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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 3, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Recognition of South Texas ISD interns: Valeria Sanchez-Marentes and Samantha A. Mendoza and their advisor, Ms. Nashla Showery-Stowe, M.Ed., the Technology & Business Internship Coordinator.
B.
Proclamation in support of the establishment of Texas State Technical College in the Delta Area
C.
Authorization for Judge Ramon Garcia to sign the Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan form which needs to be re-submitted to HUD by the Hidalgo County Housing Authority.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion, consideration and action to appoint John Paul Lugo, BCAP Program Coordinator as Border Colonia Access Program Director
D.
County Wide Insurance (1100):
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/14 to 6/5/15) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $500.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept the quote for the renewal of accident insurance coverage for volunteers from Montalvo Insurance Agency (for the Coverage period: 6/5/14 to 6/5/15) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $500.00 for accident insurance coverage for volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
8.
Constables:
A.
Constable Pct. 1:
Requesting approval to process the following billing period as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor;
Verizon Southwest Acct# 10 5492 2868520171 06...Telephone Lines (956)969-5907 & (956)969-5918 -
04-19-14 thru 05-18-14...total amount due $126.56
Requesting approval to process the following billing period as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor;
Verizon Southwest Acct# 10 5492 2868520171 06...Telephone Lines (956)969-5907 & (956)969-5918 -
04-19-14 thru 05-18-14...total amount due $126.56
B.
CONSTABLE PCT#4:
Discussion, consideration and approval to appoint Mark Aaron Espinoza as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Mark Aaron Espinoza as a Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.011.
9.
Human Resources - Esther Cortez:
A.
Precinct #1 - Road Maintenance (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot# | Dept./ Program |
Current/Proposed Budgeted Salary |
| Delete | Systems Support Analyst | 0141 | 121-005 | $33,013.00 |
| Create | Supervisor | 0146 | 121-005 | $33,013.00 |
2. Approval of revised salary schedule.
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and approval to drawdown the final IGT amount for Demonstration Year 2 Uncompensated Care (DY2 UC) in the amount of $9,000,000.00 from general fund and $11,818,298.00 from LPP fund for a total IGT of $20,818,298.00.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Sullivan City Street Improvement funds.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Sullivan City Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| S&B Infrastructure. | 97.67% | 1 |
| SDI Engineering | 85.67% | 2 |
| Innovative Civil Engineering | 76.34% | 3 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program Year 26 (2013) Sullivan City Street Improvements project.
B.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment (spreaders, quick kick ram support and twinline hose) for the Mercedes Fire Department. Purchase will be made from Hurst Jaws of Life (contract # EE08-13) an approved vendor through Hidalgo County's membership and participation with H-GAC. The total amount of purchase is $7,435.00 (quote attached) for the Mercedes Fire Department funded thru UCP FY 26 (2013) Mercedes – Fire Station/Equipment line item and the city's general funds.
C.
The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2013-2014 and 2014-2015 One –Year Action Plans, subsequent amendments and Colonia funded activities.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Peñitas Street Improvement funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program Year 26 (2013) Peñitas Street Improvements project
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) Peñitas Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| South Texas Infrastructure, LLC | 92.67% | |
| L&G Engineering Transportation Consultants | 92.67% | |
| SAMES, Inc. | 90.67% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of __________________ for the provision of engineering services for an Urban County Program Year 26 (2013) Peñitas Street Improvements project
E.
Urban County Program on behalf of the City of Edcouch is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC for the Water Treatment Plant "SCADA System" in the amount of $525,425.00 utilizing UCP - City of Edcouch Water/Sewer improvement funds FYs' 24 & 25 (2011 & 2012) and the city's general funds.
12.
Elections Administration - Yvonne Ramon:
A.
1. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting poll locations.
2. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting mobile locations as requested by the Democratic Party.
2. Discussion, consideration and approval of the July 1, 2014 court ordered Democratic Primary Runoff Election Early Voting mobile locations as requested by the Democratic Party.
13.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval of Second Amendment to Interlocal Agreement between the City of Alamo, City of San Juan, and Hidalgo County regarding improvements to Ridge Road from Cesar Chavez to South Alamo Road.
B.
Pct 2 Various Projects (1200):
Approval of 2014 appropriation of funds into Pct 2 Various Projects in the amount of $345,580.23 from R&B Fund Balance.
Approval of 2014 appropriation of funds into Pct 2 Various Projects in the amount of $345,580.23 from R&B Fund Balance.
C.
Approval of the following expenses in accordance with the Exiting Officials Expenditure Policy:
| Vendor: | Amount: | Item: | Purpose of Expense: |
| So. Texas Co. Judges & Comm. Assoc. | $225.00 | Registration Fees | 80th Annual Conference (June 9-12, 2014) |
| Comm. Hector "Tito" Palacios | $ 80.32 | Mileage Reimbursement | 80th Annual Conference |
| Comm. Hector "Tito" Palacios | $117.00 | Meals | 80th Annual Conference (June 9-12, 2014) |
| Citi Bank | $516.96 | Lodging | La Copa Inn |
| Total: | $939.28 |
14.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Interlocal Cooperation Agreement between County of Hidalgo and Emergency Services District No. 3
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor | Invoice No. | Amount |
| Rio Grande Steel LTD | R207749-IN | $399.20 |
| Rush Truck Centers of Texas | 93667298 | $1,505.03 |
15.
HIDTA - Task Force - Dora Munoz:
A.
Requesting Approval to process the following invoices as claims after auditing procedures are completed by county auditor:
| VENDOR | INVOICE DATE | INVOICE NO. | AMOUNT |
|---|---|---|---|
| The Monitor | 04/30/14 | 10013876-0414 | $301.66 |
| South Texas Communications | 05/22/14 | 56422 | $80.72 |
| South Texas Communications | 05/22/14 | 56421 | $79.00 |
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Recommending award of contract(s) "on an as needed basis" from responsible vendor(s) submitting the lowest and best bid(s) (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for: Request for Bids titled: Hidalgo County (all funding sources, programs & entities)- "Hot Mix Cold Laid Road Material" through project No.: 2014-139-05-21-SGS.
2.
Discussion for Hidalgo County Commissioners Court to accept and approve with authority for County Judge to execute a Memorandum of Understanding (MOU) Regarding the Adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise Program in connection with Hidalgo County highway/road construction and design projects partially or wholly funded through Federal Highway Administration (FHWA).
3.
Facilities Management:
Acceptance and approval of turn-key proposal and service contract submitted by Pro Tech Mechanical, Inc. in the amount of $111,650.00 (thru County's participation with TIPS/TAPS Contract No. 2012414) for the replacement of a 160 ton Chiller for the Old Administration Building (100 E. Cano-Edinburg) with authority for County Judge to execute Service Contract.
Acceptance and approval of turn-key proposal and service contract submitted by Pro Tech Mechanical, Inc. in the amount of $111,650.00 (thru County's participation with TIPS/TAPS Contract No. 2012414) for the replacement of a 160 ton Chiller for the Old Administration Building (100 E. Cano-Edinburg) with authority for County Judge to execute Service Contract.
4.
Requesting authority for the following for "Pre-Paid (Post-Tax) Voluntary Legal Services"-Hidalgo County:
1. Advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc.) for: Pre-Paid (Post-Tax) Voluntary Legal Services"-Hidalgo County (RFB #2014-054) with the following conditions;
A. Employees would have opportunity to keep current awarded vendor but not through a payroll deduction option;
B. New vendor, if one awarded, would offer the product on a "post-tax payroll deduction option";
2. Exercise the County's option for the sixty (60) day grace period extension for contract #E-13-205-06-11 for: "Pre-Paid (Post-Tax) Voluntary Legal Services"-Hidalgo County while procurement process is completed and awarded under the same rate, term and conditions.
1. Advertise and approval of procurement packet (draft specifications/requirements, legal notice, etc.) for: Pre-Paid (Post-Tax) Voluntary Legal Services"-Hidalgo County (RFB #2014-054) with the following conditions;
A. Employees would have opportunity to keep current awarded vendor but not through a payroll deduction option;
B. New vendor, if one awarded, would offer the product on a "post-tax payroll deduction option";
2. Exercise the County's option for the sixty (60) day grace period extension for contract #E-13-205-06-11 for: "Pre-Paid (Post-Tax) Voluntary Legal Services"-Hidalgo County while procurement process is completed and awarded under the same rate, term and conditions.
B.
Pct. 1
1.
Acceptance and approval of the amendment to Contract #C-14-056-02-11 with Chanin Engineering Services for Professional Engineering Services for project specific "Delta Lake Pavilion"-Hidalgo County Precinct One of the revision of 5.1 of Article 5 Compensation and Fees and 6.1 of Article 6 Method of Payment pursuant to Exhibit C Fee Breakdown of Contract.
C.
Pct. 2
1.
Approval of the following requisitions listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Sanitation | 257338 | Holt Truck Center | $7.891.20 | Parts & Repair for Sanitation Unit |
| Pct 2 Rd Maint | 257037 | Frontera Materials, Inc. | $8,050.00 | Type D Cold Mix for Road Repairs |
2.
Requesting clarification/correction to the estimated amount for Work Authorization No. 4 with R. Gutierrez Engineering Corporation for Pct. 2 Owassa Road Project previously approved (CC 5/27/14 AI#44705) to reflect from $18,573.00 to $24,938.00.
D.
Pct. 3
1.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Mile 2 North Roadway Reconstruction Project subject to receipt of TXDOT's approval of packet, receiving TXDOT letter of authority and HC-CC's adoption of TXDoT's DBE program-Pct No. 3 - RFB No. 2014-153.
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveyors for (on call and as needed basis) for Precinct No. 3:
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveyors for (on call and as needed basis) for Precinct No. 3:
| QUINTANILLA, HEADLEY AND ASSOC | DOS LAND SURVEYING | CVQ LAND SURVEYORS | |
| EVALUATOR 1 | 98 | 92 | 91 |
| AVERAGE | 98 | 92 | 91 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for the provision of professional surveying services for an (on call and as needed basis) for Precinct No. 3.
3.
Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 3 (on an as needed basis) and as selected for negotiations by CC from the "POOL" of Appraisers by CC on 05/27/14.
E.
Pct. 4
1.
Recommendation by project architect, Mata Garcia Architects, LLP, for Commissioners' Court to award the Base Bid to responsible vendor submitting the lowest and best bid plus meeting all specifications, J-Con Construction, LLC in the amount of $1,350,000.00 for the project titled-Hidalgo County Precinct No. 4: "Construction of the Linn-San Manuel Emergency Services Facility" (Bid No. 2014-067-04-02-MSS).
F.
HIDTA
1.
Request from H.C. HIDTA Task Force, recommending that Commissioners Court consider and take action to exercise Hidalgo County's option to terminate as stated in the current agreement (under Article II-Voluntary Termination) with RGV Towers, LLC, for "Lease of Tower Space for HIDTA Task Force Project", by providing/forwarding a thirty (30) day written notice inasmuch as equipment was transferred to Starr County and thus the repeater and lease of radio tower are no longer needed or required.
G.
WIC
1.
Presentation for acceptance and approval of "Second Amendment" to the current lease agreement with Jose I. Ramirez for the "Lease of Office Space in Roma, Texas," to reflect a modification to the renovated floor plan which increases the square footage to the final total of rental space to 3,302 sq. ft.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087:
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
D.
C-5115-13-B; Jose Ruben Balli v. Hidalgo County Sheriff's Department
E.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
F.
Claim of Yvonne Castelan
G.
Claim of Hidalgo County vs Aurelio Vaca and Guadalupe Vaca
H.
CL-13-2016-D; Mario Herrera & Roxana Gonzalez v. Hidalgo County
I.
Claim of Reney Sanchez & Julian Bautista Parents of Julian Bautista, Jr., a minor
J.
Claim of Reney Sanchez & Julian Bautista Parents of Fernando Bautista, a minor
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087:
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
1. Project Soft Touch - Tax Abatement
2. Project Alaska - Tax Abatement
D.
C-5115-13-B; Jose Ruben Balli v. Hidalgo County Sheriff's Department
E.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
F.
Claim of Yvonne Castelan
G.
Claim of Hidalgo County vs Aurelio Vaca and Guadalupe Vaca
H.
CL-13-2016-D; Mario Herrera & Roxana Gonzalez v. Hidalgo County
I.
Claim of Reney Sanchez & Julian Bautista Parents of Julian Bautista, Jr., a minor
J.
Claim of Reney Sanchez & Julian Bautista Parents of Fernando Bautista, a minor
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn