|
AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 30, 2014 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion and action to approve Interlocal Cooperation Agreement Between Hidalgo County and Hidalgo County Drainage District No. 1 as it pertains to maintenance of Drainage Facilities
7.
County Treasurer - Norma Garcia:
A.
Discussion, consideration, and approval of the County Treasurer's Unclaimed Property Program Policy & Procedures.
8.
County Courts at Law:
A.
County Court #8:
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
| Requisition No. | Vendor | Amount | Item | Purpose of Expense |
| 255282 | Rolando Cantu | $686.86 | Meals & Mileage | Criminal Justice Seminar in Rockwall, TX from 5.14.14-5.16.14 |
| 255286 | CitiBank | $277.98 | Lodging | For Criminal Justice Seminar in Rockwall TX, from 5.14.14-5.16.16 |
| 254972 | Texas Center for the Judiciary, Inc. | $60.00 | Registration | For Criminal Justice Seminar in Rockwall, TX from 5.14.14-5.16.14 |
B.
County Court #8:
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
Approval of the following requisitions for expenses in accordance with Exiting Officials Expenditure Policy
| Requisition No. | Vendor | Amount | Item | Reason For Expense |
| 258512 | CDW Government Inc. | $3,352.50 | Visual Equip. For Courtroom | Equipment for Trials and Hearings (Elmo,Screens & TV) |
9.
Human Resources - Esther Cortez:
A.
Facilities Management (1100):
1. Approval to delete three (3) vacant full time positions as follows:
2. Approval of revised salary schedule.
1. Approval to delete three (3) vacant full time positions as follows:
| Dept/Program | Slot No. | Position Title | Budgeted Salary |
| 220-001 | 0031 | Custodian II | $23,289.00 |
| 220-001 | 0045 | Custodian II | $23,083.00 |
| 220-001 | 0062 | Custodian II | $23,083.00 |
2. Approval of revised salary schedule.
B.
Pct.3 R&B (1200):
1. Approval of the following personnel actions, effective 6/30/2014:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions, effective 6/30/2014:
| Action | Position Title |
Slot # |
Dept. | Current Budgeted Salary |
Proposed Budgeted Salary |
|
Delete
|
Maintenance I | 0086 | 123-005 | $ 25,626.00 | 0.00 |
| Delete | Clerk III | 0088 | 123-005 | $ 28,840.00 | 0.00 |
| Create | Assistant Paving Supervisor | 0099 | 123-005 | 0.00 | $ 34,000.00 |
2. Approval of revised salary schedule.
C.
Pct.3 Parks (1100)/R&B (1200):
1. Approval to create one (1) regular full-time Parks Director position, slot no.0019 (pgrm 008 Parks), budgeted salary, $53,291.00, and transfer-in employee no.143847, effective upon Commissioners Court approval.
2.Approval to delete one (1) regular full-time Assistant Field Operations Director, slot no.0006 (pgrm 005 Rd Maint.), budgeted salary, $53,291.00.
3. Approval of inter-fund transfer.
4. Approval of revised salary schedules.
1. Approval to create one (1) regular full-time Parks Director position, slot no.0019 (pgrm 008 Parks), budgeted salary, $53,291.00, and transfer-in employee no.143847, effective upon Commissioners Court approval.
2.Approval to delete one (1) regular full-time Assistant Field Operations Director, slot no.0006 (pgrm 005 Rd Maint.), budgeted salary, $53,291.00.
3. Approval of inter-fund transfer.
4. Approval of revised salary schedules.
10.
Sheriff's Office:
A.
Presentation for discussion, consideration, and approval to accept donation of two portable radios from Motorola Solutions, Inc.
B.
Approval of Acquired Still Photograph License Agreement between Hidalgo County Sheriff's Office
and Cineflix (I Survived 2), Inc., with authority for Hidalgo County Sheriff's Office to execute same.
and Cineflix (I Survived 2), Inc., with authority for Hidalgo County Sheriff's Office to execute same.
11.
Tax Office - Paul Villarreal:
A.
Discussion, consideration, and approval to execute an agreement between the County of Hidalgo and Fred Loya Insurance Agency to act as a limited-service deputy authorized agent of the County in the issuance of Motor Vehicle License Renewal Stickers.
12.
Health & Human Services Department - Eddie Olivarez
A.
Presentation of Walk Across Texas first kick-off event starting July 1, 2014.
B.
Discussion and approval to drawdown April Reporting IGT for Demonstration Year 3 DSRIP in the amount of $5,222,419.70 from LPP fund.
C.
Requesting approval to submit the Title V Child Health renewal grant application for FY 15 in the amount of $34,833.00.
D.
Requesting approval to submit the Title V Prenatal renewal grant application for FY 15 in the amount of $144,029.00.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Adult Probation - Arnold K. Patrick:
A.
DWI Grant Program Income (1289):
1. Approval of certification of revenues by the County Auditor for the DWI grant program income in the amount of $9,985.00.
2. Aproval of appropriation of DWI grant program income (GPI) in the total amount of $9,985.00.
1. Approval of certification of revenues by the County Auditor for the DWI grant program income in the amount of $9,985.00.
2. Aproval of appropriation of DWI grant program income (GPI) in the total amount of $9,985.00.
14.
Emergency Management - Oscar Montoya:
A.
1. Requesting consideration and authorization for Hidalgo County to submit the Texas Department of Public Safety Texas Homeland Security State Administrative Agency (SAA) 2014 Eligibility Certification Form to the SAA for the FY2015 Homeland Security Grant Program.
2. Requesting authorization for the County Judge to sign the Texas Department of Public Safety Texas Homeland Security State Administrative Agency 2014 Eligibility Certification Form.
2. Requesting authorization for the County Judge to sign the Texas Department of Public Safety Texas Homeland Security State Administrative Agency 2014 Eligibility Certification Form.
15.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts with Quality Investments & A-One Insulation for the demolition and reconstruction of the following:
1. (3) Units in the Countywide Area. Total contracts amount is $146,187.00.
2. (1) Unit in the City of San Juan. Total contract amount is $51,500.00.
1. (3) Units in the Countywide Area. Total contracts amount is $146,187.00.
2. (1) Unit in the City of San Juan. Total contract amount is $51,500.00.
B.
Hidalgo County Precinct No. 4 and the Urban County Program would like to request authorization to cancel an existing contract with DOS Logistics Inc., in the amount of $35,976.00 for the Street Improvements to Moises Flores Street. The Precinct recently amended the workplan to cancel the street improvements to Moises Flores Street and transfer funds into the Parks, Recreational Facility Improvements for the development of Sunflower Park. UCP recommendation is to cancel the contract.
C.
Requesting approval to Re-authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners' Court approval as they relate to all Hidalgo County Urban County Program projects included in the Annual Consolidated Plan.
D.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 27 (2014) effective July 1, 2014- May 31, 2015. (See attached Agreement)
| Children's Advocacy Center | Pharr Literacy Project DBA RGV Literacy Center |
| CASA of Hidalgo County | C.A.M.P University |
| La Union del Pueblo Entero | ARISE- South Tower |
E.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 27(2014) effective July 1, 2014- May 31, 2015. (See attached Agreement)
| Boys & Girls Club of Edinburg- RGV | Boys & Girls Club of Mission |
| Boys & Girls Club of Alamo/ San Juan | Girl Scouts of Greater South Texas |
| Boys & Girls Club of Pharr |
F.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 27 (2014) effective July 1, 2014- May 31, 2015. (See attached Agreement)
| Women Together Foundation | LRGVDC-Valley Metro Transportation |
| Hope Community Clinic | Easter Seals of the RGV |
| Nuestra Clinica Del Valle |
G.
Requesting approval of Year 27 (2014) Urban County Program Interlocal Agreements with (16) member cities and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
H.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 27 (2014) effective July 1, 2014 - May 31, 2015. (See attached Agreement)
| Amigos Del Valle, Inc. | LRGVDC-Foster Grandparent Program |
| Senior Community Outreach Services | Open Hands Community Charitable Services |
| Food Bank RGV |
I.
Requesting approval to re-designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).
J.
Requesting approval to Re-authorize Urban County Program Director to sign and execute Loan Agreements, Rehabilitation Contracts, Promissory Notes, Release of Liens on Property that have met the established Affordability Periods, and CHDO Agreements, as they relate to the Home Program.
16.
Elections Administration - Yvonne Ramon:
A.
1. Approval of 2014 certification of revenues by the County Auditor, for 2013 Chapter 19 funds.
2. Approval of 2014 appropriation of funds for Chapter 19 funds (1283) in the amount of $115,149.80.
2. Approval of 2014 appropriation of funds for Chapter 19 funds (1283) in the amount of $115,149.80.
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Gabriel Aguilar Subdivision – Pct. 3 (Rosa Martinez)
b. RSBR FM 1015 Subdivision – Pct. 1 (Ismael Castillo)
2. Preliminary Approval
a. Terry Palms No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
b. The Estates of Santa Cruz Ranches No. 3 – Pct. 4 (Richard Ruppert)
c. Vegas Tower Ranches Subdivision – Pct. 4 (Richard Garza)
3. Final Approval
a. Replat of A & V Subdivision – Pct. 4 (Aldo Quintanilla)
b. Rojas Subdivision – Pct. 4 (Rafael Rojas)
c. Marely Subdivision – Pct. 3 (Carolina Barrera)
d. Moreno Phase 3 Subdivision – Pct 4 (Esperanza Moreno)
4. Final Approval with Financial Guarantee
a. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
b. Campbell Estates Subdivision – Pct. 1 (David Campbell)
5. Release of Letter of Credit
Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd)
a. Gabriel Aguilar Subdivision – Pct. 3 (Rosa Martinez)
b. RSBR FM 1015 Subdivision – Pct. 1 (Ismael Castillo)
2. Preliminary Approval
a. Terry Palms No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
b. The Estates of Santa Cruz Ranches No. 3 – Pct. 4 (Richard Ruppert)
c. Vegas Tower Ranches Subdivision – Pct. 4 (Richard Garza)
3. Final Approval
a. Replat of A & V Subdivision – Pct. 4 (Aldo Quintanilla)
b. Rojas Subdivision – Pct. 4 (Rafael Rojas)
c. Marely Subdivision – Pct. 3 (Carolina Barrera)
d. Moreno Phase 3 Subdivision – Pct 4 (Esperanza Moreno)
4. Final Approval with Financial Guarantee
a. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
b. Campbell Estates Subdivision – Pct. 1 (David Campbell)
5. Release of Letter of Credit
Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd)
18.
Precinct #2 - Comm. H. Palacios:
A.
Presentation and discussion by Holchemont, LTD, Contractor, and ERO Architects, Architect on the Precinct 2 Field Operations (Equipment and Maintenance) Facility, regarding the storage building concrete pad specifications failure (3000 PSI/28 days) and options available to the County if the failed concrete slab is not removed.
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Amount | Purchase Order No. |
| Oil Patch Fuel & Supply, Inc. | 389248 | $11,446.50 | 706980 |
19.
Precinct #4 - Comm. J. Palacios:
A.
Pct. #4 - R&B (1200):
1. Approval of Certification of Revenues by the County Auditor in relation to the reimbursements from Effluent Line and Faysville Drainage Projects.
2. Approval of 2014 appropriation in the amount of $111,543.49.
1. Approval of Certification of Revenues by the County Auditor in relation to the reimbursements from Effluent Line and Faysville Drainage Projects.
2. Approval of 2014 appropriation in the amount of $111,543.49.
20.
Budget & Management - Sergio Cruz:
A.
Sanitation Program
1. Consideration, discussion and approval to develop and implement one or more of the following Sanitation Program Models:
A. Exclusive Service Agreement
B. Non-exclusive Service Agreement(s).
C. Permit User Fee
2. Approval of resolution to implement service agreement(s), if applicable.
3. Approval of order to access permit user fee, if applicable.
1. Consideration, discussion and approval to develop and implement one or more of the following Sanitation Program Models:
A. Exclusive Service Agreement
B. Non-exclusive Service Agreement(s).
C. Permit User Fee
2. Approval of resolution to implement service agreement(s), if applicable.
3. Approval of order to access permit user fee, if applicable.
B.
Budget Appropriations:
1.
Pct. #1 R&B (1200):
A. Approval of certification of revenues by the County Auditor for Pct. 1 - 1/3 paving revenues.
B. Approval of 2014 appropriation of funds into Precinct No.1 Road Maintenance (program 005) in the amount of $41,636.20.
A. Approval of certification of revenues by the County Auditor for Pct. 1 - 1/3 paving revenues.
B. Approval of 2014 appropriation of funds into Precinct No.1 Road Maintenance (program 005) in the amount of $41,636.20.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Acceptance and approval of Letter of Engagement/Agreement for Financial Advisory Services Project with the firm of: Estrada - Hinojosa & Company, Inc.
2.
Pursuant to Article 2 of the current ILA between HC and HCDD#1, authority to provide HC's approved Pool of Engineers for HCDD#1's use for the process of nominating, grading and ranking and negotiating a professional services contract for an MEP Engineer to assist in renovating District property with improvements, fka, HC-Pct. #4 offices/shop with all related expenses for said project to be borne solely by HCDD#1.
B.
Tax Office
1.
Presentation of bids received (as detailed in tabulation sheet contained herein) and awarding to the responsible vendor submitting the lowest/best bid meeting all specifications and/or requirements including the approval of contract for the Request for Bid titled: Hidalgo County Tax Office - "Printing & Mailing of 2014 & 2015 Tax Statements and Envelopes" through project No.: 2014-068-05-07-MEG.
C.
Sheriff's Office
1.
A. Recommendation by Purchasing Dept. to HCCC for waiver of technicality (i.e. required years in field of work) for request for sealed quotes (RFSQ) solicited by staff of Hidalgo County SO-Jail Facility for the "Repair of Detention Center Solid Waste Compactor" awarded to Jesus A. Solis, dba, J's Hydraulics through PO#705561 including the acceptance of ACORD Certificate of Insurance forms provided as the ones submitted with sealed quotes were expired although none of the work provided by vendor was done on HC owned property (see attached information from Mr. J. Tapia, Procurement Specialist for HC SO); and, if approved,
B. Ratification of approved Purchase Order #705561 issued to Jesus A. Solis, dba, J's Hydraulics in the amount of $7,288.78 for the Repair of Detention Center Solid Waste Compactor so as to permit the processing of the invoice received for same with issuance of payment.
B. Ratification of approved Purchase Order #705561 issued to Jesus A. Solis, dba, J's Hydraulics in the amount of $7,288.78 for the Repair of Detention Center Solid Waste Compactor so as to permit the processing of the invoice received for same with issuance of payment.
2.
Presentation of bids received for the purpose of award and approval of contract documents to multiple responsible vendors submitting the lowest and best bids (meeting all specifications and/or requirements) for:
Hidalgo County Sheriff's Office-"Commissary Supplies for HC Adult Detention Facility (Jail)" -
RFB:2014-107-05-21-SMA.
3.
Requesting approval of Supplemental Agreement No. 1 to the current agreement (C-13-133-07-09), with Chanin Engineering for the "Adult Detention Center and Law Enforcement Facility Repairs" to reflect an extension of time.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Hidalgo County v. Sandy Regalado
D.
Claim of Hidalgo County v. Rebekah Rodriguez
E.
Claim of Hidalgo County v. Jose Eli Guerra & Jesus Barrera
F.
Claim of Angelica Tijerina Palacios
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Hidalgo County v. Sandy Regalado
D.
Claim of Hidalgo County v. Rebekah Rodriguez
E.
Claim of Hidalgo County v. Jose Eli Guerra & Jesus Barrera
F.
Claim of Angelica Tijerina Palacios
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn