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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 29, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Proclamation declaring May 1, 2014 as National Day of Prayer in Hidalgo County
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Request to use the courthouse open forum grounds for the National Day of Prayer Event to be held on May 1, 2014 from 8:00am - 8:00 pm.
D.
Environmental Compliance:
Authorization for Judge Ramon Garcia to sign TCEQ Subscriber Agreement authorizing county's Environmental Compliance Coordinator to submit DMRs Electronically to TCEQ for the waste water treatment plant at Delta Lake Park in Precinct 1.
Authorization for Judge Ramon Garcia to sign TCEQ Subscriber Agreement authorizing county's Environmental Compliance Coordinator to submit DMRs Electronically to TCEQ for the waste water treatment plant at Delta Lake Park in Precinct 1.
E.
WIC:
Requesting authorization for Norma Longoria and Diana Cardona to attend the 2014 ILCA Annual Conference July 22-26, 2014 in Phoenix, AZ.
Requesting authorization for Norma Longoria and Diana Cardona to attend the 2014 ILCA Annual Conference July 22-26, 2014 in Phoenix, AZ.
8.
Constables:
A.
Constable Pct. 3 (1257):
Approval of appropriation of the 2014 Equitable Sharing funds for the Constable Precinct 3 Department in the total amount of $8,226.00.
Approval of appropriation of the 2014 Equitable Sharing funds for the Constable Precinct 3 Department in the total amount of $8,226.00.
B.
Constable Pct. 3 (1230):
Approval of the appropriation of 2014 Investigative Funds for the Constable Pct.3 Department in the total amount of $4,033.00.
Approval of the appropriation of 2014 Investigative Funds for the Constable Pct.3 Department in the total amount of $4,033.00.
C.
Constable Pct. 3 (1220):
1. Approval of certification of revenues as certified by the County Auditor for the 2014 LEOSE funds for Constable Pct. # 3
2. Approval of the appropriation of the 2014 LEOSE funds for the Constable Pct. 3 Department in the total amount of $1,679.61.
1. Approval of certification of revenues as certified by the County Auditor for the 2014 LEOSE funds for Constable Pct. # 3
2. Approval of the appropriation of the 2014 LEOSE funds for the Constable Pct. 3 Department in the total amount of $1,679.61.
9.
County Courts at Law:
A.
County Court #8:
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
| Req. # | Vendor | Amount | Item | Purpose of expense |
| 255282 | Rolando Cantu | 686.86 | meals/mileage | Criminal Justice Seminar in Rockwall, Tx 5/14-5/16, 2014 |
| 255286 | Hilton/Dallas Rockwall | 277.98 | lodging | Criminal Justice Seminar in Rockwall, Tx 5/14-5/16, 2014 |
| 254106 | AL3 Enterprises | 4,709.40 | audio system | Audio Equipment for Courtroom |
10.
Human Resources - Esther Cortez:
A.
Precinct #2 - Parks (1100):
1. Approval to create the following part time temporary-positions not to exceed 10 weeks:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following part time temporary-positions not to exceed 10 weeks:
Action |
Dept/ Program |
Position Title |
Slot # |
Budgeted Salary/ Hourly Rate |
| Create | 122-008 | Lifeguard | T037 | $10.50 |
| Create | 122-008 | Lifeguard | T038 | $10.50 |
| Create | 122-008 | Lifeguard | T039 | $10.50 |
| Create | 122-008 | Lifeguard | T040 | $10.50 |
| Create | 122-008 | Attendant | T041 | $9.50 |
| Create | 122-008 | Attendant | T042 | $9.50 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
11.
Sheriff's Office:
A.
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9)c:
One (1) 2008 Chevy Tahoe, Four (4) 2009 Ford Crown Victoria and Seven (7) 2010 Ford Crown Victoria police interceptor model vehicles for the total amount of $67,400.00 thru requisition 254659.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review
One (1) 2008 Chevy Tahoe, Four (4) 2009 Ford Crown Victoria and Seven (7) 2010 Ford Crown Victoria police interceptor model vehicles for the total amount of $67,400.00 thru requisition 254659.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review
12.
Tax Office - Paul Villarreal:
A.
Requesting Approval of Inter-Local Cooperation Agreement for Tax Assesment and Collection of Taxes between CITY OF ALAMO and COUNTY OF HIDALGO, effective October 1, 2014.
13.
Health & Human Services Department - Eddie Olivarez
A.
HidalGo FIT (Wellness Program) Update
B.
Requesting approval to apply for Binational Health Council Funding in an amount up to $8,000.00. Funds to be used for Border Binational Health Week 2014.
C.
Requesting approval to process the following invoices as claims after auditing procedures are completed by County Auditor.
| Vendor | Invoice Date | Invoice # | Amount |
| Video Sound & Lights | 01/08/14 | 14-0509 | $683.48 |
| Video Sound & Lights | 01/08/14 | 14-0510 | $683.48 |
| Total | $1,366.96 |
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Adult Probation - Arnold K. Patrick:
A.
DWI Grant Program Income (1289):
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $18,960.60.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $18,960.60.
1. Approval of certification of revenues as certified by the County Auditor for the DWI grant program income in the amount of $18,960.60.
2. Approval of appropriation of the DWI grant program income (GPI) in the total amount of $18,960.60.
15.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the City of La Joya, is requesting consideration and action to approve a purchase order to OCL Enterprises, LLC in the amount of $23,114.62 for a Parks, Recreational Facility Improvements project, utilizing funds from the UCP Years 23 & 24 (2010 & 2011).
B.
Urban County Program, on behalf of Precinct No.1, is requesting approval of a contract extension with Leonel Garza Jr. & Associates for an additional six (6) months to complete the appraisal reports for the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068 project known as the Delta Area Connector/ East Lateral.
C.
Urban County Program, on behalf of Precinct No.1, is requesting approval of a contract extension with HLH Appraisal Services for an additional six (6) months to complete the appraisal review reports for the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068 project known as the Delta Area Connector/ East Lateral
D.
Urban County Program, on behalf of Precinct No.1, is requesting approval of Amendment No. 2 to the existing contract agreement for appraisal services with HLH Appraisal Services under the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 1 Delta Area Connector/ East Lateral Project. The amendment will
increase the professional service contract amount from $22,950.00 to $23,400.00 for a total
increase of $450.00.
16.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract Services between Hidalgo County and Sharyland Independent School District for their election to be held on May 10, 2014.
B.
Approval of Full Contract Services between Hidalgo County and the City of Mission for their election to be held on May 10, 2014.
C.
Approval of Full Contract Services between Hidalgo County and the Mission Consolidated Independent School District for their election to be held on May 10, 2014.
D.
Approval of Full Contract Services between Hidalgo County and the City of Palmview for their election to be held on May 10, 2014.
E.
Approval of Full Contract Services between Hidalgo County and the City of San Juan for their election to be held on May 10, 2014.
F.
Approval of Full Contract services between Hidalgo County and the Progreso Independent School District for their election to be held on May 10, 2014.
G.
Approval of Full Contract Services between Hidalgo County and the City of Hidalgo for their election to be held on May 10, 2014.
17.
Head Start Program - Teresa Flores:
A.
Presentation of Nutrition Contest 2014 Winners
B.
Discussion/Approval of Summer Work Schedule
C.
Discussion/Approval of Response to Federal Review Monitoring Review Report
D.
Presentation of Federal Monitoring Review Report
E.
End of Year Activities - May 2014
F.
Recruitment Report for Program Year 2014-2015
G.
Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids for Air Conditioning Maintenance & Repair Services
H.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Lease Agreements for Facility (under same terms and conditions) with the Columbus Club of Weslaco (Weslaco II Head Start Center)
I.
Discussion/Approval of Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and The University of Texas Pan American
J.
Discussion/Approval to Accept Proposal to Increase the Enrollment of Three (3) Year Old Children in the Pharr-San Juan-Alamo (P-SJ-A) Area and Decrease Enrollment in Other Areas
K.
Discussion/Approval to Accept Pharr-San Juan-Alamo's (P-SJ-A) Proposal to Serve Four (4) Year Old Children in P-SJ-A Facilities in 2014-2015
18.
Public Defender's Office - Jaime Gonzalez:
A.
Public Defender's Office - Capital Murder Section:
1. Discussion, consideration, and action to approve a resolution authorizing the submittal of an application for a new grant - FY2015 Indigent Defense Multi-Year Discretionary Grant (Capital Murder) Program.
2. Approval to designate the County Judge as the Authorized Official.
1. Discussion, consideration, and action to approve a resolution authorizing the submittal of an application for a new grant - FY2015 Indigent Defense Multi-Year Discretionary Grant (Capital Murder) Program.
2. Approval to designate the County Judge as the Authorized Official.
B.
Public Defender's Department - Juvenile Section (1282):
1. Discussion, consideration, and action to approve a resolution authorizing the summittal of a grant renewal - FY2015 Hidalgo County Resolution Indigent Defense Discretionary Grant Program.
2. Approval to designate the County Judge as the Authorized Official.
1. Discussion, consideration, and action to approve a resolution authorizing the summittal of a grant renewal - FY2015 Hidalgo County Resolution Indigent Defense Discretionary Grant Program.
2. Approval to designate the County Judge as the Authorized Official.
19.
Auditor's Office - Ray Eufracio:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for Mile 6 West-TXDOT project.
2. Approval of 2013 appropriation of funds for Mile 6 West-TXDOT project in the total amount of $100,926.66.
2. Approval of 2013 appropriation of funds for Mile 6 West-TXDOT project in the total amount of $100,926.66.
20.
Precinct #1 - Comm. Cuellar:
A.
Recognition of RCR Elementary School Students
B.
Presentation of Building Communities Workshop (BC Workshop) on Low-Impact Development.
21.
Precinct #2 - Comm. H. Palacios:
A.
Approval of Right of Way Easement for AEP Texas Central Company for the purpose of providing electricity to the new Pct 2 Equipment and Maintenance Facility.
B.
Approval of Closing Documents for the Purchase of Real Property from North Alamo Water Supply Corp. and authority for County Judge to execute the same for Parcels 15 & 16, Minnesota Road from Raul Longoria to Cesar Chavez.
C.
Pct 2 ICA SJ-Eldora & Sgt Trevino Rd (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of San Juan for the Pct 2 Eldora & Sgt Treviño Rd Project.
2. Approval of 2014 appropriation of funds into Pct 2 ICA SJ-Eldora & Sgt Treviño Rd in the amount of $182,929.86.
1. Approval of certification of revenue as certified by the County Auditor for revenues received from the City of San Juan for the Pct 2 Eldora & Sgt Treviño Rd Project.
2. Approval of 2014 appropriation of funds into Pct 2 ICA SJ-Eldora & Sgt Treviño Rd in the amount of $182,929.86.
D.
Pct. 2 Various Funds:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Account No. | Amount |
| Co. Wide Shop | |||
| Verizon Wireless | 9718984671 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Verizon Wireless | 9720691666 | 4-1200-431-00-122-004-0-532 | $64.03 |
| Verizon Wireless | 9720691666 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Verizon Wireless | 9722412639 | 4-1200-431-00-122-004-0-532 | $64.03 |
| Verizon Wireless | 9722412639 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Total | $159.20 | ||
| Administration | |||
| Verizon Wireless | 9720691656 | 4-1200-431-00-122-005-0-532 | $44.11 |
| Verizon Wireless | 9720691656 | 4-1200-431-00-122-005-0-532 | $66.94 |
| Verizon Wireless | 9722412629 | 4-1200-431-00-122-005-0-532 | $44.11 |
| Verizon Wireless | 9722412629 | 4-1200-431-00-122-005-0-532 | $65.13 |
| Advance Publishing Co. | 140108 | 4-1200-431-00-122-005-0-540 | $378.00 |
| Total | $598.29 |
22.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution in honor of Cassandra Sanchez
23.
Budget & Management - Sergio Cruz:
A.
Courthouse Security (1241):
Approval of 2014 appropriation of funds in the amount of $2,000.00 for the purchase of security supplies and equipment.
Approval of 2014 appropriation of funds in the amount of $2,000.00 for the purchase of security supplies and equipment.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Sheriff's Department (119NBW)
2. Public Defender's Office (142WFG and 142WFC)
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1. Sheriff's Department (119NBW)
2. Public Defender's Office (142WFG and 142WFC)
B.
WIC
1.
Recommending award of bid and approval of contract document to sole responsible vendor submitting the lowest bid (Stanbio, Inc.) and meeting all specifications/requirements as attached hereto for Hidalgo County WIC Program project titled: "Purchase of Microcuvetttes
" RFB:2014-071-04-09-SMA.
C.
Precinct #2:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional architectural services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for (Pct No. 2 Lopezville Park project
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for (Pct No. 2 Lopezville Park project
| Evaluators | Milnet Architectural Services | ROFA Architects | ERO International |
| Scores | 88 | 96 | 97 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________________ for architectural services for (Pct No. 2 Lopezville Park project.
2.
Requesting acceptance and approval of Work Authorization No. 6 (with an estimated cost of $7,197.14) as submitted by Raba Kistner, Inc., Contract# C-13-351-01-21, for Construction Material Testing services for the Gearhart Drive Paving and Drainage Improvement Project.
3.
Requesting acceptance and approval of Work Authorization No. 7 (with an estimated cost of $7,592.70) as submitted by Raba Kistner, Inc., Contract# C-13-351-01-21, for Construction Material Testing services for the Pct 2 Moore Road Paving and Drainage Improvement Project.
D.
Precinct #4:
1.
Acceptance and approval of processing of Payment Application #1 in the amount of $9,653.00 as submitted by Alpha Building Corporation in connection with the "Linn-San Manuel Beautification Project- Cement and Stone Work -Turnkey project" (PO#703552) with authority for County Treasurer to issue payment after County Auditor's review procedures are completed.
2.
A. Requesting approval of the final negotiated Professional Engineering Services Agreement (approved for negotiations by CC on 03/18/14) with
HALFF ASSOCIATES, INC. for:
"Building Repairs/Renovations, Alteration and/or Additions to County Owned Buildings" (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4 area.
B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for the purposes of (subcontracting) under the current contract with TEDSI INFRASTRUCTURE GROUP, INC. for the (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract #C-13-088-02-11
B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for the purposes of (subcontracting) under the current contract with TEDSI INFRASTRUCTURE GROUP, INC. for the (Job Specific) Project: Mon Mack Road for Hidalgo County Precinct No. 4., under contract #C-13-088-02-11
C. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for the purpose of (subcontracting) under the current contract with TEDSI INFRASTRUCTURE GROUP, INC. for (Job Specific) Project: Roosevelt Road for Hidalgo County Precinct No. 4., under contract #C-13-089-02-11
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
D.
Civil Action No. 7:14-CV-00201; Nita L. Labude, ind. and as personal rep. of the Estate of Paul WIlliam Labude (decendant) v. County of Hidalgo, et al
E.
Claim of AT&T
F.
Claim of Candelario Hernandez
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:14-cv-00067; Santos Rodriguez, Jr. et al v. Hidalgo County Sheriff's et al, City of Mission, et al and other unknown persons
D.
Civil Action No. 7:14-CV-00201; Nita L. Labude, ind. and as personal rep. of the Estate of Paul WIlliam Labude (decendant) v. County of Hidalgo, et al
E.
Claim of AT&T
F.
Claim of Candelario Hernandez
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn