program Attachment. The effective date of this Amendment is 04/08/2014.
2. Requesting approval for County Judge to e-sign the TB/PC contract.
1. Requesting approval to accept the Tuberculosis Prevention and Control - Federal grant contract amendment #2014-001400-02. The purpose of this amendment to add a Progress Report to Section 15 of the Program Attachment. The effective date of this Amendment is 04/08/2014.
2. Requesting approval for County Judge to e-sign the TB/PC contract.
B.
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit $20.00 bill received at a county clinic.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
15.
IT Department - Renan Ramirez:
A.
PLANNING DEPARTMENT
Authorization and approval to swap mobile device numbers and change the names assigned to the equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to swap mobile device numbers and change the names assigned to the equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee ID: | Current MDN: | Service Plan: | Change Employee Name to: | Change Employee ID to: | Change MDN to: |
| iPhone | Tomas J. Arredondo | 105899 | 956-483-5638 | Nationwide Talk & Txt & Data Unl. Anytime Mins. | Arturo A. Hernandez | 180181 | 956-515-6860 |
| cell phone | Arturo A. Hernandez | 180181 | 956-515-6860 | Nationwide Unl. Talk & Txt | Tomas J. Arredondo | 105899 | 956-483-5638 |
16.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the City of San Juan is requesting approval and award of best and final negotiated contract with Halff Associates, Inc. in the amount of $ 29,000.00 utilizing CDBG FY (2013) Street Improvements funds ( Sioux Road Canal).
B.
On behalf of the City of Palmview, Urban County Program is requesting approval to reject the sole base bid and alternate bid submitted by Texas Cordia Construction of Edinburg, Texas for the City of Palmview Street Improvements project (Abram Road Bridge) UCP FY 25 (2012).
C.
1. Requesting acceptance and action to correct the base bid total from $55,047.29 to $55,042.76, due to the contractor's mathematical error.
2. Urban County Program on behalf of the City of Mercedes is requesting consideration and action to award and enter into a construction contract with Saenz Utility Contractors, LTD for the 8" off-site sanitary sewer improvements safe room shelter located within the City of Mercedes. Total contract amount of $55,042.76 utilizing UCP - City of Mercedes FY 25 (2012) water/sewer improvement funds.
2. Urban County Program on behalf of the City of Mercedes is requesting consideration and action to award and enter into a construction contract with Saenz Utility Contractors, LTD for the 8" off-site sanitary sewer improvements safe room shelter located within the City of Mercedes. Total contract amount of $55,042.76 utilizing UCP - City of Mercedes FY 25 (2012) water/sewer improvement funds.
D.
On behalf of the City of Edcouch, Urban County Program is requesting approval to reject the sole bid submitted by Prime Controls of Lewisville, TX for the UCP FY's 24 & 25 (2011 & 2012) City of Edcouch Water/Sewer Improvements project (Water Treatment Plant).
17.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract Services between Hidalgo County and the City of Elsa for their election to be held on May 10, 2014.
B.
Approval of Full Contract Services between Hidalgo County and the Donna Independent School District for their election to be held on May 10, 2014.
C.
Approval of Full Contract Services between Hidalgo County and the City of Mercedes for their election to be held on May 10, 2014.
D.
Approval of Full Contract Services between Hidalgo County and the Donna Irrigation District, Hidalgo County Number One for their election to be held on May 10, 2014.
18.
Head Start Program - Teresa Flores:
A.
Proclamation for Week of the Young Child
B.
Discussion/Approval of Supplemental Application for 2014 Funding Increase due to Cost of Living Adjustment(COLA) and Restoration of Sequestration Funds
19.
Precinct #2 - Comm. H. Palacios:
A.
Appointment of member to the Housing Authority Board.
B.
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No. | Amount |
| Texas Land Reclamation LLC | 11720 | $175.00 |
C.
Pct 2 ICA W/SJ&Alamo-Ridge C. Chvz-Alamo (1200):
Approval of appropriation of funds into Pct 2 ICA W/SJ& Alamo Ridge Road (Cesar Chavez-Alamo) Project in the amount of $180,000.00.
Approval of appropriation of funds into Pct 2 ICA W/SJ& Alamo Ridge Road (Cesar Chavez-Alamo) Project in the amount of $180,000.00.
20.
Precinct #4 - Comm. J. Palacios:
A.
Approval to rename "G.I. Road" to "Capt. Ken Baker Road"
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice # | Amount |
| Magic Valley Concrete | 140226 | $400.00 |
| Magic Valley Concrete | 141468 | $560.00 |
| Magic Valley Concrete | 141499 | $1,840.00 |
| Magic Valley Concrete | 142281 | $560.00 |
| Magic Valley Concrete | 142594 | $920.00 |
| Safety-Kleen System Inc. | 62783278 | $171.56 |
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a estimated cost of $2,838.93) for construction materials testing Services for the, "Renovations to Former Administration Building" with L&G Engineering Laboratory, LLC, to provide engineer services to Hidalgo County. C-13-220-08-13
2.
LAW LIBRARY:
A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7) -"an item that can obtained from only one source";
B. Approval of the Sole Source Declaration for "West Publishing Corporation -Thomson Reuters", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Law Library for: "Online Legal Research Services" with said declaration to remain in effect unless revoke by HCCC.
B. Approval of the Sole Source Declaration for "West Publishing Corporation -Thomson Reuters", to include the purchase of all future upgrades, software, maintenance-support and related services for the Hidalgo County-Law Library for: "Online Legal Research Services" with said declaration to remain in effect unless revoke by HCCC.
3.
Acceptance and approval to award proposal received in the amount of $6,439.32 from Herrera and Hunt, Inc., awarded Job Order Contractor through County's participation with HCDE-Choice Facility Partners JOC contract No. JOC-09-040JC-07, for the project: Hidalgo County Facilities Management -"Storefront Doorway Installation at the Health Department".
4.
Presentation of bids received for the purpose of award and approval of contract documents to multiple responsible vendors submitting the lowest and best bids (meeting all specifications and/or requirements) for:
Rental and/or Purchase of Industrial Uniforms" for
Hidalgo County-
RFB:2014-013-02-05-SMA.
5.
Presentation by Purchasing Department for acceptance, adoption, and approval of Hidalgo County Fixed Asset Policy & Procedures Manual for use by all applicable Elected Offices, Departments, Programs & Agencies.
6.
a. Acceptance and approval of an Amendment No. 2 to the AIA A101-2007 Standard Form of Agreement with D. Wilson Construction Company, for the "Remodel of Existing Old Administration Building (1st and 2nd Floor)," to remove the allowance schedules and re-direct to Betterment Allowance;
b. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
c. Requesting approval of Change Order No. 1 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $124,541.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document;
b. Requesting approval of clarifications to the following Construction Change Directives:
1. Change Directive No. 1 (approved CC 11/26/13) to be funded by allowance;
2. Change Directive No. 2 (CC 3/11/14-NOT APPROVED) thus null and void;
3. Change Directive No. 3 (CC 3/18/14) to be funded by either the allowances or Betterment Allowance;
c. Requesting approval of Change Order No. 1 (increase) in connection: "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $124,541.00 to awarded general contractor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates with concurrence by construction manager, Prodigy, including authority for County Judge to execute document;
d. Approval of Request for Payment-Application No. 5 in the amount of $491,913.80 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
B.
Pct. 1
1.
Acceptance and approval to purchase One (1) New 2015 Cat Model CT660 Brush Truck with standard equipment through Hidalgo County's membership/participation with National Joint Powers Alliance (NJPA) awarded Contract #060311-CAT in the amount of $123,616.26 through assigned requisition #254466.
C.
Pct. 2
1.
a. Acceptance and approval to execute an "On Call" professional engineering services contract with R. Gutierrez Engineering Corporation for, "Various Projects" for Precinct No. 2 as approved for negotiations on CC03/05/14.
b. Acceptance and approval of Work Authorization #1 (with an estimated cost of $2,800.00) as submitted by R. Gutierrez Engineering Corporation for Pct 2 Equipment & Maintenance Facility, through Contract No. C-14-085-04-08.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Arnold Ramirez
D.
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Arnold Ramirez
D.
Civil Action No. 7:13-CV-00496; Adriana Mora as Next Friend of Brian Mora Valadez, incapacitated v. Hidalgo County, Texas
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn