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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 12, 2014 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration, and approval of Interlocal Agreement between the County of Hidalgo and the City of McAllen on the control of rabies within Hidalgo County.
B.
1. Discussion, consideration, and action regarding the enabling legislation for the Hidalgo County Hospital District and Hidalgo County Hospital District Board of Directors.
2. Discussion, consideration, and action on Memorandum of Understanding between Hidalgo County, City of Edinburg, City of McAllen, City of Mission, and City of Pharr regarding requested legislative changes to the enabling legislation for the creation of the Hidalgo County Hospital District.
2. Discussion, consideration, and action on Memorandum of Understanding between Hidalgo County, City of Edinburg, City of McAllen, City of Mission, and City of Pharr regarding requested legislative changes to the enabling legislation for the creation of the Hidalgo County Hospital District.
C.
Discussion, consideration, and approval of letter of support for Nuestra Clinica del Valle for funding to the Health Resources and Services Administration for FY 2015.
D.
Approval to submit letters to U.S. Senators and Representatives in support of the Health Care Fund with authority for County Judge to sign the letters.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval of revised Resolution regarding Heritage Square TEFRA Hearing held on July 22, 2014
D.
1. Approval to accept settlement check from TML Intergovernmental Risk Pool in the amount of $3,880.76 to settle property damages claim. (Juvenile Justice Center Boot Camp)
2. Approval to authorize Valde Guerra, Commissioners' Court Executive Officer, to sign Property Damage Release form to settle property damages claim with TML Intergovernmental Risk Pool.
2. Approval to authorize Valde Guerra, Commissioners' Court Executive Officer, to sign Property Damage Release form to settle property damages claim with TML Intergovernmental Risk Pool.
E.
1. Approval to accept settlement offer from Endeavor General Agency LLC, Insurance Company for Javier & Fidelina Hernandez, in the amount of $9,820.06 to settle property damages claim. (Sheriff's Office)
2. Approval to authorize Valde Guerra, Commissioners' Court Executive Officer, to sign Power of Attorney and surrender Title to settle property damages claim with Endeavor General Agency LLC.
2. Approval to authorize Valde Guerra, Commissioners' Court Executive Officer, to sign Power of Attorney and surrender Title to settle property damages claim with Endeavor General Agency LLC.
F.
Approval to accept settlement check from Amy Reyes in the amount of $9.99 to settle property damage claim. (Pct. 4)
G.
Discussion and action to approve Interlocal Agreement between Hidalgo County Drainage District No. 1 & Hidalgo County, as it relates to the maintenance of existing drainage facilities, particularly in Precinct No. 3 as outlined on the attached agreement as per Board of Director's authorization on June 17, 2014.
8.
Constables:
A.
Constable Pct. 1:
Discussion, consideration and approval of appointment of Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Goverment Code 86.011 as follows:
1. Carlos Gonzales Jr.
Discussion, consideration and approval of appointment of Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Goverment Code 86.011 as follows:
1. Carlos Gonzales Jr.
B.
Constable Pct. 1:
Discussion, consideration and approval of appointment of Deputy Constables by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Goverment Code 86.011 as follows:
1. Francisco Sanchez
2. Troy Williams
Discussion, consideration and approval of appointment of Deputy Constables by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Goverment Code 86.011 as follows:
1. Francisco Sanchez
2. Troy Williams
C.
Constable Pct. #2:
Discussion, consideration and approval to appoint Jennifer Meri Rosillo and Jesus Cepeda as Deputy Constables by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
Discussion, consideration and approval to appoint Jennifer Meri Rosillo and Jesus Cepeda as Deputy Constables by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011:
D.
Constable Precinct No. 4:
Discussion, consideration, and approval to appoint Jose Fidencio Guzman and Orlando Lopez as Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Jose Fidencio Guzman and Orlando Lopez as Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
9.
District Attorney's Office - Roy Cazares:
A.
DA's- State Supplement (1281):
1. Requesting approval to accept the FY 2014-2015 D.A. State Supplement in the amount of $22,500.00.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2014-2015 D.A. State Supplement Grant.
3. Approval of appropriation of funds in the amount of $22,500.00.
4. Approval of salary schedule.
1. Requesting approval to accept the FY 2014-2015 D.A. State Supplement in the amount of $22,500.00.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2014-2015 D.A. State Supplement Grant.
3. Approval of appropriation of funds in the amount of $22,500.00.
4. Approval of salary schedule.
B.
DA's Title IV-E (1100):
1. Approval of the Title IV-E Grant Budget for October 1, 2014 - September 30, 2015.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transperancy Act (FFATA)
1. Approval of the Title IV-E Grant Budget for October 1, 2014 - September 30, 2015.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transperancy Act (FFATA)
C.
Approval to replace the cell phones (7) on our Verizon wireless account number 223095992-00001. All 7 cell phones replacements will be free upgrades.
D.
Approval of the following expenses in accordance with Exiting Officials Expenditure Policy. This is an additional expense not included as part of the May 27th agenda item (44613).
| Vendor | Amount | Item | Purpose of Expense |
| Rene Guerra | $170.80 | mileage reimbursement | Attended the South Texas HIDTA Executive Committee Meeting |
E.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| Rene Guerra | $2,976.48 | Lodging | Reimbursement for hotel expense for 7 prosecutors that stayed at the Westin Galleria in Houston to attend the Advance Criminal Law Course on 07/21/2014-07/24/2014. |
10.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
11.
Sheriff's Office:
A.
Requesting approval for reimbursement to Deputy Adam Palmer in the amount of $37.28 due to deputy paying for fuel expense out of pocket after credit card did not work.
B.
Approval to appropriate $114,000.00 from the unreserved fund balance in the Sheriff's Federal
Sharing - U.S. Department of Justice (Fund 1229).
Sharing - U.S. Department of Justice (Fund 1229).
12.
District Clerk - Laura Hinojosa:
A.
Renewal of the State Case Registry & Local Customer Service Contract, Fiscal Year 2015-2016, between the County of Hidalgo and the Texas Attorney General's Office.
13.
TX. Agri-Life Extension Services:
A.
Introduction by Andrea Valdez, County Extension Agent-Family & Consumer Sciences of the 2014-2015 Hidalgo County 4-H Ambassadors, Hidalgo County Council Officers and District 12 Council Officers.
B.
Barbara Storz, Dr. Jenna Anding, Roy Custodio and Ricardo Carranza to announce the second year of funding approval of USDA/SNAP benefits grant called "Growing & Nourishing Healthy Communities."
14.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
15.
Facilities Management:
A.
Facilities Management:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor: | Invoice # | Date: | Amount: |
| AIRGAS | 9918873291 | 05/31/2014 | $ 9.95 |
| Total: | $ 9.95 |
16.
IT Department - Renan Ramirez
A.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount |
| 03/23/14 | 9722412628 | Verizon | $118.52 |
| 04/23/14 | 9724121751 | Verizon | $118.95 |
| 05/23/14 | 9725833625 | Verizon | $118.75 |
| 06/23/14 | 9727538638 | Verizon | $118.55 |
17.
Urban County - Diana Serna:
A.
Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects.
B.
The Urban County Program is requesting approval of Amendment No.1 to the Professional Service Agreement with S & B Infrastructure, LTD. The original contract amount was $19,505.00 and will be increased by $4,874.00, for a total contract amount of $24,379.00, utilizing CDBG FY 19 (2006)Parks, Recreational Facility Improvements project funds.
C.
Acceptance and approval of Amendment #1 to the Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Irrigation District No. 6 to improve Mile 2 North Road from Abram Road to La Homa Road to include a bridge over and across the Irrigation's main canal.
D.
The Urban County Program (UCP) is requesting approval of Amendment No. 2 to a Professional Engineering Service Contract with Dos Logistics, Inc. The Amendment will increase the contract amount of $992,411.00 by $16,450, for a total amount of $1,008,861.00 and will include the following new services: Right of Way Parcel Plats and Metes and Bound for an additional 7 parcels for the Delta Area Connector/ East Lateral Project in Precinct No.1.
E.
Urban County Program, on behalf of Precinct No.3, is requesting approval of the first amendment to professional services contract with Leonel Garza Jr. & Associates for an additional six (6) months to complete the needed appraisals of parcels for the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068 project known as Penitas Drain.
F.
Request approval to rescind action taken by Hidalgo County Commissioner's Court on July 08, 2014 (Item 13-C. Al 45195) approval of Amendment No. 1 to the existing Land Surveying contract agreement with CVQ Land Surveying under the Texas General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 3 Penitas Drain Project.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for professional surveying Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) professional surveying firms from the County's approved "pool" as graded and evaluated by the Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
3. Authority to negotiate a professional surveying service contract with the No. 1 ranked firm of CVQ Land Surveying for the provision of Professional Surveying Services for the Precinct No.3 – Penitas Drain Project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) professional surveying firms from the County's approved "pool" as graded and evaluated by the Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
| Appraisal | Grade | Ranked |
| CVQ Land Surveying | 98.33 | 1 |
| DOS Land Surveying | 91.33 | 2 |
| R. Gutierrez Engineering | 90.33 | 3 |
3. Authority to negotiate a professional surveying service contract with the No. 1 ranked firm of CVQ Land Surveying for the provision of Professional Surveying Services for the Precinct No.3 – Penitas Drain Project.
H.
Approval of land acquisition of Parcel # 21 for the Delta Area Connector/ East Lateral Project (GLO 12-406-000-6453/DRS 210068).
18.
Elections Administration - Yvonne Ramon:
A.
Discussion, consideration and authority for the County Judge to Order the November 04, 2014 General Election
B.
Discussion, consideration, and authority for the County Judge to Order a Special Election on November 04, 2014 for election of the Hidalgo County Sheriff and Hidalgo County Constable Pct. #4
C.
Discussion, consideration and acceptance of the petition for the creation of a countywide Hospital District with taxing authority.
D.
Discussion, consideration and authority for the County Judge to Order the November 04, 2014 Election on the creation of a countywide Hospital District for Hidalgo County under Chapter 1122 of the Special District Local Laws Code.
E.
Discussion, consideration and approval for the commencement of a partnership between the Hidalgo County Election's Department and the Advocacy Alliance Center of Texas (AACT) to launch a pilot program that will dedicate a mobile voting unit during early voting to the following school districts:
1. Edinburg CISD (Edinburg North HS, Economedes HS, Edinburg HS, Robert Vela HS)
2. McAllen ISD (McAllen HS, Memorial HS, Nikki Rowe HS)
3. PSJA ISD (PSJA HS, PSJA North HS, PSJA Memorial HS)
4. IDEA Academy (Headquarters)
The pilot program will launch during the November 4, 2014 General Election. The program will continue to add 1-2 additional school districts yearly during the November General Election until 100% of Hidalgo County's school districts are participating.
1. Edinburg CISD (Edinburg North HS, Economedes HS, Edinburg HS, Robert Vela HS)
2. McAllen ISD (McAllen HS, Memorial HS, Nikki Rowe HS)
3. PSJA ISD (PSJA HS, PSJA North HS, PSJA Memorial HS)
4. IDEA Academy (Headquarters)
The pilot program will launch during the November 4, 2014 General Election. The program will continue to add 1-2 additional school districts yearly during the November General Election until 100% of Hidalgo County's school districts are participating.
F.
Approval of Full Contract Services between Hidalgo County and the City of Progreso for their Special Election to be held on August 9, 2014.
G.
Discussion, consideration and approval of Early Voting Mobile Sites for the November 4, 2014 General Election.
H.
Discussion, consideration and approval of amended Early Voting Sites for the November 4, 2014 General Election
19.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Memorandum of Understanding (MOU) with Pharr-San Juan-Alamo (P-SJ-A) Independent School District
20.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Cardinal Island Subdivision – Pct. 1 (Moreno Family Limited Partnership)
2. Final Approval
a. Pueblo de Palmas Phase 15 Subdivision – Pct. 4 (J. Gary Frisby)
b. H & R Subdivision – Pct. 3 (Hector Garcia, Jr)
c. Lantana Ranch Phase II Subdivision – Pct. 3 (Hector Cortez)
a. Cardinal Island Subdivision – Pct. 1 (Moreno Family Limited Partnership)
2. Final Approval
a. Pueblo de Palmas Phase 15 Subdivision – Pct. 4 (J. Gary Frisby)
b. H & R Subdivision – Pct. 3 (Hector Garcia, Jr)
c. Lantana Ranch Phase II Subdivision – Pct. 3 (Hector Cortez)
21.
Colonia Access Program - John Paul Lugo:
A.
Requesting approval of Round III Funding Agreement for Border Colonia Access Program Amendment #8. The amendment extends the contract period and completion of construction projects to August 31, 2015.
22.
Precinct #4 - Comm. J. Palacios:
A.
Presentation of Certificates of Appreciation to volunteers for their contributions to the San Carlos Community Resource Center
B.
Requesting approval of amended and restated Interlocal Cooperation Agreement between the County of Hidalgo, The Edinburg Consolidated Independent School District, The City of McAllen and Hidalgo County Drainage District No.1 as it relates to improvements to portion of Mile 17 ½ Road.
C.
Pct. #4 Road and Bridge Fund (1200):
1. Approval of Certification of Revenues by the County Auditor for the Mile 17 1/2- Russell Road Project (Russell Road to Ware Road).
2. Approval of 2014 appropriation of funds in the amount of $314,259.75 for the Mile 17 1/2- Russell Road Project.
1. Approval of Certification of Revenues by the County Auditor for the Mile 17 1/2- Russell Road Project (Russell Road to Ware Road).
2. Approval of 2014 appropriation of funds in the amount of $314,259.75 for the Mile 17 1/2- Russell Road Project.
23.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $6,928.83 (Fourth Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
B.
Budget Appropriations:
1.
Tax Office-Scofflaw (1100):
Approval of 2014 appropriation of funds in the amount of $51,356.04 for various operating expenditures related to the Scofflaw Program.
Approval of 2014 appropriation of funds in the amount of $51,356.04 for various operating expenditures related to the Scofflaw Program.
2.
Precinct No.3 (1305):
Approval of 2014 appropriation of funds from Road District No.5 unassigned fund balance in the amount of $2,362.38 for the La Homa (SH495-FM1924) road project.
Approval of 2014 appropriation of funds from Road District No.5 unassigned fund balance in the amount of $2,362.38 for the La Homa (SH495-FM1924) road project.
3.
Pct 4 - R&B (1200):
A. Approval of Certification of Revenues as certified by the County Auditor for Pct 4 1/3 Paving Revenues.
B. Approval of 2014 Appropriation of funds into Pct 4 various accounts in the amount $214,200.00
A. Approval of Certification of Revenues as certified by the County Auditor for Pct 4 1/3 Paving Revenues.
B. Approval of 2014 Appropriation of funds into Pct 4 various accounts in the amount $214,200.00
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Approval and acceptance of the "Benefit Agreement" between Hidalgo County and Pre-Paid Legal Services, Inc. including the proposed "Implementation Schedule" with participation available to all eligible Hidalgo County Employees at their own cost including authority for County Judge or Presiding Officer to sign document for "RFP No: 2014-053-06-25-YSS Pre-Paid (Post Tax) Voluntary Legal Services" Project.
2.
A. Approval of Construction Change Directive #6 (as drafted/submitted through project architect, Alcocer/Garcia & reviewed/concurred by construction manager, Prodigy) in relation to labor and material for new gypsum board along south wall of South Tower, Re-do electrical/plumbing lines due to new structural steel, Re-work partitions at storefront and additional hardware, in an amount not to exceed $11,763.00 so as to give general contractor, D. Wilson Construction the notice to proceed and order any necessary supplies or items, if applicable.
B. Approval of Request for Payment-Application No. 9 in the amount of $294,400.12 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
C. Acceptance & approval of Invoice No. 1144 in the amount of $11,226.52 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
D. So as not to create further project delays, ratification of approved PO #712954 to Sechrist-Hall Company-$8,225.00 based on solicited proposals submitted (labor, materials & services) with terms and conditions reviewed/approved as to form by legal counsel for: Roof Penetration at the Old Administration Bldg. Renovations, 100 E. Cano, Edinburg, Tx work necessary to be performed by a Tremco approved contractor in connection with current roof warranty with authority to sign acceptance of proposal form provided (if required by vendor in addition to PO) project #2014-269A-MSS.
B. Approval of Request for Payment-Application No. 9 in the amount of $294,400.12 from D. Wilson Construction Co. awarded contractor for the, "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. and reviewed & initialed by construction manager, Prodigy C-12-029-10-23.
C. Acceptance & approval of Invoice No. 1144 in the amount of $11,226.52 submitted by contracted vendor, Prodigy Construction Management, LLC, C-13-276-09-10, for the provision of construction management services for: "Repair and Renovation for the 1st and 2nd Floors of the Former Administration Building Project."
D. So as not to create further project delays, ratification of approved PO #712954 to Sechrist-Hall Company-$8,225.00 based on solicited proposals submitted (labor, materials & services) with terms and conditions reviewed/approved as to form by legal counsel for: Roof Penetration at the Old Administration Bldg. Renovations, 100 E. Cano, Edinburg, Tx work necessary to be performed by a Tremco approved contractor in connection with current roof warranty with authority to sign acceptance of proposal form provided (if required by vendor in addition to PO) project #2014-269A-MSS.
3.
FACILITIES MANAGEMENT:
Ratification of approved PO #712868 to Pro Tech Mechanical-$36,975.00 (TIPS/TAPS Coop. cont.#2012141) based on proposal (labor, materials & services) for: Replacement of York Compressor for Chiller-located at Old Admin. Bldg. at 100 E. Cano Edinburg, Tx (as extreme heat weather conditions strain & cause break-down of equipment) and working conditions becoming an urgent and major concern for health & well being of staff with authority for County Judge to execute document (Project No. 2014-269A-MSS).
Ratification of approved PO #712868 to Pro Tech Mechanical-$36,975.00 (TIPS/TAPS Coop. cont.#2012141) based on proposal (labor, materials & services) for: Replacement of York Compressor for Chiller-located at Old Admin. Bldg. at 100 E. Cano Edinburg, Tx (as extreme heat weather conditions strain & cause break-down of equipment) and working conditions becoming an urgent and major concern for health & well being of staff with authority for County Judge to execute document (Project No. 2014-269A-MSS).
4.
Constable Pct. #1:
A. Acceptance and approval of contract document for "Construction Materials Testing" with Raba Kistner Consultants for project specific "Concrete Masonry Unit (CMU) Block Wall Assessment" of Hidalgo County Precinct 1 Constable's Building;
A. Acceptance and approval of contract document for "Construction Materials Testing" with Raba Kistner Consultants for project specific "Concrete Masonry Unit (CMU) Block Wall Assessment" of Hidalgo County Precinct 1 Constable's Building;
B. Pursuant to above line item action; acceptance and approval of Work Authorization No. 1 through-Contract #C-14-279-08-12 in an estimated amount of $5,800.00-Phase I through requisition #261086; with RABA Kistner Consultants for the project specific study "Concrete Masonry Unit (CMU) Block Wall Assessment" of the Hidalgo County Precinct Constable's Building.
5.
Constable Pct. #4:
Approval to purchase One (1) New 2014 Dodge Ram 1500 SSV Crew Cab 4X4 through the County's membership/participation with Buyboard 430-13 McKinney Dodge Inc. in the amount of $38,720.18 which includes Police Equipment, Administration fee and delivery.
B.
Pct. 1
1.
Approval of
Work Authorization No. 1 in connection to
Contract #C-13-243-08-27 with
Millennium Engineers Group, Inc. in the amount of
$9,766.25 through assigned requisition #260205
for the provision of "Construction Materials Testing Services" for the Mile 16 Road Improvements (FM 88 to Mile 4 Road) project.
2.
Approval of
Work Authorization No. 2 in connection to
Contract #C-13-243-08-27 with
Millennium Engineers Group, Inc. in the amount of
$6,137.50 through assigned requisition #261139 for the provision of "Construction Materials Testing Services" for the
Whalen Road (Bus. 83 to Moore Road) project.
C.
Pct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services providers for the design & construction of a new county wide shop located in Pct No. 2;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services providers for the design & construction of a new county wide shop located in Pct No. 2;
| Totals | Alcocer Garcia Associates Inc. | ROFA Architects | ERO Architects |
| scores | 93 | 96 | 97 |
| ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for professional architectural services for the design and construction of a new county wide shop located in Pct No. 2.
2.
Presentation of sole responsible bid received as detailed in tabulation sheet contained herein (and meeting all specifications and/or requirements) for the purpose of award and approval of contract for: Request for Bid titled: Hidalgo County Precinct No. 2-"Hauling Services for all Road Materials" through project No.: 2014-108-07-09-MEG.
3.
Requesting approval by contracted engineer, TEDSI Infrastructure, to utilize allowances (Environmental Documentation Allowance and Public Involvement Allowance) as stated and approved on Work Authorization No. 3, in connection with "Dicker Road Improvement." C-12-119-07-31
4.
Requesting acceptance and approval of Work Authorization No. 10 (with an estimated cost of $4,197.77) as submitted by Raba Kistner, Inc., Contract# C-13-351-01-21, for Construction Material Testing services for the Pct 2 Owassa Rd (1476 ft W of Intersection of Owassa Rd to "I" Rd) Paving Improvement Project.
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction materials testing and geo-technical testing services for Pct No.4 "ON CALL SERVICES".
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional construction materials testing and geo-technical testing services for Pct No.4 "ON CALL SERVICES".
| Totals | Terracon Consultants Engineering | PSI Engineering | L&G Engineering |
| Scores | 96 | 95 | 98 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract with the No. 1 ranked firm _____________________for construction materials testing and geo-technical testing services for Pct No.4 "ON CALL SERVICES".
2.
A. Requesting approval of an exception to the current Accounting Procedures Manual, Chapter 11-CAR RENTALS, Articles-a. d. (or applicable articles) in connection with the expenses incurred for a rental vehicle from AVIS (a State Travel Management Program vendor) but charges a fee for a one-way rental (higher cost) from Dallas, Tx back to the Valley; and, if approved;
B. Approval the reimbursement to Comm. Joseph Palacios, HC Pct. #4, of the full car rental expense submitted (as necessitated by and due to circumstances detailed in explanation attached hereto) of $396.83 (less allowable expenses through Auditor's review) from AVIS Car Rentals.
B. Approval the reimbursement to Comm. Joseph Palacios, HC Pct. #4, of the full car rental expense submitted (as necessitated by and due to circumstances detailed in explanation attached hereto) of $396.83 (less allowable expenses through Auditor's review) from AVIS Car Rentals.
E.
Sheriff's Office
1.
Recommending bid award and approval of contract document to the most responsible vendor submitting lowest and best bid (and meeting specifications and/or requirements) for: Hidalgo County Sheriff's Office – "Generator Maintenance Service & Repairs at Sheriff's Facilities" under Request for Bids (RFB) No.: 2014-280-07-09-YSS.
F.
District Attorney
1.
Requesting approval of amendment to sole source declaration with "West Publishing Corporation-Thomson Reuters" previously approved on 04/08/14-AI#43577"to include Hidalgo County District Attorney and all other applicable Hidalgo County elected offices, departments, programs and/or agencies (through all funding sources) for purchases of all future upgrades, software, maintenance-support, on-line legal research services, subscription to all types and manner of books, journals, periodicals and any other related services with said declaration to remain in effect unless revoked by HCCC.
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
D.
C-2680-12-F; Irasema Gonzalez et al vs Hidalgo County
E.
Claim of Sylvia Castro
F.
Claim of Silvia Sierra
G.
Hidalgo County v. Terry L. Hooper
H.
Hidalgo County v. Rocio Gutierrez
I.
Claim of Juan Ramon Patino
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-2135-13-E; Esperanza G. Garcia v. Hidalgo County
D.
C-2680-12-F; Irasema Gonzalez et al vs Hidalgo County
E.
Claim of Sylvia Castro
F.
Claim of Silvia Sierra
G.
Hidalgo County v. Terry L. Hooper
H.
Hidalgo County v. Rocio Gutierrez
I.
Claim of Juan Ramon Patino
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn