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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 23, 2014 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Open Forum
3.
Approval of Consent Agenda
4.
A. Budget Process:
1. Set date, time and place to adopt the District's 2014 Tax Rate
2. Set date, time and place to adopt the District's 2015 Annual Budget.
1. Set date, time and place to adopt the District's 2014 Tax Rate
2. Set date, time and place to adopt the District's 2015 Annual Budget.
5.
A. Clarification purposes: On CC of 09-09-14 Purchasing reported that the method of procurement used in the solicitation of 2006 delinquent tax collection services project was through a RFQ w/P. However, the correct method of solicitation of Engagement of a Law Firm for the Collection of Delinquent Ad Valorem Taxes" was an RFP w/Q Request for Proposals with Qualifications);
B. Acceptance and approval of the amended Interlocal Agreement (as amended by legal) between Hidalgo County and Drainage District No. 1 to include the procurement process by Hidalgo County of the RFP/Q-Legal Services Delinquent Ad Valorem Tax Collection Services
B. Acceptance and approval of the amended Interlocal Agreement (as amended by legal) between Hidalgo County and Drainage District No. 1 to include the procurement process by Hidalgo County of the RFP/Q-Legal Services Delinquent Ad Valorem Tax Collection Services
6.
A.) Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-14-026-09-10 "Stone Rip Rap - Material". Avila Stone, LLC and Allied Aggregates, LLC.
B.) Requesting approval to purchase (2) two Air Chiller Fans in the amount of $4455.28 from Alamo Iron Works through the Districts membership with BUYBOARD Contract No. 415-12.
2013 BOND SERIES
C.) Requesting approval to reject sole bid received as per Project Engineer recommendation for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
D.) Requesting approval to advertise for RFB No.: HCDD1-14-030-10-23 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
B.) Requesting approval to purchase (2) two Air Chiller Fans in the amount of $4455.28 from Alamo Iron Works through the Districts membership with BUYBOARD Contract No. 415-12.
2013 BOND SERIES
C.) Requesting approval to reject sole bid received as per Project Engineer recommendation for RFB No.: HCDD1-14-019-08-06 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
D.) Requesting approval to advertise for RFB No.: HCDD1-14-030-10-23 "Rehabilitation Improvements and Repairs for Weir No. 4 on Main Floodwater Channel in Willacy County".
7.
Request approval to issue manual checks on the following items after review and audit procedures are completed:
2013 Bonds:
A. Application for Retainage Release in the amount of $36,225.44 from Rojas Construction & Paving for HCDD1 Contract no. 14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subdivision Area Drainage Improvements.
B. Application No. 5-Retainage Release in the amount of $41,356.50 from Texas Cordia Construction, LLC for HCDD1 Contract no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossings.
2013 Bonds:
A. Application for Retainage Release in the amount of $36,225.44 from Rojas Construction & Paving for HCDD1 Contract no. 14-001-01-21 Pct.2 Rural Drainage Development -Northside Village/Hidden Valley Subdivision Area Drainage Improvements.
B. Application No. 5-Retainage Release in the amount of $41,356.50 from Texas Cordia Construction, LLC for HCDD1 Contract no. 13-030-01-07 Edinburg WWTP Effluent Line & Crossings.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
9.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
10.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
11.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
12.
Adjourn