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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 29, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - Constable Pct. #3 (1100)
B.
2014 - Hidalgo County Sheriff's Office (1100)
C.
2014 - Sheriff's Office Federal Sharing / U.S. Department of Treasury (1228)
D.
2014 - Insurance (1100)
E.
2014 - County Judge (1100)
F.
2014 - BCAP (1200)
G.
2014 - County Court #8 (1100)
H.
2014 - District Attorney / Autopsies (1100)
I.
2014 - Health & Human Services Dept. - PPCPS / BDS (1293)
J.
2014 - Health & Human Services Dept. / Clinics (1100)
K.
2014 - Health & Human Services Dept. / MAC (1293)
L.
2014 - Health & Human Services Dept. / TB Elim (1293)
M.
2014 - Pct. #1 R&B (1200)
N.
2014 - Pct. #1 Admin. (1200)
O.
2014 - Pct. 2 CRC - Alamo (1100)
P.
2014 - Pct. 2 Road Maintenance (1200)
Q.
2014 - Pct #3 Rd. Maint. (1200)
R.
2014 - Pct #3 Sanitation (1100)
S.
2014 - Pct. #4 CRC (1100)
T.
2014 - Pct. #4 Rd. Maint. (1200)
U.
2014 - Pct. #4 Parks (1100)
V.
2014 - Tax Office (1100)
W.
2014 - County Court at Law #5 (1100)
X.
2014 - HIDTA (1252)
Y.
2014 - WIC (1292)
3.
2014 Interdepartmental transfers:
A.
Child Protection Court (1100):
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the Child Protection Court in the total amount of $2,500.00 to fund lease of a Xerox copier machine and telephone expenditures.
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the Child Protection Court in the total amount of $2,500.00 to fund lease of a Xerox copier machine and telephone expenditures.
B.
Human Services- 1115 Waiver UC (1100):
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the 1115 Waiver UC account in the total amount of $1,235,589.39.
Approval of 2014 interdepartmental transfer from County Wide Administration- Contingency to the 1115 Waiver UC account in the total amount of $1,235,589.39.
C.
Pct.1 (1200):
Approval of 2014 interdepartmental transfer from DRAIN IMPRV PRJ (program 052) to RD MAINT (program 005) in the amount of $30,000.00.
Approval of 2014 interdepartmental transfer from DRAIN IMPRV PRJ (program 052) to RD MAINT (program 005) in the amount of $30,000.00.
D.
Pct 2 Rd Maint (1200):
Approval of 2014 interdepartmental transfer from Pct 2 ICA SJ-Eldora & Sgt Trevino Rd to Pct 2 Rd Maint in the amount of $182,929.86 to fund various road projects.
Approval of 2014 interdepartmental transfer from Pct 2 ICA SJ-Eldora & Sgt Trevino Rd to Pct 2 Rd Maint in the amount of $182,929.86 to fund various road projects.
E.
Pct 2 Moore Rd Paving & Drainage Imprv Project (1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Moore Rd Paving & Drainage Improvement Project in the amount of $61,000 to fund project expenditures.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Moore Rd Paving & Drainage Improvement Project in the amount of $61,000 to fund project expenditures.
F.
Pct. 4 (1200):
Approval of 2014 interdepartmental transfer from Rd. Maint. (program 007) to Adm (program 005) in the amount of $5,000.00.
Approval of 2014 interdepartmental transfer from Rd. Maint. (program 007) to Adm (program 005) in the amount of $5,000.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk's Office:
Revised Monthly Fee Report- January 2014
Revised Monthly Fee Report- January 2014
B.
District Attorney's Office Checks Monthly Report - March 2014
6.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| W2765.00.000.0001.00 | POSTEL-MCALLEN LLC | $7,398.58 |
7.
Membership Dues:
A.
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct. # | Req. # |
| US/Mexico Border Counties Coalition | 11,314.08 | 2014 | 4-1100-413-30-125-004-0-810 | 255724 |
8.
Headstart:
A.
Approval of Special Services Monthly Report: March 2014
B.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: March 2014
C.
Approval of Children's Applications for 2014-2015
D.
Approval of Financial Report: March 2014
9.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of March 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
2014 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
Approval to transfer lapsed salaries from various departments to County Wide Administration- Contingency.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of Request for Payment Application No. 2 in the amount of $174,882.55, as submitted by NM Contracting, LLC, awarded contractor for the Hidalgo County Precinct No. 4- "Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road in Edinburg, TX" and as certified for payment by project architect, Dannenbaum Engineering- contract # C-13-234A-10-22.
2. Requesting approval of payment for invoice # 3009-14 in the amount of $12,744.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3009-14 in the amount of $12,744.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
B.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources, programs & entities)-"Hot Mix Cold Laid Road Material" RFB; including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
C.
Approval of Application for Payment No. 1 in the amount of $38,968.65 Castle Enterprises LLC, contracted vendor for Randolph Barnett Subdivisions No. 1 (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-13-191-07-30).
D.
Acceptance and approval to exercise the County's option to extend the second (2nd) and final year of the two (2)-one (1) year renewal as allowed under Contract #E-13-137-04-02 (Original C-12-012-03-13) for "Landfill Access For Precinct One Area" with Republic Services Inc. Formerly Known As BFI Waste Systems Of North Amercia with same rates, terms and conditions.
E.
Requesting approval of Revised Payment Application No. 1 in the amount of $43,269.18 for road and drainage construction submitted by RDH Site and Concrete, through Contract# C-13-250-01-14 for Pct 2 Rancho Blanco Road Project, and certified for payment by project engineer, R. Gutierrez Engineering Corporation.
F.
Notification for clarification purposes only of the correct ending date of the sixty day grace period extension previously approved by Commissioners Court on April 15, 2014-AI#43993 to reflect the sixty day grace period effective May 10, 2014 and ending on July 8, 2014.
G.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - " Off Premises Storage, Records Management, Pick-Up, Retrieval & Delivery of Services" RFB No. 2014-050-05-14-YZV including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
H.
Approval to exercise the second (2nd) (of multiple extensions possible) as provided in contract #C-12-040-05-22 for "Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2014 through May 25, 2015.
I.
Acceptance and approval of request for payment of Invoice #13289-1 in the amount of $6,000.00 as submitted by Chanin Engineering amid Contract #C-14-056-02-11-PO#705647 for Professional Engineering Services for the "Precinct #1 Delta Lake Park Pavilion" (project specific) with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.