|
CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 25, 2014 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - WIC- ADM (1292)
B.
2014 - Crim DA (1100)
C.
2014 - County Court at Law #4 (1100)
D.
2014 - County Court #8 (1100)
E.
2014 - County Auditor's Office (1100)
F.
2014 - J.P. Pct. #2, Pl. 1 (1100)
G.
2014 - Tax Office (1100)
H.
2014 - Constable Pct #1 (1100)
I.
2014 - Constable Pct. #2 (1100)
J.
2014 - Constable Pct. #4 (1259)
K.
2014 - Elections Dept. (1100)
L.
2014 - Elections Dept. (1100)
M.
2014 - Pct.1 Sanitation (1100)
N.
2014 - Pct.1 Admin (1200)
O.
2014 - Pct. #1 Parks (1100)
P.
2014 - CW Mech Shop (1200)
Q.
2014 - Pct. #2 San Juan CRC (1100)
R.
2014 - Pct #3 Rd. Maint. (1200)
S.
2014 - Pct #3 Sanitation (1100)
T.
2014 - Pct #3 Parks (1100)
U.
2014 - Pct. #3 Parks (1100)
V.
2014- Pct. 4 Rd. Maint (1200)
W.
2014- Pct. 4 CRC (1100)
X.
2014- Pct. 4 ADM (1200)
Y.
2014 - Constable Pct. #4 (1100)
Z.
2014 - Facilities Management (1100)
AA.
2014 - Fire Marshal (1100)
BB.
2014 - Budget & Management (1100)
CC.
2014 - I. T. / Info Tech Dept. (1100)
DD.
2014 - Facilities Management (1100)
EE.
2014 - County Court at Law #2 (1100)
FF.
2014 - 398th D.C. (1100)
GG.
2014 - 398th DC (1100)
HH.
2014 - 398th DC (1100)
II.
2014 - Purchasing Dept. (1100)
JJ.
2014 - Purchasing Dept. (1100)
KK.
2014 - Jail (1100)
LL.
2014 - Sheriff's Office (1284)
MM.
2014 - Sheriff's Office SCAAP Grant FY 2013 (1284)
NN.
2014 - Health & Human Services Dept. / Clinics (1100)
OO.
2014 - Health & Human Services Dept. / Infectious Disease (1293)
PP.
2014 - Health & Human Services Dept. / T.B. Control (1293)
QQ.
2014 - Health & Human Services Dept. / Health Clinics (1100)
RR.
2014 - Health & Human Services Dept. / T.B. Control (1293)
SS.
2014 - Health & Human Services Dept. / MAC (1293)
TT.
2014 - Health & Human Services Dept. / H.D. Adm (1293)
UU.
2014 - Health & Human Services Dept. / Adm (1100)
3.
2014 Interdepartmental transfers:
A.
Health Adm (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Health Adm for the total amount of $18,000.00 for physician services expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Health Adm for the total amount of $18,000.00 for physician services expenditures.
B.
DBM-Budget Div (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to DBM-Budget Div in the total amount of $700.00 for advertising expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to DBM-Budget Div in the total amount of $700.00 for advertising expenditures.
C.
Various Departments (1100):
Approval of 2014 interdepartmental transfers from Co Wide Adm.-Contingency to Various Departments in the total amount of $3,006.04 for various expenditures.
Approval of 2014 interdepartmental transfers from Co Wide Adm.-Contingency to Various Departments in the total amount of $3,006.04 for various expenditures.
D.
Co Clerk (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Co Clerks in the total amount of $12,450.00 to cover various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Co Clerks in the total amount of $12,450.00 to cover various expenditures.
E.
IT Dept (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to IT Dept in the amount of $1,000.00 for operating expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to IT Dept in the amount of $1,000.00 for operating expenditures.
F.
Sheriff's Office (1100):
Approval of 2014 interdepartmental transfer from Sheriff's Office to Adult Detention Jail in the amount of $4,000.00 to cover expenditures for Fedex for the overnight transfer of all paper documents to TDCJ for the transfer of prisoners.
Approval of 2014 interdepartmental transfer from Sheriff's Office to Adult Detention Jail in the amount of $4,000.00 to cover expenditures for Fedex for the overnight transfer of all paper documents to TDCJ for the transfer of prisoners.
G.
Public Defender (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Public Defender in the total amount of $3,226.00 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Public Defender in the total amount of $3,226.00 for various expenditures.
H.
TX Agrilife Ext (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to TX Agrilife Ext in the total amount of $3,220.00 for various expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to TX Agrilife Ext in the total amount of $3,220.00 for various expenditures.
I.
Pct.1 CO's 2006 (1336):
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2006 from PCT1 FM493 (M10N-SH107) to PCT1 MILE 4W (M15N-M16N) in the amount of $98,629.00.
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2006 from PCT1 FM493 (M10N-SH107) to PCT1 MILE 4W (M15N-M16N) in the amount of $98,629.00.
J.
Pct.1 CO's 2009 (1339):
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2009 from program (052) to program (183) in the amount of $23,461.50.
Approval of 2014 interdepartmental transfer within Certificate of Obligations Series 2009 from program (052) to program (183) in the amount of $23,461.50.
K.
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Sanitation in the total amount of $1,050.00 for equipment and vehicle rental expenditures.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Sanitation in the total amount of $1,050.00 for equipment and vehicle rental expenditures.
L.
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Parks in the total amount of $4,632.33 for equipment & vehicle repair and maintenance supplies.
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to Pct1 Parks in the total amount of $4,632.33 for equipment & vehicle repair and maintenance supplies.
M.
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $3,924.81.
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $3,924.81.
N.
CO2009-Pct 2-Heavy Equipment (1339):
Approval of 2014 interdepartmental transfer from CO2009 Pct 2 Southfork Estates to CO 2009-Pct 2- Heavy Equipment (1339) in the amount of $118,897.07.
Approval of 2014 interdepartmental transfer from CO2009 Pct 2 Southfork Estates to CO 2009-Pct 2- Heavy Equipment (1339) in the amount of $118,897.07.
O.
Pct. #4:
Approval of 2014 interdepartmental transfer from Park- Other (program 009) to Linn-San Manuel Beautification- Aid (program 141) in the amount of $1,985.00.
Approval of 2014 interdepartmental transfer from Park- Other (program 009) to Linn-San Manuel Beautification- Aid (program 141) in the amount of $1,985.00.
P.
Pct. #4:
Approval of 2014 interdepartmental transfer from Rd. Maint- Other (program 007) to Rd. Maint- Roosevelt (program 143) for the amount of $55,250.00.
Approval of 2014 interdepartmental transfer from Rd. Maint- Other (program 007) to Rd. Maint- Roosevelt (program 143) for the amount of $55,250.00.
Q.
Pct. #4:
Approval of 2014 interdepartmental transfer from Rd. Maint- Other (program 007) to Restitution Center (program 125) in the amount of $55,566.21 for the Restitution Center Project.
Approval of 2014 interdepartmental transfer from Rd. Maint- Other (program 007) to Restitution Center (program 125) in the amount of $55,566.21 for the Restitution Center Project.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
County Treasurer:
A.
Approval of Hidalgo County Monthly Investment Reports for April, May, June & July 2014.
6.
Monthly Fee Reports:
A.
District Attorney's Office - Monthly Checks Fee Report - July 2014
B.
District Clerk:
Fee Report for the Month of July 2014 $576,262.79
Fee Report for the Month of July 2014 $576,262.79
7.
Executive Officer - Valde Guerra:
A.
Right of Way: Sharyland Water Supply Corp. * Parallel Line: A 6" PVC waterline to begin 107 ft. North of the centerline of intersection of FM 1924 and Bentsen Palm Dr.; then to go North for a distance of approximately 340 ft. Waterline to be located 5 ft. East of ROW line of Bentsen Palm Dr. * Road Crossing (Bore): A 8" PVC waterline to be encased within a 12" PVC casing to be located approximately 173 ft. south of the intersection of La Homa Rd. and Megan St. * Road Crossing (Bore): A 1" PVC waterline to be encased within a 2" PVC casing to be located approximately 667 ft. south of the intersection of FM 1924 and Los Ebanos Rd. Agua Special Utility District: * Agua SUD proposes to make an open cut 25 ft across FM 2360 in Palmview, Texas and install an 8" waterline with 12" PVC casing. Agua SUD also proposes to relocate 1020 ft of 8" waterline on the East side of FM 2360 in Mission, Texas.
B.
Approval of 457 plan hardship withdrawal requests for the following employees #032603 & #122335
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| Q9925.83.058.8800.00 | Bell Roger Lee | $3,681.61 |
9.
Membership Dues:
A.
Fire Marshal (1100):
Approval to pay membership dues fo rFire Marshal Juan Martinez to the Rio Grande Valley Fireman's and Fire Marshals' Association for the amount of $100 (Requisition #261599) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay membership dues fo rFire Marshal Juan Martinez to the Rio Grande Valley Fireman's and Fire Marshals' Association for the amount of $100 (Requisition #261599) with authority for county treasurer to issue payment after review and auditing procedures are completed.
B.
Fire Marshal (1100):
Approval to pay Fire Marshal Juan Martinez membership dues to the National Fire Protection Association for the amount of $165.00 (Requisition #261571) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay Fire Marshal Juan Martinez membership dues to the National Fire Protection Association for the amount of $165.00 (Requisition #261571) with authority for county treasurer to issue payment after review and auditing procedures are completed.
C.
Fire Marshal (1100):
Approval to pay dues for Eric L. Sanchez to the International Association of Arson Investigators for the amount of $110.00 (Req. 258335) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay dues for Eric L. Sanchez to the International Association of Arson Investigators for the amount of $110.00 (Req. 258335) with authority for county treasurer to issue payment after review and auditing procedures are completed.
D.
Fire Marshal (1100):
Approval to pay dues to the International Association of Arson Investigators for Mr. Tommy Ureste in the amount of $110.00 (Requisition #258340) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay dues to the International Association of Arson Investigators for Mr. Tommy Ureste in the amount of $110.00 (Requisition #258340) with authority for county treasurer to issue payment after review and auditing procedures are completed.
E.
District Clerk (1100):
Requesting approval to pay the corrected 2014 County & District Clerks' Association of Texas, membership dues in the total amount of $125.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. (Purchase Order Increase for #705301 attached.)
Requesting approval to pay the corrected 2014 County & District Clerks' Association of Texas, membership dues in the total amount of $125.00 for Laura Hinojosa, District Clerk with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor. (Purchase Order Increase for #705301 attached.)
10.
Headstart:
A.
Approval of Financial Reports: June 2014 and July 2014
B.
Approval of Monthly Report for Special Services: June 2014 and July 2014
C.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served: June 2014 and July 2014
D.
Approval of Children's Applications for Program Year 2014-2015
11.
Auditor's Office:
A.
Discussion, consideration and approval to process the City of Mission's 2013 TIRZ payment, in the amount of $2,029,496.06 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
B.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2014.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
12.
Budget & Management:
A.
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01/2014-08/15/2014 in the amount of $ 37,816.39 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01/2014-08/15/2014 in the amount of $ 37,816.39 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $914,062.43 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/01/14 to 08/15/14.
2. Approval of wire transfer to cover claims paid.
| 08/01-01/14 | $187,816.44 |
| 08/02-08/14 | $323,914.49 |
| 08/09-15/14 | $402,331.50 |
| TOTAL | $914,062.43 |
2. Approval of wire transfer to cover claims paid.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of request for payment of invoice # 3039-14(4th) for $2,585.70 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center under contract C-13-072-09-03 (PO # 700944).
2. Acceptance and approval of request for payment of invoice # 452504/07/XV for $941.49 submitted by Dannenbaum Engineering Corporation for the Restitution Center Renovations & Additions under contract C-11-097A-02-28 (PO # 675757).
3. Acceptance and approval of request for payment of Application #4 for $57,000.00 submitted by NM Contracting LLC for the Restitution Center under contract C-13-234A-10-22 (PO# 704182).
2. Acceptance and approval of request for payment of invoice # 452504/07/XV for $941.49 submitted by Dannenbaum Engineering Corporation for the Restitution Center Renovations & Additions under contract C-11-097A-02-28 (PO # 675757).
3. Acceptance and approval of request for payment of Application #4 for $57,000.00 submitted by NM Contracting LLC for the Restitution Center under contract C-13-234A-10-22 (PO# 704182).
B.
HIDALGO COUNTY HUMAN RESOURCES DEPARTMENT:
As requested by HC Auditor's Office, approval of a correction to Agenda Item #45552 (CC meeting of 07-22-14) to reflect the amount due to Subway as $52.40
and not $42.40 (the typo) as posted on agenda caption with all supporting documentation confirming the amount as $52.40 so as to have amount processed for payment.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No. 4 - "Hauling Services for all Road Materials (Excluding Hot Mix). RFB No.: 2014-322-00-00-SGS. Including the re-advertising of project in the event no Bids responses are received and/or rejected and project is still required.
D.
Requesting authority to exercise one (1) year extension as provided in contract #C-13-180-09-13 for Professional Psychological Evaluations for HCSO Officers under the same terms, and conditions renewal/extension effective September 03, 2014 through September 04, 2015.
E.
Requesting authority to exercise the final one (1) year extension as provided in current contract for Chief Physician Services for Hidalgo County Health Department under the same rates, terms and conditions renewal/extension effective September 02, 2014 through September 01, 2015.
F.
Requesting approval of payment for Invoice # 3656 in the amount of $ 2,244.60 for professional engineering services submitted by contracted engineer, R. Gutierrez Engineering Corporation through Contract C-14-085-04-08 (WA#4) for the Pct. 2 Owassa Road project.
G.
Requesting authority to exercise the one (1) year term extension as provided in the current contract for:
"Security Guard Services" (on an as needed basis) for Hidalgo County, under the same rates, terms and conditions with
Valley Metro Security, LLC.
H.
Requesting authority to enter into a new 48-month new (capital) lease copier for a Ricoh Aficio MP 8100S through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA, INC. contract DIR-SDD-1674 through requisition #261151 in the total monthly payment of $548.99 plus maintenance at $128.00 per month effective upon approval.
I.
Requesting approval of Payment Application No. 4 in the amount of $37,820.08 for road and drainage construction submitted by RDH Site and Concrete, through Contract #C-13-250-01-14 for Pct 2 Rancho Blanco Road Project, and certified for payment by project engineer, R. Gutierrez Engineering Corporation.
J.
The Hidalgo County Sheriff's Office is requesting to remove the following three county assets from their current inventory list, due to items either lost/stolen:
1) Asset Tag# 23847 Sig Sauer P220 Serial No. G178928
2) Asset Tag# 38657 Sig Sauer P220 Serial No. G329851
3) Asset Tag# 53868 Rifle 5.56 MM Serial No. 367562
1) Asset Tag# 23847 Sig Sauer P220 Serial No. G178928
2) Asset Tag# 38657 Sig Sauer P220 Serial No. G329851
3) Asset Tag# 53868 Rifle 5.56 MM Serial No. 367562
K.
Requesting approval of payment for Invoice #3657 in the amount of $3,003.17 as submitted by contracted engineer, R. Gutierrez Engineering Corporation for professional services rendered through Contract C-12-314-01-29 Supplemental Agreement No. 1 to WA#1 for the Pct. 2 Rancho Blanco Road Project.
L.
Add Fuel Card users:
1. Purchasing Department - fuel card users
M.
Add Fuel Card
1. Executive Office - card only