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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 9, 2014 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Proclamation Declaring September 15-21, 2014 Texas Valley Communities Foundation Week.
B.
Presentation by Andrew Cannon of Hidalgo County MPO on Texas Transportation Funding
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion, consideration and action on request by Tax Assessor/Collector to modify office space at Mission Building location to add additional teller/cashier stations for Auto License Department
D.
Approval to accept settlement checks from Endeavor General Agency in the amount of $9,197.06 and $237.50 to settle auto accident with County vehicle. (Sheriff Office)
E.
Presentation and acceptance of Audit Reports submitted by the Emergency Services District No. 1 and Emergency Services District No. 3 for year ended 12/31/13
F.
Texas AgriLife Extension Service:
Requesting approval to appoint a new Family Resources Agent, Joanne Ureste and a new 4-H & Youth Development Agent, Jose C. Gutierrez. Agents will commence employment as follows:
Requesting approval to appoint a new Family Resources Agent, Joanne Ureste and a new 4-H & Youth Development Agent, Jose C. Gutierrez. Agents will commence employment as follows:
| Name of Candidate |
Agency/Employer | Date of Employment |
Jose C. Gutierrez |
Texas A&M AgriLife Extension Service (under a one month training program) |
September 15, 2014 |
| Hidalgo County Extension Services Office | October 15, 2014 | |
Joanne Ureste |
Texas A&M AgriLife Extension Service (under a one month training program) |
September 23, 2014 |
| Hidalgo County Extension Services Office | October 23, 2014 |
G.
Right of Way:
Approval of pipeline permit for Wynn Crosby - Propose to open cut road approximately 1/4 mile north of Mile 5 Road on Iowa Rd.
Approval of pipeline permit for Wynn Crosby - Propose to open cut road approximately 1/4 mile north of Mile 5 Road on Iowa Rd.
8.
Constables:
A.
Constable Pct. 3 - LBSP (1284):
1. Authorization and approval to accept additional funding of $30,000.00 for the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0030.
2. Authorization and approval to accept an extension for the Local Border Security Program FY14 (LBSP-14) (New termination date is 02/28/15).
3. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
4. Authorization to pay overtime reimbursable under the grant terms and conditions.
5. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2014 (LBSP-14).
6. Approval to appropriate funds for LBSP-14 in the amount of $30,000.00.
1. Authorization and approval to accept additional funding of $30,000.00 for the Local Border Security Program FY 2014 (LBSP-14) Grant Award No: LBSP-14-0030.
2. Authorization and approval to accept an extension for the Local Border Security Program FY14 (LBSP-14) (New termination date is 02/28/15).
3. Authorization for County Judge, as authorized official, to sign grant award form and related documents.
4. Authorization to pay overtime reimbursable under the grant terms and conditions.
5. Approval of Certification of Revenues, as certified by the County Auditor, for the Local Border Security Program FY 2014 (LBSP-14).
6. Approval to appropriate funds for LBSP-14 in the amount of $30,000.00.
9.
County Auditor - Ray Eufracio:
A.
Presentation and Acceptance of Independent Audit Report for the year ended December 31, 2013.
10.
District Attorney's Office - Roy Cazares:
A.
Border Prosecution Initiative/BPU (1281):
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2014-2015 grant.
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2014-2015 grant.
B.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| Rene Guerra | $3,091.50 | Lodging | Reimbursement for hotel expense for 10 rooms for prosecutors that will attend the Criminal and Civil Law Update starting September 17, 2014 - September 19, 2014. Hotel will be The Pearl South Padre. |
C.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:
| Vendor | Amount | Item | Purpose of Expense |
| TDCAA | $350.00 | Registration | Criminal and Civil Law Update Seminare - 09/16/2014 - 09/19/2014 - South Padre Island |
| Rene Guerra | $86.24 | Mileage | Travel from Edinburg to South Padre Island and back to Edinburg |
| Rene Guerra | $309.15 | Lodging | Hotel stay at The Pearl South |
| Rene Guerra | $147.00 | Meals | Meals |
11.
Sheriff's Office:
A.
Local Border Security Program FY 14 (1284):
Authorization and approval to accept an extension for the Local Border Security Program FY 14 (LBSP-14) (New termination date is 2/28/15).
Authorization and approval to accept an extension for the Local Border Security Program FY 14 (LBSP-14) (New termination date is 2/28/15).
12.
Tax Office - Paul Villarreal:
A.
Approval of reimbursement in the amount of $25.01 to Cesar Solis (Fraud Investigator) for fuel purchase with personal credit card due to county credit card not working properly with authority for County Treasurer to issue payment after review and auditing procedures are completed.
13.
Health & Human Services Department - Eddie Olivarez
A.
Presentation of HidalGO FIT Total Knockout Precinct Challenge Winner
B.
Presentation of the completion of Hidalgo County Walk Across Texas 7 Team Challenge (July 1, 2014 - August 25, 2014)
C.
1. Discussion and approval for Hidalgo County Health & Human Services to enter into a Participation Agreement with Rio One Health Network a 501 (c) (4) nonprofit social welfare organization.
2. Discussion and approval for Hidalgo County Health and Human Services to enter into a Data Use and Reciprocal Support Agreement (DURSA) with Rio One Health Network a 501 (c) (4) nonprofit social welfare organization.
2. Discussion and approval for Hidalgo County Health and Human Services to enter into a Data Use and Reciprocal Support Agreement (DURSA) with Rio One Health Network a 501 (c) (4) nonprofit social welfare organization.
D.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
E.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
IT Department - Renan Ramirez
A.
COMM. PCT. 2
Authorization and approval for new data card activation and change wireless cell phone service plans through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval for new data card activation and change wireless cell phone service plans through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | User: | Service Plan: | MDN: |
| Service Plan Change | Abel Sanchez 194395 | America's Choice II 400 Share Unlimited @ $29.99 + $5.00 taxes/fees = $34.99/month | 956-310-1517 |
| Service Plan Change | Ricardo Cuellar 083909 | America's Choice II 1000 Share Unlimited @ $54.99 + $5.00 taxes/fees = $59.99/month | 956-369-0823 |
| Service Plan Change | Office Use | America's Choice II 400 Share Unlimited @ $29.99 + $5.00 taxes/fees = $34.99/month | 956-578-1589 |
| Service Plan Change | Office Use | America's Choice II 400 Share Unlimited @ $29.99 + $5.00 taxes/fees = $34.99/month | 956-310-8379 |
| New Activation | Jaime Salinas 126365 | 4G Mobile Broadband Unlimited @ $37.99/month | new mdn |
B.
Pct. 2 Various Funds:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Invoice Date | Account No. | Amount |
| Co. Wide Shop | ||||
| Verizon Wireless | 9725833636 | 05/23/14 | 4-1200-431-00-122-004-0-532 | $64.05 |
| Verizon Wireless | 9725833636 | 05/23/14 | 4-1200-431-00-122-004-0-532 | $10.39 |
| Verizon Wireless | 9727538649 | 06/23/14 | 4-1200-431-00-122-004-0-532 | $64.05 |
| Verizon Wireless | 9727538649 | 06/23/14 | 4-1200-431-00-122-004-0-532 | $10.39 |
| Verizon Wireless | 9729254221 | 07/23/14 | 4-1200-431-00-122-004-0-532 | $64.01 |
| Verizon Wireless | 9729254221 | 07/23/14 | 4-1200-431-00-122-004-0-532 | $10.38 |
| Total | $223.27 | |||
| Administration | ||||
| Verizon Wireless | 9725833626 | 05/23/14 | 4-1200-431-00-122-005-0-532 | $44.13 |
| Verizon Wireless | 9725833626 | 05/23/14 | 4-1200-431-00-122-005-0-532 | $64.91 |
| Verizon Wireless | 9727538639 | 06/23/14 | 4-1200-431-00-122-005-0-532 | $44.13 |
| Verizon Wireless | 9727538639 | 06/23/14 | 4-1200-431-00-122-005-0-532 | $66.33 |
| Verizon Wireless | 9729254211 | 07/23/14 | 4-1200-431-00-122-005-0-532 | $44.10 |
| Verizon Wireless | 9729254211 | 07/23/14 | 4-1200-431-00-122-005-0-532 | $65.51 |
| Verizon Wireless | 9730954046 | 08/23/14 | 4-1200-431-00-122-005-0-532 | $44.10 |
| Verizon Wireless | 9730954046 | 08/23/14 | 4-1200-431-00-122-005-0-532 | $65.75 |
| Total | 438.96 |
C.
WIC:
Authorization and approval to continue data service and change wireless cell phone service plan through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
Authorization and approval to continue data service and change wireless cell phone service plan through the County's membership/participation with CONTRACT: DIR-SDD-1779 for VERIZON WIRELESS for the following:
| Description: | User: | Service Plan: | MDN: |
| Service Plan Change | Office Use | America's Choice II 400 Share Unl. @ $29.99 + $5.00 taxes/fees = $34.99/mo | 956-907-4743 |
| Service Plan Change | Office Use | America's Choice II 400 Share Unl. @ $29.99 + $5.00 taxes/fees = $34.99/mo | 956-578-5972 |
| Service Plan Change | Office Use | Nationwide Talk Unlimited Anytime Minutes @ $53.89 + $5.00 taxes/fees = $58.89/mo | 956-720-1796 |
| Service Plan Change | Office Use | Nationwide Talk Unlimited Anytime Minutes @ $53.89 + $5.00 taxes/fees = $58.89/mo | 956-279-7850 |
| Continue Service Plan | Office Use | 4G Mobile Broadband Unlimited @ $37.99/mo | 956-929-1042 |
15.
Urban County - Diana Serna:
A.
The Urban County Program (UCP) is requesting consideration and approval to adopt a
Citizen Complaint Procedure. The following grants must comply with this document: Emergency Solution Grant Program, HOME Program, Texas Department of Agriculture, Community Development Block Grant, General Land Office, and the Texas Department of Rural Affairs.
B.
The Urban County Program, on behalf of the Precinct No. 3, is requesting approval of a best and final negotiated contract for surveying services with CVQ Land Surveyors LLC, in the amount of $27,000.00 utilizing Texas General Land Office (GLO) funds for drainage improvements.
C.
1. The Hidalgo County Urban County Program is requesting approval to apply for a "Discharge Permit" from the Hidalgo and Cameron Counties Irrigation District No. 9 and pay the permit fee in the amount of $250.00 utilizing the Texas General Land Office (GLO) funds for drainage improvements.
2. Approval to authorize Diana Serna, Director for the Hidalgo County Urban County Program to sign the Hidalgo and Cameron Counties Irrigation District No. 9 "application for discharge permit".
2. Approval to authorize Diana Serna, Director for the Hidalgo County Urban County Program to sign the Hidalgo and Cameron Counties Irrigation District No. 9 "application for discharge permit".
D.
The Urban County Program is requesting approval of a best and final negotiated contract for the Professional Appraisal
Review Services with
HLH Appraisal Services in the amount of $450.00 for each appraisal review report of each parcel (8 parcels) utilizing the Texas General Land Office (GLO) Round 2.1 funds for the
Penitas Drain
project located within Precinct No. 3.
E.
Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office (GLO Contract No. 12-406-000-6453/DRS210068) Round 2.1 in the amount of $218,163.00. The project consists of flood & drainage improvements within Precinct No.1 for the Delta Area Connector/ East Lateral Colonia Infrastructure Improvements Puesta del Sol and Mesquite Acres Subdivisions.
F.
Urban County Program, on behalf of Precinct No.1 is requesting consideration and action to award and enter into a construction contract with Vanguard Engineering, LLC (lowest responsible bidder meeting all specifications and Section 3 federal regulations under 24 CFR Part 135) for the Texas General Land Office Round 2.1 (GLO Contract No. 12-406-000-6453/DRS210068) in the amount of $280,877.50. The project consists of flood & drainage improvements within Precinct No.1, Hidalgo County for the Delta Area Connector/ East Lateral Colonia Infrastructure Improvements for Olivarez #4, Olivarez #10, and Sunrise Subdivision.
G.
Urban County Program is requesting approval of Amendment No. 2 to the existing material & Geotechnical testing services contract with Raba Kistner Consultants. The amendment will provide additional laboratory testing services to the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068, Pct. 2 South Fork Drain Project. The amendment will
increase the professional service contract amount from $60,591.48 to $63,476.98 for a total
increase of
$2,885.50.
H.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Elsa, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Elsa– Park, Recreational Facility funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ________________________ for a Urban County Program Year 26 (2013) City of Elsa– Park, Recreational Facility project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) professional engineering firms from the county's approved "pool" as graded and evaluated by the City of Elsa, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 26 (2013) City of Elsa– Park, Recreational Facility funds.
| Professional Service Firm | Grade | Ranked |
| International Consulting Engineers | 97.33% | |
| Melden & Hunt, Inc. | 92% | |
| Quintanilla, Headley & Associates, Inc. | 91.67% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm ________________________ for a Urban County Program Year 26 (2013) City of Elsa– Park, Recreational Facility project.
I.
The Urban County Program on behalf of the City of La Villa is requesting approval and award of best and final negotiated contract with Dannenbaum Engineering Company – McAllen LLC in the amount of $57,500.00 utilizing FYs' 16, 18, 23, 24,25 & 26 (2003, 2005, 2010, 2011, 2012 & 2013) La Villa – Water/Sewer Improvements funds.
J.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 15 & 22 thru 26 (2002 & 2009-2013) Peñitas Parks, Recreational Facility Improvement funds.
3. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of ______________________ for the provision of architectural services for an Urban County Program Years 15 & 22 thru 26 (2002 & 2009-2013) Peñitas Parks Recreational Facility Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the City of Peñitas, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 15 & 22 thru 26 (2002 & 2009-2013) Peñitas Parks, Recreational Facility Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Alcocer Garcia Associates, Inc. | 97.33 % | |
| ROFA Architects | 88.33% | |
| Mata-Garcia Architects, LLP | 83.66% |
3. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of ______________________ for the provision of architectural services for an Urban County Program Years 15 & 22 thru 26 (2002 & 2009-2013) Peñitas Parks Recreational Facility Improvements project.
K.
Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Texas Cordia Construction, LLC for the Street Improvements (Old La Blanca Road) project with a total contract amount of $315,000.00. Utilizing UCP – Precinct No. 1 Street Improvement funds FYs' 23, 25, 26 & 27 (2010, 2012, 2013 & 2014).
16.
Elections Administration - Yvonne Ramon:
A.
1. Appointment of the Early Voting Ballot Board for the November 4, 2014 General and Special State Constitutional Amendment Elections.
2. Appointment of the Central Counting Station for the November 4, 2014 General and Special State Constitutional Amendment Elections.
2. Appointment of the Central Counting Station for the November 4, 2014 General and Special State Constitutional Amendment Elections.
B.
Approval of Full Contract for Election Services between Hidalgo County and the City of Donna for their election to be held on November 4, 2014.
C.
Approval of Full Contract for Election Services between Hidalgo County and the South Texas Independent School District for their election to be held on November 4, 2014.
D.
Approval of Full Contract for Election Services between Hidalgo County and the Monte Alto Independent School District for their special tax ratification election to be held on September 13, 2014.
E.
Discussion, consideration and approval of Early Voting Mobile Sites for the November 4, 2014 General Election.
F.
Approval of Full Contract for Election Services between Hidalgo County and the Monte Alto Independent School District for their election to be held on November 4, 2014.
G.
Approval of Full Contract for Election Services between Hidalgo County and the Edcouch-Elsa Independent School District for their election to be held on November 4, 2014.
H.
Approval of Full Contract for Election Services between Hidalgo County and the Edinburg Consolidated Independent School District for their election to be held on November 4, 2014.
I.
Approval of Full Contract for Election Services between Hidalgo County and the City of Edcouch for their election to be held on November 4, 2014.
J.
Approval of Full Contract for Election Services between Hidalgo County and the City of Pharr for their election to be held on November 4, 2014.
K.
Approval of Full Contract for Election Services between Hidalgo County and the Valley View Independent School District for their election to be held on November 4, 2014.
L.
Approval of Full Contract for Election Services between Hidalgo County and the Weslaco Independent School District for their election to be held on November 4, 2014.
M.
Approval of Full Contract for Election Services between Hidalgo County and the Mercedes Independent School District for their election to be held on November 4, 2014.
17.
Precinct #2 - Comm. H. Palacios:
A.
1. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land, also referred to as LJ Ponds to Hidalgo County Drainage District No. 1
2. Approval of 2014 appropriation of funds into Precinct 2 Rd Maint in the amount of $707,752.65. C. Approval of 2014 appropriation of funds into SOA-Pct 2 Tower(Moore-Balli)in the amount of $330,688.46.
2. Approval of 2014 appropriation of funds into Precinct 2 Rd Maint in the amount of $707,752.65. C. Approval of 2014 appropriation of funds into SOA-Pct 2 Tower(Moore-Balli)in the amount of $330,688.46.
18.
Precinct #3 - Comm. Flores:
A.
Discussion and approval of Interlocal Agreement between Hidalgo County and The City of Sullivan City.
B.
1. Approval of Certification of Revenues as certified by the County Auditor for revenues received by City of Palmhurst for road improvement for overlay streets located in James Allen Subd.
2. Approval of 2014 appropriation of funds into Precinct #3 Rd. Maint. in the amount of $33,525.00 to fund road improvement for overlay streets located in James Allen Subd.
2. Approval of 2014 appropriation of funds into Precinct #3 Rd. Maint. in the amount of $33,525.00 to fund road improvement for overlay streets located in James Allen Subd.
19.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Resolution Urging the University of Texas System to Preserve Local School Spirit and Regional History by Retaining the Bronc as the New University of Texas Rio Grande Valley Mascot
20.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA- TASK FORCE (1291):
1. Approval to accept Award No. G12SS0002A- Modification 2 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy - Hidalgo Task Force Grant, decreasing the award amount by $15,632.00 for grant period 01/01/2012-12/31/2014.
2. Approval to unappropriate funds for the Hidalgo County HIDTA Task Force in the amount of $15,632.00.
1. Approval to accept Award No. G12SS0002A- Modification 2 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy - Hidalgo Task Force Grant, decreasing the award amount by $15,632.00 for grant period 01/01/2012-12/31/2014.
2. Approval to unappropriate funds for the Hidalgo County HIDTA Task Force in the amount of $15,632.00.
21.
Budget & Management - Sergio Cruz:
A.
Public Hearing to discuss proposed 2014 Tax Rate.
B.
1. Discussion, consideration and action to enter into The Texas VINE Annual Maintenance Grant Contract - fiscal year 2015 with the Office of the Attorney General of Texas and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of appropriation of funds for the Texas VINE Program in the amount of $27,715.32.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2014 to August 31, 2015 in the amount of $27,715.32 and authorization for County Judge to sign the required documents.
2. Approval of Certification of Revenues as certified by the County Auditor for the Texas VINE Annual Maintenance Grant.
3. Approval of appropriation of funds for the Texas VINE Program in the amount of $27,715.32.
4. Discussion, consideration and action to enter into a Service Agreement Renewal between Appriss and Hidalgo County for the period of September 1, 2014 to August 31, 2015 in the amount of $27,715.32 and authorization for County Judge to sign the required documents.
C.
Budget Appropriations:
1.
General Fund (1100):
Approval of 2014 appropriation of new source General Fund revenues in the amount of $978,395.69 as previously certified by the Co. Auditor.
Approval of 2014 appropriation of new source General Fund revenues in the amount of $978,395.69 as previously certified by the Co. Auditor.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Requesting authority to advertise and approval of either one of the following procurement options:
A. A RFQ (Request for Qualifications) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet (if opted by CC) ; OR,
B. A RFP (Request for Proposals) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet;
for: "Engagement of a Law Firm for the collection of Delinquent (Ad Valorem/Tax Collections and Related Services" for Hidalgo County including the re-advertising of project in the event no responses are received and/or are rejected and project is still required.
A. A RFQ (Request for Qualifications) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet (if opted by CC) ; OR,
B. A RFP (Request for Proposals) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet;
for: "Engagement of a Law Firm for the collection of Delinquent (Ad Valorem/Tax Collections and Related Services" for Hidalgo County including the re-advertising of project in the event no responses are received and/or are rejected and project is still required.
2.
Requesting approval of Change Order No. 4 in connection with the "Repairs and Renovations-1st and 2nd Floor to the Former Administration Building," in the amount of $22,672.00 from contracted vendor, D. Wilson Construction, Inc., and as recommended by project architect, Alcocer Garcia Associates, with authority for County Judge to execute document.
B.
Pct. 1
1.
Acceptance and approval of the processing of payment of Invoices with Frontera Materials inasmuch as HC was in the procurement process of a new bid/contract and the prior contract (C-13-012-04-09) had expired but services were necessary in order to continue precinct operations and project and thus avoid work stoppages:
Invoice #214-11373-$ 5,728.94
Invoice #214-11187-$ 4,072.30
Total amount: $ 9,801.24
2.
Acceptance and approval of a
"Professional Engineering Services" agreement as reviewed and approved as to form by legal with
Millennium Engineers Group, Inc. for provision of
"Geo-Technical Services (On Call On As Needed Basis)" for projects located within Hidalgo County Precinct One with assigned
Contract #C-14-309-09-09.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of appraisal services providers-Youth Village & Weslaco Health Clinic (Partial Property) located in Pct No.1;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of appraisal services providers-Youth Village & Weslaco Health Clinic (Partial Property) located in Pct No.1;
| Evaluator | Intrega Realty Resources | HLH Harvey L., Heerssen Appraisal | George J., Salazar Appraisal HAUS |
| Scores | 71 | 73 | 75 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional appraisal services contract with the No. 1 ranked firm _____________________for professional appraisal services - Youth Village & Weslaco Health Clinic (Partial Property) located in Pct No. 1.
4.
Acceptance and approval of a
Professional Engineering Services Agreement (On Call On As Needed Basis) as reviewed and approved as to form by legal with
LeFevre Environmental Management Consulting, LLC for projects located within Precinct One with assigned
Contract #C-14-308-09-09.
C.
Pct. 2
1.
Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land-Sale and/or Exchange, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 2 (on an as needed basis) and as selected for negotiations by CC from the "POOL" of Appraisers by CC on 7/15/14.
2.
Acceptance and approval to execute an "On Call" professional engineering services contract with Millenium Engineers Group for, "Construction Material Testing for All Projects" for Precinct No. 2 as approved for negotiations on CC 07/15/14.
3.
Approval of the following requisition listed for operating expenditures exceeding $25,000:
| Program | Requisition No. | Vendor | Amount | Item |
| Pct 2 Heavy Equipment CO 2006 & 2009 | 262949 | Holt Truck Center | $132,150.73 | Purchase of One (1) Dump Truck |
D.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with geo-technical and construction material testing services required for Precinct No. 3 Projects (on an as needed basis).
c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement with the No. 1 ranked firm of _______________________ for geo-technical and construction material testing services (on call as needed basis) Pct. 3.
| TOTAL SCORES | L&G Engineering | Raba-Kistner, Inc. | Izaguirre Engineering |
| Evaluator 1 | 99 | 94 | 86 |
| Average | 99 | 94 | 86 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional appraisal services agreement with the No. 1 ranked firm of _______________________ for geo-technical and construction material testing services (on call as needed basis) Pct. 3.
E.
Pct. 4
1.
a. Rescind action
(taken by CC 08/25/14-REG. AI-43131) for approval of a professional engineering services agreement with
L&G ENGINEERING LABORATORY, LLC d/b/a
L&G ENGINEERS, INC. for the purposes of (on call) - "GEO TECHNICAL and CONSTRUCTION MATERIAL TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4;
b. Requesting approval of a professional engineering services agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for the purposes of (on call)- "GEO TECHNICAL and CONSTRUCTION MATERIAL TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4.
b. Requesting approval of a professional engineering services agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for the purposes of (on call)- "GEO TECHNICAL and CONSTRUCTION MATERIAL TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4.
2.
Presentation of vendor submitting the lowest and best bid received (as detailed in tabulation sheet contained herein) and meeting all specifications and/or requirements for the purpose of award and approval of contract for the project titled: Request for Bid-Hidalgo County Precinct 4- Pit Run Caliche Base" with project No. 2014-2014-17-08-20-SGS.
F.
HIDTA
1.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(A); items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
B. Approval of a "Sole Source Declaration" for Snap Trends Inc. for the provision of Authorized Access & Use of Web-based Social Media Monitoring Solution and other related, present and future services to be used by Hidalgo County HIDTA, Sheriff's Department, and all other County Agencies (all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Authorized Access & Use of Web-based Social Media Monitoring Solution related services offered only from Snap Trends Inc. and to declare as a sole source herein.
B. Approval of a "Sole Source Declaration" for Snap Trends Inc. for the provision of Authorized Access & Use of Web-based Social Media Monitoring Solution and other related, present and future services to be used by Hidalgo County HIDTA, Sheriff's Department, and all other County Agencies (all funding sources) with said declaration to remain in effect while access authorization is in place or until revoked by HCCC;
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase Authorized Access & Use of Web-based Social Media Monitoring Solution related services offered only from Snap Trends Inc. and to declare as a sole source herein.
G.
WIC
1.
Requesting approval to exercise its option to terminate (under Paragraph 1.4-Termination) as stated in the current lease agreement with Aguilera Properties, LLC, for "Lease of Office Space-City of Las Milpas," by providing/forwarding a Sixty (60) Day written notice of termination as requested by WIC Program Director.
2.
A. Acceptance and approval of invoices from Verizon Wireless for cell phone bills from November 2013 through July 2014 in the amount of $1,831.85 for cell phones that were grandfathered into new plans but for which verification of pricing is not possible due to age of information but are receiving discounts under DIR pricing;
B. Authority to approve invoices from August and/or Sept. as yet not received with the same facts and circumstances detailed and described in item above (A) until the conversion of all said cell phone accounts under the DIR contract;
B. Authority to approve invoices from August and/or Sept. as yet not received with the same facts and circumstances detailed and described in item above (A) until the conversion of all said cell phone accounts under the DIR contract;
C. Ratification of the order and activation by WIC Program of a new fax line (956-994-9197) with acceptance and approval of invoices to be paid May 2014 through July 2014 from AT&T in the amount of $ 335.22 for said line with continued use of same.
D. Acceptance and approval of invoice #145188993 from Enterprise Rent-A-Car in the amount of $ 313.19
H.
Sheriff's Office
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Management Services for the"Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project," overseen by project engineer, Chanin Engineering;
c. Authority for the Purchasing Department to negotiate a professional construction management services contract with the No. 1 ranked firm of __________________ for the provision of professional construction management services for the Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Management Services for the"Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project," overseen by project engineer, Chanin Engineering;
| Broaddus & Associates | Izaguirre Engineering Group, LLC | Prodigy Construction Management | |
| Evaluator 1 | 80 | 77 | 83 |
| Evaluator 2 | 93 | 84 | 96 |
| Evaluator 3 | 93 | 86 | 98 |
| Evaluator 4 | 96 | 95 | 98 |
| Evaluator 5 | 92 | 86 | 94 |
| TOTAL AVERAGES | 90.8 | 85.6 | 93.8 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional construction management services contract with the No. 1 ranked firm of __________________ for the provision of professional construction management services for the Law Enforcement/Adult Detention Facilities Roof & Related Repairs Project.
2.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(4) and as also required by Texas Administrative Code-Title 37, Chapter 273, Rule 273.1;
B. Approval for Hidalgo County to enter into Single Patient Agreements with including, but not limited to, the following:
a. USRC Edinburg, LP
b. USRC Mid Valley Weslaco, LP
for hemodialysis treatments (for either already on-going before incarceration or as diagnosed and prescribed) ordered by HC contracted physicians for renal failure inmates using the fee schedules presented by each vendor with authority for Sheriff or Chief Deputy or Commander to sign said agreements on an "as needed basis".
B. Approval for Hidalgo County to enter into Single Patient Agreements with including, but not limited to, the following:
a. USRC Edinburg, LP
b. USRC Mid Valley Weslaco, LP
for hemodialysis treatments (for either already on-going before incarceration or as diagnosed and prescribed) ordered by HC contracted physicians for renal failure inmates using the fee schedules presented by each vendor with authority for Sheriff or Chief Deputy or Commander to sign said agreements on an "as needed basis".
I.
County Clerk
1.
Presentation with recommendation by Hon. Arturo Guajardo, Jr., HC-Clerk for Commissioners Court's consideration and appointment/designation of the listed names for a committee to evaluate/grade and score the proposals received for RFP No. 2014-286-09-03-YZV - Hidalgo County Clerk's Office "Record Management & Document Imaging Process" as detailed in the procurement packet:
Annette Muniz, HC-C, Chief Deputy
Noe Lopez, HC-C, Office Manager
Armando Perez, HC-C, Records Manager
Stephanie Palacios HC-DC, Executive Assistant
Renan Ramirez, HC-Chief Information Officer (CIO)
Annette Muniz, HC-C, Chief Deputy
Noe Lopez, HC-C, Office Manager
Armando Perez, HC-C, Records Manager
Stephanie Palacios HC-DC, Executive Assistant
Renan Ramirez, HC-Chief Information Officer (CIO)
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00392; Christina Mejia Gutierrez v. Hidalgo County Sheriff's Office, et al
D.
C-1418-12-G; Dora Herrera et. al vs. City of Pharr, Hidalgo County et. al
E.
Claim of Daniel Silva, Sr., et al
F.
Claim of AT&T
G.
Claim of Texas Department of Transportation
H.
Claim of Juan Chavez
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:13-cv-00392; Christina Mejia Gutierrez v. Hidalgo County Sheriff's Office, et al
D.
C-1418-12-G; Dora Herrera et. al vs. City of Pharr, Hidalgo County et. al
E.
Claim of Daniel Silva, Sr., et al
F.
Claim of AT&T
G.
Claim of Texas Department of Transportation
H.
Claim of Juan Chavez
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn