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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS April 15, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Discussion, consideration and approval of the submittal of application to the TWDB for matching funds grant not to exceed the amount of $3,000,000.00 from funds made available through SB1, 83rd Legislature , to be use for construction of water reuse, aquifer storage and recovery, or any other demonstration projects.
5.
District Administration:
A. Approval of the creation of slot#15-Budget Officer and set salary in the amount of $53,000.00
B. Approval of Budget Amendment to fund new Budget Officer Salary and Fringes.
C. Approval of District's revised Salary Schedules.
A. Approval of the creation of slot#15-Budget Officer and set salary in the amount of $53,000.00
B. Approval of Budget Amendment to fund new Budget Officer Salary and Fringes.
C. Approval of District's revised Salary Schedules.
6.
A. Discussion, consideration and clarification on revised financial related Administration positions as per the action taken by the Board of the Hidalgo County Drainage District No. 1 at the meeting of 03/11/2014.
B. Approval of modified administration staff for the accounting group.
C. Approval of revised organizational chart
B. Approval of modified administration staff for the accounting group.
C. Approval of revised organizational chart
7.
A.) Requesting approval to renew Oracle Premier Support for GIS Systems through the District's membership with Department of Information Resources Oracle Contract No. DIR-SDD-1695.
B.) Requesting approval to final negotiated Agreement for Professional Engineering Services with R. Gutierrez Engineering Corporation as it relates to "Assessment and Repair of Aluminum Structural Plate Arch at the Mission Inlet Crossing on McColl Road". Approved for negotiations by the Hidalgo County Board of Directors on March 18, 2014.
C.) Requesting approval of Work Authorization No. 1 with R. Gutierrez Engineering Corporation in the amount of $22,611.00 for Professional Engineering Services field assessment and repair recommendations to burnt area on the Aluminum Structural Plate Arch at the Mission Inlet Crossing on McColl Road".
B.) Requesting approval to final negotiated Agreement for Professional Engineering Services with R. Gutierrez Engineering Corporation as it relates to "Assessment and Repair of Aluminum Structural Plate Arch at the Mission Inlet Crossing on McColl Road". Approved for negotiations by the Hidalgo County Board of Directors on March 18, 2014.
C.) Requesting approval of Work Authorization No. 1 with R. Gutierrez Engineering Corporation in the amount of $22,611.00 for Professional Engineering Services field assessment and repair recommendations to burnt area on the Aluminum Structural Plate Arch at the Mission Inlet Crossing on McColl Road".
8.
A. Maintenance & Operations:
Request Approval of Application for Payment No. 2 in the amount of $35,424.00 from Texas Cordia Construction, LLC. related to Contract No. HCDD1-13-014-11-26 Alamo Expressway Drain/Border Crossings Improvements.
B. 2013 Bond Series-Payments:
1.-Request Approval of Application of Payment No. 1 in the amount of $89,677.62 from Rojas Construction & Paving, LLC related to Contract No. HCDD1-14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subd Area Drainage Improvements from Agreement for Professional Engineering Services for the 2012 Bond Referendum Rural Drainage Development Program Pct. 2.
2.-Request Approval of Application of Payment No. 2 in the amount of $317,090.53 from Rojas Construction & Paving, LLC related to Contract No. HCDD1-14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subd Area Drainage Improvements from Agreement for Professional Engineering Services for the 2012 Bond Referendum Rural Drainage Development Program Pct. 2, with authority for District to issue check after review, audit and processing procedures are complete.
3.-Request Approval of Estimate No. 3 in the amount of $689,373.75 from IPR South Central, LLC related to Contract No. TP07-13 through District's membership with HGAC-Buy Member No. 07-149 approved by Board on 11-12-2013 for the Construction of the Rado Drain ReRoute Rehabilitation Project from Agreement.
Request Approval of Application for Payment No. 2 in the amount of $35,424.00 from Texas Cordia Construction, LLC. related to Contract No. HCDD1-13-014-11-26 Alamo Expressway Drain/Border Crossings Improvements.
B. 2013 Bond Series-Payments:
1.-Request Approval of Application of Payment No. 1 in the amount of $89,677.62 from Rojas Construction & Paving, LLC related to Contract No. HCDD1-14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subd Area Drainage Improvements from Agreement for Professional Engineering Services for the 2012 Bond Referendum Rural Drainage Development Program Pct. 2.
2.-Request Approval of Application of Payment No. 2 in the amount of $317,090.53 from Rojas Construction & Paving, LLC related to Contract No. HCDD1-14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subd Area Drainage Improvements from Agreement for Professional Engineering Services for the 2012 Bond Referendum Rural Drainage Development Program Pct. 2, with authority for District to issue check after review, audit and processing procedures are complete.
3.-Request Approval of Estimate No. 3 in the amount of $689,373.75 from IPR South Central, LLC related to Contract No. TP07-13 through District's membership with HGAC-Buy Member No. 07-149 approved by Board on 11-12-2013 for the Construction of the Rado Drain ReRoute Rehabilitation Project from Agreement.
9.
A. Request Budget amendment from the District General Fund in the amount of $50,000 for the the payment of judgements and damages associated to the claim of Dannenbaum Engineering Company L.LC.
B. Request approval of payment and the issuance of a manual check in the amount of $ 50,000 to Dannenbaum Engineering Company L.L.C. for the settlement agreement associated with Corporate Sponsorship approved by the Board of Directors on ___________________.
2008 Bond Series:
C. Request approval of a budget amendment from the Un-reserve Fund Balance of the 2008 Bond Series in the amount of $653,000. This amendment is needed for the payment of Engineering Cost to Dannenbuam Engineering related to the (Work Authorizations 1 through 14) Levee only and DHS wall segments projects and is for the final settlement agreement and general release. Agreement was approved by the Board of Directors on April 8, 2014.
D. Request approval of Payment and the issuance of a manual check in the amount $____________ for the above mentioned settlement agreement associated with the Final Completion of the Levee only and DHS levee wall segments.
B. Request approval of payment and the issuance of a manual check in the amount of $ 50,000 to Dannenbaum Engineering Company L.L.C. for the settlement agreement associated with Corporate Sponsorship approved by the Board of Directors on ___________________.
2008 Bond Series:
C. Request approval of a budget amendment from the Un-reserve Fund Balance of the 2008 Bond Series in the amount of $653,000. This amendment is needed for the payment of Engineering Cost to Dannenbuam Engineering related to the (Work Authorizations 1 through 14) Levee only and DHS wall segments projects and is for the final settlement agreement and general release. Agreement was approved by the Board of Directors on April 8, 2014.
D. Request approval of Payment and the issuance of a manual check in the amount $____________ for the above mentioned settlement agreement associated with the Final Completion of the Levee only and DHS levee wall segments.
10.
2013 Bond Series:
Approval of Supplemental Agreement No. 2 to Agreement for Professional Services Services for the Pct.1-2012 Bond Referendum Improvement Projects.
Approval of Supplemental Agreement No. 2 to Agreement for Professional Services Services for the Pct.1-2012 Bond Referendum Improvement Projects.
11.
A. Authority to publish a Request for Qualifications pursuant to Texas Water Code, Chapter 49, Section .057(d), for the engagement of an attorney for the review of the agreement between Hidalgo County Drainage District #1 and Integ Corporation with said engagement to follow the procedures provided in Subchapter A, Chapter 2254, Government Code (Professional Services Procurement Act);
B. Approval of scope of services to include, but not limited to, conduct an investigation into the issues of payment of $3,735,000.00 to Integ Corporation for construction management of Hidalgo County Drainage District #1 Master Drainage Plan Phase II projects and upon completion, prepare and provide a report to the Hidalgo County Drainage District #1 Board of Directors with RFQ packet to be drafted and presented to Board for approval when completed with the following:
1. Attorneys licensed in the State of Texas
2. 20+yrs. of experience with extensive knowledge in contract law/litigation
3. Term of engagement
4. Research, review and report to Board of Directors due within 30 days after engagement and receipt of purchase order
B. Approval of scope of services to include, but not limited to, conduct an investigation into the issues of payment of $3,735,000.00 to Integ Corporation for construction management of Hidalgo County Drainage District #1 Master Drainage Plan Phase II projects and upon completion, prepare and provide a report to the Hidalgo County Drainage District #1 Board of Directors with RFQ packet to be drafted and presented to Board for approval when completed with the following:
1. Attorneys licensed in the State of Texas
2. 20+yrs. of experience with extensive knowledge in contract law/litigation
3. Term of engagement
4. Research, review and report to Board of Directors due within 30 days after engagement and receipt of purchase order
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn