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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 8, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval to adopt Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004.
B.
Consideration and possible action on Second Amendment to the Interlocal Agreement between Hidalgo County, the City of Alton and the Alton TIRZ.
C.
1. Acknowledgment of receipt of Certificate of Recognition presented to the County of Hidalgo by the Texas General Land Office for extraordinary efforts related to the Disaster Recovery Program Phase I.
2. Recognition of the Hidalgo County Urban County Program for their efforts in administering the program.
2. Recognition of the Hidalgo County Urban County Program for their efforts in administering the program.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Texas AgriLife Extension Service:
Appointment by Dr. Ruben Saldana, Ed.D., District Extension Administrator of Andrea A. Valdez as County Extension Agent-Family and Consumer Sciences (CEA-FCS) effective July 8, 2014
Appointment by Dr. Ruben Saldana, Ed.D., District Extension Administrator of Andrea A. Valdez as County Extension Agent-Family and Consumer Sciences (CEA-FCS) effective July 8, 2014
D.
Approval to accept settlement check from State Farm Insurance Company in the amount of $939.64 to settle auto accident with County vehicle. (Sheriff Office)
E.
District Attorney:
Discussion, consideration and action to allow for partial occupancy of the Hidalgo County Forensic Center (County Morgue) located at 3100 S. Closner, Edinburg
Discussion, consideration and action to allow for partial occupancy of the Hidalgo County Forensic Center (County Morgue) located at 3100 S. Closner, Edinburg
F.
Discussion, consideration and action regarding Court Meetings Schedule for 2014
G.
County Auditor:
Request approval to process payments after review and audit procedures are completed by the County Auditor. Checks issued will be included in the check register of the next available meeting
Request approval to process payments after review and audit procedures are completed by the County Auditor. Checks issued will be included in the check register of the next available meeting
H.
Discussion and action on second revision to the Exiting Elected Official Expenditure Policy
I.
Authority for County Judge to sign Revised Redemption Deed regarding Cause No. T-1569-10-A.; previously approved by Comm. Court on 10/29/13
8.
Constables:
A.
Constable Pct. #2- Tropical Texas Behavioral Health Interlocal (1285):
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues as certified by the County Auditor.
5. Approval to create the following positions:
6. Approval of appropriation of funds.
7. Approval of salary schedule.
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues as certified by the County Auditor.
5. Approval to create the following positions:
| Action | Slot # |
Position Title |
Salary |
| Create | 0001 | Deputy Constable Step I | $39,140.00 |
| Create | 0002 | Deputy Constable Step I | $39,140.00 |
6. Approval of appropriation of funds.
7. Approval of salary schedule.
9.
Human Resources - Esther Cortez:
A.
DA Investigation HB65 (1223)/ State Supplement (1281):
1. Discussion, consideration and approval to extend the following five (5) temporary part time positions, as of 07/01/2014 through 12/30/2014:
2. Approval of transfer(s).
3. Approval of salary schedule(s).
1. Discussion, consideration and approval to extend the following five (5) temporary part time positions, as of 07/01/2014 through 12/30/2014:
| Dept/Program | Slot# | Position Title |
Budgeted Salary |
| 080-007 | T107 | Clerk IV | $8,320.00 |
| 080-007 | T108 | Criminal Investigator I | $5,999.00 |
| 080-010 | T013 | Clerk I | $7,056.00 |
| 080-010 | T014 | Clerk I | $7,047.00 |
| 080-010 | T015 | Clerk I | $6,683.00 |
3. Approval of salary schedule(s).
10.
District Attorney's Office - Roy Cazares:
A.
DA's Office- Border Prosecution Grant/BPU ( 1281):
Approval to apply for the FY 2014-2015 Border Prosecution Unit Grant.
Approval to apply for the FY 2014-2015 Border Prosecution Unit Grant.
B.
Requesting approval to reimburse Mr. Rene Guerra, D.A., the amount of $1,769.93, in accordance with Exiting Officials Policy for hotel expenses incurred by Assistant District Attorneys that attended the 2014 White Collar Crime Seminar
11.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval of the Interlocal Cooperation Agreement between the County of Hidalgo and the University of Texas - Pan American. The purpose of the Agreement is Public Health Preparedness and Response.
B.
Requesting approval to renew for a period of one year the Memorandum of Agreement with Texas A & M University System Health Science Center for an On-Site Education program.
C.
Requesting approval of the Interlocal Cooperation Agreement between the County of Hidalgo and RGV Careers. The purpose of the Agreement is Public Health Preparedness and Response.
D.
Requesting approval of the Interlocal Cooperation Agreement between the County of Hidalgo and Valley Grande Institute. The purpose of the Agreement is Public Health Preparedness and Response.
E.
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $135,837.65. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $135,837.65.
2. Requesting approval to appropriate the MAC budget in the amount of $135,837.65.
F.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
G.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
IT Department - Renan Ramirez
A.
INFORMATION TECH.
Authorization and approval to change the username on wireless device through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to change the username on wireless device through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Employee Name/ID: | Transfer To: | MDN: |
| Name Change | Carlos G. Garcia / 122475 | Office Use | 956-483-2133 |
| Name Change | Juan De Leon / 087815 | Office Use | 956-207-9204 |
B.
Authorization and approval to change wireless service plan through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Department: | Description: | Employee Name/ID: | New Plan Description: | MDN: |
| Human Resources | iPhone | Esther A. Cortez/ 053074 | Nationwide Unlimited Anytime Mins., Email & Data + Msging @ $115.49 + $5.00 taxes/fees = $120.49 a month | 956-330-1796 |
| Planning | iPhone | Jose R. Tovar/ 140619 | Nationwide Unlimited Anytime Mins., Email & Data + Msging @ $115.49 + $5.00 taxes/fees = $120.49 a month | 956-648-7780 |
| Planning | iPhone | Arturo A. Hernandez/ 180181 | Nationwide Unlimited Anytime Mins., Email & Data + Msging @ $115.49 + $5.00 taxes/fees = $120.49 a month | 956-515-6860 |
C.
Authorization and approval to purchase and activate new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Service Plan: | Equipment Cost: | Requisition: | Notes: |
| 2 | Data Cards | Office Use | 4G Mobile Broadband Unlimited @ $37.99 X 2 = $75.98 a month | $0 | 259175 | AI-45185 CC Consent 7/8/14 for fund transfer |
13.
Urban County - Diana Serna:
A.
Resolution authorizing renewal of a Revolving Line of Credit with Lone Star National Bank of Mcallen for the Urban County Program with authority for UCP to draw from such line of credit.
B.
Consideration and Approval of Cooperation Agreements with the following participating cities. This is a requirement necessary for the re-qualification of Hidalgo County as an Urban County.
| Alamo | Granjeno | Palmhurst | San Juan |
| Alton | Hidalgo | Palmview | Sullivan City |
| Donna | La Joya | Peñitas | Weslaco |
| Edcouch | La Villa | Progreso | |
| Elsa | Mercedes | Progreso Lakes |
C.
Urban County Program, on behalf of Precinct No.3 is requesting approval of Amendment No. 1 to the existing contract agreement for "Land Surveying" with
CVQ Land Surveying under the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 3 Penitas Drain Project, Hidalgo County The amendment will
increase the professional service contract amount from $21,600.00 to $38,400.00 for a total
increase of
$16,800.00.
D.
Urban County Program, on behalf of Precinct No.2, is requesting approval of Amendment No. 1 to the existing material testing services contract with Raba Kistner Consultants. The amendment will add Geo-Technical Testing services to the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 2 South Fork Drain Project. The amendment will
increase the professional service contract amount from $48,834.23 to $60,591.48 for a total
increase of
$11,757.25.
E.
Request approval to declare and dispose the assets listed on Exhibit "A" surplus and clear inventory list.
14.
Precinct #4 - Comm. J. Palacios:
A.
Resolution in Support of a Constitutional Amendment for Increased State Funding for Transportation
15.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Tax Office-Scofflaw (1100):
1. Approval of Certification of Revenues by County Auditor in relation to revenues from the assessment of Scofflaw Fees.
2. Approval of 2014 appropriation of funds in the amount of $48,000.00 for various operating expenditures related to the Scofflaw Program.
1. Approval of Certification of Revenues by County Auditor in relation to revenues from the assessment of Scofflaw Fees.
2. Approval of 2014 appropriation of funds in the amount of $48,000.00 for various operating expenditures related to the Scofflaw Program.
2.
Sheriff Office (1100):
A. Approval of Certification of Revenue by County Auditor for the Sheriff.
B. Approval of 2014 appropriation of funds for Sheriff in the amount of $13,741.82 to fund the purchase of a used vehicle.
A. Approval of Certification of Revenue by County Auditor for the Sheriff.
B. Approval of 2014 appropriation of funds for Sheriff in the amount of $13,741.82 to fund the purchase of a used vehicle.
16.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Executive Office:
1.
Requesting authority to advertise and approval of specifications as attached hereto for: Hidalgo County -"Service & Maintenance to County Power Generators" (RFB No: 2014-297-07-30-MSS) including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
B.
Pct. 1
1.
Acceptance and approval of request for release of:
A. Payment Application No. 12 (Retainage) - $ 40,006.41; and,
B. P ayment Application #13 (final)- $27,943.13 through PO#707013
as submitted by Holchemont LTD, awarded vendor (AIA Contract #C-12-028-07-24) for the "Construction of a New Constable Building" in Precinct #1 as certified for payment by project architect, Alcocer Garcia Associates (which includes the acceptance of the punch-list status document) and sign-offs by D. Flores-Bldg. Maint. Mgr. & Constable, Pct. #1with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
A. Payment Application No. 12 (Retainage) - $ 40,006.41; and,
B. P ayment Application #13 (final)- $27,943.13 through PO#707013
as submitted by Holchemont LTD, awarded vendor (AIA Contract #C-12-028-07-24) for the "Construction of a New Constable Building" in Precinct #1 as certified for payment by project architect, Alcocer Garcia Associates (which includes the acceptance of the punch-list status document) and sign-offs by D. Flores-Bldg. Maint. Mgr. & Constable, Pct. #1with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
C.
Pct. 2
1.
Approval of the following requisitions listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Equip. & Maint. Facility | 259315 | Petroleum Solutions Inc. | $12,612.07 | Lube Pit Area Equipment |
| Pct 2 Equip. & Maint. Facility | 259317 | Petroleum Solutions Inc. | $32,384.89 | Lube Equipment & Wall Tanks |
| Pct 2 Equip. & Maint. Facility | 259404 | Petroleum Solutions Inc. | $8,541.56 | Air Compressor/Air Dryer |
| Pct 2 Pecina Road Project | 259591 | Frontera Materials, Inc. | $21,170.00 | Asphalt |
| Pct 2 El Gato Rd Project | 259593 | Frontera Materials, Inc. | $104,748.00 | Asphalt |
2.
A. Consideration and approval of Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District No. 1 concerning the Sale of LJ Ponds Real Property to Hidalgo County Drainage District No. 1;
B. Approval of Closing documents for Sale of LJ Pond tracts of real property and Authority for County Judge to execute same.
B. Approval of Closing documents for Sale of LJ Pond tracts of real property and Authority for County Judge to execute same.
3.
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department for: Hidalgo County Precinct No. 2 -"Roadrunner Subdivision Paving and Drainage Improvements"-RFB No. 2014-285-07-30-MSS.
D.
Co. Wide
1.
Acceptance and approval of the final negotiated consulting services contract for "Real Estate Services" for Hidalgo County project-RFP 2014-132-5-28CGA with CBRE, Inc.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil No. 2:13-cv-00193; Veasey, et al v. Perry, et al
D.
C-1590-12-C; Mirthala Lopez v. Juan Vasquez and Hidalgo County
E.
C-5019-14-J; John D. Franz v. County of Hidalgo v. Perdue, Brandon, Fielder, Collins & Mott, LLP
F.
Claim of Progressive Direct Insurance Company
18.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil No. 2:13-cv-00193; Veasey, et al v. Perry, et al
D.
C-1590-12-C; Mirthala Lopez v. Juan Vasquez and Hidalgo County
E.
C-5019-14-J; John D. Franz v. County of Hidalgo v. Perdue, Brandon, Fielder, Collins & Mott, LLP
F.
Claim of Progressive Direct Insurance Company
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn