1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2014 Intradepartmental transfers:
A.
2014 - District Attorney's Office (1100)
B.
2014 - 332nd District Court (1100)
C.
D.
E.
2014 - Hidalgo County Sheriff's Office (1100)
F.
2014 - DBM / Budget Division (1100)
G.
2014 - Constable Pct #1 (1100)
H.
2014 - Constable Pct. #2 (1100)
I.
2014 - Constable Pct. #4 (1284)
J.
2014 - I. T. Department (1100)
K.
2014 - I. T. Department (1100)
L.
2014 - Master Court #1 (1100)
M.
2014 - Pct1 Rd Maint (1200)
N.
2014 - Pct. #1 Parks (1100)
O.
2014 - Pct. #1 Sanitation (1100)
P.
Q.
2014 - Pct. #2 CRC Alamo (1100)
R.
2014 - Pct. #2 CRC San Juan (1100)
S.
2014 - Pct. #2 Alamo CRC (1100)
T.
2014 - Pct. #2 Adm. (1200)
U.
2014 - Pct. #2 Rd Maint (1200)
V.
2014 - Pct #3 Rd. Maint. (1200)
W.
2014 - Pct #3 Parks (1100)
X.
2014 - Pct. #4 Parks (1100)
Y.
2014 - Pct. #4 Rd. Maint. (1200)
Z.
2014 - Probate Court (1100)
AA.
BB.
2014 - County Clerk's Office (1100)
CC.
2014 - County Clerk's Office (1100)
DD.
2014 - County Clerk's Office (1237)
EE.
2014 - County Clerk's Office (1237)
FF.
2014 - Civil Services (1100)
GG.
2014 - Human Resources (1100)
HH.
2014 - Public Defender's (1282)
II.
2014 - Sheriff's Office (1284)
JJ.
2014 - Adult Probation (1100)
KK.
2014 - District Attorney's Office (1100)
LL.
2014 - County Auditor's Office (1100)
MM.
NN.
OO.
PP.
2014 - General Litigation (1100)
3.
2014 Interdepartmental transfers:
A.
CO2006 (1336):
Approval of 2014 interdepartmental transfer from program (042) to program (043) in the total amount of $16,571.48 for anticipated expenditures for the Former Administration project.
B.
Public Affairs (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Affairs in the total amount of $1,456.50 for travel expenses.
C.
Co Judge (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Judge in the total amount of $1,569.37 for travel expenses.
D.
5th Adm Judicial Region (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to 5th Adm Judicial Region in the total amount of $16,531.00 for assessment notice for FY 2015.
E.
Autopsies (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Autopsies in the total amount of $50,000.00 for autopsy services expenditures.
F.
Insurance (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Insurance in the total amount of $50,000.00 for claims & judgements not covered expenditures.
G.
Pct1 Sanitation (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Sanitation in the total amount of $6,905.48 for supplies and services expenditures.
H.
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $176.17 for supplies.
I.
Public Defender (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Public Defender in the total amount of $750.00 for info & credit services expenditures.
J.
Adult Prob (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Adult Prob in the total amount of $21,638.00 for electricity expenditures.
K.
Pct1 Parks (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Pct1 Parks in the total amount of $29.00 for vehicle service expenditures.
L.
IT Countywide (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to IT Countywide in the total amount of $52,366.48 for computer services expenditures.
M.
JP Pct 4/PL 2 (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to JP Pct 4/PL 2 in the total amount of $6,552.00 for equipment and vehicle rentals expenditures.
N.
Co Clerk (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Co Clerks in the total amount of $50,230.00 for various expenditures.
O.
Safety (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Safety in the total amount of $1,500.00 for various expenditures.
P.
Veteran's Srv (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm-Contingency to Veteran's Srv in the total amount of $650.00 for office & computer supplies expenditures.
Q.
370TH DC (1100):
Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to 370th DC in the total amount of $5,838.00 for office furn & equip expenditures.
R.
Pct.1 CO's (1303):
Approval of 2014 interdepartmental transfer within Certificate of Obligations from program (111) to program (186) in the amount of $71,000.00.
S.
Health Clinics (1100):
Approval of 2014 interdepartmental transfer from Health Clinics (program 003) to Health Adm. (program 001) to fund fuel & vehicle repairs & maintenance.
T.
Various Departments (1100): Approval of 2014 interdepartmental transfer from Co Wide Adm.-Contingency to various departments in the total amount of $78,462.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
A.
District Attorney's Office - Hot Checks Fee Report - June 2014
6.
Executive Officer - Valde Guerra:
A.
County Judge's Office:
Requesting approval to process payments totaling $1,569.37 in connection with travel by Jaime Longoria and Roberto Villarreal to 2014 TAC Legislative Conference in Austin, Texas on August 26-27, 2014 with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by County Auditor.
B.
Right of Way: Agua Special Utility District (AGUA SUD): * This proposed installation includes approximately 1,813 linear feet of 12-inch diameter PVC waterline along the south right-of-way of Mile 3 North Road and ending at the northeast corner of Mile 3 North Road and Abram Road. This installation also includes multiple elbows (mech. joint), gate valves, air release valves, and 169 linear feet of 22" diameter steel casing (by bore). The existing will not be open-cut; all waterline proposed under the roadway pavement will be installed by bore and jack, and encased within a steel casing.
C.
Approval of 457 plan hardship withdrawal requests for the following employees #034339 & #089761
7.
Tax Refunds:
A.
| Account Number |
Payer |
Amount |
| P6300.99.000.0011.03 |
Costco Wholesale |
$34,531.00 |
| P6300.99.000.0011.05 |
Costco Wholesale |
$ 4,810.37 |
| T6836.00.000.0006.00 |
Commercial Builders Group LLC |
$ 10,539.25 |
B.
| Account Number |
Payer |
Amount |
| L5355.01.000.0001.00 |
Lone Star National Bank |
$3,728.82 |
| L5360.00.000.0001.00 |
Lone Star National Bank |
$13,191.34 |
| L5362.00.000.0002.00 |
Lone Star National Bank |
$15,617.31 |
| M2321.99.00A.0027.05 |
NCR Corporation/ Anthony Escoe |
$4,976.67 |
| M2650.00.004.0008.06 |
Ralph Ruby Landscaping |
$2,887.70 |
| P6550.00.000.000A.00 |
Lone Star National Bank |
$8,682.52 |
| P9275.02.000.0002.00 |
Lone Star National Bank |
$4,799.91 |
| R2950.99.000.0000.B8 |
Macquarie Equipment Finance, Inc |
$3,746.31 |
C.
| Account Number |
Payer |
Amount |
| O2360.00.000.0001.00 |
Old Fort Apartments |
$5,695.50 |
8.
Urban County:
A.
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program.
9.
Budget & Management:
A.
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Co. Wide Adm.-Contingency account.
B.
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account.
C.
1. Approval of reimbursement in the amount of $875,572.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/16/14 to 08/29/14.
| 08/16-22/14 |
$337,273.54 |
| 08/23-29/14 |
$538,298.85 |
| TOTAL |
$875,572.39 |
2. Approval of wire transfer to cover claims paid.
D.
Self-Insured 2202 Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16/2014 - 08/31/2014 in the amount of $ 58,239.64 and requesting approval of wire transfer.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of request for payment of invoice # 11324920 for $10,395.31 submitted by L&G Engineering for the 10th Street Extension- WA #1 under contract C-12-126-10-16 (PO# 688820).
2. Acceptance and approval of request for payment of invoice # 11324912 for $47,110.85 submitted by L&G Engineering for the 10th Street Extension- WA#2 under contract C-12-126-10-16 (PO#700265).
B.
1. Acceptance and approval of request for payment of invoice # 11324929 for $105,206.00 submitted by L&G Engineering for the FM 2220 (Ware Rd.) Project- WA#1 under contract C-13-178-08-20 (PO # 696996).
2. Acceptance and approval of request for payment of invoice # 11324919 for $43,307.50 submitted by L&G Engineering for the FM 1925- WA #1 Project under contract C-13-336-12-10 (PO# 703928).
3. Acceptance and approval of request for payment of invoice # 14-8-000018 for $3,467.97 submitted by L&G Engineering Laboratory the Sunflower Park (onsite) Project under contract C-13-220-08-13 (PO# 707018).
C.
Due to funding requirements, clarification and ratification to purchase order #700532 issued in the amount of $7,114.03 to AEP Texas for the installation of six (6) 250W MH Flood lights on 3 Wood Poles with installation of Overhead Primary , Riser Pole, & underground three (3) phase transformer to serve the Precinct 4 Shop. PO was issued based on Sole Source Declaration and approval to enter into a "Contribution-In-Aid-of-Construction Agreement" approved by C.C. on agenda item #33617 (08/21/12).
D.
Requesting approval to purchase One (1) New 2014 Ford F-150 Crewcab through the County's membership/participation with Buyboard Caldwell Country Chevrolet/Ford (Contract #430-13) in the amount of $22,470.75 which includes shipping and administration fee's. (Project #14-346-OGG)
E.
Approval of a clarification to Consent Agenda-9.(m) #
AI-45743 (CC 08/12/14) to reflect the correct caption of
HIDALGO COUNTY AND NOT PCT. #4 ONLY for the
one (1) year extension as stated in the current agreement for: "P
urchase Sand and Bedding Material" (on an as needed basis).
F.
Acceptance and approval of request for Invoice Payment #20142022 as submitted by TEDSI Infrastructure Group in the amount of $20,475.75 amid Work Authorization #2-PO#698569-Contract #C08-227-02-09 for Professional Engineering Services from July 1, 2014 to July 31, 2014.
G.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Purchase of Tires Including related services related to installing of Tires". RFB No.: 2014-324-00-00-SMA Including the re-advertising of project in the event no Bids responses are received and/or rejected and project is still required.
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County -Laboratory Services" Bid No. 2014-288-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
I.
Approval of the following with Rojas Construction & Paving, LLC. for the Pct. 2 Gearhart Drive Paving & Drainage Improvements project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-14-078-04-15:
1. Application for Final Payment in the amount of $113,196.70.
2. Application for Retainage in the amount of $9,339.80.
3. Certificate of Construction Completion reflecting the date of August 1, 2014.
J.
Acceptance and approval of Invoice #14100-$3,151.00 from Javier Hinojosa Engineering, contracted engineer for "Bridge Improvements (Mile 2 North between Abram Rd and FM 492)."
K.
Acceptance and approval of Invoice #11324897 in the amount of $7,577.28 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting-C-13-225-07-09.
L.
Requesting approval of payment for Invoice #20142023 in the amount of $124,364.37 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
M.
Requesting approval of payment for Invoice #2014-0127 in the amount of $1,476.86 for professional services, submitted by ERO Architects through Contract C-13-096-07-09 for the Pct 2 Equipment & Maintenance Facility.
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Health and Human Services -Laboratory Services" Bid No. 2014-320-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
O.
Executive Office:
1. Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software, thus license and maintenance must be purchased from developer/owner, "Destiny Software, Inc."; therefore,
2. Requesting authority to enter into a 36-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount of $3,500.00/yr. for 1st & 2nd years and $3,800.00/yr. for 3rd year effective October 1, 2014 - REQ. #262074.
P.
Acceptance and approval of request for payment of
Invoice #11324884 in the amount of
$4,772.50 as submitted by
L&G Consulting Engineers Inc. for the provision of Engineering Services for the
month of July 2014 in connection to
Contract #C-08-417-02-09-PO#644483- through Work Authorization#2.
Q.
Requesting approval to exercise the sixty (60) day extension as provided under the current contract between Hidalgo County Health & Human Services Department and Serving Children and Adults In Need, Inc., for "Substance Abuse Treatment and Primary Care Services for Adolescents".
R.
Acceptance and approval of Request for Payment Applications No. 5 (Retainage) in the amount of $11,685.40, as submitted by Herrera and Hunt, Inc, awarded contractor for the "Hidalgo County Sheriff's Office -Facility Modifications to Incorporate Motorola and 911 Equipment" and as certified for payment by project engineer, Halff Associates, Inc. and Sheriff's Office-Contract #C-13-258-10-15.
S.
Requesting approval of Payment Application No. 6 in the amount of $148,439.39 to Holchemont, LTD. for the, " Hidalgo Co. Pct. #2 Equipment & Maintenance Facility", through Contract# C-13-096A-12-20 ,and certified for payment by project architect, ERO Architects.
T.
Requesting approval of Payment Application No. 4 in the amount of $15,566.23 for the lowering of canal crossings & road widening for Pct. 2 Eldora & Sgt. Trevino Roads project submitted by contractor, Texas Cordia Construction, LLC through Contract C-13-293-12-20 and as reviewed by project engineer, Cruz-Hogan Consultants, Inc.
U.
1. Requesting authority to enter into a 48-month (capital) lease agreement with Pitney Bowes, Inc., awarded vendor, through our membership/participation with TASB/BUYBOARD cooperative purchasing program for District Clerks Office through requisition #254421, in the total amount of $810.00 quarterly effective upon approval.
2. Acceptance and approval of the continuation of the maintenance services with Pitney Bowes "Maintenance Renewal for Green DI500 3 Station" through assigned requisition #254421 in the amount of $810.00 quarterly followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by District Clerks Department.
3. Approval to pay the continuation annual renewal fees in the amount of $810.00 including the signing of required documents by County Judge or Court Member.
V.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County -Concrete Mix and Delivery Services" Bid No. 2014-327-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
W.
Approval to Add &/or Delete Fuel Cards and/or Users:
1. Constable Pct No. 1 - Add - Fuel Card Users
2. Sheriff's - Delete fuel card and fuel card user