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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 22, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - County Auditors (1100)
B.
2014 - Executive Office (1100)
C.
2014 - Pct. #1 Sanitation (1100)
D.
2014 - Pct. #2 Parks (1100)
E.
2014 - Pct. #2 Adm. (1200)
F.
2014 - Pct #2 Rd Maint (1200)
G.
2014 - Pct #3 Parks (1100)
H.
2014 - Operation Stonegarden FY 2012 - City of Mission (1284)
I.
2014 - Sheriff's Dept. / Jail (1100)
J.
2014 - I. T. Department / Info Tech Dept (1100)
K.
2014 - I. T. Department / Justice Court Tech (1242)
L.
2014 - Public Defender (1100)
M.
2014 - HIDTA TASK FORCE (1291)
N.
2014 - Elections (1100)
O.
2014 - Safety Division (1100)
P.
2014 - Human Resources (1100)
Q.
2014 - Facilities Management (1100)
R.
2014 - Health & Human Services Dept. / Health Adm (1293)
S.
2014 - Health & Human Services Dept. / MAC (1293)
T.
2014 - Health & Human Services Dept. / T.B. Control (1293)
U.
2014 - Health & Human Services Dept. / Clinics (1100)
V.
2014 - Health & Human Services Dept. / Health Adm (1100)
3.
2014 Interdepartmental transfers:
A.
Pct 2 Rancho Blanco(1/4M E Alamo-Tower)Rd (1200):
Approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Rancho Blanco(1/4M E Alamo-Tower) Road Project in the amount of $8,125.84 to fund Change Order No. 1.
Approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Rancho Blanco(1/4M E Alamo-Tower) Road Project in the amount of $8,125.84 to fund Change Order No. 1.
B.
Valley Blvd Road Project (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Valley Blvd Road Project in the amount of $42,000.00 to fund road project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Valley Blvd Road Project in the amount of $42,000.00 to fund road project expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk:
Revised February 2014 Monthly Fee Report
Revised February 2014 Monthly Fee Report
B.
District Clerk:
Fee Report for the Month of March 2014 $1,139,582.39
Fee Report for the Month of March 2014 $1,139,582.39
6.
Executive Office:
A.
Right of Way:
North Alamo Water Supply:
*Minnesota Road:
A). 24 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located approx. 100' east of the intersection of Dillon Road and Minnesota Road.
B). Olga Avenue- 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Olga Avenue and Minnesota Road.
C). 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Armando Avenue and Minnesota Road.
D). Gina Avenue- 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Gina Avenue and Minnesota Road .
* Isaac's Subdivision:
1). Champagne Drive- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line. 2). Arcola Lane- Open cut and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
3). Loda Lane- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
4). Gibson Drive- Open cut, and 1 1/2" overlay for full section: An 8" PVC SDR-26 sanitary sewer gravity line.
Muniz Subdivision:
1). Jam Square- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
2). Buckles Boulevard- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
3). Jessica Lane- Open cut, and 1 1/2" overlay for full street sections: An 8" PVC SDR-26 sanitary sewer gravity line.
4). Debbie Avenue- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
* Trenton Road:
A). 24 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located approx. 850' west of the intersection of Jam Square and Trenton Road.
B). Esperanza Drive- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the south side of the intersection of Esperanza Drive and Trenton Road.
C). Fe Drive- 28 L.F. 16" road crossing bore and PVC encasement. Crossing to be located on the south side of the intersection of Fe Drive and Trenton Road.
D). Tower Road- 36 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the south side of the intersection of Tower Road and Trenton Road.
* Tower Road Estates Subdivision:
1). Ann Street- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 gravity line.
* Alberta Acres Subdivision:
2). Helen Street- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
* Tower Road:
A). Trenton Road- 28 L.F. open cut, patch and repair: A 10" PVCSDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Trenton Road and Tower Road.
B). West Drive- 20 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of West Drive and Tower Road.
C). Alberta Road- 36 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Alberta Road and Tower Road.
D). Palmeras Circle- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Palmeras Circle and Tower Road.
E). Palmeras Circle- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Palmeras Circle and Tower Road.
* El Charro #2 Subdivision:
1). Brazil Avenue- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
2). Argentine Road- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line. 3). Argentine Court- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
* L.J. #1 Subdivision:
4). El Jay Drive- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
5). Blue Jay Drive- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sewer gravity line.
*Tower Road:
A). Tejano Drive- 28 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Tejano Drive and Tower Road.
B). Owassa Road-- 56 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Owassa Road and Tower Road.
C). Tower Road- 48 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the intersection of El Jay Drive Road and Tower Road.
D). Tower Road- 48 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located north of the intersection of Tower Road and Minnesota Road.
E). Minnesota Road- 20 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Minnesota Road and Valverde Road.
F). Cortez Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Cortez Drive and Minnesota Road.
G). Marina Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Marina Drive and Minnesota Road.
H). Montezuma Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Montezuma Drive and Minnesota Road.
I). Aztec Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Aztec Drive and Minnesota Road.
North Alamo Water Supply:
*Minnesota Road:
A). 24 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located approx. 100' east of the intersection of Dillon Road and Minnesota Road.
B). Olga Avenue- 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Olga Avenue and Minnesota Road.
C). 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Armando Avenue and Minnesota Road.
D). Gina Avenue- 30 L.F. open cut, patch and repair: An 18" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the north side of the intersection of Gina Avenue and Minnesota Road .
* Isaac's Subdivision:
1). Champagne Drive- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line. 2). Arcola Lane- Open cut and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
3). Loda Lane- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
4). Gibson Drive- Open cut, and 1 1/2" overlay for full section: An 8" PVC SDR-26 sanitary sewer gravity line.
Muniz Subdivision:
1). Jam Square- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
2). Buckles Boulevard- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
3). Jessica Lane- Open cut, and 1 1/2" overlay for full street sections: An 8" PVC SDR-26 sanitary sewer gravity line.
4). Debbie Avenue- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
* Trenton Road:
A). 24 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located approx. 850' west of the intersection of Jam Square and Trenton Road.
B). Esperanza Drive- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the south side of the intersection of Esperanza Drive and Trenton Road.
C). Fe Drive- 28 L.F. 16" road crossing bore and PVC encasement. Crossing to be located on the south side of the intersection of Fe Drive and Trenton Road.
D). Tower Road- 36 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the south side of the intersection of Tower Road and Trenton Road.
* Tower Road Estates Subdivision:
1). Ann Street- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 gravity line.
* Alberta Acres Subdivision:
2). Helen Street- Open cut, and 1 1/2" overlay for full street section. An 8" PVC SDR-26 sanitary sewer gravity line.
* Tower Road:
A). Trenton Road- 28 L.F. open cut, patch and repair: A 10" PVCSDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Trenton Road and Tower Road.
B). West Drive- 20 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of West Drive and Tower Road.
C). Alberta Road- 36 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Alberta Road and Tower Road.
D). Palmeras Circle- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Palmeras Circle and Tower Road.
E). Palmeras Circle- 28 L.F. 16" road crossing bore and PVC encasement: An 8" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Palmeras Circle and Tower Road.
* El Charro #2 Subdivision:
1). Brazil Avenue- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
2). Argentine Road- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line. 3). Argentine Court- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
* L.J. #1 Subdivision:
4). El Jay Drive- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sanitary sewer gravity line.
5). Blue Jay Drive- Open cut, and 1 1/2" overlay for full street section: An 8" PVC SDR-26 sewer gravity line.
*Tower Road:
A). Tejano Drive- 28 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Tejano Drive and Tower Road.
B). Owassa Road-- 56 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the west side of the intersection of Owassa Road and Tower Road.
C). Tower Road- 48 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer gravity line. Crossing to be located on the intersection of El Jay Drive Road and Tower Road.
D). Tower Road- 48 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located north of the intersection of Tower Road and Minnesota Road.
E). Minnesota Road- 20 L.F. open cut, patch and repair: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the west side of the intersection of Minnesota Road and Valverde Road.
F). Cortez Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Cortez Drive and Minnesota Road.
G). Marina Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Marina Drive and Minnesota Road.
H). Montezuma Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Montezuma Drive and Minnesota Road.
I). Aztec Drive- 34 L.F. 16" road crossing bore and PVC encasement: A 10" PVC SDR-26 sanitary sewer force main. Crossing to be located on the north side of the intersection of Aztec Drive and Minnesota Road.
7.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $675,685.25 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/29/14 to 04/11/14.
2. Approval of wire transfer to cover claims paid.
| 03/29-31/14 | $120,600.58 |
| 04/01-04/14 | $289,210.16 |
| 04/05-11/14 | $265,874.51 |
| TOTAL | $675,685.25 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/01-15/2014 in the amount of $ 46,907.11 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/01-15/2014 in the amount of $ 46,907.11 and requesting approval of wire transfer.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Health & Human Services - BIO Department:
Requesting authority to enter into a new 48-month new (capital) lease copier through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through the following with the total monthly payment of $388.42, effective upon approval.
Requesting authority to enter into a new 48-month new (capital) lease copier through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through the following with the total monthly payment of $388.42, effective upon approval.
| Requisition | Location | Model | Equipment Monthly Lease | Monthly Maintenance |
| 253448 | 1304 S. 25th Ave. Edinburg, TX | MP7502SP | $300.42 | 20,000 B/W @ $0.0044 = $88.00 |
B.
Approval of the following payment applications as submitted by Reim Construction, Inc. contracted vendor for Ramirez I, II, & III Subdivision - Pct. No. 3 as reviewed by project engineer, Javier Hinojosa Engineering (C-CAP-13-048-05-07):
1. Application for payment No. 5 (Final) in the amount of $7,631.05;
2. Application for payment No. 6 (Retainage Release) in the amount of 26,074.40;
3. "Certificate of Construction Completion" reflecting the date of November 27, 2013.
1. Application for payment No. 5 (Final) in the amount of $7,631.05;
2. Application for payment No. 6 (Retainage Release) in the amount of 26,074.40;
3. "Certificate of Construction Completion" reflecting the date of November 27, 2013.
C.
Acceptance and approval of Invoice #11324792 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
D.
Requesting approval of payment for partial Invoice No. 20141847 in the amount of $5,458.98 (Pct 1, 3rd Call, Dimas #2 & 3 Subdivision) (C-CAP-08-028-10-28) for professional services rendered and submitted by project engineer, TEDSI Infrastructure Group.
E.
Requesting approval of Change Order No. 1 reflecting an increase of +$8,125.84-four additional driveways and an additional 28 working days with Contractor RDH Site and Concrete Co. for Pct 2 Rancho Blanco Road Project, as submitted through project engineer, R. Gutierrez Engineering Corp (C-13-250-01-14).
F.
Request approval of following listed Payment Applications submitted for the project: "Renovations and Additions to Elections Warehouse" (Project #2011-147-09-20-MSS):
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Vendor:
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Contract No.
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Invoice No.
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Amount
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Alpha Building Corporation
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PO# 667685 -HCDE 10/030JC
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Application No. 6
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$5,086.16
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Alpha Building Corporation
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PO# 667685 -HCDE 10/030JC
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Application No. 7
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$20,496.53
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Dannenbaum Engineering
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PO# 666228 C-11-147A-08-30
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452502/07/XV
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$399.13
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Dannenbaum Engineering
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PO# 666228 C-11-147A-08-30
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452502/08/XV
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$2,496.07
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Halff Associates
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PO# 660277 C-10-340-10-19
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M165521
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$350.00
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G.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice , draft requirement agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office-Commissary Supplies for Hidalgo County Adult Detention Center Facility (Jail)- Bid No.: 2014-107-SMA including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
H.
Acceptance and approval of request for payment application no. 1 in the amount of $43,476.75 as submitted by Couric Enterprises, LLC, awarded contractor for the construction of the Community Resource Center in San Carlos and as certified for payment by project architect, Mata Garcia Architects LLP, in connection with contract C-13-072A-11-19.
I.
Authority to exercise the one (1) year extension option as provided under current contract for "Auctioneer & Storage Services" for Hidalgo County under the same rates, terms, and conditions with Rod Robertson Enterprises, Inc.