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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 25, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion and consideration regarding the Hidalgo County Legislative Agenda for the upcoming 84th Legislative Session.
B.
Approval to appoint one (1) Representative and one (1) Alternate to the Amigos del Valle Board
C.
Discussion, consideration, and approval of Interlocal Agreement between the County of Hidalgo and the City of McAllen on the control of rabies within Hidalgo County.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Presentation on delinquent tax collection report by Perdue, Brandon, Fielder, Collins & Mott, LLP.
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
D.
Approval to accept settlement checks from Fred Loya Insurance Company in the amounts of $531.14 and $302.46 to settle auto accident with County vehicle.(Precinct 4)
E.
Requesting permission to utilize the open forum area on courthouse grounds for a Prayer Rally on Saturday, September 13, 2014 from 9am to 11am
8.
Tax Office - Paul Villarreal:
A.
1. Submission of 2014 effective and rollback tax rates.
2. Discussion of 2014 planning calendar
3. Discussion of 2014 tax rates
4. Record vote on proposed 2014 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
2. Discussion of 2014 planning calendar
3. Discussion of 2014 tax rates
4. Record vote on proposed 2014 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
B.
Approval of Amendment to Interlocal Agreements between County of Hidalgo, for tax assessment and collection with the following entities: City of Alton, City of Edcouch, City of Elsa, City of Hidalgo, City of Mercedes, City of Mission, City of Pharr, Hidalgo ISD, McAllen ISD, Mercedes ISD, Monte Alto ISD, PSJA ISD, Sharyland ISD, South Texas College, South Texas ISD, Valley View ISD, Weslaco ISD. (Reflecting a 5% increase.)
9.
Constables:
A.
Constable Pct. 1:
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
ASG Security Invoice#24320575 on March 26, 2014 in the amount of $95.00
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
ASG Security Invoice#24320575 on March 26, 2014 in the amount of $95.00
B.
Constable Pct. 1:
Discussion, consideration and approval of appointment of Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Government Code 86.011 as follows:
1. Carlos Gonzales Jr.
Discussion, consideration and approval of appointment of Deputy Constable by Constable Celestino Avila Jr., Constable Pct. 1, in accordance with the Texas Local Government Code 86.011 as follows:
1. Carlos Gonzales Jr.
C.
Constable Precinct 3 STOP Truancy (1285):
1. Approval of certification of revenues, as certified by the County Auditor.
2. Approval of appropriation of funds (school district and local match)
3. Approval of salary schedule.
1. Approval of certification of revenues, as certified by the County Auditor.
2. Approval of appropriation of funds (school district and local match)
3. Approval of salary schedule.
D.
Constable Pct.#4:
Discussion, consideration, and approval to appoint Deborah Ann Marmolejo and Jesse D. Gaitan as Reserve Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
Discussion, consideration, and approval to appoint Deborah Ann Marmolejo and Jesse D. Gaitan as Reserve Deputy Constables by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.012.
E.
Constable Precinct No. 4:
Discussion, consideration, and approval to appoint Orlando Lopez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration, and approval to appoint Orlando Lopez as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
F.
Constable Pct. 4:
Discussion, consideration, and approval of Amendment of FLSA Exempt Policy for limited purpose to allow for FLSA Exempt, Constable Pct. 4 Chief Deputy Constable employee(s) to participate and receive cash payment - compensation for overtime hours worked in Operation Border Star (LBSP) GRANT funded operations, fiscal year 2014. Action to be limited to the grantor agency/institution providing Hidalgo County 100% reimbursement of overtime salaries / wages and applicable fringe benefits as set forth on grant specifications. (Special situation for exempt/salaries employees is allowed because these employees are being included in LBSP operation as a force multiplier, during a period of "surge".)
Discussion, consideration, and approval of Amendment of FLSA Exempt Policy for limited purpose to allow for FLSA Exempt, Constable Pct. 4 Chief Deputy Constable employee(s) to participate and receive cash payment - compensation for overtime hours worked in Operation Border Star (LBSP) GRANT funded operations, fiscal year 2014. Action to be limited to the grantor agency/institution providing Hidalgo County 100% reimbursement of overtime salaries / wages and applicable fringe benefits as set forth on grant specifications. (Special situation for exempt/salaries employees is allowed because these employees are being included in LBSP operation as a force multiplier, during a period of "surge".)
10.
Human Resources - Esther Cortez:
A.
Discussion, consideration and action on appointment/re-appointment of Civil Service Commissioner
11.
Health & Human Services Department - Eddie Olivarez
A.
Update on Operation Lonestar activities and outcomes.
B.
1. Requesting approval to have the renovations of county health clinics inspected pursuant to the Texas Architectural Barriers Act.
2. Requesting approval to have County Judge sign the inspection notice.
3. Requesting approval to have County Judge sign the Request for Inspection form.
2. Requesting approval to have County Judge sign the inspection notice.
3. Requesting approval to have County Judge sign the Request for Inspection form.
C.
Requesting approval to apply for the Cardiovascular Disease and Stroke program funding offered by the Texas Department of State Health Services in an amount up to $50,000.00.
D.
T.B. Elimination - Federal (1293):
1. Requesting approval to accept the TB/PC-FED Tuberculosis Prevention and Control grant contract #2015-001400-00 in the amount of $428,212.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the TB/PC Federal contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $142,737.33 from 09/01/2014 to 12/31/2014.
6. Requesting approval of the budget appropriation in the amount of $142,737.33 from federal funds and in the amount of $28,547.00 from local match.
7. Requesting approval of the salary schedule.
1. Requesting approval to accept the TB/PC-FED Tuberculosis Prevention and Control grant contract #2015-001400-00 in the amount of $428,212.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the TB/PC Federal contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $142,737.33 from 09/01/2014 to 12/31/2014.
6. Requesting approval of the budget appropriation in the amount of $142,737.33 from federal funds and in the amount of $28,547.00 from local match.
7. Requesting approval of the salary schedule.
E.
CPS/HAZARDS-PHEP (1293):
1. Requesting approval to accept the CPS/HAZARDS Public Health Emergency Preparedness grant contract #2015-001134-00 in the amount of $567,198.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the CPS/HAZARDS-PHEP grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $567,198.00.
6. Requesting approval of the budget appropriation in the amount of $567,198.00 from state funds and in the amount of $56,723.00 from local match.
7. Approval to delete the following vacant full time position:
8. Requesting approval of the salary schedule.
1. Requesting approval to accept the CPS/HAZARDS Public Health Emergency Preparedness grant contract #2015-001134-00 in the amount of $567,198.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the CPS/HAZARDS-PHEP grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $567,198.00.
6. Requesting approval of the budget appropriation in the amount of $567,198.00 from state funds and in the amount of $56,723.00 from local match.
7. Approval to delete the following vacant full time position:
| Slot No. | Position Title | Budgeted Salary |
| 0018 | Public Health Specialist | $35,391.00 |
8. Requesting approval of the salary schedule.
F.
Infectious Disease Control (1293):
1. Requesting approval to accept the Infectious Disease Control Unit grant contract #2015-046497-001 in the amount of $73,433.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the Infectious Disease Control Unit FY 15 grant contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Accountability and Transparency Act Certification statement.
4. Approval of the Certification of Revenue in the amount of $73,433.00.
5. Approval of the budget appropriation in the amount of $73,433.00.
6. Approval of the salary schedule.
1. Requesting approval to accept the Infectious Disease Control Unit grant contract #2015-046497-001 in the amount of $73,433.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the Infectious Disease Control Unit FY 15 grant contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Accountability and Transparency Act Certification statement.
4. Approval of the Certification of Revenue in the amount of $73,433.00.
5. Approval of the budget appropriation in the amount of $73,433.00.
6. Approval of the salary schedule.
G.
Requesting approval of the Amendment to the Interlocal Cooperation Agreement with La Joya Independent School District. The Amendment will change the food handler classes fee from $10.00 per employee per year to $20.00 per employee for every two years.
H.
Immunization Branch (1293):
IMM/LOCALS Immunization Branch-Locals grant:
1. Requesting approval to accept the IMM/LOCALS Immunization Branch-Locals grant contract #2015-000022-00 in the amount of $649,320.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the IMM/Locals grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $649,320.00.
6. Requesting approval of the budget appropriation in the amount of $649,320.00.
7. Requesting approval of the salary schedule.
Immunization Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $110,113.00 for the Immunization program income.
2. Requesting approval of the budget appropriation in the amount of $110,113.00.
IMM/LOCALS Immunization Branch-Locals grant:
1. Requesting approval to accept the IMM/LOCALS Immunization Branch-Locals grant contract #2015-000022-00 in the amount of $649,320.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the IMM/Locals grant contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $649,320.00.
6. Requesting approval of the budget appropriation in the amount of $649,320.00.
7. Requesting approval of the salary schedule.
Immunization Program Income:
1. Requesting approval of the Certification of Revenue in the amount of $110,113.00 for the Immunization program income.
2. Requesting approval of the budget appropriation in the amount of $110,113.00.
I.
T.B. Control - State (1293):
1. Requesting approval to accept the Tuberculosis Prevention and Control - State grant contract #2015-001417-00 in the amount of $596,793.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the TB/PC - State contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $596,793.00.
6. Requesting approval of the budget appropriation in the amount of $596,793.00 from state funds and in the amount of $119,359.00 from local match.
7. Requesting approval of the Certification of Revenue in the amount of $25,000.00 for program income funds.
8. Requesting approval of the budget appropriation in the amount of $25,000.00 for program income funds.
9. Requesting approval of the salary schedule.
1. Requesting approval to accept the Tuberculosis Prevention and Control - State grant contract #2015-001417-00 in the amount of $596,793.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the TB/PC - State contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement.
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $596,793.00.
6. Requesting approval of the budget appropriation in the amount of $596,793.00 from state funds and in the amount of $119,359.00 from local match.
7. Requesting approval of the Certification of Revenue in the amount of $25,000.00 for program income funds.
8. Requesting approval of the budget appropriation in the amount of $25,000.00 for program income funds.
9. Requesting approval of the salary schedule.
J.
PRENATAL (1293):
1. Requesting approval to accept the Department of State Health Services Title V - Prenatal grant contract #2015-046009-001 in the amount of $144,029.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the DSHS Title V - Prenatal contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
4. Requesting approval for County Judge to sign the Disclosure of Ownership and Control Interest statement.
5. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
6. Requesting approval of the Certification of Revenue in the amount of $144,029.00.
7. Requesting approval of the budget appropriation in the amount of $144,029.00.
8. Requesting approval of the salary schedule.
1. Requesting approval to accept the Department of State Health Services Title V - Prenatal grant contract #2015-046009-001 in the amount of $144,029.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the DSHS Title V - Prenatal contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
4. Requesting approval for County Judge to sign the Disclosure of Ownership and Control Interest statement.
5. Requesting approval for County Judge to sign the Certification Regarding Lobbying statement.
6. Requesting approval of the Certification of Revenue in the amount of $144,029.00.
7. Requesting approval of the budget appropriation in the amount of $144,029.00.
8. Requesting approval of the salary schedule.
K.
Child Health Services (1293):
1. Requesting approval to accept the Department of State Health Services Title V Child Health Services grant contract #2015-046149-001 in the amount of $34,833.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the DSHS Title V - Child Health Services contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
4. Requesting approval for County Judge to sign the Disclosure of Ownership and Control Interest statement.
5. Requesting approval of the Certification of Revenue in the amount of $34,833.00.
6. Requesting approval of the budget appropriation in the amount of $34,833.00.
7. Requesting approval of the salary schedule.
1. Requesting approval to accept the Department of State Health Services Title V Child Health Services grant contract #2015-046149-001 in the amount of $34,833.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to sign the DSHS Title V - Child Health Services contract.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act Certification Statement.
4. Requesting approval for County Judge to sign the Disclosure of Ownership and Control Interest statement.
5. Requesting approval of the Certification of Revenue in the amount of $34,833.00.
6. Requesting approval of the budget appropriation in the amount of $34,833.00.
7. Requesting approval of the salary schedule.
L.
RLSS / LPHS (1293):
1. Requesting approval to accept the RLSS / LPHS Local Public Health System grant contract #2015-001052-00 in the amount of $102,403.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the RLSS / LPHS contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $102,403.00.
6. Requesting approval of the budget appropriation in the amount of $102,403.00.
7. Requesting approval of the salary schedule.
1. Requesting approval to accept the RLSS / LPHS Local Public Health System grant contract #2015-001052-00 in the amount of $102,403.00 for the period of 09/01/2014 to 08/31/2015.
2. Requesting approval for County Judge to e-sign the RLSS / LPHS contract.
3. Requesting approval for County Judge to e-sign the Certification Regarding Lobbying statement
4. Requesting approval for County Judge to e-sign the Fiscal Federal Funding Accountability and Transparency Act Certification statement.
5. Requesting approval of the Certification of Revenue in the amount of $102,403.00.
6. Requesting approval of the budget appropriation in the amount of $102,403.00.
7. Requesting approval of the salary schedule.
M.
Requesting approval of the Memorandum of Understanding and Data Use Agreement between The Department of State Health Services, Hidalgo County Health & Human Services Department and Mission Regional Medical Center. This MOU serves a public purpose in protecting the public health of citizens of Texas.
N.
Requesting approval to submit Office of the Governor Appointment Application. Application is for consideration of membership in the United States & Mexico Border Health Commission.
O.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
P.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Emergency Management - Oscar Montoya:
A.
1. Presentation, discussion and authorization to submit the Frequency Reconfiguration Agreement between the County of Hidalgo and Nextel of Texas, Inc (Sprint) to compensate the County of Hidalgo for the costs to facilitate the transition for reconfiguration of the county's 800 MHz radio system.
2. Presentation, discussion and authorization to submit the Motorola Solutions Reconfiguration Implementation Phase Agreement as part of the 800MHz reconfiguration of the county's radio system. Subject to legal approval.
2. Presentation, discussion and authorization to submit the Motorola Solutions Reconfiguration Implementation Phase Agreement as part of the 800MHz reconfiguration of the county's radio system. Subject to legal approval.
13.
Urban County - Diana Serna:
A.
The Urban County Program is requesting approval of amendment number one (1) to the 3 year Cooperation Agreement with the 18 member cities and authorize the County Judge to sign any and all documents pertaining to this amendment.
B.
Request approval to rescind action taken by Hidalgo County Commissioner's Court on June 17, 2014 (Item 14-D. Al 44889) approval of contract extension with HLH Appraisal Services under the Texas General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 3 Penitas Drain Project.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for
Appraisal Review Services;
2. Presentation of the scoring grid for the purpose of CC ranking the sole member of the County's approved "Professional Appraisal Services Pool" for the Appraisal Review of appraisal services as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
2. Presentation of the scoring grid for the purpose of CC ranking the sole member of the County's approved "Professional Appraisal Services Pool" for the Appraisal Review of appraisal services as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
| Appraisal | Grade | Ranked |
| HLH Appraisal Services | 92.66 | 1 |
3. Authority to negotiate a professional (Appraisal Review Services) contract with the sole member "qualified" firm
HLH Appraisal Services for the provision of Professional Appraisal Review Services for the Precinct No.3 – Penitas Drain Project.
HLH Appraisal Services for the provision of Professional Appraisal Review Services for the Precinct No.3 – Penitas Drain Project.
D.
Authority to negotiate a professional engineering service contract with the second highest ranked firm of South Texas Infrastructure, LLC, for the provision of engineering services for Urban County Program Year 26 (2013) City of Peñitas Street Improvements Project.
E.
1. Requesting acceptance and action to correct the bid total from $38,892.00 to $38,887.57, due to the contractor's mathematical error.
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Herrera & Hunt, Inc. for a total contract amount of $38,887.57. Utilizing FY 21 (2008) from Precinct No. 1 Park, Recreational Facility improvements funds.
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Herrera & Hunt, Inc. for a total contract amount of $38,887.57. Utilizing FY 21 (2008) from Precinct No. 1 Park, Recreational Facility improvements funds.
F.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services – construction material testing.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso–Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm _______________________ for construction material testing on a Urban County Program Year 25 & 26 (2012 & 2013) City of Progreso– Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 25 & 26 (2012 & 2013) City of Progreso–Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| Raba Kistner | 99% | |
| L & G Engineering | 97.33% | |
| Terracon Consultants, Inc. | 96% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm _______________________ for construction material testing on a Urban County Program Year 25 & 26 (2012 & 2013) City of Progreso– Street Improvements project.
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services – construction material testing.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 26 (2013) City of Edcouch–Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm __________________________________ for construction material testing on a Urban County Program Year 26 (2013) City of Edcouch – Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Edcouch, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 26 (2013) City of Edcouch–Street Improvements funds.
| Professional Service Firm | Grade | Ranked |
| L & G Engineering | 97.67% | |
| Terracon Consultants, Inc. | 90% | |
| PSI Laboratories, Inc. | 89.67% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm __________________________________ for construction material testing on a Urban County Program Year 26 (2013) City of Edcouch – Street Improvements project.
14.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Area Distribution 2014-2015
B.
Discussion/Approval of Revision of Civil Service Commission Complaint/Grievance Process
C.
1. Presentation of the Providers Submitting Responses to the Following Hidalgo County Head Start Program's Request for Qualifications and Meeting the Minimum Requirements as Set Forth in the Procurement Packets and as Determined by the Head Start Program Staff Grading/Scoring Said Responses for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process - Negotiating Contracts Speech Interpreting Services #2014-005-06-19
a. Amy Jane Hermansen, dba/Sign Language Services
b. South Texas Interpreters for the Deaf, LLC
2. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel) for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed Above Attached Hereto
a. Amy Jane Hermansen, dba/Sign Language Services
b. South Texas Interpreters for the Deaf, LLC
2. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel) for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed Above Attached Hereto
D.
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and the Entities Listed on the Attached List
E.
Discussion/Approval to Renew the Interlocal Agreement with the South Texas Cooperative through Region One Education Service Center for the Purpose of Purchasing all Food Commodities, Uniforms, Supplies and Services
F.
Discussion/Approval of Bid Award and Contract to Lowest Best Bid Meeting all Specifications for Bid #2014-004-08-01:
Air Conditioning Maintenance & Repair
Air Conditioning Maintenance & Repair
15.
WIC - Norma Longoria:
A.
WIC ADM (1292):
Approval to deobligate funds from the WIC Admin FY 2014 Grant in the amount of $213,034.51 due to decreased client participation rate.
Approval to deobligate funds from the WIC Admin FY 2014 Grant in the amount of $213,034.51 due to decreased client participation rate.
16.
Auditor's Office - Ray Eufracio:
A.
Authorization and approval for County Auditor to disseminate the County's 2013 Comprehensive Annual Financial Report and Single Audit in order to comply with the Single Audit Act.
B.
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2014 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
C.
1. Approval of 2014 Certification of New Sources of Revenues.
2. Presentation of 2015 Statement of Estimated Available Resources.
2. Presentation of 2015 Statement of Estimated Available Resources.
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Tamez & Garcia's Subdivision – Pct. 1 (Victor Tamez)
b. San Joaquin Phase 2 Subdivision – Pct. 1 (Herb Schurlock)
c. Border Town Acres Phase I – Pct. 4 (Richard Ruppert)
d. Aurora Valley Phase 4 – Pct. 1 (ML Rhodes)
2. Final Approval
a. Terry Palms No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
b. The Estates of Santa Cruz Ranches No. 3 – Pct. 4 (Richard Ruppert)
c. Villa Salazar Subdivision – Pct. 4 (Alicia Wells & Estela Rodriguez)
d. RG Estates Phase 1 Subdivision – Pct. 4 (RG Estates LLC)
e. La Victoria Phase 2 Subdivision – Pct. 1 (Paul Daniec)
f. San Pablo Subdivision – Pct. 4 (Tillmin Welch)
g. Moreno Phase 3 Subdivision – Pct 4 (Esperanza Moreno)
3. Final Approval with Financial Guarantee
a. Ruiz Subdivision – Pct. 4 (Mario Ruiz)
a. Tamez & Garcia's Subdivision – Pct. 1 (Victor Tamez)
b. San Joaquin Phase 2 Subdivision – Pct. 1 (Herb Schurlock)
c. Border Town Acres Phase I – Pct. 4 (Richard Ruppert)
d. Aurora Valley Phase 4 – Pct. 1 (ML Rhodes)
2. Final Approval
a. Terry Palms No. 2 Subdivision – Pct. 4 (Kyle Ruppert)
b. The Estates of Santa Cruz Ranches No. 3 – Pct. 4 (Richard Ruppert)
c. Villa Salazar Subdivision – Pct. 4 (Alicia Wells & Estela Rodriguez)
d. RG Estates Phase 1 Subdivision – Pct. 4 (RG Estates LLC)
e. La Victoria Phase 2 Subdivision – Pct. 1 (Paul Daniec)
f. San Pablo Subdivision – Pct. 4 (Tillmin Welch)
g. Moreno Phase 3 Subdivision – Pct 4 (Esperanza Moreno)
3. Final Approval with Financial Guarantee
a. Ruiz Subdivision – Pct. 4 (Mario Ruiz)
B.
1. Appointment or Re-Appointment of Members for the Hidalgo County Subdivision Advisory Board
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
2. Appointment or Re-Appointment of Members for the Hidalgo County Board of Building Line Adjustment
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
2. Appointment or Re-Appointment of Members for the Hidalgo County Board of Building Line Adjustment
a. Precinct No. 2
b. Precinct No. 3
c. Precinct No. 4
18.
Precinct #2 - Comm. H. Palacios:
A.
1. Approval of Interlocal Cooperation Agreement (ICA) between City of Pharr and County of Hidalgo for Owassa Rd. Project
2. Approval of ICA project in accordance with Texas Government Code 791.014
2. Approval of ICA project in accordance with Texas Government Code 791.014
19.
Precinct #3 - Comm. Flores:
A.
1. Discussion and approval of Interlocal Cooperation Agreement between the City of Palmhurst and County of Hidalgo
2. Approval of ICA project in accordance with Texas Government Code 791.014 - for the overlay of certain streets located in the James Allen Subdivision
2. Approval of ICA project in accordance with Texas Government Code 791.014 - for the overlay of certain streets located in the James Allen Subdivision
20.
Precinct #4 - Comm. J. Palacios:
A.
Authorization and approval of name change as recommended by LRGVDC 911. Proposed name: Mann S.R.
B.
1. Approval of Certification of Revenues by the County Auditor for the MCISD Parking Lot Paving Project.
2. Approval of 2014 appropriation of funds in the amount of $193,091.97 for the MCISD Parking Lot Paving Project.
2. Approval of 2014 appropriation of funds in the amount of $193,091.97 for the MCISD Parking Lot Paving Project.
21.
Budget & Management - Sergio Cruz:
A.
Consideration and approval of Imposition of Optional Fees for Calendar Year 2015 in accordance with Transportation Code Section 502.401, Section 502.402, and Section 502.403 (option A: No change- Hidalgo County will charge the same fees in 2015)
B.
Budget Appropriations:
1.
County Records Management & Preservation (1238):
Approval of 2014 appropriation of funds into the County Records Management & Preservation fund in the amount of $63,840.23 to fund records storage & retrieval services for the months of Oct.-Dec. 2014.
Approval of 2014 appropriation of funds into the County Records Management & Preservation fund in the amount of $63,840.23 to fund records storage & retrieval services for the months of Oct.-Dec. 2014.
2.
County Transportation Infrastructure Fund grant program (1287)
A. Approval of Certification of Revenues by County Auditor for the County Transportation Infrastructure Fund grant program.
B. Approval of 2014 appropriation of funds in the amount of $908,285.00 and $100,920.00 (10% cash match requirement).
A. Approval of Certification of Revenues by County Auditor for the County Transportation Infrastructure Fund grant program.
B. Approval of 2014 appropriation of funds in the amount of $908,285.00 and $100,920.00 (10% cash match requirement).
3.
CO 2010A&B (1442):
Approval of 2014 appropriation of funds into CO 2010A&B in the amount of $500.00 to fund agent fees.
Approval of 2014 appropriation of funds into CO 2010A&B in the amount of $500.00 to fund agent fees.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Request authority to publish a project specific advertisement for an RFQ (Request for Qualifications) to establish a "pool" of architects with extensive experience in the design, construction and related services of Judicial & Courthouse Facilities including the approval of the procurement packet.
2.
Requesting approval of Change Order No. 3 (in connection with approved CCD#6 8/12/14) in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $11,763.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates, with authority for County Judge to execute document.
3.
Acceptance and approval of contract with the lowest responsible vendor meeting all specifications and requirements through a Request For Sealed Quotes for the provision of "Publications of Non-Statutory Legal Ads and/or Notices; with Gregg Byron Wendorf d/b/a Advance Publishing Company on an as needed basis.
4.
Acceptance and approval of contract with
Aim Media Texas Operating LLC d/b/a The Monitor for the provision of
"Publications of Statutory Legal Ad's and/or Notice
s" through the requisition and purchase order established protocol for as long as The Monitor continues as said
Sole Source Provider as previously approved by CC on 02/18/14-AI#42940.
5.
Presentation of bids received (as detailed in tabulation sheet contained herein) and awarding to the responsible vendor (American Surveillance Company Inc.) submitting the lowest/best bid and meeting all specifications and/or requirements including the approval of contract for the Request for Bids titled: Hidalgo County-"Armored Car Services" through project No.: 2014-126-07-16-SMA.
6.
Requesting consideration and approval to permit the partial release of retainage due contractor CAS for Modular Project at County Courthouse by cutting payments/checks payable to both CAS and the following sub-contractors in the amounts detailed while retaining an amount (calculated by project architect, S. McGarraugh, Dannenbaum Eng.) to cover the amount for the one item pending and in need of completion (to the satisfaction of HC):
Sub-contractors with no punch list issues pending with Hidalgo County:
1. Diaz Flooring - $ 289.84;
2. Robert Garza Construction - $ 1,370.00;
3. Central Fence - $ 11,668.35;
4. Jaimes Electric - $ 21,123.96;
5. Saenz Utility Contractors - $ 20,000.00;
Sub-contractors with no punch list issues pending with Hidalgo County:
1. Diaz Flooring - $ 289.84;
2. Robert Garza Construction - $ 1,370.00;
3. Central Fence - $ 11,668.35;
4. Jaimes Electric - $ 21,123.96;
5. Saenz Utility Contractors - $ 20,000.00;
7.
Presentation by Purchasing Department for acceptance, adoption, and approval of Hidalgo County Fixed Asset Policy & Procedures Manual for use by all applicable Elected Offices, Departments, Programs and Agencies.
8.
Presentation with concurrence by Hidalgo County Purchasing Agent, Budget Officer and County Auditor for approval of "ORDERS" (attached herein) for all General and/or all other Applicable Funds Budgets for the following, including but not limited to, Elected Officials, Department Heads, Program and/or Agency Directors:
a. Cut-off date for the submission of Requisitions by Friday, October 3, 2014 for goods and/or services that require sufficient time to order and receive prior to 12-31-2014, i.e., MAJOR PURCHASES, vehicles, furniture, systems and/or equipment; and,
b. Cut-off date for submission of Requisitions by Friday, November 7, 2014 on goods and/or services that require sufficient time to order and receive prior to 12-31-2014, i.e., DAY TO DAY PURCHASES, items necessary for daily operations;
c. Approval to notify all elected offices and departments that open purchase orders at 12-31-14 for which there is not a proper invoice and physical receipt of goods and/or services will be charged to the 2015 budgets.
B.
Pct. 1
1.
Acceptance and approval of
Work Authorization No. 3 in connection to
Contract #C-13-243-08-27 with
Millennium Engineers Group, Inc. in the amount of
$23,461.50 through assigned
requisition #262245 pursuant to
AI#46089 for
line item transfer for the provision of
"Construction Materials Testing Services" for the
"Sioux Road Paving and Drainage Improvements (Tower Road to Val Verde Road) project.
C.
Pct. 4
1.
Requesting approval of a professional engineering services agreement with
L&G ENGINEERING LABORATORY, LLC d/b/a
L&G ENGINEERS, INC. for the purposes of
(ON CALL) -
"GEO TECHNICAL and CONSTRUCTION MATERIAL TESTING SERVICES" for projects located within
HIDALGO COUNTY PRECINCT NO. 4.
2.
a. Acceptance of sole bid received from
Guerra Brothers Master Partnership for RFB No. 2014-029-08-06-YZV "Sale or
Exchange of Real Property" - Precinct 4 with value of $20,000.00 (County's value of 10,500)
b. Acceptance and approval of Order Confirming Sale or Exchange document with Guerra Brothers Master Partnership for RFB 2014-029-08-06-YZV "Sale or Exchange of Real Property" - Precinct 4
b. Acceptance and approval of Order Confirming Sale or Exchange document with Guerra Brothers Master Partnership for RFB 2014-029-08-06-YZV "Sale or Exchange of Real Property" - Precinct 4
3.
Requesting acceptance and approval of Application for Wastewater Service and Water Meter Installation Agreements with North Alamo Water Supply Corporation for Hidalgo County Precinct No. 4 -Sunflower Park with authority for County Judge to execute Service Agreements and applications.
D.
Sheriff's Office
1.
A. Pursuant to Texas Local Government Code 263.152 (2) The Hidalgo County Sheriff's Office is requesting to surplus for trade-in communication equipment listed in Exhibit A for discount on new communication equipment as stated in Contract No. 12-270-10-23, approved thru Commissioners' Court 10-23-2012.
B. Requesting approval and authorization to remove items listed on Exhibit A from the Hidalgo County inventory list.
B. Requesting approval and authorization to remove items listed on Exhibit A from the Hidalgo County inventory list.
2.
A. Ratification of request by Dr. Marin Garza, MD (with notice of said request to HCSO 07-25-14) to designate Dr. John Lung, MD to cover "sick call" duties/responsibilities as required under current agreement for the provision of services from 07-30-14 through 08-12-14 (during an absence);
B. Action to formally terminate the current agreement with the late Dr. Gumaro Garza, MD (passing away 07-28-14);
C. Amendment to current agreement with Dr. Marin Garza, MD to reflect changes, including but not limited to, the following requirements, terms, conditions and retainer:
1 Amendment for a short term period to the present agreement not to exceed ninety (90) days (commencing 08-26-14 and ending November 23, 2014);
2. Amendment to include the minimum requirement of four (4) days per week for sick call duties;
3. Amendment to add the requirement that prior to and in the event of absence, submission of a request to HCCC for action to permit the subcontracting of a physician to "cover" sick call duties;
4. Amendment to reflect the increase of the monthly retainer to $7,200.00 not to exceed the ninety (90) term of the amendment;
D. Authority to publish an RFQ (as required under Government Code, Chapter 2254-Professional Services Procurement Act) for the engagement of a physician to provide medical services to Hidalgo County Inmates with approval of the procurement packet (i.e. legal notices, qualifications, requirements, scope of services, schedules of work, terms, conditions and form of agreement) as reviewed and modified (if necessary) by HC Asst. DAs Section for County Affairs; or, and if applicable;
B. Action to formally terminate the current agreement with the late Dr. Gumaro Garza, MD (passing away 07-28-14);
C. Amendment to current agreement with Dr. Marin Garza, MD to reflect changes, including but not limited to, the following requirements, terms, conditions and retainer:
1 Amendment for a short term period to the present agreement not to exceed ninety (90) days (commencing 08-26-14 and ending November 23, 2014);
2. Amendment to include the minimum requirement of four (4) days per week for sick call duties;
3. Amendment to add the requirement that prior to and in the event of absence, submission of a request to HCCC for action to permit the subcontracting of a physician to "cover" sick call duties;
4. Amendment to reflect the increase of the monthly retainer to $7,200.00 not to exceed the ninety (90) term of the amendment;
D. Authority to publish an RFQ (as required under Government Code, Chapter 2254-Professional Services Procurement Act) for the engagement of a physician to provide medical services to Hidalgo County Inmates with approval of the procurement packet (i.e. legal notices, qualifications, requirements, scope of services, schedules of work, terms, conditions and form of agreement) as reviewed and modified (if necessary) by HC Asst. DAs Section for County Affairs; or, and if applicable;
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
CL-13-0827-F; Jose Alaniz and Rosalinda Alaniz v. County of Hidalgo
D.
C-6615-14-H; Jose Luis Perez v. Hidalgo County Constable Pct. 4 J.E. Eddie Guerra and Juan J. Ramos dba El Valle Warehouse
E.
Potential Claim of Michael R. Calvillo and Rosa Rivera, et.al
F.
Claim of Karina Bocanegra
G.
Claim of Rosa Rivera
H.
Claim of Idalia Ortiz
I.
Claim of Allstate Insurance Company
J.
Hidalgo County v. Rebekah M. Rodriguez
K.
Hidalgo County v. Isabel Victoria Azamar & David Jonathan Lara
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
CL-13-0827-F; Jose Alaniz and Rosalinda Alaniz v. County of Hidalgo
D.
C-6615-14-H; Jose Luis Perez v. Hidalgo County Constable Pct. 4 J.E. Eddie Guerra and Juan J. Ramos dba El Valle Warehouse
E.
Potential Claim of Michael R. Calvillo and Rosa Rivera, et.al
F.
Claim of Karina Bocanegra
G.
Claim of Rosa Rivera
H.
Claim of Idalia Ortiz
I.
Claim of Allstate Insurance Company
J.
Hidalgo County v. Rebekah M. Rodriguez
K.
Hidalgo County v. Isabel Victoria Azamar & David Jonathan Lara
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn