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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 29, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution honoring Aurora G. Cavazos who celebrated 102 yrs. of life on Friday, July 18, 2014
B.
Acknowledgement of receipt of the Texas Association of Municipal Information Officers Award of Excellence presented to Hidalgo County and Recognition of Public Affairs Department Multimedia Coordinator Jaclyn Trevino for her work on the award winning video titled "Working for You."
C.
Discussion, consideration, and approval of Memorandum of Understanding between Hidalgo County, City of Edinburg, City of McAllen, City of Mission, City of Pharr and The University of Texas System for Medical School.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
Human Resources - Esther Cortez:
A.
Tax Office (1100):
1. Approval to delete two (2) regular full-time positions and create two (2) regular full-time positions as follows:
2. Approval of revised salary schedule.
1. Approval to delete two (2) regular full-time positions and create two (2) regular full-time positions as follows:
| Action | Slot# | Dept/Program | Position Title | Current/Proposed Budgeted Salary |
| Delete | 0022 | 140-001 | Deputy Clerk II (Auto Allowance) |
$36,020.00 $ 1,500.00 |
| Delete | 0057 | 140-001 | Deputy Clerk I | $27,213.00 |
| Create | 0158 | 140-001 | Administrative Assistant III (Auto Allowance) |
$33,233.00 $ 1,500.00 |
| Create | 0159 | 140-001 | Deputy Clerk II | $30,000.00 |
2. Approval of revised salary schedule.
9.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Approval to select names for the 2014 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
10.
Sheriff's Office:
A.
Sheriff's Office 2012 Supplemental Operation Stonegarden Grant (1284):
1. Discussion, authorization, and approval to execute the Operation Stonegarden 2012 Supplemental Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Parks and Wildlife Department (TPWD).
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Supplemental Operation Stonegarden Grant.
3. Approval to appropriate the following state budgets for awarded amount pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
1. Discussion, authorization, and approval to execute the Operation Stonegarden 2012 Supplemental Grant Sub-Recipient Interlocal Agreement from the Governor's Division of Emergency Management (Texas Department of Public Safety) between the County of Hidalgo and the Texas Parks and Wildlife Department (TPWD).
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Supplemental Operation Stonegarden Grant.
3. Approval to appropriate the following state budgets for awarded amount pursuant to sub-recipient interlocal agreements with the County of Hidalgo for the Operation Stonegarden Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
Sub-Recipient |
Amount |
|
| 1 | Texas Parks and Wildlife Division (TPWD) | 292,089.60 |
| TOTAL | 292,089.60 |
B.
Sheriff Office 2012 Operation Stonegarden Grant (1284):
1. Authorization and approval to accept additional monies under the FY2012 Operation Stonegarden Supplemental Grant.
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Operation Stonegarden Supplemental Grant .
3. Approval to appropriate the following budget for additional awarded amounts pursuant to additional monies moved to County of Hidalgo for the FY2012 Operation Stonegarden Supplemental Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
1. Authorization and approval to accept additional monies under the FY2012 Operation Stonegarden Supplemental Grant.
2. Approval of Certification of Revenues by the County Auditor for the FY2012 Operation Stonegarden Supplemental Grant .
3. Approval to appropriate the following budget for additional awarded amounts pursuant to additional monies moved to County of Hidalgo for the FY2012 Operation Stonegarden Supplemental Grant from the Governor's Division of Emergency Management (Texas Department of Public Safety):
|
Subrecepient
|
Amount
|
|
| 1 | HCSO | 12,921.60 |
| TOTAL | 12,921.60 |
C.
Authorization and approval of cell phone upgrade plan through the County's membership/authorization with Contract #DIR-SDD-1777 through Sprint.
| Qty | Plan | Monthly Rate |
| 81 | Pooled GOV Nation 300 Included Anytime Minutes, Unlimited Data | 50.00 |
| Estimated Monthly Rate for (81) Cell Phones | $4,050.00 |
11.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Emergency Management - Oscar Montoya:
A.
1. Requesting consideration and authorization for Hidalgo County Emergency Management to apply for the FY2015 State Homeland Security Program (SHSP) and Law Enforcement Terrorism Prevention Activities (LETPA) Grant from the State Administrative Agency.
2. Requesting authorization for the County Judge to sign the FY 2015 Homeland Security Grant Program Application.
2. Requesting authorization for the County Judge to sign the FY 2015 Homeland Security Grant Program Application.
13.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts with A-One Insulation for the demolition and reconstruction of the following:
1. (1) Unit in the City of Mercedes, (1) unit in the City of Weslaco and (1) unit in the Countywide area. Total contracts amount is $172,100.00 to A-One Insulation.
1. (1) Unit in the City of Mercedes, (1) unit in the City of Weslaco and (1) unit in the Countywide area. Total contracts amount is $172,100.00 to A-One Insulation.
B.
The Urban County Program on behalf of the City of Progreso is requesting approval and award of best and final negotiated contract with Javier Hinojosa Engineering/Consulting Engineers in the amount of $23,810.00 utilizing CDBG FY 25 (2012) Street Improvements project.
14.
Elections Administration - Yvonne Ramon:
A.
Discussion and/or action, including but not limited to Elections updates.
B.
1. Discussion, consideration and approval of Early Voting Sites for November 4, 2014 General Election;
2. Discussion, consideration and approval of Election Day Sites for November 4, 2014 General Election.
2. Discussion, consideration and approval of Election Day Sites for November 4, 2014 General Election.
15.
Precinct #2 - Comm. H. Palacios:
A.
Presentation of Resolution by Representative Armando "Mando" Martinez in honor of Cruz Alaniz
B.
Authorization and approval of proposed name recommended by the LRGVDC 9-1-1:
Proposed Name: Miller Farm Service Road
Proposed Name: Miller Farm Service Road
16.
Budget & Management - Sergio Cruz:
A.
Approval of the Business Associate Agreement with Brown and Brown Lone Star Insurance Services, Inc dba Alamo Insurance Group.
B.
1. Presentation and discussion on 2014 Capital Improvement Project requests.
2. Discussion, consideration and approval designating the County Judge of the County of Hidalgo as authorized representative of the County of Hidalgo to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
2. Discussion, consideration and approval designating the County Judge of the County of Hidalgo as authorized representative of the County of Hidalgo to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
C.
Sanitation Program
1. Approval of Order creating a Solid Waste Disposal Program and assessment of a $25.00 fee for ninety (90) days for rural and unincorporated residents of Hidalgo County.
2. Approval of the Countywide Solid Waste Citizen Collection Station Rules.
1. Approval of Order creating a Solid Waste Disposal Program and assessment of a $25.00 fee for ninety (90) days for rural and unincorporated residents of Hidalgo County.
2. Approval of the Countywide Solid Waste Citizen Collection Station Rules.
D.
FY 2014 JAG Grant (1282):
1. Approval to accept the FY 14 Edward Byrne Memorial Justice Assistance Grant award (JAG) in the amount of $46,650.00.
2. Approval of Certification of Revenues by the County Auditor for the FY 14 Edward Byrne Memorial Justice Assistance Grant award (JAG).
3. Approval of 2014 appropriation of funds for the FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $46,650.00 (1282).
4. Approval of Salary Schedule.
1. Approval to accept the FY 14 Edward Byrne Memorial Justice Assistance Grant award (JAG) in the amount of $46,650.00.
2. Approval of Certification of Revenues by the County Auditor for the FY 14 Edward Byrne Memorial Justice Assistance Grant award (JAG).
3. Approval of 2014 appropriation of funds for the FY 14 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $46,650.00 (1282).
4. Approval of Salary Schedule.
E.
Budget Appropriations:
1.
Pct. 3 R&B (1200):
Approval of 2014 appropriation of funds from the R&B unreserved fund balance for Pct. 3 Rd. Maint (fund 1200, program 005) in the amount of $18,284.31 to fund various operating expenditures.
Approval of 2014 appropriation of funds from the R&B unreserved fund balance for Pct. 3 Rd. Maint (fund 1200, program 005) in the amount of $18,284.31 to fund various operating expenditures.
17.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Requesting approval to declare the items listed in Exhibit "A" (office furniture, equipment and vehicles) attached herein as surplus for the purpose of sale through auction (scheduled for 08-14-2014) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received;
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 08-14-2014 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 08-14-2014, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 08-14-2014 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 08-14-2014, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
2.
Requesting ratification of renewal of independent audit services with Burton McCumber & Cortez, LLP for fiscal year 2013 (as option provided under current agreement) and approve the 2014 fiscal year audit (as also permitted under current agreement) under the same rates, terms, and conditions identified with contract #C-11-160-02-14.
B.
Executive Officer
1.
Discussion and applicable action of the following items for Hidalgo County Commissioners Court in connection with Delinquent Tax Collection Services:
A. Exercise HC's option to issue and send the thirty (30) days Notice of Non-renewal (pursuant to current agreement-Section 6) for the current contract with Perdue, Brandon, Fielder, Collins & Mott LLP in Association with the Law Offices of John David Franz (hereinafter called the "Law Firm") for the Collection of Delinquent Taxes for Hidalgo County (thus expiring on 12-31-14); or, if opted by HCCC;
B. Authority to publish a Request for Proposals w/Qualifications to: Engage a Law Firm to provide Delinquent Tax Collection Services for Hidalgo County effective 01-01-15 with procurement packet to be brought to HCCC for approval at the next HCCC meeting of 08-12-14; or, in the alternative and opted by HCCC,
C. Requesting exemption from competitive bidding requirements, under Texas Local Government Code, Chapter 262, Section .024(a)(4): a professional service;
D. Engage the firm of __________________________________ for the Collection of Delinquent Taxes for Hidalgo County with an initial term of _______ year(s) and/or __________ year(s) options to extend/renew (and to include a rate/fee of ______% with all other terms and conditions applicable with final review and approval as to form by legal counsel) with an effective date of 01-01-15.
A. Exercise HC's option to issue and send the thirty (30) days Notice of Non-renewal (pursuant to current agreement-Section 6) for the current contract with Perdue, Brandon, Fielder, Collins & Mott LLP in Association with the Law Offices of John David Franz (hereinafter called the "Law Firm") for the Collection of Delinquent Taxes for Hidalgo County (thus expiring on 12-31-14); or, if opted by HCCC;
B. Authority to publish a Request for Proposals w/Qualifications to: Engage a Law Firm to provide Delinquent Tax Collection Services for Hidalgo County effective 01-01-15 with procurement packet to be brought to HCCC for approval at the next HCCC meeting of 08-12-14; or, in the alternative and opted by HCCC,
C. Requesting exemption from competitive bidding requirements, under Texas Local Government Code, Chapter 262, Section .024(a)(4): a professional service;
D. Engage the firm of __________________________________ for the Collection of Delinquent Taxes for Hidalgo County with an initial term of _______ year(s) and/or __________ year(s) options to extend/renew (and to include a rate/fee of ______% with all other terms and conditions applicable with final review and approval as to form by legal counsel) with an effective date of 01-01-15.
C.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.1 "ON CALL SERVICES".
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.1 "ON CALL SERVICES".
| Total Scores | Le Fevere Engineering | Javier Hinojosa | Perez Consulting |
| Scores | 85 | 74 | 80 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for engineering services for Pct No.1 "ON CALL SERVICES".
D.
Pct. 2
1.
Requesting acceptance and approval of Work Authorization No. 9 (with an estimated cost of $3,060.15) as submitted by Raba Kistner, Inc., Contract# C-13-351-01-21, for Construction Material Testing services for the Pct 2 Owassa Rd (1524 ft W of "I" Rd to "I" Rd) Paving Improvement Project.
2.
Approval of the following invoices listed for previously approved purchase orders for operating expenditures exceeding $7,500:
| Invoice No. | Vendor | Amount |
| B403546-IN | Arguindegui Oil CO II LTD | $ 8,056.49 |
3.
Approval of the following requisitions listed for operating expenditures exceeding $7,500:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Moonlight Ave Project | 260913 | Frontera Materials, Inc. | $32,132.00 | Asphalt for Paving Project |
| Pct 2 Owassa Rd Project | 260912 | Frontera Materials, Inc. | $32,248.00 | Asphalt for Paving Project. |
E.
Pct. 4
1.
A. Requesting approval of an "order" granting an exemption from competitive bidding requirements under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source.";
B. Approval of a "Sole Source Declaration" for AEP Texas Central Company (on an as needed basis) for the provision of installation and removal of primary poles, lights, equipment, transformer upgrades and other related services through execution of a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company commencing with Precinct #4 for the site detailed/described in document attached (and issuance of Purchase Order-if necessary & applicable) including authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor;
C. Approval for Hidalgo County Departments, Programs and/or Agencies to purchase future related services offered only from AEP Texas Central Company and as sole sourced herein and execution of the Contribution-In-Aid-of-Construction Agreements on an as needed basis.
B. Approval of a "Sole Source Declaration" for AEP Texas Central Company (on an as needed basis) for the provision of installation and removal of primary poles, lights, equipment, transformer upgrades and other related services through execution of a "Contribution-In-Aid-of-Construction Agreement" with AEP Texas Central Company commencing with Precinct #4 for the site detailed/described in document attached (and issuance of Purchase Order-if necessary & applicable) including authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor;
C. Approval for Hidalgo County Departments, Programs and/or Agencies to purchase future related services offered only from AEP Texas Central Company and as sole sourced herein and execution of the Contribution-In-Aid-of-Construction Agreements on an as needed basis.
2.
Correction to AI-29577 (approved CC 11/22/11) to
replace sub-consultan
t, Pursuant to Article 14 of the current agreement-
C-11-234-09-13 & WA#1 with
L&G Engineering, reflecting the change from Leonel Garza, Jr. & Associates to acceptance and approval to engage the services of
Professional Appraisal Services, Inc.
3.
Accept and approve final negotiated
"professional appraisal services" agreement with
George Jaime Salazar, II d/b/a
APPRAISAL HAUS for
"Job Specific" Project: Appraisal Services for the
"Sale of Properties" within
Precinct 4, as approved for negotiations by CC on 06-17-14.
4.
Acceptance and approval of the AIA Document A101 form of Agreement between Hidalgo County (Owner) and
JCon Construction, LLC awarded contractor in the amount of
$1,350,000.00 for
Project: Hidalgo County Precinct No. 4 Construction of the Linn - San Manuel Emergency Services Facility (Contract No. C-14-067-06-03)
;
F.
Sheriff's Office
1.
Requesting approval of Supplemental Agreement No. 2 to the current agreement (C-13-133-07-09), with Chanin Engineering for the "Adult Detention Center and Law Enforcement Facility Repairs" to reflect an extension of time.
2.
A. Discussion and action (as requested by S/O) to nominate at least three (3) firms from HC's current approved "Pool"of "Construction Management Services Providers" for Construction Management Services for the"Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project," overseen by project engineer, Chanin Engineering:
1._________________________
2._________________________
3._________________________
B. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: Construction Services for the "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project":
1._________________________
2._________________________
3._________________________
4._________________________
5._________________________
1._________________________
2._________________________
3._________________________
B. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: Construction Services for the "Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project":
1._________________________
2._________________________
3._________________________
4._________________________
5._________________________
G.
WIC
1.
Presentation for acceptance and approval of "Second Amendment" to the current lease agreement with JULCAR, LLC, for the "Lease of Office Space in McAllen, Texas," to reflect increase of the square footage in the Leased premises to 4,625 sq. ft. (with all added space at no charge to HC-WIC Program).
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of GEICO Direct Insurance Company
D.
Claim of Clemente Alfaro
E.
Claim of Gabriela Ventura
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of GEICO Direct Insurance Company
D.
Claim of Clemente Alfaro
E.
Claim of Gabriela Ventura
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn