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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 6, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
1. Introduction of Erika Reyna-Velazquez, Director of Special Projects.
2. Discussion of 2014 Budget Initiatives.
2. Discussion of 2014 Budget Initiatives.
B.
Proclamation declaring May 2014 as "Elder Abuse Prevention Month"
C.
Discussion, consideration, and possible action regarding nominations to the Rio Grande Regional Water Planning Group.
D.
Discussion, consideration, and approval to adopt Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004 (h).
E.
Discussion, consideration, and possible action regarding an MOU and/or 381 Agreement with the University of Texas System for the development of and funding for a Medical School in the Lower Rio Grande Valley.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept a settlement check from Home State County Mutual Insurance Company in the amount of $97.50 to settle auto accident with County vehicle. (Sheriff Office)
D.
Discussion, authorization and approval to submit the Preliminary Energy Assessment (PEA) service agreement form to State Energy Conservation Office (SECO).
8.
Constables:
A.
Constable Pct. 1:
Requesting approval to process the following two billing periods as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Verizon Southwest Acct#10 5492 2868520171 06 Telephone Lines (956)969-5907 & (956)9695918
February 19,2014 thru March 18, 2014....$244.74
March 19, 2014 thru April 18, 2014..........$132.72
Requesting approval to process the following two billing periods as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Verizon Southwest Acct#10 5492 2868520171 06 Telephone Lines (956)969-5907 & (956)9695918
February 19,2014 thru March 18, 2014....$244.74
March 19, 2014 thru April 18, 2014..........$132.72
B.
Constable Pct. #4:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 4 continued participation in Texas 1033 Surplus Property Program.
Discussion, consideration, and approval for Hidalgo County Constable Pct. 4 continued participation in Texas 1033 Surplus Property Program.
9.
District Attorney's Office - Roy Cazares:
A.
Approval of appropriation of funds for the Grand Jury Account in the amount of $110,000.00.
10.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit renewal grant application for the Public Health Emergency Preparedness program for FY 15 in the amount of $567,198.00. This grant requires a ten percent local funding match.
B.
Requesting approval to accept the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at San Antonio. The aim of this Agreement is to establish an agreement for the exchange of information and for cooperative research between both institutions in the field of reportable communicable diseases.
C.
1. Requesting approval to accept the Title V - Prenatal Services grant contract Amendment #2014-044545-001A. The purpose of this amendment is to increase the grant funds by $60,000.00. The effective date of this Amendment is 05/06/14.
2. Requesting approval of the Certification of Revenue as approved by County Auditor.
3. Requesting approval of the Budget Appropriation.
2. Requesting approval of the Certification of Revenue as approved by County Auditor.
3. Requesting approval of the Budget Appropriation.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Health and Human Services Department:
Requesting approval to attend and participate in the County Affairs 1115 Waiver Hearing scheduled for May 15, 2014 in Austin, TX.
Requesting approval to attend and participate in the County Affairs 1115 Waiver Hearing scheduled for May 15, 2014 in Austin, TX.
2.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Community Service Agency:
A.
Requesting approval for a FY 2014 CEAP [Comprehensive Energy Assistance Program] Contract No. 58130001960.
12.
IT Department - Renan Ramirez
A.
Pct. 2 Various Funds:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Account No. | Amount |
| Co. Wide Shop | |||
| Verizon Wireless | 9718984671 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Verizon Wireless | 9720691666 | 4-1200-431-00-122-004-0-532 | $64.03 |
| Verizon Wireless | 9720691666 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Verizon Wireless | 9722412639 | 4-1200-431-00-122-004-0-532 | $64.03 |
| Verizon Wireless | 9722412639 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Total | $159.20 | ||
| Administration | |||
| Verizon Wireless | 9720691656 | 4-1200-431-00-122-005-0-532 | $44.11 |
| Verizon Wireless | 9720691656 | 4-1200-431-00-122-005-0-532 | $66.94 |
| Verizon Wireless | 9722412629 | 4-1200-431-00-122-005-0-532 | $44.11 |
| Verizon Wireless | 9722412629 | 4-1200-431-00-122-005-0-532 | $65.13 |
| Total | $220.29 |
13.
Urban County - Diana Serna:
A.
Approval of land acquisition of Parcels #15 for the Delta Area Connector/ East Lateral Project (GLO 12-406-000-6453/DRS 210068).
B.
Public Hearing regarding the 2014-2015 Hidalgo County Urban County Program's One Year Action Plan for FY (27).
C.
Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its 2014-2015 Annual Action Plan (Year 27) to the U.S. Department of Housing and Urban Development (HUD), and authorize County Judge to sign any and all documents related to funding.
D.
1. Requesting approval to re-certify the Affordable Homes of South Texas, Inc. (AHSTI) as a Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2012 HOME/CHDO contract for Affordable Homes of South Texas, Inc. (AHSTI)
2. Requesting approval to execute the 2012 HOME/CHDO contract for Affordable Homes of South Texas, Inc. (AHSTI)
14.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Sunflower Gardens Subdivision – Pct. 4 (Santa Cruz Properties)
b. Tierra Del Sol Acres Phase I Subdivision – Pct. 3 (Daniec Land & Cattle Co.)
2. Final Approval
a. Concho Heights Unit 3 – Pct. 4 (Kyndel Bennett)
b. La Joya ISD Middle School No. 8 – Pct. 3 (La Joya ISD)
3. Reimbursement of a Cash Deposit
a. Chune Subdivision – Pct. 4 (Quintanilla, Headley & Associates)
a. Sunflower Gardens Subdivision – Pct. 4 (Santa Cruz Properties)
b. Tierra Del Sol Acres Phase I Subdivision – Pct. 3 (Daniec Land & Cattle Co.)
2. Final Approval
a. Concho Heights Unit 3 – Pct. 4 (Kyndel Bennett)
b. La Joya ISD Middle School No. 8 – Pct. 3 (La Joya ISD)
3. Reimbursement of a Cash Deposit
a. Chune Subdivision – Pct. 4 (Quintanilla, Headley & Associates)
15.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 Administration:
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Account No. | Amount |
| Advance Publishing Co. | 140108 | 4-1200-431-00-122-005-0-540 | $378.00 |
16.
Precinct #3 - Comm. Flores:
A.
Pct. 3 Rd. Maint. (1200):
Approval of 2014 appropriation of funds into Pct #3 Rd. Maint. (program 005)in the amount of $400,578.46 to fund operating expenditures.
Approval of 2014 appropriation of funds into Pct #3 Rd. Maint. (program 005)in the amount of $400,578.46 to fund operating expenditures.
17.
Budget & Management - Sergio Cruz:
A.
1. Presentation of 2015 Budget Process Calendar.
2. Approval of the 2015 Budget Process Development Criteria.
2. Approval of the 2015 Budget Process Development Criteria.
B.
1. Authorization to approve the CUC/Tyler Technologies Amended Implementation plan from AI-41553, in order to correct typo on funding source account. (Page 4 of attachment)
2. Authorization for the use of the County's Justice Court Technology Fund. Funds will be used to purchase case management software for the JP Offices.
3. Approval of 2014 appropriation of funds in the amount of $645,570.73 to fund the purchase of case management software for JP Offices.
2. Authorization for the use of the County's Justice Court Technology Fund. Funds will be used to purchase case management software for the JP Offices.
3. Approval of 2014 appropriation of funds in the amount of $645,570.73 to fund the purchase of case management software for JP Offices.
C.
Budget Appropriations:
1.
CO's 2010 A&B (1342)
A. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Admin #2 (1342) in the amount of $108,036.15.
B. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Shop (1342) in the amount of $43,393.40.
C. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Warehouse (1342) in the amount of $1,750.20.
CO's 1998 (1328)
D. Approval of 2014 appropriation of funds from CO's Series1998 - Pct. 2 in the amount of $901.96.
A. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Admin #2 (1342) in the amount of $108,036.15.
B. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Shop (1342) in the amount of $43,393.40.
C. Approval of 2013 unappropriation of funds from CO's Series 2010 A&B - Pct. 4 New Warehouse (1342) in the amount of $1,750.20.
CO's 1998 (1328)
D. Approval of 2014 appropriation of funds from CO's Series1998 - Pct. 2 in the amount of $901.96.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Discussion and approval a "Consent to Pool" Hidalgo County's interest in the following:
"20 acres of land, more or less, Farm Tract NO. 2269, North Capisallo District Sudivision, Llano Grand Grant, Hidalgo County, Texas, according to a map of the subdivision, recorded in Volume 2, Page 7 of the Map Records, Hidalgo County, Texas; said 20.0 acres, more or less, described in a Warranty Deed dated December 26, 1947, from W. H. Drawe to Juan Davila recorded in Volume 634, Page 147 of the Deed Records, Hidalgo County, Texas (See deed and plat attached herein),
including executing the "Consent to Pool" document attached.
"20 acres of land, more or less, Farm Tract NO. 2269, North Capisallo District Sudivision, Llano Grand Grant, Hidalgo County, Texas, according to a map of the subdivision, recorded in Volume 2, Page 7 of the Map Records, Hidalgo County, Texas; said 20.0 acres, more or less, described in a Warranty Deed dated December 26, 1947, from W. H. Drawe to Juan Davila recorded in Volume 634, Page 147 of the Deed Records, Hidalgo County, Texas (See deed and plat attached herein),
including executing the "Consent to Pool" document attached.
2.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C);
B. Approval of a "Sole Source Declaration" for Postmaster for the provision of postage and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase postage and other related services offered only from Postmaster and as sole sourced herein.
B. Approval of a "Sole Source Declaration" for Postmaster for the provision of postage and other related services for Hidalgo County Elected Offices, Departments, Programs and/or Agencies (all funding sources) with said declaration to remain in effect unless otherwise revoked by Hidalgo County Commissioners Court;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase postage and other related services offered only from Postmaster and as sole sourced herein.
3.
A. Discussion, recommendation and approval of the modified list (18) of prospective/nominated County owned properties (as attached hereto) to be offered for sale/commercial development through (soon to be) contracted broker;
B. Authority to seek Fair Market Appraisals (FMVs through the County's protocols) for the modified list (as captioned in Item A above) of 18 prospective/nominated County-owned properties as required by statute(s) so as to set minimum bids.
B. Authority to seek Fair Market Appraisals (FMVs through the County's protocols) for the modified list (as captioned in Item A above) of 18 prospective/nominated County-owned properties as required by statute(s) so as to set minimum bids.
4.
Approval of Construction Change Directive #5 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) in relation to tile flooring, Remodel IT Room 1st floor, revisions to Commissioners' Court Meeting Room in an amount not to exceed $16,028.00 so as to give general contractor, D. Wilson Construction the notice to proceed and order any necessary supplies or items, if applicable.
B.
Pct. 2
1.
Acceptance and approval of the final construction contract documents for the project: Hidalgo County Precinct No. 2 "Gearhart Drive Paving and Drainage Improvements" project (CC action 4-15-14) to Rojas Heavy Equipment, LLC dba Rojas Construction & Paving in the amount of $185,675.92 through Contract # C-14-078-04-15.
2.
Seeking ratification of fully executed Change Order No. 1 for an additional 39 Contract Days due to Inclement Weather & Work Stoppage by Irrigation District No. 2 with contractor Texas Cordia Construction, LLC for, "Lowering of Canal Crossing & Road Widening at Eldora & Sgt. Leonel Trevino Roads," for Pct. No. 2 as submitted though project engineer Javier Hinojosa Engineering (C-CAP-13-192-07-30.)
3.
Approval of the following requisition listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Moore Rd Project | 256242 | Roy's Hauling Service, Inc. | $9,056.12 | Hauling Service for Caliche for Moore Rd Project |
C.
County Clerk
1.
Acceptance and approval of the continuation of the Able Scan Document Scanstation maintenance software service Agreement for Hidalgo County Clerk as provided by Tyler Technologies, Inc.
(**see: BACKGROUND-information herein) including, but not limited to, the continuation of services through the life term of the system in place by County Clerk's Office including annual payment for term ending 2014 thru assigned requisition #250869 and thereafter annually.
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Cause No. 7:12-cv-116 Luis Enrique Caudillo v. Hidalgo County Sheriff's Department
D.
Claim of Leland P. Polk
E.
Claim of Jose Reyes Del Bosque
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Cause No. 7:12-cv-116 Luis Enrique Caudillo v. Hidalgo County Sheriff's Department
D.
Claim of Leland P. Polk
E.
Claim of Jose Reyes Del Bosque
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn