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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 17, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Recognition of the Hidalgo County WIC Program being selected as one of 25 community agencies and medical facilities in the U.S., Canada, Mexico, India and Brazil to receive the 2014 Community Care Award from the International Board of Certified Lactation Consultant Examiners (IBCLCE) and International Lactation Consultant Association (IBLCA)
B.
Approval of Proclamation in support of Region One ESC My Brother's Keeper - Building Ladders of Opportunity Initiative.
C.
1. Presentation by contracted architect, ERO Architects for acceptance and approval by the Hidalgo County Commissioners Court of the Schematic Design for the New Hidalgo County Courthouse
2. Discussion and possible action regarding the next steps for the New Hidalgo County Courthouse
2. Discussion and possible action regarding the next steps for the New Hidalgo County Courthouse
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept check from Travelers Insurance Company in the amount of $9,392.32 for reimbursement of amount exceeding SIR in connection with the claim of Francisco De Luna and Elizabeth Diaz, Case 7:10-cv-00268.
D.
Approval to accept settlement check from Endeavor General Agency, LLC in the amount of $13,741.82 to settle auto accident with County vehicle. (Sheriff Office)
E.
Discussion, consideration and action on re-scheduling the court meeting of Tuesday, July 1, 2014
8.
Constables:
A.
Constable Pct. 3
Approval of appropriation of the 2011 Operation Stonegarden Supplemental Grant Funds for the Constable Precinct 3 Department in the total amount of $66,413.00
Approval of appropriation of the 2011 Operation Stonegarden Supplemental Grant Funds for the Constable Precinct 3 Department in the total amount of $66,413.00
B.
Constable Pct. 4
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Government Code and Sec. 262.024 (9) c. for: Two (2) 2011 Ford Crown Victoria's police interceptor model vehicles and equipment (light bars, stalker radars, deck lights and center consoles) for the total amount of $15,040.00.
2. Authorization for Purchasing Department to process a requisition and issue a purchase order and County Treasurer's to cut a check made payable to: Texas Department of Public Safety after completion of County Auditor's review procedures.
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Government Code and Sec. 262.024 (9) c. for: Two (2) 2011 Ford Crown Victoria's police interceptor model vehicles and equipment (light bars, stalker radars, deck lights and center consoles) for the total amount of $15,040.00.
2. Authorization for Purchasing Department to process a requisition and issue a purchase order and County Treasurer's to cut a check made payable to: Texas Department of Public Safety after completion of County Auditor's review procedures.
C.
CONSTABLE PCT 4 US TREASURY (1259):
1. Approval of certification of revenues, as certified by the County Auditor, for the confiscation of narcotic funds awarded and received from the U.S. Department of Homeland Security Office.
2. Approval of 2014 appropriation of funds for Constable Precinct 4 - US TREASURY (1259) in the amount of $38,981.04.
1. Approval of certification of revenues, as certified by the County Auditor, for the confiscation of narcotic funds awarded and received from the U.S. Department of Homeland Security Office.
2. Approval of 2014 appropriation of funds for Constable Precinct 4 - US TREASURY (1259) in the amount of $38,981.04.
9.
Human Resources - Esther Cortez:
A.
Elections Department (1100):
1. Discussion, consideration and approval to extend the following eight (8) temporary full time positions through the end of the year 2014. Effective 07/01/2014 through 12/30/2014:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Discussion, consideration and approval to extend the following eight (8) temporary full time positions through the end of the year 2014. Effective 07/01/2014 through 12/30/2014:
| Slot # | Position Title | Dept No. | Proposed Budget Salary |
| T-157 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-158 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-159 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-160 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-161 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-163 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-164 | Elections Clerk | 130-001 | $9,560.00/yr |
| T-165 | Elections Clerk | 130-001 | $9,560.00/yr |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
10.
District Attorney's Office - Roy Cazares:
A.
Approval of the following expenses in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| Promaxima Manufacturing, LTD | $18,014.00 | Weights/Treadmills/Elliptical Cross Trainer | Provide Excercise Equipment |
B.
Approval of the following expenses in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| Texas Bar CLE | $695.00 | Registration | 2014 Advanced Criminal Law Seminar |
| Rene Guerra | $369.60 | Mileage Reimbursement | Attend 2014 Advanced Criminal Law Seminar |
| Rene Guerra | $744.12 | Lodging | The Westin Galleria Houston |
| Rene Guerra | $186.00 | Meals | Attend 2014 Advanced Criminal Law Seminar-7/20/2014-7/24/2014 |
| Total | $1,994.72 |
11.
Sheriff's Office:
A.
1. Discussion, authorization, and approval to execute the Operation Stonegarden 2011 Supplemental Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the City Police Departments of Hidalgo, Mission, and Pharr.
2. Sheriff Office 2011 Supplemental Operation Stonegarden Grant (1284):
Approval to appropriate the following city budgets for awarded amounts pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
2. Sheriff Office 2011 Supplemental Operation Stonegarden Grant (1284):
Approval to appropriate the following city budgets for awarded amounts pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
City of |
Amount |
|
| 1 | Hidalgo | 57,388.92 |
| 2 | Mission | 119,576.79 |
| 3 | Pharr | 187,200.22 |
| 4 | Texas Dept. of Public Safety (DPS) (To allocate at later date) | 97,981.33 |
| TOTAL | 462,147.26 |
B.
Sheriff Office 2011 Operation Stonegarden Grant (1284):
1. Approval to appropriate the following budgets for additional awarded amounts pursuant to amended sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
2. Discussion, authorization, and approval to execute amendments to the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the City Police Departments of Hidalgo, Mission, Pharr, and the Texas Department of Public Safety.
1. Approval to appropriate the following budgets for additional awarded amounts pursuant to amended sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
2. Discussion, authorization, and approval to execute amendments to the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the City Police Departments of Hidalgo, Mission, Pharr, and the Texas Department of Public Safety.
|
Sub-recepient
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Additional Funding
|
Total Award | |
| 1 | Hidalgo | 57,388.92 | 69,252.71 |
| 2 | Mission | 119,576.79 | 221,695.22 |
| 3 | Pharr | 187,200.22 | 279,967.66 |
| 4 | Texas Dept. of Public Safety | 97,981.33 | 97,981.33 |
| Total | 462,147.26 | 668,896.92 |
C.
1. Authorization to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2012 Supplemental award of $1,015,824.82 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to accept the extension of grant to new termination date of 8/15/14 as noted on the Grant Adjustment Notice (GAN).
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2012 Operation Stonegarden Grant Supplemental.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2012 Operation Stonegarden Grant Supplemental in the amount of $168,221.42.
2. Authorization to accept the extension of grant to new termination date of 8/15/14 as noted on the Grant Adjustment Notice (GAN).
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2012 Operation Stonegarden Grant Supplemental.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2012 Operation Stonegarden Grant Supplemental in the amount of $168,221.42.
D.
1. Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2011 Supplemental award of $528,560.26 and authorization for County Judge, as authorized official, to sign (and initial) required documents.
2. Authorization to accept the extension of grant to new termination date of 8/15/14 as noted on the Grant Adjustment Notice (GAN).
3. Authorization to pay Overtime reimburseable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor of the FY 2011 Operation Stonegarden Supplemental.
2. Authorization to accept the extension of grant to new termination date of 8/15/14 as noted on the Grant Adjustment Notice (GAN).
3. Authorization to pay Overtime reimburseable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor of the FY 2011 Operation Stonegarden Supplemental.
E.
Sheriff Office 2012 Operation Stonegarden Grant (1284):
1. Approval to appropriate the following budgets for additional awarded amounts pursuant to three additional sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
2. Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS), Texas Parks and Wildlife (TPWD), and the Office of the Attorney General (OAG).
1. Approval to appropriate the following budgets for additional awarded amounts pursuant to three additional sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
2. Discussion, authorization, and approval to execute the Operation Stonegarden Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS), Texas Parks and Wildlife (TPWD), and the Office of the Attorney General (OAG).
|
Subrecepient
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Amount
|
|
| 1 | TXDPS | 530,880.20 |
| 2 | TPWD | 292,089.60 |
| 3 | OAG | 24,633.60 |
| TOTAL | 847,603.40 |
12.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit grant application for the DSHS Community Preparedness Section Discretionary Funding Opportunity.
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor.
1. Kevin Nolting Consulting, LLC - Invoice #418 - $902.07
1. Kevin Nolting Consulting, LLC - Invoice #418 - $902.07
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Facilities Management:
A.
Facilities Management:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor: | Notification # | Date: | Amount: |
| Department of State Health Services | 2014002160 | 05/01/2014 | 62.00 |
| Total: | 62.00 |
14.
Urban County - Diana Serna:
A.
Acceptance and approval of the Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Irrigation District No. 6 to improve Mile 2 North Road from Abram Road to La Homa Road to include a bridge over and across the Irrigation's main canal.
B.
The Urban County Program is requesting authorization to waive the CDBG Redistribution and Recapture Policy for program year 26 (2013).
C.
Urban County Program on behalf of Precinct No.1 is requesting approval for the purchase and installation of a water pump at the Sunset Park baseball fields from Green Thumb Landscaping LLC in the total amount of $2,495.00, utilizing FY 21 (2008) Parks, Recreational Facility funds.
D.
Urban County Program, on behalf of Precinct No.3, is requesting approval of a contract extension with HLH Appraisal Services for an additional six (6) months to complete the appraisal review reports for the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068 project known as Penitas Drain
E.
Urban County Program on behalf of the City of Alamo is requesting consideration and action to award and enter into a requirements agreement for purchase of materials with Upper Valley Materials, LLC for the purchase of Hot Mix Asphaltic Concrete and delivery service on a force account Street Improvements project in the amount of $75.00 per ton. It is estimated that 190 tons will be required for this project for a total of $14,250.00 utilizing UCP - City of Alamo Street Improvement funds FY 25 (2012).
F.
TheUrban County Program is requesting approval of a Budget & Program Amendment for the City of Peñitas workplans for Fiscal Years 24 & 25 (2011 & 2012). The Street Improvements projects will be cancelled and those funds will be transferred into the Parks, Recreational Facility Improvements line item for additional funding to the Peñitas Memorial Park.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso – Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________ for a Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso – Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso – Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Javier Hinojosa Engineering | 95.67% | |
| MGE Civil Engineering | 88.67% | |
| Chanin Engineering LLC | 85.33% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ____________________ for a Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso – Street Improvements project.
H.
1. Requesting approval to re-certify Proyect Azteca as a Community Housing Development Organization (CHDO) within the County of Hidalgo.
2. Requesting approval to execute the 2008/2012 HOME/CHDO contract for Proyecto Azteca
2. Requesting approval to execute the 2008/2012 HOME/CHDO contract for Proyecto Azteca
15.
Elections Administration - Yvonne Ramon:
A.
1. Appointment of the Early Voting Ballot Board for the July 1, 2014 Democratic Primary Runoff Election.
2. Appointment of the Central Counting Station for the July 1, 2014 Democratic Primary Runoff Election.
2. Appointment of the Central Counting Station for the July 1, 2014 Democratic Primary Runoff Election.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Memorandum of Understanding between Hidalgo County Head Start Program and Pharr-San Juan-Alamo (P-SJ-A)Independent School District
B.
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Community Development Corporation of Brownsville (CDCB) and Community Resource Group, Inc. (CRG)
C.
Presentation for Discussion, Consideration and Approval of a One Year Interlocal Agreement for the Lease of Premises between the Edcouch-Elsa Independent School District and Hidalgo County Head Start Program
D.
1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262.024(a)(4)A Professional Appraisal Services
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners) of the Firms Graded and Evaluated through the County's Approved "Pool" of Appraisal Services for the Appraisal of the Head Start Leased Land and Facilities
3. Authority to Negotiate a Professional (Appraisal Service) Contract with the No. 1 Ranked Firm of _______________, for the Appraisal of the Head Start Leased Land and Facilities
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners) of the Firms Graded and Evaluated through the County's Approved "Pool" of Appraisal Services for the Appraisal of the Head Start Leased Land and Facilities
| Total Scores |
Leonel Garza, Jr & Associates | George Jaime Salazar | Professional Appraisal Services |
| Evaluator 1 | 100 | 75 | 80 |
| Evaluator 2 | 93 | 76 | 78 |
| Evaluator 3 | 93 | 75 | 88 |
| Scores | 286 | 226 | 246 |
| Average | 95.33 | 75.33 | 82.00 |
| Ranking |
3. Authority to Negotiate a Professional (Appraisal Service) Contract with the No. 1 Ranked Firm of _______________, for the Appraisal of the Head Start Leased Land and Facilities
17.
WIC - Norma Longoria:
A.
1. WIC Lactation Center (1292):
a. Approval to amend the WIC Contract (No.2014-045054) in the amount of $191,677.00 for the WIC Lactation Center.
b. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 WIC Lactation Center.
c. Approval to create the following positions:
d. Approval of appropriation of funds in the amount of $191,677.00.
e. Approval of FY2014 WIC Lactation Center Salary Schedule.
2. Peer Counselor (1292):
a. Approval to amend the WIC BF Peer Counselor Grant (No.2014-045054) in the amount $4,400.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the WIC BF Peer Counselor Grant
c. Approval of appropritation of funds in the amount of $4,400.00.
3. Lactation Services(1292):
a. Approval to amend the WIC Lactation Services Grant (No.2014-045054) in the amount $18,000.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the WIC Lactation Services Grant
c. Approval of appropritation of funds in the amount of $18,000.00.
a. Approval to amend the WIC Contract (No.2014-045054) in the amount of $191,677.00 for the WIC Lactation Center.
b. Approval of Certification of Revenues as certified by the County Auditor for the FY2014 WIC Lactation Center.
c. Approval to create the following positions:
| Slot No. |
Position Title |
Proposed Budgeted Salary |
| 0001 | Registered Nurse International Board Certified Lactation Consultant | $87,360.00 |
| 0002 | Peer Counselor Manager | $27,996.00 |
| 0003 | Peer Counselor I | $20,800.00 |
| 0004 | Peer Counselor I | $20,800.00 |
| 0005 | Custodian (part-time) | $8,818.00 pr yr/ $8.4788 pr hr |
d. Approval of appropriation of funds in the amount of $191,677.00.
e. Approval of FY2014 WIC Lactation Center Salary Schedule.
2. Peer Counselor (1292):
a. Approval to amend the WIC BF Peer Counselor Grant (No.2014-045054) in the amount $4,400.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the WIC BF Peer Counselor Grant
c. Approval of appropritation of funds in the amount of $4,400.00.
3. Lactation Services(1292):
a. Approval to amend the WIC Lactation Services Grant (No.2014-045054) in the amount $18,000.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the WIC Lactation Services Grant
c. Approval of appropritation of funds in the amount of $18,000.00.
18.
Planning Department - Raul Sesin:
A.
1. Reimbursement of Financial Guarantee
a. Sendero Trails Ph. I Subdivision – Pct. 4 (Megaware Corp.)
b. A & V Subdivision – Pct. 4 (Aldo Quintanilla)
2. Discussion and possible action of accepting participation from JGF Enterprises, L.P. (Gary Frisby) for road construction of Cesar Chavez Rd (North of Ramseyer Rd to East of proposed subdivision site).
a. Sendero Trails Ph. I Subdivision – Pct. 4 (Megaware Corp.)
b. A & V Subdivision – Pct. 4 (Aldo Quintanilla)
2. Discussion and possible action of accepting participation from JGF Enterprises, L.P. (Gary Frisby) for road construction of Cesar Chavez Rd (North of Ramseyer Rd to East of proposed subdivision site).
19.
Precinct #4 - Comm. J. Palacios:
A.
Right of Way:
Authorization to proceed with Condemnation Proceedings on Alberta Drain Project Parcel 8- Idalia I. Ruiz
Authorization to proceed with Condemnation Proceedings on Alberta Drain Project Parcel 8- Idalia I. Ruiz
B.
Discussion and action to approve First Amendment between the County of Hidalgo,the Edinburg Consolidated Independent School District, City of McAllen and Hidalgo County Drainage District No.1; regarding Mile 17 1/2 Road Project
C.
Pct. #4- Emergency Service Facility (1301):
1. Approval of Certification of Revenues as certified by the County Auditor for the Emergency Service Facility Project in Linn San Manuel.
2. Approval of 2014 appropriation of funds for the Emergency Service Facility Project in the amount of $250,000.00.
1. Approval of Certification of Revenues as certified by the County Auditor for the Emergency Service Facility Project in Linn San Manuel.
2. Approval of 2014 appropriation of funds for the Emergency Service Facility Project in the amount of $250,000.00.
D.
Approval of Supplemental Agreement No. 1 to Master Multiple Use Agreement between the State of Texas and Hidalgo County for the Linn-San Manuel Beautification Project (US 281 to SH 186)
20.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval to pay annual service fee to Regional Organized Crime Information (ROCIC) in the amount of $150.00 (requisition#258084) for the Hidalgo County HIDTA Task Force, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
21.
Budget & Management - Sergio Cruz:
A.
Sanitation Program
1. Consideration, discussion and approval to develop and implement one or more of the following Sanitation Program Models:
A. Exclusive Service Agreement
B. Non-exclusive Service Agreement(s).
C. Permit User Fee
2. Approval of resolution to implement service agreement(s), if applicable.
3. Approval of order to access permit user fee, if applicable.
1. Consideration, discussion and approval to develop and implement one or more of the following Sanitation Program Models:
A. Exclusive Service Agreement
B. Non-exclusive Service Agreement(s).
C. Permit User Fee
2. Approval of resolution to implement service agreement(s), if applicable.
3. Approval of order to access permit user fee, if applicable.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation of the bids received for the purpose of awarding (Primary & Secondary contracts) to the responsible vendors submitting the lowest and best bids for: Bulk Fuel On-Off Highway Diesel Fuel Products:
Primary bid award and contract ______________________________;
Secondary bid award and contract ____________________________.
Primary bid award and contract ______________________________;
Secondary bid award and contract ____________________________.
2.
a. Presentation of scoring grid for the purposes of ranking by Commissioner's Court, the responses received in connection with the Request for Proposals for: Hidalgo County - "Financial Advisory Services";
| FIRM NAME | AVERAGE SCORE | RANKED |
| FIRST SOUTHWEST | 89.83 | |
| ESTRADA HINOJOSA | 90.33 |
b. Requesting authority for Purchasing Department to proceed to negotiate a letter of engagement - agreement with the number one ranked firm of ____________________________for the provision of financial advisory and related service for Hidalgo County.
3.
A. Requesting approval of clarification/correction of AI#36906 (CC 3/20/13) as the term of agreement was erroneously captioned as one (1) year, clarify document to reflect the correct term as stated (i.e. through the life term of the existing equipment in place) for monitoring services for the County owned building located at 9805 N. 10th St., McAllen, TX, with ASG Security, paragraph 2C, including the continuation of services through the life term of the monitoring equipment in place by user department.
B. Approval to modify current approved agreement with ASG Security for monitoring services for the County Owned building located at 9805 N. 10th St., McAllen, TX to include Open and Close log services for a monthly amount of $5.00 for a new monthly total amount of $33.95.
C. Acceptance and approval to process ASG Security invoices(attached) for services from the month of March thru May.
B. Approval to modify current approved agreement with ASG Security for monitoring services for the County Owned building located at 9805 N. 10th St., McAllen, TX to include Open and Close log services for a monthly amount of $5.00 for a new monthly total amount of $33.95.
C. Acceptance and approval to process ASG Security invoices(attached) for services from the month of March thru May.
4.
a. Presentation of the scoring grid from the Evaluation Committee for the proposals received and graded for the purpose of ranking by Commissioner's Court in connection to the County's RFP for: "Real Estate Broker Services"-RFP No.: 2014-132-05-28CGA);
| PARTICIPANT'S NAME | AVERAGE SCORE | RANKED |
|---|---|---|
| W-M Keller Williams Realtors | 80 | |
| CBRE INC. | 94 |
b. Requesting authority for Purchasing Department to commence negotiations with the number one (1) ranked broker:
_______________________________.
_______________________________.
5.
Award of bid and contract to the responsible vendor submitting the the lowest and best bid (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for titled: Hidalgo County-Custodial Services for New Administration Building, fka, K-mart Bldg, located at 2812 S. Bus. Hwy. 281, Edinburg, TX" through project No.: 2014-049-03-26-SGS.
B.
Pct. 1
1.
Acceptance and approval of a Professional Appraisal Service Agreement #C-14-264-06-17 with Leonel Garza, Jr. & Associates, LLC for the provision of "Appraisal Services" (on call-on an as needed basis) for projects located with Hidalgo County Precinct No. 1 and (as selected through County's protocol from the "POOL" of Appraisers by CC on 05/27/14).
C.
Pct. 2
1.
Approval of the following requisitions listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Whalen Rd Project | 258204 | Rio Valley Pipe | $10,978.80 | Culverts for Road Project |
| Pct 2 Whalen Rd Project | 258217 | Martin Marietta Materials | $12,474.00 | Caliche for Road Project |
| Pct 2 Moore Rd Project | 257971 | Frontera Materials | $27,956.00 | Asphalt for Road Project |
| Pct 2 Whalen Rd Project | 258267 | Frontera Materials | $112,868.00 | Asphalt for Road Project |
2.
Approval of the following invoices listed for previously approved purchase orders for operating expenditures exceeding $7,500.00:
| Invoice No | Vendor | Amount |
| B394831-IN | Arguindegui Oil CO II LTD | $ 8,200.41 |
| B395981-IN | Arguindegui Oil CO II LTD | $ 9,060.43 |
3.
A. Requesting "waiver" of provision #1 of Hidalgo County's Exiting Elected Officials Expenditure Policy in connection with requisitions exceeding the limit of $7,500.00 as the delay would have caused the inability to commence a scheduled road construction project and thus leaving County staff and resources idle;
B. Ratification of Purchase Order #s 710131 & 710141 in connection with expedited purchase of road construction materials for Whalen Road Project.
B. Ratification of Purchase Order #s 710131 & 710141 in connection with expedited purchase of road construction materials for Whalen Road Project.
D.
Pct. 3
1.
Acceptance & approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324840- $56,828.97 for "Mile 2-Moorfield Rd West to SH364"
2. Invoice No. 11324842- $5,499.13 for "Mile 2-North-Inspiration to Moorefield Rd"
3. Invoice No. 11324844- $52,510.00 for "Liberty Road Project";
4. Invoice No. 11324845- $42,853.86 for "FM 494-Shary Road Project";
1. Invoice No. 11324840- $56,828.97 for "Mile 2-Moorfield Rd West to SH364"
2. Invoice No. 11324842- $5,499.13 for "Mile 2-North-Inspiration to Moorefield Rd"
3. Invoice No. 11324844- $52,510.00 for "Liberty Road Project";
4. Invoice No. 11324845- $42,853.86 for "FM 494-Shary Road Project";
5. Invoice No. 11324846- $64,849.14 for "Mile 3";
2.
Approval of a professional engineering services contract/agreement for the provision of general engineering services for, "Road & Bridge Projects, Drainage Improvements Projects and All Other Projects for Precinct No. 3," with Javier Hinojosa Engineering as authorized & approved for negotiations by CC on 05/27/14.
E.
Pct. 4
1.
a. Approval of a lease agreement between
Hidalgo County and
Union Pacific Railroad Company (address-1051 N. Doolittle Rd. , Edinburg, Texas 78542) for use of
"The Premises to be utilized for Vegetation Control, and uses incidental thereto, only, and for No Other Purpose" with term of this Lease to commence July 01, 2014, for one year unless terminated or renewed or extended as provided in lease agreement;.
b. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
c. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services providers for (job specific project) "Sale of Properties" within Hidalgo County Precinct No. 4;
| Firms | Integra Realty Resources | HLH Appraisal Services | George J. Salazar d/b/a Appraisal Haus |
| Evaluation | 89 | 91 | 94 |
| Ranked |
d. Authority for the Purchasing Department to negotiate a professional appraisal services contract with the No. 1 ranked firm of __________________________ for: a project specific - "Sale of Properties" within Hidalgo County Precinct No. 4.
2.
Acceptance and approval to pay "Flat Rate Assessments" incurred by HC from 2009 to 2014 to Hidalgo County Irrigation District #1 for 18.76 acre tract of land out of Lot 15, Section 260, TEXAS MEXICAN RAILROAD COMPANY'S SURVEY, Hidalgo County, Texas according to the map or plat thereof recorded in Volume 2, Page 29, Map Records, Hidalgo County, Texas and as further detailed in the General Warranty Deed attached hereto through Requisition #00256335 (attached) which further details the Irrigation Flat Rate Assessments, Interest, Attorney and Processing Fees in the amount of $2,643.30 including the issuance and release of check by Hidalgo County Treasurer once review, audit, processing procedures completed by County Auditor.
3.
Acceptance and approval of Amendment to Contract #C-13-335-12-10 (PO# 703537) with Aranda & Associates (to reduce the fees under Exhibit B-Cost Proposal) for the purposes of surveying services of (job specific) PROJECT: Brewster Park located within Hidalgo County Precinct No. 4.
F.
Justices of the Peace
1.
Hidalgo County Purchasing Department, Fixed Assets Division, is requesting and recommending to Hidalgo County Commissioners Court to approve the removal (from inventory) of two (2) fixed asset with nos. 23132 & 27845 (described/detailed in attached Exhibit A with NO CURRENT VALUE) located at 122 E. Park, Pharr, Texas in a building once leased by Hidalgo County for Hon. Rosa E. Trevino, J.P., Pct. 2, Pl. 2 pursuant to Article 6.2 of the expired lease between the County and Rosa E. Trevino.
G.
Facilities Management:
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction materials testing firms for services required for the Constable Pct No.1 new building;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction materials testing firms for services required for the Constable Pct No.1 new building;
| Evaluator | PSI | Terracon | RABA -Kistner |
| Evaluator | 76 | 89 | 90 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of _____________________for construction materials testing for Constable Pct No.1 new building.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
CL-14-0359-E; Mary Lou Gomez, individually and a/n/k of Alexandro Rodriguez v. Hidalgo County
D.
C-5274-14-J; Cristina Reyna vs. County of Hidalgo and City of Mission
E.
Cause #CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County
F.
Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, et.al
G.
Claim of Noe Estrada
H.
Claim of Ener Sanchez & Damiana Martinez Parents to Monica Sanchez, a minor
I.
Claim of Jose Ozul
J.
Claim of Jose Palomin
K.
Claim of Enrique Rubio
L.
Claim of Carlos Contreras
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
CL-14-0359-E; Mary Lou Gomez, individually and a/n/k of Alexandro Rodriguez v. Hidalgo County
D.
C-5274-14-J; Cristina Reyna vs. County of Hidalgo and City of Mission
E.
Cause #CL-14-2283-G; Leonarda Rodriguez-Serna v. Hidalgo County
F.
Civil Action No. 7:14-CV-00438; David Carrizales and Rogelia Stabolito v. Guadalupe "Lupe" Trevino, Sheriff, etal
G.
Claim of Noe Estrada
H.
Claim of Ener Sanchez & Damiana Martinez Parents of Monica Sanchez, a minor
I.
Claim of Jose Ozul
J.
Claim of Jose Palomin
K.
Claim of Enrique Rubio
L.
Claim of Carlos Contreras
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn