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Agenda for CC - REGULAR

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 30, 2014
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
County Judge's Office:
 
A.
Update to the Hidalgo County Regional Mobility Authority Strategic Plan by Pilar Rodriguez, Executive Director
 
7.
Executive Officer - Valde Guerra:
 
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
 
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Renovations to Former Administration Building 1st and 2nd Floors 
2) Update on other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
 
C.
Approval of and authorization for County Judge to sign Certificate of County Judge of Hidalgo County, Texas relating to Education Revenue Bond Series 2014 of IDEA Public Schools
 
D.
Right of Way:
Cantera Operating:
Approval to open cut 2.10 miles north of Mile 7 Road on Jara Chinas Road within Right of Way East side. (Pct. 3)
 
E.
Approval to request two (2) 10' concrete bollards from TxDOT through County Assistance Program to be installed on the west side of courthouse to prevent damage to county property 
 
F.
Approval to accept two Western Union Money Orders, 17-087233215 in the amount of $1,000.00 and 17-087233216 in the amount of $192.00, to settle restitution claim against Edgar C. Villanueva.
 
8.
County Treasurer - Norma Garcia:
 
A.
Discussion, Consideration and Approval regarding Multiple Party Pledge Agreement between Hidalgo County, Lone Star National Bank (depository bank), Lone Star Investment Sub-Nevada, Inc and Wells Fargo Bank, N.A.
 
B.
1) Discussion, Consideration and Approval regarding Hidalgo County Investment Policy per Chapter 2256.005(e) of the Local Government Code.

2) Discussion, Consideration and Approval regarding List of Authorized Brokers/Dealers per Chapter 2256.025 of the Local Government Code.
 
9.
District Courts:
 
A.
139th District Court (1100)
Requesting approval to reimburse Judge Jose Roberto "Bobby" Flores in the amount of $185.50 for travel expenses to Seattle, Washington on August 20-23, 2014 with authority for County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor.
 
10.
Human Resources - Esther Cortez:
 
A.
Child Protective Court (1100): 
1. Approval to delete one (1) vacant full time position as follows:

Dept/Program Slot No. Position Title Budgeted Salary
055-001 0002 Administrative Assistant III $32,769.00

2. Approval of intradepartmental transfer. 
3. Approval of revised salary schedule.
 
B.
Tax Office  (1100):
1. Approval of the following personnel actions:

Action Slot # Position Title Current Budgeted
Salary/Allowance
Proposed Budgeted
Salary/Allowance
Delete 0015

Accountant III
 
$47,703.00
$1,500.00 
(Auto Allowance)
-0-
Delete 0023 Deputy Clerk II $36,020.00
$750.00
(Auto Allowance)
-0-
Create 0160 Accountant IV -0- $52,002.00
$1,500.00
(Auto Allowance)
Create 0161 Administrative
Assistant III
-0- $30,000.00
Increase Auto Allowance 0072 Inventory
Specialist I
$2,250.00
(Auto Allowance)
$4,721.00
(Auto Allowance)

2. Approval of revised salary schedule.
 
11.
District Attorney's Office - Roy Cazares:
 
A.
Approval of the following expense in accordance with Exiting Officials Expenditure Policy:

Vendor Amount  Item Purpose of Expense
CDWG $2,490.95 Software Purchase Adobe Acrobat Pro for Felony Section support staff
CDWG $7,958.00 Monitors Purchase monitors for support staff work stations

 
B.
DA-Border Prosecution Unit Grant (BPU) (1281):
1. Approval to accept the Border Prosecution Grant in the amount of $230,000.00, effective 09/01/2014 thru 08/31/2015.
2. Approval of Resolution and approval for County Judge to sign.
3. Approval of certification of revenues as certified by the County Auditor for the FY 2015 Border Prosecution Unit grant funds.
4. Approval to appropriate the FY 2015 Border Prosecution Unit grant funds.
5. Approval of the following personnel actions:

Action Slot#    Dept
/Program
Position Title Current 
 Salary/Allowance
 Proposed
Salary/Allowance
Salary Adjustment
(decrease) 
0001
 
080-012
 
Asst. District Atty III
 
$79,000.00 $77,920.00
Auto Allowance
(remove)
$900.00 -0-
Salary Adjustment
(decrease)
0004 080-012 Asst. District Atty IV $78,000.00 $76,420.00

6. Approval of the FY 2015 Border Prosecution Unit grant salary schedule.
 
12.
Sheriff's Office:
 
A.
Approval to ratify action taken on 5/20/14 -  AI#44438 Requesting consideration and authorization for Hidalgo County to execute Second Amendment to Lease entered between Banc of America Public Capital Corp and County of Hidalgo to allow for shared equipment between Hidalgo County and external entities reflecting date change and authorize County Judge to initial date change from December 12, 2013 to November 12, 2013
 
B.
Sheriff's Office OCDETF - (1284):
1. Approval of FY2015 Overtime program agreement (Investigation Number SW-TXS-0910) between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office in the amount of $15,000.00.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the OCDETF agreement.
4. Approval of appropriation of funds in the amount of $15,000.00.
 
13.
Tax Office - Paul Villarreal:
 
A.
Approval of Annual Report for the period of July 1, 2013 through June 30, 2014
 
B.
Approval of Amendment to Interlocal Agreements between County of Hidalgo, for tax assessment and collection with the following entities:   City of Palmview,City of Penitas, City of La Villa, City of Granjeno, City of San Juan, Edcouch-Elsa ISD.
 
14.
Health & Human Services Department - Eddie Olivarez
 
A.
Requesting approval to support UT-RGV grant application to the Methodist Healthcare Ministries of South Texas Inc.  Hidalgo County Health & Human Services Dept. will assist in providing existing facility and equipment to support grant's scope of work.   
 
B.
Health Care Funding District:
 
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
C.
Indigent Health Care Program:
 
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
15.
Adult Probation - Arnold K. Patrick:
 
A.
1. Prostitution Prevention Court (HOPE) Program (1289):
A. Approval to accept the Prostitution Prevention Court (HOPE) Program grant award from the Office of the Governor (Criminal Justice Division) in the amount of $150,000.00.
B. Approval of certification of revenues as approved by the County Auditor's Office for the Prostitution Prevention Court (HOPE) Program grant.
C. Approval of appropriation of funds.

2. Monitoring Compliance for High Risk Offenders Program (1289):
A. Approval to accept the Monitoring Compliance for High Risk Offenders Program grant award from the Office of the Governor (Criminal Justice Division) in the amount of $50,000.00.
B. Authorization to pay overtime reimbursable under the grant terms and conditions.
C. Approval of certification of revenues as approved by the County Auditor's Office for the Monitoring Compliance for High Risk Offenders Program grant.
D. Approval of appropriation of funds.
 
16.
Urban County - Diana Serna:
 
A.
1. Urban County Program, is requesting approval of Change Order No.5 for a construction contract with Vanguard Engineering under the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068) in Pct. 1 known as Delta Area Connector/ East Lateral Colonia Infrastructure – Chapa North, Chapa South and Acre Tract. The Change Order will increase the construction contract amount from $478,282.00 to $532,512.00 for a total increase of $54,230.00 utilizing Hidalgo County Urban County Program GLO funds.

2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders/ and or Amendments pertaining to GLO Contract No. 12-406-000-6453.
 
B.
1. Urban County Program, is requesting approval of Change Order No.3 for a construction contract with FJW Construction under the General Land Office (GLO) Contract No. 12-406-000-6453/DRS210068) in Pct. 2 known as South Fork Drain Project. The Change Order will increase the construction contract amount from $3,731,830.84 to $3,928,208.32 for a total increase of $196,377.48, utilizing Hidalgo County Urban County Program GLO funds.

2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders/ and or Amendments pertaining to GLO Contract No. 12-406-000-6453.
 
17.
Planning Department - Raul Sesin:
 
A.
1. Preliminary Approval with Variance Request
a. D. Flores Subdivision – Pct. 1 (Desiderio Flores)
b. Magdalena Estates – Pct. 4 (Kyndel Bennett)

2. Preliminary Approval
a. Sand Meyer Subdivision – Pct. 1 (Jerry Pickering)
b. Ellis No. 6 Subdivision – Pct. 3 (Alfredo & Juan Rodriguez)
c. Aurora Valley Phase 4 – Pct. 1 (ML Rhodes)

3. Final Approval
a. Maiz Acres No. 5 Subdivision – Pct. 1 (Evon Harbison)
b. Fidencio Garcia Estates – Pct. 4 (Fidencio Garcia)
 
18.
Precinct #3 - Comm. Flores:
 
A.
1.  Approval of Interlocal Agreement between City of Mission and County of Hidalgo for road improvement project (Moorefield Rd. between 2 Mile Line Rd and 3 Mile Line Rd)
2.  Approval of ICA Project in accordance with Texas Government Code Section 791.014 to overlay (Moorefield Rd. between 2 Mile Line Rd and 3 Mile Line Rd)
 
B.
1.  Requesting approval to accept  donation from Wynn-Crosby Operating in the amount of $1,422.24. 
2.  Approval of Certification of Revenues as certified by the County Auditor for revenues received from Wynn-Crosby Operating, for road repair of Mile 5 Road and Iowa Rd.
3.  Approval of 2014 appropriation of funds into Precinct #3 Road Maintenance in the amount $1,422.24 for road repairs of Mile 5 Road and Iowa Rd.
 
19.
Budget & Management - Sergio Cruz:
 
A.
1. Public hearing on the 2015 Proposed Budget as per Texas Local Government Code 111.067.
2. Discussion, consideration, and action on changes and corrections to the 2015 Proposed Budget.
3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2015.
4. Adoption of the 2015 Annual Budget at the Departmental Level
 
B.
Consideration and approval of order setting the 2014 Hidalgo County Tax Rates:
1. Total Maintenance and Operations Tax Rate (0.5308 cents per $100 valuation)
2. Total Debt Service Tax Rate (0.0592 cents per $100 valuation)
3. Total Ad Valorem Tax Rate (0.5900 cents per $100 valuation)
 
C.
Title IV-E Child Welfare Services (1100):
1. Approval of the Title IV-E Child Welfare Services (Contract #23941009) Budget for October 1, 2014 - September 30, 2015.
2.  Approval for County Judge to sign the following documents:
      a. Budget
 
D.
Sheriff Office (1100):
1. Approval of Certification of Revenues by County Auditor for the Sheriff.
2. Approval of 2014 appropriation of funds for Sheriff in the amount of $9,434.56 to fund equipment and vehicles repair and maintenance supplies.
 
E.
1.  Presentation and discussion on financing of Capital Improvement Plan projects.

2.  Consideration and approval of resolution authorizing publication of the County's Notice of Intent to Issue with respect to the Hidalgo County, Texas Certificates of Obligation, Series 2014.

3.  Consideration and approval of an order authorizing the issuance, sale and delivery of Hidalgo County Limited Tax Refunding Bonds, Series 2014; delegating certain authority to the County Judge pursuant to the provisions of Texas Government Code, Sections 1207.007 and 1207.008; levying a continuing direct annual ad valorem tax; authorizing the refunding of certain outstanding bonds; authorizing the execution of a bond purchase contract; approving an official statement, execution of an escrow and trust agreement, and making other provisions regarding such bonds and matters incident thereto.

4.  Consideration and approval of resolution designating the County Judge of Hidalgo County as authorized representative of Hidalgo County to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
 
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
A.  As directed/approved by CC and as further stated for the "record" by Hon. S. Crain, Legal Counsel at meeting of 09-23-14, presentation of the Original 2006 Exact RFP/Q complete procurement packet used and distributed by HC and for use for the 2014: "Engagement of Law Firm for the Collection of Delinquent Ad Valorem/Property Taxes and Other Related Services" for printing and distribution (10/01/14) to interested firms (as first ad published on 09-27-14); AND,

B.  Applicable action on the following to approved org. RFP Procurement Packet contents: "Engagement of Law Firm for the Collection of Delinquent Ad Valorem/Property Taxes and Other Related Services":

    1.  Permit the inclusion to the RFP the "additional services" requested and explained by Hon. Paul Villarreal, Jr., HC-TAC at CC meeting of 09-09-14;

  2. The inclusion of a draft form of agreement (reviewed & accepted by legal counsel) as the original 2006 RFP procurement packet did not contain said form of agreement. 

    3.  Other additions, deletions or modifications, if any or applicable;
    
C.  As directed by CC on 09-23-14, discussion and action for the designation, assignment or appointment of Grading/Scoring Committee of the responses received for the "Request for Proposal w/Qualifications (RFP/Q) procurement packet for the Engagement of Law Firm for the Collection of Delinquent Ad Valorem/Property Taxes and Other Related Services" project;
 
2.
Presentation of the responsible vendor submitting the lowest and best bid (as detailed in tabulation sheet contained herein & meeting all specifications and/or requirements) for the purpose of award and approval of contract for: RFB titled: Hidalgo County-"CRS-2 (Cationic Rapid Setting) Emulsified Asphalt" through project No.: 2014-315-09-03-SGS.
 
3.
Acceptance and approval to exercise the County's option to extend the 3rd and final one (1) option with same rates, terms and conditions as stated on contract with Brown & Brown Lone Star Insurance Services, dba, Alamo Group Insurance for "Consulting Services for Self-Funded Insured Group Health" project.
 
4.
Pursuant to RFQ contents,  action on the designation/appointment of Evaluation Committee for the scoring and grading of Statements of Qualifications received in response to the RFQ PROFESSIONAL ARCHITECTURAL CONSULTING SRVS-DESIGN & CONSTRUCTION OF COURT HOUSE & JUDICIAL BLDG.
 
B.
Sheriff's Office
 
1.
a. Presentation of the scoring/evaluation grid ( for purpose of CC determination as "Qualified" so as to proceed with next step of the procurement process) of the sole response received from Dr. John Lung, MD (as detailed in documentation attached herein) for: Professional Physician Services for Inmates for Hidalgo County Sheriff's Office-RFQ 2014-343-09-17-YZV.

b. Authority for Purchasing Department and/or other County Staff to negotiate a professional services contract with the qualified participant____________________________ for the provision of " Professional Physician Services for Inmates" for Hidalgo County Sheriff's Office. 
 
C.
County Clerk
 
1.
A. Presentation of scoring grid for the purposes of ranking by Commissioners' Court, the responses received in connection with the Request for Proposals for: "Records Management & Document Imaging Process"- RFP 2014-286-09-03:
 
COMPANY AVERAGE SCORE   RANKED
Kofile Systems, Inc 95.60  
Property Info Corporation 76.40  
Xerox Services (Government Records Services, Inc.) 77.60  

B. Requesting authority for Purchasing Department to proceed to negotiate a "Best and Final Offer" with the number one ranked company of______________________________for the provision of "Record Management & Document Imaging Process" for Hidalgo County Clerks' Office.
 
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Pending and/or potential litigation
 
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
 
D.
Claim of Adan R. Garza
 
E.
Claim of Ezequiel Casanova
 
F.
Claim of Sergio Rodriguez
 
G.
Claim of Gabriela L. Ventura
 
22.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
 
D.
Claim of Adan R. Garza
 
E.
Claim of Ezequiel Casanova
 
F.
Claim of Sergio Rodriguez
 
G.
Claim of Gabriela L. Ventura
 
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
25.
Adjourn