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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 15, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - Elections Dept. (1283)
B.
2014 - Texas A&M AgriLife Extension Service (1100)
C.
2014 - Executive Office (1100)
D.
2014 - Tax Office (1100)
E.
2014 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
F.
2014 - Health & Human Services Dept. / T.B. Control (1293)
G.
2014 - Health & Human Services Dept. / H.D. Adm. (1293)
H.
2014 - Operation Stonegarden FY 2012 - City of Edinburg (1284)
I.
2014 - Pct. #1 Admin. (1200)
J.
2014 - Pct. #1 Rd. Maint. (1200)
K.
2014 - Pct. #2 / CW Mech Shop (1200)
L.
2014 - Pct #2 Parks (1100)
M.
2014 - Pct. #4 Rd. Maint (1200)
N.
2014 - Planning Dept. (1100)
O.
2014 - County Clerk (1100)
P.
2014 - Constable Pct. #2 (1100)
Q.
2014 - Constable Pct. 3 LBSP (1284)
R.
2014 - Constable Pct. #4 (1100)
S.
2014 - WIC (1292)
T.
2014 - IT Countywide (1100)
U.
2014 - 449th District Court (1100)
3.
2014 Interdepartmental transfers:
A.
BCAP Pct.4 (1312):
Approval of 2013 interdepartmental transfer from BCAP Contingency Road program no.000 to BCAP Hoehn Drive, program no.329, in the total amount of $19,572.11.
Approval of 2013 interdepartmental transfer from BCAP Contingency Road program no.000 to BCAP Hoehn Drive, program no.329, in the total amount of $19,572.11.
B.
DBM-Budget Div (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to DBM - Budget Division in the amount of $7,546.00 to fund remodeling of front lobby.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to DBM - Budget Division in the amount of $7,546.00 to fund remodeling of front lobby.
C.
Pct.1 R&B (1200):
Approval of 2014 interdeparmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $60,000.00.
Approval of 2014 interdeparmental transfer within R&B Fund 1200 from program (052) to program (005) in the amount of $60,000.00.
D.
Pct.1 R&B (1200):
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $18,000.00.
Approval of 2014 interdepartmental transfer within R&B Fund 1200 from program (052) to program (004) in the amount of $18,000.00.
4.
Interfund transfers:
A.
Approval of 2014 interfund transfer from HIDTA Task Force (Fund 1252) to Constable Pct. 3 (Fund 1257) in the amount of $ 10,000.
B.
Precinct No.3 TxDOT (1315):
Approval of 2014 interfund transfer from CO's 1336 (prog 051) to TxDOT project (prog 071) in the total amount of $45,001.77
Approval of 2014 interfund transfer from CO's 1336 (prog 051) to TxDOT project (prog 071) in the total amount of $45,001.77
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #034339
7.
Membership Dues:
A.
County Clerk's Office (1100):
1. Approval to pay the 2014 Governmental Collectors Association of Texas (GCAT) Membership renewal fees in the total amount of $450.00 ($50 each) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Arturo Guajardo Jr. County Clerk, Annette Muñiz Chief Deputy, Noe Lopez Jr. Office Manager, Juan A. Perez Collections Supervisor, Jason Rohr Collections Analyst, Sylvia Gallegos Collections Enforcement Officer, Sylvia Reyes Collections Enforcement Officer, Arcy Morales Collections Enforcement Officer & Adrian Serna Collections Enforcement Officer
1. Approval to pay the 2014 Governmental Collectors Association of Texas (GCAT) Membership renewal fees in the total amount of $450.00 ($50 each) for the following individuals, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Arturo Guajardo Jr. County Clerk, Annette Muñiz Chief Deputy, Noe Lopez Jr. Office Manager, Juan A. Perez Collections Supervisor, Jason Rohr Collections Analyst, Sylvia Gallegos Collections Enforcement Officer, Sylvia Reyes Collections Enforcement Officer, Arcy Morales Collections Enforcement Officer & Adrian Serna Collections Enforcement Officer
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of the continuation of PC Software Agreement (reviewed and approved by legal as to form) between Gilbarco Inc. and Hidalgo County Sheriff's Office for the provision of software/maintenance support services of the PC1000 Equipment (0099034) Fuel Management Monitoring System (in place since 2004) so as to allow the Sheriff's Office in providing efficient accurate fuel reports including the continuation of services through the life term of the monitoring system in place by the Sheriff's Office to include the annual payment for term 2014-2015 and thereafter annually.
B.
1. Requesting approval of payment for invoice # 11324781 in the amount of $38,557.50 submitted by L&G Consulting Engineers in connection to C-13-336-12-10 (PO# 703928) for the FM 1925 (Phase II) project.
2. Requesting approval of payment for invoice # 11324775 in the amount of $15,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. project.
3. Requesting approval of payment for invoice # 11324776 in the amount of $99,271.90 submitted by L&G Consulting Engineers
in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension project.
2. Requesting approval of payment for invoice # 11324775 in the amount of $15,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. project.
3. Requesting approval of payment for invoice # 11324776 in the amount of $99,271.90 submitted by L&G Consulting Engineers
in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension project.
C.
Acceptance and approval to continue to utilize through the Texas Procurement and Support Service (TPASS) with the "Council on Government Cooperative's awarded vendor "U.S. Bank National Association" for the
Retail Fuel Card and Related Services for emergency situations and/or travel outside the County by Hidalgo County through Contract #946-C1 (County Contract #C-12-158-06-05) with the new renewal term effective May 1, 2014 through April 30, 2015 as notified by the Council on Competitive Government.
D.
Acceptance and approval of request for payment of Invoice #20141825-F in the amount of $4,800.00-Work Authorization No. 3 as submitted by TEDSI Infrastructure Group for Professional Engineering services from January 1, 2014 to January 31, 2014-Contract #C-08-226-09-30-PO#695933.
E.
CONSTABLE Pct. #1:
Notification for clarification purposes of the new assigned purchase order #707013 with Holchemont, LTD as the general contractor-"Contract #C-12-028-07-24-CONSTRUCTION OF A NEW CONSTABLE BUILDING PRECINCT ONE" for Change Order Nos. 004 (CC 12/20/13-AI#42269) & Change Order No. 005 (CC 03/11/13-AI#43416) since original PO#680750 was liquidated due to HCCC acceptance of the Certificate of Substantial Completion on December 20, 2013.
Notification for clarification purposes of the new assigned purchase order #707013 with Holchemont, LTD as the general contractor-"Contract #C-12-028-07-24-CONSTRUCTION OF A NEW CONSTABLE BUILDING PRECINCT ONE" for Change Order Nos. 004 (CC 12/20/13-AI#42269) & Change Order No. 005 (CC 03/11/13-AI#43416) since original PO#680750 was liquidated due to HCCC acceptance of the Certificate of Substantial Completion on December 20, 2013.
F.
Requesting approval of payment for Invoice #2014-0045 (reimbursable) in the amount of $171.53 submitted by contracted architect, ERO Architects in connection with, " Pct. 2 Equipment & Maintenance Facility "C-13-096-07-09.
G.
Approval for Hidalgo County to exercise the last year extension option (as provided under the current contract) for "Roadway Light Fixtures and Equipment" for Hidalgo County Precincts No. 1 & No. 3, under the same rates, terms and conditions with Lumatec Lighting Service. (C-13-014-04-09)
H.
Requesting acceptance and approval of
Supplemental Agreement No. 1 to Work Authorization No. 1 submitted by
HALFF ASSOCIATES, INC., in the
(amount of $ 3,535.00, with revised total cost amount $ 50,535.00) for the purposes of "engineering services" on the on-going Project: Electrical, Mechanical, and Structural Engineering design for Modifications to incorporate
Motorola and 911 Equipment at the Hidalgo County Sheriff's Office, in connection to agreement# C-13-044-03-20 for the purposes of: "Building Repairs, Renovations and/or Alterations to County Owned Buildings" located within Precinct No. 4 (on an as needed basis).
I.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324774- $24,031.25 for "FM 494-Shary Road Project";
2. Invoice No. 11324777- $41,410.00 for "Mile 3";
3. Invoice No. 11324779- $ 459.55 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324782- $96,117.00 for "Liberty Road Project";
5. Invoice No. 11324788- $ 4,346.00 for "La Homa ROW";
6. Invoice No. 11324790- $16,200.00 for "Mile 2 North-Inspiration to Moorefield Rd";
7. Invoice No. 11324791- $10,798.60 for "Mile 2-Moorfield Rd West to SH364"
1. Invoice No. 11324774- $24,031.25 for "FM 494-Shary Road Project";
2. Invoice No. 11324777- $41,410.00 for "Mile 3";
3. Invoice No. 11324779- $ 459.55 for "Tom Gill/Liberty Rd Project";
4. Invoice No. 11324782- $96,117.00 for "Liberty Road Project";
5. Invoice No. 11324788- $ 4,346.00 for "La Homa ROW";
6. Invoice No. 11324790- $16,200.00 for "Mile 2 North-Inspiration to Moorefield Rd";
7. Invoice No. 11324791- $10,798.60 for "Mile 2-Moorfield Rd West to SH364"
J.
Requesting approval to exercise the option to renew/extend the first of two (2), one (1) year terms as stipulated and provided in the contract under the same rates, terms and conditions for "Flexible Base Material (Crushed Caliche)" for Hidalgo County Precincts No. 1, 2 and 4 with Martin Marietta (C-13-018-04-30) and Precincts 1 & 3 with Frontera Materials (C-13-018a-04-30).
K.
Requesting authority to purchase staff portraits (8) 8"x10" at $25.00/each, (2) 5"x7" at $25.00/sheet, (1) CD of Images at $50.00 plus a portrait sitting fee of $35.00/each with Treviño's Digital Photography, Inc. through requisition #253789.
L.
Accepance and approval of the sixty (60) grace period extension as provided under Section III of Contract#C-10-343-05-10 with First Southwest Company for the provision of "Financial Services-Hidalgo County" with same rates, terms and conditions so as to have no lapse in services while evaluation and procurement process is completed.