|
CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 6, 2014 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - I. T. Department (1100)
B.
2014 - Co Wide Adm (1100)
C.
2014 - Safety Division (1100)
D.
2014 - Justice Court Tech (1242)
E.
2014 - Pct. #1 Parks (1100)
F.
2014 - Pct. #1 Sanitation (1100)
G.
2014 - Pct. #1 Sanitation (1100)
H.
2014 - HIDTA TASK FORCE (1291)
I.
2014 - Constable Pct. #2 (1100)
J.
2014 - Hidalgo County Sheriff's Office (1100)
K.
2014 - Health & Human Services Dept. / Infectious Disease (1293)
L.
2014 - Purchasing Dept. (1100)
M.
2014 - D.B.M. / Budget Division (1100)
N.
2014 - Justice Court Technology (1242)
O.
2014 - WIC (1292)
P.
2014 - Facilities Management (1100)
3.
2014 Interdepartmental transfers:
A.
Pct 2 Solar Light Zamora Sub Project(1200):
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Solar Lights Zamora Subdivision Project in the amount of $170,200.00 to fund solar lighting project.
Approval of 2014 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Solar Lights Zamora Subdivision Project in the amount of $170,200.00 to fund solar lighting project.
B.
Facilities Mgmt (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Mgmt in the amount of $120,225.00 for replacement of AC chiller in the Administration Building.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Facilities Mgmt in the amount of $120,225.00 for replacement of AC chiller in the Administration Building.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk:
Revised Monthly Financial Report for March 2014
Revised Monthly Financial Report for March 2014
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #002429
7.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| L6750.00.00B.0000.20 | ROJO ENTERTAINMENT, LLC | $4,171.33 |
8.
Budget & Management:
A.
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/16-30/2014 in the amount of $32,840.96 and requesting approval for wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 04/16-30/2014 in the amount of $32,840.96 and requesting approval for wire transfer.
B.
1. Approval of reimbursement in the amount of $737,184.23 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/12/14 to 04/25/14.
2. Approval of wire transfer to cover claims paid.
| 04/12-18/14 | $471,888.54 |
| 04/19-25/14 | $265,295.69 |
| TOTAL | $737,184.23 |
2. Approval of wire transfer to cover claims paid.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Requesting approval of payment for invoice # 3021-14 in the amount of $3,556.00 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3022-14 in the amount of $1,533.06 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
2. Requesting approval of payment for invoice # 3022-14 in the amount of $1,533.06 submitted by Mata Garcia Architects in connection to C-13-119-10-02 (PO# 701993) for the Linn San Manuel Emergency Service Building.
B.
Requesting authority to exercise the
FINAL YEAR as provided in current contract#
E-13-168-04-30 (C-12-023-05-01) for:
"PEST CONTROL SERVICES" for HIDALGO COUNTY, under the same rates, terms and conditions with
ROBERT SANCHEZ d/b/a
KILL A BUG PEST CONTROL.
C.
Hidalgo County Sheriff's Office-Jail and Administration Divisions:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
Requesting authority to enter into a new 48-month (capital) lease copier agreements for Hidalgo County Sheriff's Office-Jail and Administration Divisions through Hidalgo County's membership/participation with Harris County Department Of Education (HCDE) Choice Partners awarded vendor, Dahill Industries with Contract #13/051DG-02 as follows:
| Req. # | Location Site | Model | Monthly Lease | Monthly Service Plan |
| 253915 | Jail/Classifications | Xerox W5855APT | $140.16 | $84.15 |
| 253918 | Jail/Infirmary | Xerox W5855APT | $140.16 | $84.15 |
| 253920 | Jail/Kitchen | Xerox W5855APT | $140.16 | $84.15 |
| 253922 | Jail/Records | Xerox W5855APT | $140.16 | $84.15 |
| 253923 | Jail/Releasing Hall | Xerox W5855APT | $140.16 | $84.15 |
| 253925 | Jail/Administration | Xerox W5855APT | $140.16 | $84.15 |
| 253928 | Jail/P.I. | Xerox WC3615DN | $35.08 | $17.30 |
| 253913 | Adm./Executive Office | Xerox W5855APT | $140.16 | $97.50 |
| 253924 | Adm./Budget Office | Xerox W5855APT | $140.16 | $97.50 |
| 253926 | Adm./Civil & Warrants | Xerox W5855APT | $140.16 | $97.50 |
| 253916 | Adm./Patrol Squad | Xerox W5875APT | $184.98 | $80.00 |
| 253921 | Adm./CID | Xerox W5875APT | $184.98 | $80.00 |
| 253929 | Adm./Academy | Xerox W5875APT | $184.98 | $80.00 |
NOTE:
Model Xerox W5855APT-B/W Impressions @ $.0045 each, effective upon approval.
Model Xerox W5875APT-B/W Impressions @ $.0040 each, effective upon approval.
Model Xerox WC3615DN-B/W Impressions @ $0.01 each, effective upon approval.
D.
Acceptance and approval of First Amendment to Interlocal Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo in connection with participation in Hidalgo County's "Self-funded Medical Insurance Program, Stop Loss Insurance and Life/AD&D Insurance and Voluntary Products (Dental and Vision only), including execution of document.
E.
Requesting authority to advertise and approval of procurement packet for a one time purchase (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Elections Department-"Purchase of Election Poll Asset Equipment"-RFB: 2014-069-00-00-MEG. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
F.
Requesting authority to advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc) for :
A. "Bulk Gasoline and Diesel Fuel (All Grades)" RFB# 2014-014.
B. "Service & Maintenance of Generator Located at Jail & Law Enforcement Center Facilities" RFB # 2014-053.
A. "Bulk Gasoline and Diesel Fuel (All Grades)" RFB# 2014-014.
B. "Service & Maintenance of Generator Located at Jail & Law Enforcement Center Facilities" RFB # 2014-053.
G.
Requesting approval of Payment Application No. 2 in the amount of $33,299.51 to Holchemont, LTD. for the, " Hidalgo Co. Pct 2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County WIC Program- "Medical Supplies" -RFB NO.: 2014-093-00-00-SGS. Including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
I.
Requesting authority to exercise the second (2nd) one (1) year extension as provided in the contract #C-13-080-05-14 for "Hauling Services for Hot Mix" for Hidalgo County Precinct No. 4 under the same rates, terms, and conditions renewal/extension effective May 15, 2014 through May 16, 2015.
This project is on an "As Needed Basis".
This project is on an "As Needed Basis".
J.
Requesting authority to exercise the sixty (60) day extension for contract #E-13-161-04-30 for "Service & Maintenance of Generators at the Jail/Law Enforcement Center/Etc. (on an as needed basis)-Sheriff's Office while procurement process is completed and processed, at the same rate, term and conditions.
K.
Acceptance and approval to exercise the County's option to extend Contract #C-13-107-05-28 with Roy's Hauling Services for the one (1) additional year option with the same rates, terms and conditions for "Hauling Services for Millings-Precinct One".