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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 22, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
7.
Justices of the Peace:
A.
J.P. Pct. #2, Pl. 2 - Rosa Trevino:
Requesting approval to reimburse JP Rosa Trevino, in accordance with Elected Official Exiting Policy procedures, the amount of $ 598.21 for travel expenses incurred while attending training seminar in San Antonio, Texas on March 23-26, 2014
Requesting approval to reimburse JP Rosa Trevino, in accordance with Elected Official Exiting Policy procedures, the amount of $ 598.21 for travel expenses incurred while attending training seminar in San Antonio, Texas on March 23-26, 2014
8.
District Attorney's Office - Roy Cazares:
A.
Approval of appropriation of funds for the Grand Jury Account in the amount of $110,000.00.
9.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
10.
Urban County - Diana Serna:
A.
Presentation and approval of a Proclamation declaring April 21st - 26th, 2014 as CDBG week.
B.
Request approval to rescind action taken by Hidalgo County Commissioner's Court on April 15, 2014 (Item 14-E) approving the acquisition of Parcel #15.
C.
Requesting approval to rescind action previously taken by County Commissioners' Court on March 4, 2014 under AI # 43222 for the purchase of fire station equipment (spreaders, quick kick ram support and twinline hose) from Wilson Fire Rescue for the Mercedes Fire Department.
D.
Requesting approval of a new Internal Monitoring Policy (Plan) for the Urban County Program.
E.
Requesting approval of the revised Urban County Program HOME– Owner Occupied Rehabilitation Program Policies and authorization to revise as necessary.
F.
Requesting approval of the revised Urban County Program HOME– Homebuyer Assistance Program Policies and authorization to revise as necessary.
G.
Approval to Amend the Advisory Council By-Laws calling for an annual meeting and/or when written request is submitted by chairman
H.
Approval of land acquisition of Parcels # 13, 19, 24, and 49 for the Delta Area Connector/East Lateral Project (GLO 12-406-000-6453/DRS210068).
11.
Elections Administration - Yvonne Ramon:
A.
1. Appointment of the Early Voting Ballot Board for the May 27, 2014 Primary Runoff Election.
2. Appointment of the Central Counting Station for the May 27, 2014 Primary Runoff Election.
2. Appointment of the Central Counting Station for the May 27, 2014 Primary Runoff Election.
12.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Samantha Subdivision – Pct. 3 (Juan Ortiz)
2. Preliminary Approval
a. Marely Subdivision – Pct. 3 (Carolina Barrera)
b. Anali Subdivision – Pct. 3 (Osbel Flores)
3. Final Approval
a. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
4. Final Approval with Financial Guarantee
a. El Ramadero Subdivision – Pct. 4 (O.S.Wyatt, Jr.)
5. Reimbursement of Financial Guarantee
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
b. Las Estrellas Phase II – Pct. 3 (CWL Limited)
c. Las Estrellas Phase III – Pct. 3 (CWL Limited)
d. Las Estrellas No. IV Subdivision – Pct. 3 (CWL Limited)
a. Samantha Subdivision – Pct. 3 (Juan Ortiz)
2. Preliminary Approval
a. Marely Subdivision – Pct. 3 (Carolina Barrera)
b. Anali Subdivision – Pct. 3 (Osbel Flores)
3. Final Approval
a. Terry Palms Subdivision – Pct. 4 (Kyle Ruppert)
4. Final Approval with Financial Guarantee
a. El Ramadero Subdivision – Pct. 4 (O.S.Wyatt, Jr.)
5. Reimbursement of Financial Guarantee
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
b. Las Estrellas Phase II – Pct. 3 (CWL Limited)
c. Las Estrellas Phase III – Pct. 3 (CWL Limited)
d. Las Estrellas No. IV Subdivision – Pct. 3 (CWL Limited)
13.
Precinct #1 - Comm. Cuellar:
A.
1. Approval and acceptance for Judge Garcia to sign Agreed Order# 2014-0248-MWD-E from Texas Commission on Environmental Quality (TCEQ).
2. Requesting approval of payment in the amount of $1,800 to TCEQ Agreed Order# 2014-0248-MWD-E with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
2. Requesting approval of payment in the amount of $1,800 to TCEQ Agreed Order# 2014-0248-MWD-E with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
14.
Precinct #2 - Comm. H. Palacios:
A.
Appointment of Mr. Andrew A. Canon to the Hidalgo County Commuter Rail District (HCCRD).
B.
Discussion, consideration and approval to purchase a certain tract of land also known as Parcel 4 & 5, Minnesota Drainage Project.
15.
Budget & Management - Sergio Cruz:
A.
Precinct No.3 (1200):
1. Approval of 2014 interdepartmental transfer from COUNTYWIDE program (030) to Precinct No.3 program (106) in the total amount of $390,000.00
2. Approval to issue check payable to City of Mission (Fiduciary Agent as per ICA) in the amount of $390,000.00 for Hidalgo County's contribution towards the Taylor Road improvement project as per Interlocal Cooperation Agreement between City of McAllen, City of Mission and Hidalgo County with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval of 2014 interdepartmental transfer from COUNTYWIDE program (030) to Precinct No.3 program (106) in the total amount of $390,000.00
2. Approval to issue check payable to City of Mission (Fiduciary Agent as per ICA) in the amount of $390,000.00 for Hidalgo County's contribution towards the Taylor Road improvement project as per Interlocal Cooperation Agreement between City of McAllen, City of Mission and Hidalgo County with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Recommendation by grading committee for Commissioners Court to to reject proposals received on 03/19/14 in connection with RFP/Q 2014-061-03-19: "Financial Advisory Services-Hidalgo County" (as it is in the best interest of Hidalgo County to attract and encourage more participation by qualified and interested firms) including the re-advertisement of project with modified notices, including approval of complete procurement packet as attached hereto.
2.
a. Approval to reject sole response received in connection to: RFP-"Real Estate Broker Services" Project for Hidalgo County and authority to re-advertise same;
b. Acceptance and approval of recommended changes by Evaluation Committee to procurement requirements as detailed in the email attached hereto;
c. Approval of same selected/designated Evaluation Committee for the "Real Estate Broker Services" project.
b. Acceptance and approval of recommended changes by Evaluation Committee to procurement requirements as detailed in the email attached hereto;
c. Approval of same selected/designated Evaluation Committee for the "Real Estate Broker Services" project.
3.
Presentation of lowest and best bid received (from the most responsible vendor) as detailed in tabulation sheet contained herein and meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled:Hidalgo County -"SS-1 Emulsified Asphalt and Delivery Services" to Ergon Asphalt & Emulsions, Inc. through project No.: 2014-038-03-09-SGS.
4.
A. Requesting clarification/correction of AI#20245-CC 10-25-11 to reflect term of agreement was erroneously captioned as one (1) year when BuyBoard Cooperative Contract automatic annual renewal;
B. Ratification by HCCC of annual renewal of Superior Alarms through BuyBoard contract #325-09 from 10-26-12 through 04-14-14;
C. Approval to continue services provided through Superior Alarms through BuyBoard contract #401-12
D. Acceptance and Approval to process invoices for the following elected offices, departments;
1. John Austin Pena Primary Care and Substance Abuse Treatment Facility
2. Precinct No. 2
B. Ratification by HCCC of annual renewal of Superior Alarms through BuyBoard contract #325-09 from 10-26-12 through 04-14-14;
C. Approval to continue services provided through Superior Alarms through BuyBoard contract #401-12
D. Acceptance and Approval to process invoices for the following elected offices, departments;
1. John Austin Pena Primary Care and Substance Abuse Treatment Facility
2. Precinct No. 2
5.
Hidalgo County - FIRE MARSHAL OFFICE:
A. Requesting exemption from competitive bidding requirements, Texas Local Gov. Code, 262.024(a)(7)(A)(D)-'an item that can be otained from only one source', items for which competition is precluded because of the existence of patents, copyrights, secret processess, or monopolies', 'captive replacement parts or components for equipment';
B. Acceptance and approval of a "Sole Source Declaration" with Taser International/Taser Brand Product of Texas for the purchase of products and/or services commencing with Hidalgo County Fire Marshal's Office through requisition #251213 for the amount of $7,299.69 for the purchase of Taser Equipment and or Components as requested with the sole declaration to remain in effect unless revoked by Hidalgo County Commissioners Court.
A. Requesting exemption from competitive bidding requirements, Texas Local Gov. Code, 262.024(a)(7)(A)(D)-'an item that can be otained from only one source', items for which competition is precluded because of the existence of patents, copyrights, secret processess, or monopolies', 'captive replacement parts or components for equipment';
B. Acceptance and approval of a "Sole Source Declaration" with Taser International/Taser Brand Product of Texas for the purchase of products and/or services commencing with Hidalgo County Fire Marshal's Office through requisition #251213 for the amount of $7,299.69 for the purchase of Taser Equipment and or Components as requested with the sole declaration to remain in effect unless revoked by Hidalgo County Commissioners Court.
B.
Pct. 2
1.
Approval of the following requisition listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Valley Blvd Rd Prj | 255557 | Frontera Materials Inc. | $32,016.00 | Asphalt for Rd Project |
2.
Requesting acceptance and approval of Work Authorization No. 10 (with an estimated cost of $2,971.50) as submitted by Millennium Engineers Group., Contract# C-13-185-06-18, for Construction Material Testing services for the Valley Blvd Road Project.
C.
Sheriff's Office
1.
Acceptance and approval of the final negotiated contract with Dr. Marin Garza for "Professional Physician Services for Hidalgo County Inmates" project RFQ 2014-009-03-26-YZV.
2.
Acceptance and approval as submitted by Captain Richard Ozuna from Hidalgo County Sheriff's Office for Motorola of "Change Order No. 2 Request" to delete all remaining mobile radio programming and installation services with the exception of 25 mobile radios and add four APX7500 dual Band Encrypted Consolettes including the programming and installation which has no fiscal impact on this agenda item and/or the terms and/or amount of the Lease-Purchase Agreement ( approved-CC-10-23-12 for AI#34857) thru the H-GAC Contract #RA05-12 (County assigned Contract #C-12-270-10-23).
D.
IT Department:
1.
IT Countywide Dept.:
Acceptance and approval of the previously approved 40 hours technical support renewal (cc approved on 02/26/13-AI#36844) to reflect the additional 12 hours as expanded by the IT Dept. as necessary and required but not included in the original statement of work (SOW) through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369, thus allowing original purchase order #689159 to be increased including the authority for County Judge and/or Elected Official to execute the "Change Request Form".
Acceptance and approval of the previously approved 40 hours technical support renewal (cc approved on 02/26/13-AI#36844) to reflect the additional 12 hours as expanded by the IT Dept. as necessary and required but not included in the original statement of work (SOW) through our membership/participation with (DIR) Department of Information Resources awarded vendor Insight Public Sector, Inc. DIR-SDD-1369, thus allowing original purchase order #689159 to be increased including the authority for County Judge and/or Elected Official to execute the "Change Request Form".
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Israel Mena
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Israel Mena
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn