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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 30, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
A. Request approval of Change Order no.1 in the amount of $24,150.00 from FJW Construction pertaining to Construction Contract no. HCDD1-13-016-06-18-Mile 17 1/2 Road Improvements
B. Request approval to issue payment after review and audit procedures are completed for the following items:
Invoice no. 6-Final Payment in the amount of $54,542.55 from FJW Construction, LLC pertaining to Construction Contract No. HCDD1-13-016-05-10 Mile 17 1/2 Road Improvements
B. Request approval to issue payment after review and audit procedures are completed for the following items:
Invoice no. 6-Final Payment in the amount of $54,542.55 from FJW Construction, LLC pertaining to Construction Contract No. HCDD1-13-016-05-10 Mile 17 1/2 Road Improvements
5.
Maintenace & Operations
Requesting approval to pay invoice in the amount of $2,054.20 to Hacienda Ford as a claim; for repairs of unit number 61. HCDD1 submitted claim to TML. Amount reimbursed $1,073.88.
6.
Pursuant to Article 2 of the current ILA between HC and HCDD#1; requesting approval to utilize Hidalgo County's Pool of Engineers for the provision of an MEP Engineer to assist in renovating the former Pct. #4 offices/shop which the District purchased so as to allow the process of nominating/selecting of an engineer.
7.
A.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-013-06-18A "Hauling of Dirt with an Option to Load". Roy's Hauling Service, Inc.
B.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-014-06-18B "Hauling Services-Cement Rip Rap". Roy's Hauling Service, Inc.
C.) Requesting approval to purchase (1) one 22 inch Monitor from DELL through the District's membership with Department of Information Resource Agreement No. DIR-SDD-1951. $125.99
D.) Requesting approval of Work Authorization No. 2 in the amount of $51,240.00 from R. Gutierrez Engineering as it relates to Professional Engineering and Surveying Services for Aluminum Structural Plate Arch at Mission Inlet Crossing on McColl Rd. Agreement approved by the HCDD1 Board of Directors on April 15, 2014.
E. Requesting approval of Change Order No. 1 increase of $8,580.00 for Construction Contract 13-014-11-26 "Alamo Expressway Drain / Border Crossing Improvements. Texas Cordia Construction, LLC.
F.) Requesting approval of the District's 2013/2014 Liability - Property Re-Rate exposure summary with Texas Municipal League (TML) for General Liability, Errors and Omissions, Auto Liability, Physical Damage, Property Equipment Schedule and Workers Compensation.
2013 BOND SERIES
G.) Requesting approval of Notice to Suspend, or Resume Work Order with Foremost Paving as it relates to Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Culverts Slide Gate Control Structure Improvements" lead time to manufacture slide gate. Resumption of Work Effective November 10, 2014.
H.) Requesting approval to advertise for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel".
I.) Requesting approval to advertise for RFB No.: HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures".
J.) Requesting approval to advertise for RFB No.: HCDD1-14-021-08-07 "Weslaco North Lateral Control ".
B.) Requesting approval to accept bid and award contract to sole bidder meeting all required specifications for RFB No.: HCDD1-14-014-06-18B "Hauling Services-Cement Rip Rap". Roy's Hauling Service, Inc.
C.) Requesting approval to purchase (1) one 22 inch Monitor from DELL through the District's membership with Department of Information Resource Agreement No. DIR-SDD-1951. $125.99
D.) Requesting approval of Work Authorization No. 2 in the amount of $51,240.00 from R. Gutierrez Engineering as it relates to Professional Engineering and Surveying Services for Aluminum Structural Plate Arch at Mission Inlet Crossing on McColl Rd. Agreement approved by the HCDD1 Board of Directors on April 15, 2014.
E. Requesting approval of Change Order No. 1 increase of $8,580.00 for Construction Contract 13-014-11-26 "Alamo Expressway Drain / Border Crossing Improvements. Texas Cordia Construction, LLC.
F.) Requesting approval of the District's 2013/2014 Liability - Property Re-Rate exposure summary with Texas Municipal League (TML) for General Liability, Errors and Omissions, Auto Liability, Physical Damage, Property Equipment Schedule and Workers Compensation.
2013 BOND SERIES
G.) Requesting approval of Notice to Suspend, or Resume Work Order with Foremost Paving as it relates to Construction Contract No. HCDD1-14-003-02-11 "Pct. 4 West Main Drain Existing Weir Modification & Existing Concrete Culverts Slide Gate Control Structure Improvements" lead time to manufacture slide gate. Resumption of Work Effective November 10, 2014.
H.) Requesting approval to advertise for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel".
I.) Requesting approval to advertise for RFB No.: HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures".
J.) Requesting approval to advertise for RFB No.: HCDD1-14-021-08-07 "Weslaco North Lateral Control ".
8.
a. Presentation of scoring grid for the purposes of ranking by Board of Directors, the responses received in connection with the Request For Qualifications for: RFQ No: HCDD1-14-140-06-04-VYG-Professional Legal Service in connection with the review and report for the agreement between Hidalgo County Drainage District No. 1 and Integ Corporation;
| FIRM NAME | AVERAGE SCORE | RANKED |
b. Requesting authority for Hidalgo County Purchasing Department to proceed to negotiate a letter of engagement-agreement with the number one ranked firm of _____________________ for the provision of professional legal services for Hidalgo County Drainage District.
9.
Discussion, consideration and approval of Supplemental Agreement No.2, to Work Authorization No.13 with TEDSI Infrastructure Group, Inc. as it relates to Delta Area Water Shed.
10.
Maintenance & Operation Request Approval of Payment Application No. 2 in the amount of $94,672.80 from Texas Cordia Construction, LLC. As it relates to Contract No. 13-030-01-07 Edinburg WWTP Effluent Line & Crossings Project.
11.
M&O:
Approval to issue Payment on the following invoices after review and auditing procedures are completed:
Application for Payment Request no. 5 in the amount of $73,780.83 from Texas Cordia Construction, LLC related to Construction Contract No. 13-014-11-26 Alamo Expressway Drain/Border Crossings Improvement.
Approval to issue Payment on the following invoices after review and auditing procedures are completed:
Application for Payment Request no. 5 in the amount of $73,780.83 from Texas Cordia Construction, LLC related to Construction Contract No. 13-014-11-26 Alamo Expressway Drain/Border Crossings Improvement.
12.
Discussion and direction on the District's acceptance on donation of real property.
13.
Request Approval to issue payment after review and audit procedures are completed:
Application for Payment No. 2 in the amount of $170,783.10 from FJW Construction, LLC related to Construction Contract No. HCDD1-13-023-11-19C -J09 Drain Improvements
Application for Payment No. 2 in the amount of $170,783.10 from FJW Construction, LLC related to Construction Contract No. HCDD1-13-023-11-19C -J09 Drain Improvements
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Real Estate Acquisition
J-09 Drainage Project, Parcel 40
J-09 Drainage Project, Parcel 40
15.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
Real Estate Acquisition
J-09 Drainage Project, Parcel 40
J-09 Drainage Project, Parcel 40
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn