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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 15, 2014 10:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval to adopt Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
County Clerk - Arturo Guajardo, Jr.:
A.
Resolution in Honor of Sylvia L. Reyes
9.
Constables:
A.
Constable Pct. #1:
Approval of appointment of the Reserve Deputy Constables by Constable Celestino Avila Jr., as per Texas Local Government Code Section 86.012: Carlos Gonzales Jr. Dennis C. Sarmiento
Approval of appointment of the Reserve Deputy Constables by Constable Celestino Avila Jr., as per Texas Local Government Code Section 86.012: Carlos Gonzales Jr. Dennis C. Sarmiento
B.
Constable Pct. #1- Tropical Texas Behavioral Health Interlocal (1285):
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor.
5. Approval to create the following positions:
6. Approval of appropriation of funds.
7. Approval of salary schedule.
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues by the County Auditor.
5. Approval to create the following positions:
| Action | Slot # |
Position Title |
Budgeted Salary |
| Create | 0001 | Deputy Constable Step I | $39,140.00 |
| Create | 0002 | Deputy Constable Step I | $39,140.00 |
6. Approval of appropriation of funds.
7. Approval of salary schedule.
C.
Constable Pct.#4:
Discussion, consideration, and approval to appoint Orlando Lopez as a Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012
Discussion, consideration, and approval to appoint Orlando Lopez as a Reserve Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012
D.
Constable Pct. #4- Tropical Texas Behavioral Health Interlocal (1285):
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues as certified by the County Auditor.
5. Approval to create the following position:
6. Approval of appropriation of funds.
7. Approval of salary schedule.
1. Discussion, consideration and approval to enter into an Interlocal Agreement between Hidalgo County and Tropical Texas Behavioral Health (TTBH) for participation in the Mental Health Officer Program.
2. Authorization to pay overtime reimbursable under the interlocal agreement terms and conditions.
3. Authorization for County Judge, as authorized official, to sign interlocal agreement award and related documents.
4. Approval of Certification of Revenues as certified by the County Auditor.
5. Approval to create the following position:
| Action | Slot # |
Position Title |
Budgeted Salary |
| Create | 0001 | Deputy Constable Step I | $39,140.00 |
6. Approval of appropriation of funds.
7. Approval of salary schedule.
10.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to submit grant application for a one-time award in Public Health Emergency Preparedness funds in the amount of $30,937.00. This award requires a ten percent local match.
B.
Requesting approval of the Interlocal Agreement between Weslaco I.S.D. and County of Hidalgo. The Health & Human Services Dept. staff will provide training and certification on food handling to employees from Weslaco I.S.D.
C.
Requesting approval of the Memorandum of Understanding between the County of Hidalgo and Valley Grande Institute. The purpose of the Agreement is Public Health Preparedness and Response.
D.
Requesting approval of the Memorandum of Understanding between the County of Hidalgo and RGV Careers. The purpose of the Agreement is Public Health Preparedness and Response.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Urban County - Diana Serna:
A.
Approval of land acquisition of Parcel # 18 for the Delta Area Connector/ East Lateral Project (GLO 12-406-000-6453/DRS 210068).
12.
Precinct #2 - Comm. H. Palacios:
A.
Authorization and approval of proposed road name as recommended by LRGVDC 9-1-1:
Proposed Name: Miller Farm Service Road
Proposed Name: Miller Farm Service Road
13.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution in honor of Cindy Gutierrez
B.
Approval of renaming County Road 3021 to Santa Teresa St.
14.
Budget & Management - Sergio Cruz:
A.
Approval to submit the updated Texas Department of Emergency Management Designation of Applicants Agent form.
15.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service:
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional materials testing for Pct No.2 "ON CALL SERVICES";
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional materials testing for Pct No.2 "ON CALL SERVICES";
| Evaluator | MEG Engineering | PSI Engineering | Earth Co. |
| Score | 94 | 90 | 88 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for engineering services for materials testing for Pct No.2 "ON CALL SERVICES".
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services providers for (on call as needed basis) for Pct No. 2
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services providers for (on call as needed basis) for Pct No. 2
| GEORGE J. SALAZAR DBA APPRAISAL HAUS | INTEGRA REALTY RESOURCES | LEONEL GARZA JR. & ASSOC., LLC | |
| EVALUATOR 1 | 90 | 91 | 98 |
c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement with the No. 1 ranked firm of _______________________ for professional appraisal services (on call as needed basis) Pct. 2.
3.
Requesting acceptance and approval of Work Authorization No. 8 (with an estimated cost of $9,361.99) as submitted by Raba Kistner, Inc., Contract# C-13-351-01-21, for Construction Material Testing services for the Pct 2 Roadrunner Subdivision Paving and Drainage Improvement Project.
4.
Approval of the following invoices listed for previously approved purchase orders for operating expenditures exceeding $7,500:
| Invoice No. | Vendor | Amount |
| B398251-IN | Arguindegui Oil CO II LTD | $ 9,329.91 |
| B401251-IN | Arguindegui Oil CO II LTD | $ 9,230.64 |
5.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional review appraisal services providers for (on call as needed basis) for Pct No. 2;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional review appraisal services providers for (on call as needed basis) for Pct No. 2;
| Total Scores | HLH Appraisal Services | Professional Appraisal Services | Integra Realty Resources |
| Evaluator# 1 | 98 | 95 | 91 |
| Average Score | 98 | 95 | 91 |
| Commissioners Court Ranking |
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c. Authority for the Purchasing Department to negotiate a professional review appraisal services agreement with the No. 1 ranked firm of _______________________ for professional review appraisal services (on call as needed basis) Pct. 2.
B.
Pct. 3
1.
Acceptance and approval to execute the final form of a Professional Surveying Services Agreement with Quintanilla, Headley and Associates, for "Road and Bridge, CIP and Other Projects in General for Pct 3" as approved for negotiations on CC 6/3/14.
C.
Pct. 4
1.
Acceptance and approval of "Certificate of Substantial Completion" submitted and certified by project architect, Steven L. McGarraugh, AIA, from Dannenbaum Engineering Company, reflecting the date of June 24th, 2014 by NM Contracting, LLC awarded contractor for the Hidalgo County Precinct No. 4 "Building Repairs/Renovations, Additions and/or Alterations to Restitution Center at 1124 "M" Road, Edinburg, TX" (Contract No. C-13-234A-10-22).
D.
WIC
1.
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for Request for Bid titled: Hidalgo County WIC Program-"Medical Supplies" through project No.: 2014-093-05-28-SGS.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Marleni Lara
D.
C-0108-14-B; Shelia Pruitt-Orr v. City of Hidalgo & Hidalgo County
E.
Cause #C-1529-08-1; Dyer v. Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green Giant
G.
Personnel Matter:
Esmeralda Fernandez - Headstart
Esmeralda Fernandez - Headstart
17.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Marleni Lara
D.
C-0108-14-B; Shelia Pruitt-Orr v. City of Hidalgo & Hidalgo County
E.
Cause #C-1529-08-1; Dyer v. Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green Giant
G.
Personnel Matter:
Esmeralda Fernandez - Headstart
Esmeralda Fernandez - Headstart
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn