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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 22, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution honoring Aurora G. Cavazos who celebrated 102 yrs. of life on Friday, July 18, 2014
B.
Resolution honoring the McAllen Fire Department on their win during GMA's 5 Alarm Firefighters Challenge.
C.
Discussion, consideration, and approval to adopt Economic Development Incentives Program Guidelines and Criteria under the provisions of Section 381.004.
D.
Discussion and possible action regarding enabling legislation for Hidalgo County Hospital District and proposed Memorandum of Understanding.
E.
Discussion, consideration, and approval of Memorandum of Understanding between Hidalgo County, City of Edinburg, City of McAllen, City of Mission, City of Pharr and The University of Texas System for Medical School.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Public Hearing regarding Internal Revenue Code Section 147 (f) concerning the proposed financing by Public Finance Authority of the acquisition and rehabilitation of an apartment complex known as Heritage Square Apartments, Edinburg, Texas
2. Resolution approving the financing of the acquisition and rehabilitation of Heritage Square Apartments located at 515 S. Sugar Road, Edinburg, Texas 78539 by the issuance of bonds in an amount not to exceed $12,000,000.00 by Public Finance Authority on behalf of Agape Heritage GP, Inc. and authorizing the County Judge to execute the approval on behalf of the County
2. Resolution approving the financing of the acquisition and rehabilitation of Heritage Square Apartments located at 515 S. Sugar Road, Edinburg, Texas 78539 by the issuance of bonds in an amount not to exceed $12,000,000.00 by Public Finance Authority on behalf of Agape Heritage GP, Inc. and authorizing the County Judge to execute the approval on behalf of the County
D.
Disclosure of firm name change from Palacios & Associates to Palacios, Garza & Thompson, P.C. in connection with letters of engagement/billing for legal representation of the following cases:
Christina Mejia Gutierrez v Hid. Co. Sheriff's et al - Civil Action #7:13-cv-00392
Claim of Consuelo Gonzalez
Leonarda Rodriguez-Serna v Hidalgo County - CL-14-2283
Luis E. Caudillo vs. Hidalgo Co. Sheriffs Office - CL-11-2010-D
Rogelio Regaldo vs. Hidalgo Sheriff Office - C-1005-11-C
Christina Mejia Gutierrez v Hid. Co. Sheriff's et al - Civil Action #7:13-cv-00392
Claim of Consuelo Gonzalez
Leonarda Rodriguez-Serna v Hidalgo County - CL-14-2283
Luis E. Caudillo vs. Hidalgo Co. Sheriffs Office - CL-11-2010-D
Rogelio Regaldo vs. Hidalgo Sheriff Office - C-1005-11-C
8.
Justices of the Peace:
A.
J.P. Pct. 2, Pl. 1 - Bobby Contreras:
Discussion regarding the creation of a JP Warrant Officer/Bailiff position
Discussion regarding the creation of a JP Warrant Officer/Bailiff position
9.
Human Resources - Esther Cortez:
A.
Precinct #3 - Sanitation (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title |
Slot # |
Dept./ Program |
Current/Proposed Budgeted Salary |
| Delete | Maintenance I | 0044 | 123-001 | $28,840.00 |
| Delete | Maintenance I | 0045 | 123-001 | $28,840.00 |
| Create | Truck Driver III | 0048 | 123-001 | $32,960.00 |
2. Approval of revised salary schedule.
10.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Resolution in Honor of Sylvia L. Reyes
11.
Sheriff's Office:
A.
Sheriff's Office 2011 Supplemental Operation Stonegarden Grant (1284):
1. Discussion, authorization, and approval to execute the Operation Stonegarden 2011 Supplemental Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS).
2. Approval of Certification of Revenues by the County Auditor for the FY2011 Operation Stonegarden Grant.
3. Approval to appropriate the following state budgets for awarded amount pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
1. Discussion, authorization, and approval to execute the Operation Stonegarden 2011 Supplemental Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS).
2. Approval of Certification of Revenues by the County Auditor for the FY2011 Operation Stonegarden Grant.
3. Approval to appropriate the following state budgets for awarded amount pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
Sub-Recipient |
Amount |
|
| 1 | Texas Dept. of Public Safety (TXDPS) | 97,981.33 |
| TOTAL | 97,981.33 |
B.
Sheriff Office 2012 Operation Stonegarden Grant (1284):
1. Discussion, authorization and approval to execute the Operation Stonegarden Grant Sub-Recepient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS).
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Operation Stonegarden Grant.
3. Approval to appropriate the following budget for additional awarded amount pursuant to one of three additional sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
1. Discussion, authorization and approval to execute the Operation Stonegarden Grant Sub-Recepient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Department of Public Safety (TXDPS).
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Operation Stonegarden Grant.
3. Approval to appropriate the following budget for additional awarded amount pursuant to one of three additional sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
Subrecepient
|
Amount
|
|
| 1 | Texas Dept. of Public Safety (TXDPS) | 530,880.20 |
| TOTAL | 530,880.20 |
12.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Adult Probation - Arnold K. Patrick:
A.
DWI Grant Program Income (1289):
1. Approval of certification of revenues by the County Auditor for the DWI grant program income in the amount of $2,755.90.
2. Aproval of appropriation of DWI grant program income (GPI) in the total amount of $2,755.90.
1. Approval of certification of revenues by the County Auditor for the DWI grant program income in the amount of $2,755.90.
2. Aproval of appropriation of DWI grant program income (GPI) in the total amount of $2,755.90.
14.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the City of Palmview, is requesting consideration and action to award and enter into a construction contract with SANCO General Contracting, Inc. in the amount of $111,038.00. UCP funds in Years 23, 24 & 25 (2010, 2011 & 2012) Street Improvements line item will be utilized.
B.
Urban County Program on behalf of Precinct No. 2 is requesting consideration and action to award bid received from Walters Group Inc. d/b/a Surrey Fire Safety House in the amount of $69,968.00 for the purchase and delivery of a Fire Educational Trailer. This project will be funded thru UCP – Precinct No. 2 Public Service (general) FY 25 (2012) and the City of San Juan general disbursement funds.
C.
1. Urban County Program is requesting County Commissioner's Court approval of a Resolution designating authorized signatories for contractual documents and documents for requesting funds pertaining to the TxCDBG - Texas Department of Agriculture (TDA) Contract No. 713045.
2. Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with TDA Contract No. 713045 (i.e. amendment requests, change orders, financial documents, etc.).
2. Consideration and approval to authorize the County Judge to sign any and all contractual documents associated with TDA Contract No. 713045 (i.e. amendment requests, change orders, financial documents, etc.).
15.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Los Vientos Estates Phase 2 – Pct. 4 (Kathryn I. East)
2. Preliminary Approval
a. La Esperanza Subdivision – Pct. 1 (Taek & Nancy Kim)
3. Final Approval
a. Los Cielos Subdivision – Pct. 1 (Ramon Saenz Jr.)
b. Sharyland ISD Pioneer High School – Pct. 3 (Sharyland ISD)
4. Final Approval with Financial Guarantee
a. Coronado Subdivision – Pct. 1 (Amador Coronado)
5. Discussion and possible action to approve an order, closing, abandoning, and vacating 2.5 acres of
Pct. 1 - Engleman Rd.
a. Los Vientos Estates Phase 2 – Pct. 4 (Kathryn I. East)
2. Preliminary Approval
a. La Esperanza Subdivision – Pct. 1 (Taek & Nancy Kim)
3. Final Approval
a. Los Cielos Subdivision – Pct. 1 (Ramon Saenz Jr.)
b. Sharyland ISD Pioneer High School – Pct. 3 (Sharyland ISD)
4. Final Approval with Financial Guarantee
a. Coronado Subdivision – Pct. 1 (Amador Coronado)
5. Discussion and possible action to approve an order, closing, abandoning, and vacating 2.5 acres of
Pct. 1 - Engleman Rd.
16.
Precinct #1 - Comm. Cuellar:
A.
1. Authorization and approval of name change as recommended by LRGVDC 911
Proposed name: HILLTOP SR.
2. Authorization and approval of name change as recommended by LRGVDC 911
Proposed name: JAIME CAVAZOS ST.
Proposed name: HILLTOP SR.
2. Authorization and approval of name change as recommended by LRGVDC 911
Proposed name: JAIME CAVAZOS ST.
17.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution in honor of Cindy Gutierrez
18.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement between Hidalgo County and Texas Department of Transportation for North Alamo Road from FM 1925 to 0.5 miles North project (CSJ: 0921-02-311) with authority for the County Judge to sign the agreement.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $34,200.00 to cover the estimated share of Preliminary Engineering and Right of Way associated with this project and with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $34,200.00 to cover the estimated share of Preliminary Engineering and Right of Way associated with this project and with the County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
B.
Sanitation Program
1. Approval of Order creating a Solid Waste Disposal Program and assessment of a $25.00 quarterly fee for rural and unincorporated residents of Hidalgo County.
2. Approval of the Countywide Solid Waste Citizen Collection Station Rules.
1. Approval of Order creating a Solid Waste Disposal Program and assessment of a $25.00 quarterly fee for rural and unincorporated residents of Hidalgo County.
2. Approval of the Countywide Solid Waste Citizen Collection Station Rules.
C.
County Transportation Infrastructure Fund Grant Program
1. Discussion, consideration and approval of grant funding agreement between the State of Texas and Hidalgo County pursuant to Title 43 Texas Administrative Code (TAC) 15.191.
2. Approval to accept the County Transportation Infrastructure Fund Grant award in the amount of $908,285.00.
3. Approval of Resolution to establish the County Transportation Infrastructure Fund Grant Program in Hidalgo County and designate the County Judge as the authorize official.
1. Discussion, consideration and approval of grant funding agreement between the State of Texas and Hidalgo County pursuant to Title 43 Texas Administrative Code (TAC) 15.191.
2. Approval to accept the County Transportation Infrastructure Fund Grant award in the amount of $908,285.00.
3. Approval of Resolution to establish the County Transportation Infrastructure Fund Grant Program in Hidalgo County and designate the County Judge as the authorize official.
D.
Pct. 3 R&B (1200)
Approval of 2014 appropriation to funds in the amount of $23,715.69 to fund unallowable expenditures by TXDOT related to Regal Estates BCAP Project.
Approval of 2014 appropriation to funds in the amount of $23,715.69 to fund unallowable expenditures by TXDOT related to Regal Estates BCAP Project.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Recommending award of bid and approval of contract document to sole bidder, CTC Distributing, LTD., meeting all specifications and/or requirements as attached hereto for Hidalgo County - "Off-Premises Storage, Records Management, Pick-Up Retrieval and Delivery Services" RFB No. 2014-050-05-21-YZV.
2.
Hidalgo County Human Resources Department:
Requesting/recommending action for Hidalgo County Commissioners Court to waive minimum meeting time provision of two (2) hours under HC Accounting Procedures Manual Food Policy (approved by CC 08/05/08)
Section-A. (page 2 of 5)
Policies & Guidelines-Permitted Expenditures
1. b The duration of the events must be two or more consecutive hours
for the Civil Service Meeting held on 06-12-14 and thus allowing the processing of Invoice #0000275577-$42.40 for payment to Subway Sandwiches & Salads through PO#703349.
Requesting/recommending action for Hidalgo County Commissioners Court to waive minimum meeting time provision of two (2) hours under HC Accounting Procedures Manual Food Policy (approved by CC 08/05/08)
Section-A. (page 2 of 5)
Policies & Guidelines-Permitted Expenditures
1. b The duration of the events must be two or more consecutive hours
for the Civil Service Meeting held on 06-12-14 and thus allowing the processing of Invoice #0000275577-$42.40 for payment to Subway Sandwiches & Salads through PO#703349.
B.
Pct. 1:
1.
Acceptance and approval of "Third Amendment" (approved as to form by legal) to the existing AIA B101-2007 Contract #C-10-320-02-08; Standard Form of Agreement between Hidalgo County (Owner) and Alcocer Garcia Associates (Architect) of the revision of budget increase request in connection to the architectural services for the "Design and Construction of A New Constable Building" in Precinct No. 1.
C.
Pct. 2
1.
Approval of closing documents for sale of real property known as LJ Ponds to Hidalgo County Drainage District No. 1 and authority for County Judge to execute same.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Benito Chavez
D.
Claim of Angelica Tijerina Palacios
E.
Claim of DAAIV FAM LTD
F.
Hidalgo County v. Aurelio Vaca & Guadalupe Yasmin Vaca
G.
C-0582-14-E; Cynthia Cantu v. Sarai Navarro and County of Hidalgo
H.
C-6203-14-A; Juanita Jackson vs. El Valle, Juan Ramos, Precinct 4
I.
Claim of Gustavo Chapa dba Liberty Auto Sales
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Benito Chavez
D.
Claim of Angelica Tijerina Palacios
E.
Claim of DAAIV FAM LTD
F.
Hidalgo County v. Aurelio Vaca & Guadalupe Yasmin Vaca
G.
C-0582-14-E; Cynthia Cantu v. Sarai Navarro and County of Hidalgo
H.
C-6203-14-A; Juanita Jackson vs. El Valle, Juan Ramos, Precinct 4
I.
Claim of Gustavo Chapa dba Liberty Auto Sales
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn