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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 9, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
Public Hearing to Discuss the Proposed 2014 Tax Rate
5.
Presentation and Acceptance of Independent Audit Report for the year ended December 31, 2013.
6.
Discussion and applicable action of the following items for Hidalgo County Board of Directors in connection with Delinquent Tax Collection Services:
A. Exercise Hidalgo County Drainage District No.1's option to issue and send the thirty (30) days Notice of Non-renewal (pursuant to current agreement-Section 6) for the current contract with Perdue, Brandon, Fielder, Collins & Mott LLP in Association with the Law Offices of John David Franz (hereinafter called the "Law Firm") for the Collection of Delinquent Taxes for Hidalgo County (thus expiring on 12-31-14); or, if opted by BOD;
B. Authority to publish a Request for Proposals w/Qualifications to: Engage a Law Firm to provide Delinquent Tax Collection Services for Hidalgo County Drainage District No. 1 effective 01-01-15 with procurement packet to be brought to BOD for approval at the next BOD meeting; or, in the alternative and opted by BOD,
C. Requesting exemption from competitive bidding requirements, under Texas Local Government Code, Chapter 262, Section .024(a)(4): a professional service; (only if applicable or permitted)
D. Engage the firm of __________________________________ for the Collection of Delinquent Taxes for Hidalgo County Drainage District No.1 with an initial term of _______ year(s) and/or __________ year(s) options to extend/renew (and to include a rate/fee of ______% with all other terms and conditions applicable with final review and approval as to form by legal counsel) with an effective date of 01-01-15. (only if applicable or permitted)
A. Exercise Hidalgo County Drainage District No.1's option to issue and send the thirty (30) days Notice of Non-renewal (pursuant to current agreement-Section 6) for the current contract with Perdue, Brandon, Fielder, Collins & Mott LLP in Association with the Law Offices of John David Franz (hereinafter called the "Law Firm") for the Collection of Delinquent Taxes for Hidalgo County (thus expiring on 12-31-14); or, if opted by BOD;
B. Authority to publish a Request for Proposals w/Qualifications to: Engage a Law Firm to provide Delinquent Tax Collection Services for Hidalgo County Drainage District No. 1 effective 01-01-15 with procurement packet to be brought to BOD for approval at the next BOD meeting; or, in the alternative and opted by BOD,
C. Requesting exemption from competitive bidding requirements, under Texas Local Government Code, Chapter 262, Section .024(a)(4): a professional service; (only if applicable or permitted)
D. Engage the firm of __________________________________ for the Collection of Delinquent Taxes for Hidalgo County Drainage District No.1 with an initial term of _______ year(s) and/or __________ year(s) options to extend/renew (and to include a rate/fee of ______% with all other terms and conditions applicable with final review and approval as to form by legal counsel) with an effective date of 01-01-15. (only if applicable or permitted)
7.
Requesting authority to advertise and approval of either one of the following procurement options:
A. A RFQ (Request for Qualifications) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet (if opted by CC) ; OR,
B. A RFP (Request for Proposals) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet;
for: "Engagement of a Law Firm for the collection of Delinquent (Ad Valorem/Tax Collections and Related Services" for Hidalgo County Drainage District No. 1, including the re-advertising of project in the event no responses are received and/or are rejected and project is still required.
A. A RFQ (Request for Qualifications) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet (if opted by CC) ; OR,
B. A RFP (Request for Proposals) procurement packet (i.e. qualifications, specifications/requirements, scope of services, grading criteria/scoring sheets and legal notices) as attached hereto with applicable action on any modifications, additions, deletions or changes to any part/section/terms/conditions/exhibits of the final packet;
for: "Engagement of a Law Firm for the collection of Delinquent (Ad Valorem/Tax Collections and Related Services" for Hidalgo County Drainage District No. 1, including the re-advertising of project in the event no responses are received and/or are rejected and project is still required.
8.
A.
For clarification purposes only of the purchase order and account number as referenced on previous agenda item #45208 to be corrected; the correct funding account number is 14-110-433-006-43330; and
B. Acceptance and approval of the negotiated "Letter of Engagement" including a Best and Final Offer (BAFO) submitted by The Lee Law Firm for the provision of professional legal services for the review and report of the agreement between Hidalgo County Drainage District No. 1 and Integ Corporation thru RFQ NO: HCDD1-14-140-06-04-VYG.
B. Acceptance and approval of the negotiated "Letter of Engagement" including a Best and Final Offer (BAFO) submitted by The Lee Law Firm for the provision of professional legal services for the review and report of the agreement between Hidalgo County Drainage District No. 1 and Integ Corporation thru RFQ NO: HCDD1-14-140-06-04-VYG.
9.
A.) Requesting approval to accept bid and approval to award Construction Contract to Sole Bidder meeting all specified requirements for RFB No. HCDD1-14-025-08-15 "MISSION INLET ARCH CULVERT - ALUMINUM LINER PLATE RE-LINE" in the amount of $169,900.00 to Foremost Paving, Inc.
B.) Requesting approval to accept Sole response received as "qualified" Title Report Services - "Pool" and approval of Professional Services Contract with South Texas Land Investigations on an "As Needed Basis".
2013 BOND SERIES
C.) Requesting approval to advertise for RFB No. HCDD1-14-027-10-08 "Civil Site Improvements for Hidalgo County Drainage District No.1 - North Main Drain Weir No. 1"
D.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 14 with TEDSI Infrastructure Group, Inc. to add University of Texas Pan American to perform Water Sample Collection as it relates to the Delta Watershed Project. Increase in the amount of $75,987.00.
E.) Requesting approval of Supplemental Agreement No. 1 to Agreement for Professional Services - Pct. 4 North Seminary Drainage with Quintanilla, Headley & Associates, Inc. to include Sub-Consultant Firm for construction materials observation and testing services.
F.) Requesting approval of Notice to Suspend Work with Rojas Construction & Paving as it relates to Construction Contract No. HCDD1-14-011-04-29 "Pct. 4 - North Seminary Drainage due to lead time to manufacture Slide Gate. Resumption of Work Effective October 18, 2014.
G.) Requesting approval of Notice to Suspend Work with RDH Site & Concrete, LLC as it relates to Construction Contract No. HCDD1-14-010-05-06 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements" due to lead time to manufacture Concrete Box Culverts. Resumption of Work Effective September 22, 2014.
H.) Requesting approval to Extend Notice to Suspend Work with Rojas Construction & Paving as it relates to Construction Contract No. HCDD1-13-022-04-29B "FM 495 Drain - Wisconsin Road Field Crossing" due to lead time to manufacture Concrete Box Culverts. Resumption of Work Effective October 6, 2014.
I.) Requesting approval to Extend Notice to Suspend Work with Texas Cordia Construction, LLC as it relates to Construction Contract No. HCDD1-14-004-02-11 "Pct. 4 Area - Edinburg Drain Stub-Out to the South Main Drain Control Structure Drainage Improvements" due to lead time to manufacture Slide Gate. Resumption of Work Effective December 5, 2014.
J.) Requesting approval of Notice to Suspend Work with Texas Cordia Construction, LLC as it relates to Construction Contact No. HCDD1-14-008-07-08 " Pct. 2 - Alamo Expressway Drain" due to lead time to manufacture Slide Gate and Pumps. Resumption of Work Effective November 23, 2014.
K.) Requesting approval to reject sole bid received for RFB No. HCDD1-14-021-08-07 "Weslaco North Lateral Control". As per Project Engineer recommendation will re-advertise project combined with Monte Cristo Control Structure Project into single RFB to increase construction cost and attract more bidders.
L.) Requesting approval to re-advertise for RFB No. HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures" due to no bids received. As per Project Engineer recommendation will re-advertise project combined with Weslaco North Lateral Control into single RFB to increase construction cost and attract more bidders.
M.) Requesting approval to advertise for RFB No. HCDD1-14-028-10-09 "Drain Control Structures - Monte Cristo & Weslaco North Lateral".
N.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Dos Logistics, Inc. as it relates to "Hidalgo County Pct. 4 - Alamo Lateral Control Structure". Approved for negotiations by HCDD1 Board of Directors on November 19, 2013.
O.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Dos Logistics, Inc. as it relates to "Hidalgo County Pct. 4 - Rural Drainage Development La Blanca Area Drainage Improvements". Approved for negotiations by HCDD1 Board of Directors on June 3, 2014.
B.) Requesting approval to accept Sole response received as "qualified" Title Report Services - "Pool" and approval of Professional Services Contract with South Texas Land Investigations on an "As Needed Basis".
2013 BOND SERIES
C.) Requesting approval to advertise for RFB No. HCDD1-14-027-10-08 "Civil Site Improvements for Hidalgo County Drainage District No.1 - North Main Drain Weir No. 1"
D.) Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 14 with TEDSI Infrastructure Group, Inc. to add University of Texas Pan American to perform Water Sample Collection as it relates to the Delta Watershed Project. Increase in the amount of $75,987.00.
E.) Requesting approval of Supplemental Agreement No. 1 to Agreement for Professional Services - Pct. 4 North Seminary Drainage with Quintanilla, Headley & Associates, Inc. to include Sub-Consultant Firm for construction materials observation and testing services.
F.) Requesting approval of Notice to Suspend Work with Rojas Construction & Paving as it relates to Construction Contract No. HCDD1-14-011-04-29 "Pct. 4 - North Seminary Drainage due to lead time to manufacture Slide Gate. Resumption of Work Effective October 18, 2014.
G.) Requesting approval of Notice to Suspend Work with RDH Site & Concrete, LLC as it relates to Construction Contract No. HCDD1-14-010-05-06 "Pct. 2 Rural Drainage Development - Seminole Valley Subdivision Area Drainage Improvements" due to lead time to manufacture Concrete Box Culverts. Resumption of Work Effective September 22, 2014.
H.) Requesting approval to Extend Notice to Suspend Work with Rojas Construction & Paving as it relates to Construction Contract No. HCDD1-13-022-04-29B "FM 495 Drain - Wisconsin Road Field Crossing" due to lead time to manufacture Concrete Box Culverts. Resumption of Work Effective October 6, 2014.
I.) Requesting approval to Extend Notice to Suspend Work with Texas Cordia Construction, LLC as it relates to Construction Contract No. HCDD1-14-004-02-11 "Pct. 4 Area - Edinburg Drain Stub-Out to the South Main Drain Control Structure Drainage Improvements" due to lead time to manufacture Slide Gate. Resumption of Work Effective December 5, 2014.
J.) Requesting approval of Notice to Suspend Work with Texas Cordia Construction, LLC as it relates to Construction Contact No. HCDD1-14-008-07-08 " Pct. 2 - Alamo Expressway Drain" due to lead time to manufacture Slide Gate and Pumps. Resumption of Work Effective November 23, 2014.
K.) Requesting approval to reject sole bid received for RFB No. HCDD1-14-021-08-07 "Weslaco North Lateral Control". As per Project Engineer recommendation will re-advertise project combined with Monte Cristo Control Structure Project into single RFB to increase construction cost and attract more bidders.
L.) Requesting approval to re-advertise for RFB No. HCDD1-14-020-08-07 "Monte Cristo Drain Control Structures" due to no bids received. As per Project Engineer recommendation will re-advertise project combined with Weslaco North Lateral Control into single RFB to increase construction cost and attract more bidders.
M.) Requesting approval to advertise for RFB No. HCDD1-14-028-10-09 "Drain Control Structures - Monte Cristo & Weslaco North Lateral".
N.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Dos Logistics, Inc. as it relates to "Hidalgo County Pct. 4 - Alamo Lateral Control Structure". Approved for negotiations by HCDD1 Board of Directors on November 19, 2013.
O.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Dos Logistics, Inc. as it relates to "Hidalgo County Pct. 4 - Rural Drainage Development La Blanca Area Drainage Improvements". Approved for negotiations by HCDD1 Board of Directors on June 3, 2014.
10.
Request approval of a Budget amendment from un-reserve fund balance of the District General Fund to fund line items in both the Administration and Maintenance budget. This amendment is required to cover remaining expenditures for the year. The administation amount is $230,000 and for the Maintenance the amount is $472,000.
11.
Request approval to issue payment on the following items after review and audit procedures have been completed:
2013 Bonds: (133)
Estimate no. 7 in the amount of $1,159,118.75 from IPR South Central for Contract no. TP07-13 through the District's membership with HGAC-Buy Member no. 07-1749. Trenchless Pipeline Rehabilitation Services for the Rado Drain Project. PO#623795.
2013 Bonds: (133)
Estimate no. 7 in the amount of $1,159,118.75 from IPR South Central for Contract no. TP07-13 through the District's membership with HGAC-Buy Member no. 07-1749. Trenchless Pipeline Rehabilitation Services for the Rado Drain Project. PO#623795.
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn