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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 20, 2014 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - County Commissioners (1200)
B.
2014 - HIDTA / Justice Funds (1254)
C.
2014 - 139th District Court (1100)
D.
2014 - Health & Human Services Dept. / 1115 Waiver DSRIP (1100)
E.
2014 - Health & Human Services Dept. / T.B. Control (1293)
F.
2014 - Health & Human Services Dept. / Immunization (1293)
G.
2014 - Health & Human Services Dept. / RLSS (1293)
H.
2014 - Health & Human Services Dept. / T.B. Control (1293)
I.
2014 - Health & Human Services Dept. - Clinics (1100)
J.
2014 - Health & Human Services Dept. - T.B. Elimination (1293)
K.
2014 - Health & Human Services Dept. / Clinics (1100)
L.
2014 - Pct. #1 Sanitation (1100)
M.
2014 - Pct. #1 R&B (1200)
N.
2014 - Pct. #2 Adm. (1200)
O.
2014 - Pct. #2 CRC Alamo (1100)
P.
2014 - Pct. #2 Sanitation (1100)
Q.
2014 - Pct. #4 Sanitation (1100)
R.
2014 - Pct. #4 Rd. Maint. (1200)
S.
2014 - Pct. #4 Parks (1100)
T.
2014 - Planning Dept. (1100)
U.
2014 - Elections Department (1283)
V.
2014 - County Court at Law # 2 (1100)
W.
2014 - Constable Pct. 3 LBSP (1284)
X.
2014 - Elections (1100)
Y.
2014 - Elections Dept. (1100)
Z.
2014 - Elections Department (1100)
AA.
2014 - Facilities Management (1100)
BB.
2014 - Elections Dept. (1100)
CC.
2014 - 430th District Court (1100)
DD.
2014 - Human Services (1100)
EE.
2014 - Hidalgo Sheriff's Office / Jail (1100)
FF.
2014 - WIC (1292)
GG.
2014 - Tax Office (1100)
HH.
2014 - Constable Pct. #4 (1100)
II.
2014 - I. T. Department (1100)
JJ.
2014 - I. T. Department (1100)
KK.
2014 - Sheriff's Office Operation Stonegarden (1284)
LL.
2014 - 398th DC (1100)
MM.
2014 - 449th District Court (1100)
NN.
2014 - Purchasing Dept. (1100)
OO.
2014 - Safety Division (1100)
PP.
2014 - Human Services (1100)
QQ.
2014 - Justice Crt Bldg Sec (1245)
RR.
2014 - Constable Pct. #2 (1100)
SS.
2014 - H.R. / Civil Services (1100)
TT.
2014 - Human Resources (1100)
UU.
2014 - Jail / Adult Detention Facility (1100)
VV.
2014 - 92nd District Court (1100)
3.
2014 Interdepartmental transfers:
A.
Human Resources (1100):
Approval of 2014 interdepartmental transfer from General Litigation to Civil Service in the amount of $20,000.00 for legal services expenditures.
Approval of 2014 interdepartmental transfer from General Litigation to Civil Service in the amount of $20,000.00 for legal services expenditures.
B.
Pct.1 (1315): Approval of 2014 interdepartmental transfer from program no.096 to program no.045, in the total amount of $4,692.62.
C.
Facilities Mgmt (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Facilities Mgmt in the amount of $19,695.34 for Other R&M Srv & Supplies expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Facilities Mgmt in the amount of $19,695.34 for Other R&M Srv & Supplies expenditures.
D.
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $2,507.47 for equipment & vehicle repair & maintenance expenditures.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct1 Sanitation in the amount of $2,507.47 for equipment & vehicle repair & maintenance expenditures.
E.
Pct. #4 Road and Bridge Fund (1200):
Approval of 2014 interdepartmental transfer within Road and Bridge Fund (1200) from program (007) to program (005) in the amount of $3,000.00.
Approval of 2014 interdepartmental transfer within Road and Bridge Fund (1200) from program (007) to program (005) in the amount of $3,000.00.
F.
Pct. #4 Parks (1100):
Approval of 2014 interdepartmental transfer from Parks (program 009) to Sunflower Park (program 132) in the amount of $2,025.60 for the Sunflower Park- Urban County Project.
Approval of 2014 interdepartmental transfer from Parks (program 009) to Sunflower Park (program 132) in the amount of $2,025.60 for the Sunflower Park- Urban County Project.
G.
Public Defender (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Public Defender in the amount of $1,200.00 for travel in county and printing & binding.
Approval of 2014 interdepartmental transfer from Co. Wide Adm-Contingency to Public Defender in the amount of $1,200.00 for travel in county and printing & binding.
H.
Sheriff's Office (1100):
Approval of 2014 interdepartmental transfer from Sheriff Office (program 001) to Adult Detention Jail (program 002) in the amount of $2,000.00 to cover dry cleaning services and notary bonds expenditures.
Approval of 2014 interdepartmental transfer from Sheriff Office (program 001) to Adult Detention Jail (program 002) in the amount of $2,000.00 to cover dry cleaning services and notary bonds expenditures.
I.
Human Services - 1115 Waiver UC (1100):
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to the 1115 Waiver UC to fund aid to non-govt agency expenditures.
Approval of 2014 interdepartmental transfer from Co. Wide Adm.-Contingency to the 1115 Waiver UC to fund aid to non-govt agency expenditures.
4.
Interfund transfers:
A.
Precinct No.3 TxDOT:
1. Approval of 2014 interfund transfer from 2001 Certificates of Obligation fund (1331) to TxDOT fund (1315) in the amount of $13,294.69
2. Approval of 2014 interfund transfer from 2010 A&B Certificates of Obligation fund (1342) to TxDOT fund (1315) in the amount of $31,745.31
1. Approval of 2014 interfund transfer from 2001 Certificates of Obligation fund (1331) to TxDOT fund (1315) in the amount of $13,294.69
2. Approval of 2014 interfund transfer from 2010 A&B Certificates of Obligation fund (1342) to TxDOT fund (1315) in the amount of $31,745.31
B.
Pct. 4 Lift Station-SCCRC (1100)
Approval of 2014 interfund transfer from R&B (1200) to Pct. 4 Lift Station-SCRRC (1100) in the amount of $359,369.06.
Approval of 2014 interfund transfer from R&B (1200) to Pct. 4 Lift Station-SCRRC (1100) in the amount of $359,369.06.
C.
Pct. 4 Linn San Manuel Beautification (1100)
Approval of 2014 interfund transfer from R&B (1200) to Pct. 4 Linn San Manuel Beautification (1100) in the amount of $36,963.65.
Approval of 2014 interfund transfer from R&B (1200) to Pct. 4 Linn San Manuel Beautification (1100) in the amount of $36,963.65.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
County Treasurer:
A.
Approval of Hidalgo County Monthly Investment Reports for January, February & March 2014.
7.
Monthly Fee Reports:
A.
District Attorney's Office - Monthly Checks Fee Report - April 2014
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #172456
B.
Right of Way:
* LRE Operating, LLC:
3" wall seamless steel, Fusion Bond Epoxy Coated Pipeline installed by boring Schedule 80 Easement requested 2.1 miles north of the Jara Chinas Rd/ FM 2221 intersection on Jara Chinas Road.
* LRE Operating, LLC:
3" wall seamless steel, Fusion Bond Epoxy Coated Pipeline installed by boring Schedule 80 Easement requested 2.1 miles north of the Jara Chinas Rd/ FM 2221 intersection on Jara Chinas Road.
9.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| G7000.02.000.0014.00 | Lone Star National Bank | $2952.80 |
| N3400.00.000.2293.03 | Texas National Bank | $4277.58 |
B.
| Account Number | Payer | Amount |
| A0800.00.000.1098.03 | Betts Oil & Butane Inc | $3,339.00 |
| C2255.00.000.0002.00 | Walgreens | $3,473.58 |
| E3200.99.00J.0002.13 | Follett Higher Education Group | $8,677.04 |
| J5700.00.008.0007.10 | Guillermo Borrego | $3,595.33 |
| K0550.99.000.0003.00 | EL Gran Chaparral Auto Transportes Llc | $4,160.48 |
| M1120.99.000.0000.F4 | Universal Hospital Services | $2,584.43 |
| M3920.00.005.0014.00 | Corelogic | $3,438.64 |
| M3920.00.005.0014.00 | Corelogic | $3,452.77 |
| P8500.00.000.0191.10 | Law Office of Richard A Cantu Pc | $3,579.79 |
| S5380.02.000.0003.00 | Spikes Motor Company Inc | $2,572.69 |
| S5380.02.000.0002.00 | Spikes Motor Company Inc | $3,716.88 |
| S7041.02.000.0011.00 | Loan Care | $2,562.08 |
C.
| Account Number | Payer | Amount |
| E8465.02.001.0000.00 | SOUTHWEST SECURITIES, FSB | $13,005.12 |
10.
Membership Dues:
A.
Probate Court (1100):
Requesting approval to pay Licensed Court Reporter Interpreter Renewal Fees to the Texas Department of Licensing and Regulation in the amount of $50.00 for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay Licensed Court Reporter Interpreter Renewal Fees to the Texas Department of Licensing and Regulation in the amount of $50.00 for Oscar De La Cruz, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Amount | Year | Acct. # | Req. # |
| US/Mexico Border Counties Coalition | 11,314.08 | 2014 | 4-1100-413-30-125-004-0-810 | 255724 |
11.
Headstart:
A.
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2014
B.
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Post Report
C.
Approval of Special Services Monthly Report: April 2014
D.
Approval of Children's Applications for 2014-2015
E.
Approval of Program Financial Report: April 2014
12.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $753,296.88 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/26/14 to 05/09/14.
2. Approval of wire transfer to cover claims paid.
| 04/26-30/14 | $210,603.14 |
| 05/01-02/14 | $159,556.82 |
| 05/03-09/14 | $383,136.92 |
| TOTAL | $753,296.88 |
2. Approval of wire transfer to cover claims paid.
B.
2014 Salary & Fringes Sweep (1100):
Approval to transfer lapsed salaries and FICA fringes from various departments to County Wide Administration- Contingency.
Approval to transfer lapsed salaries and FICA fringes from various departments to County Wide Administration- Contingency.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to execute required scope of work for the purchase of 100 hours of remote technical support previously approved by CC consent agenda AI-43551 on 3/25/2014 for the County wide network through our membership/participation with (DIR) Department of Information Resources awarded vendor Calence, LLC dba Insight Networking DIR-SDD-1369. Previously approved by vendor with a County Purchase order.
B.
1. Requesting approval of payment for invoice # 11324809 in the amount of $120,278.88 submitted by L&G Consulting Engineers in connection to C-12-126-10-16 (PO# 700265) for the 10th Street Extension Project.
2. Requesting approval of payment for invoice # 11324803 in the amount of $39,698.61 submitted by L&G Consulting Engineers in connection to C-13-336-12-10 (PO# 703928) for the FM1925 Phase II project.
3. Requesting approval of payment for invoice # 11324816 in the amount of $12,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. Project.
2. Requesting approval of payment for invoice # 11324803 in the amount of $39,698.61 submitted by L&G Consulting Engineers in connection to C-13-336-12-10 (PO# 703928) for the FM1925 Phase II project.
3. Requesting approval of payment for invoice # 11324816 in the amount of $12,785.00 submitted by L&G Consulting Engineers in connection to C-13-178-08-20 (PO# 696996) for the FM 2220 Ware Rd. Project.
C.
I T-Information Technology Department:
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC contract DIR-SDD-1674 through Requisition #254822 in the amount of $159.94/month-equipment, B/W impressions @ $17.25/month-service & color impressions @ $64.20/month-service with a total of $241.39/month, effective upon approval.
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh Aficio MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC contract DIR-SDD-1674 through Requisition #254822 in the amount of $159.94/month-equipment, B/W impressions @ $17.25/month-service & color impressions @ $64.20/month-service with a total of $241.39/month, effective upon approval.
D.
Acceptance and approval to exercise the County's option to extend Contract #C-13-013-05-28 with Delta Specialties for the one (1) year option (final year) with the same rates, terms and conditions for the provision of " Traffic Road Signs & Misc. Equipment"-Hidalgo County.
E.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Judge Mario E. Ramirez, Jr. Juvenile Justice Center- "Drug Test Collection Services" -RFB NO.: 2014-120-00-00-MEG including the re-advertising of projects in the event no bids are received and/or are rejected and project is still required.
F.
Approval of Invoice #3 in the amount of $1,841.00 submitted by contracted engineer, Hinojosa Engineering, Inc., in connection with professional services rendered for: "Penitas Landfill Survey."
G.
Authority to exercise the one (1) year extension option as provided under current contract for "Leasing/Rental of Vehicles" for Hidalgo County under the same rates, terms, and conditions with Enterprise Renta A Car.
H.
Acceptance & approval of Invoice Nos. 1139-$8,269.52 & #1140-$16,926.47 submitted by contracted vendor, Prodigy Construction Management, LLC- contract #C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building".
I.
Acceptance and approval of invoice no. 19 in the amount $8,859.95 submitted by Alcocer Garcia Associates, Inc., contracted architect for the, "Remodel of Existing Old Administration Building (1st & 2nd floors)"- C-08-131-08-07.
J.
1. Requesting authority to exercise the
additional one (1) year option to extend/renew as provided in the current contract for:
ELECTRONIC SECURITY SYSTEM MAINTENANCE and REPAIR SERVICES (on an as needed basis)- Hidalgo County Sheriff's Office, under the same rates, terms and conditions with
MONTGOMERY TECHNOLOGY SYSTEMS LLC.
2. Presentation for discussion, consideration, acceptance, and approval to exercise the automatic one (1) year renewal as stated in the current
"Memorandum of Understanding" (MOU)-E-13-160-04-30 (C-07-225-05-08) for
"Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department.
3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-13-230-05-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of "Detention Services" at the Hidalgo County Sheriff's Adult Detention Facility (County Jail) including other Federal Agencies as set forth below:
1) U.S. Customs
2) Border Protection/Border Patrol
3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-13-230-05-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of "Detention Services" at the Hidalgo County Sheriff's Adult Detention Facility (County Jail) including other Federal Agencies as set forth below:
1) U.S. Customs
2) Border Protection/Border Patrol
K.
Acceptance and approval to exercise the County's option to renew the letter of engagement services with Arbitrage Compliance Specialists, Inc. the final year of the three (3)-one (1) year extension as provided in RFQ NO: 2011-070-03-16-VYG for the "Arbitrage Calculation Services" with the same rates, terms and conditions.
L.
Requesting approval of final payment for Invoice # 3549 in the amount of $ 500.00 for professional services rendered submitted by R. Gutierrez Engineering Corporation through Contract C-12-314-01-29 (WA#4) for the Pct 2 Gearhart Paving & Drainage Improvements project.
M.
Requesting approval of payment for Invoice # 3550 in the amount of $ 2,800 for professional services rendered submitted by R. Gutierrez Engineering Corporation through Contract C-14-085-04-08 (WA#1) for the Pct 2 Equipment and Maintenance Facility.
N.
Requesting approval of payment for Invoice #2014-0087 in the amount of $748.91 for professional services rendered, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
O.
Precinct #2 New Administration Office:
Requesting authority to enter into a 36-month (2) new copiers (capital) lease for a Canon IR-C2225 Multi-Function System (Network print & scan copier) requisition #254674 in the amount of $130.26 + $ 68.10 for maintenance totaling $198.36/month
and a IR-C5235 Advance Copier in the amount of $210.76 + $72.50 for maintenance totaling $283.26/month through the County's membership/participation with (DIR) Texas Department of Information Services awarded vendor Canon U.S.A, inc. c/o Canon Financial Services contract DIR-SDD-1662.
Requesting authority to enter into a 36-month (2) new copiers (capital) lease for a Canon IR-C2225 Multi-Function System (Network print & scan copier) requisition #254674 in the amount of $130.26 + $ 68.10 for maintenance totaling $198.36/month
and a IR-C5235 Advance Copier in the amount of $210.76 + $72.50 for maintenance totaling $283.26/month through the County's membership/participation with (DIR) Texas Department of Information Services awarded vendor Canon U.S.A, inc. c/o Canon Financial Services contract DIR-SDD-1662.
P.
Pursuant to Texas Local Government Code, 263.151 (1), Roman Rodriquez, Director of Road & Bridge is formally requesting approval to declare as "Salvage Property" including authority to remove the items listed in Exhibit A from Hidalgo County Precinct 4 inventory, to dismantle and sell as scrap metal.
Q.
Requesting approval of Payment Application No. 2 in the amount of $99,280.76 for road and drainage construction submitted by RDH Site and Concrete, through Contract #C-13-250-01-14 for Pct 2 Rancho Blanco Road Project, and certified for payment by project engineer, R. Gutierrez Engineering Corporation.